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HomeMy WebLinkAboutMIN 06.08.2010 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor George Garver presiding. Council Present: All Council Members Present FONTUMM"i #01M Staff Present: Paul E. Brandenburg, City Manager; Rachel Saucier, Assistant City Secretary; Mark Sokolow, City Attorney; Jim Briggs, Assistant City Manager for Utility Operations; Rachel Osgood, Environmental Service Coordinator; Robert Fite, Fire Chief; Tamera Baird, Chief Plans Examiner; Dave Hall, Director of Inspections Regular Session - To begin no earlier than 06:00 PM (Council may, at any time, recess the Regular Session to convene an Executive Session at the request of the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) Motion by Ross, second by Berryman to adjourn the previous workshop meeting at 5:57 PM. Call to Order 6:02 PM Comments from the Mayor - Welcome and Meeting Procedures - Presentation of Proclamation regarding the 25th anniversary of The Caring Place - Aqua Messenger Award Presentation City Manager Comments -no comments at this time Action from Executive Session Motion by Ross, second by Gonzalez to approve the Performance Loan Agreement between INTRALINK-SPINE, INC. and Georgetown Economic Development Corporation for an incentive of $100,000.00 per year for three years for a total amount of $300,000.00. Approved 7-0. Motion by Ross, second by Sansing to authorize the Mayor to execute the purchase agreement with Mueller Family Partnership #1, L.P. for approximately 20.1772 acres out of the D. Wright Survey, AW0013, in Georgetown in the amount of $1,533,534.16. Approved 6-1 (Berryman opposed). Motion by Ross, second by Meigs to direct staff to proceed with the annexation of the Texas Crushed Stone City Council Meeting Minutes/ Page 1 of 8 Pages and Frost Weir Trust properties and to commence negotiations with concerned owners for the extension of Industrial District Agreements with same owners in lieu of annexation. Approved 7-0. Motion by Ross, second by Sansing to appoint Paul E. Brandenburg, Jim Briggs, and Councilmember Danny Meigs as the negotiation team with Texas Crushed Stone and the Frost Weir Trust for Industrial District Agreements. Approved 7-0. • ,• TT • • r• • On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on theagenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. - As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with one single vote. A councilmember may pull any item from the Consent Agenda in order that the council discuss and act upon it individually as part of the Regular Agenda. Consideration and possible action to approve the minutes from the May 18, 2010 special meeting and the May 25, 2010 workshop and regular meeting -- Jessica Hamilton, City Secretary and Rachel Saucier, Deputy City Secretary D Consideration and possible action to designate the Georgetown AirFest as a City -Sponsored Special Event -- Paul E. Brandenburg, City Manager E Consideration and possible action to appoint Mr. Hugh Brown to the Economic Development Advisory Board to fill a vacancy -- Mayor George Garver F Consideration and possible action to authorize Environmental Services staff to apply for Capital Area Council of Governments (CAPCOG) FY2011 Regional Solid Waste Management Grant program for the purchase of two refrigerant recovery systems, EPA -required training, and associated ancillary parts -- Rachel Osgood, Environmental Service Coordinator and Jim Briggs, Assistant City Manager for Utility Operations G Consideration and possible action to authorize the application to the 2010 Assistance to Firefighters Grant (AFG) for the Fire Department. This grant opportunity will pursue three grants as outlined by the 2010 AFG program priorities. These three grants include 1) New Fire personal Protective clothing and a PPE Extractor, 2) Command Pick up for regional Hazardous Materials response and local emergencies, 3) Rope equipment and rescue training, and this grant will be regional in scope and will include other fire agencies -- Robert Fite, Fire Chief H Consideration and possible action to approve the amended Fiscal and Budgetary Policy to be used in preparing the 2010/11 annual budget and to guide financial operations for the upcoming fiscal year -- Micki Rundell, Chief Financial Officer I Consideration and possible action to recommend the City contract with JP Morgan Chase for depository services for the two year period beginning September 1, 2010, with an annual option to renew for up to three more years -- Laurie Brewer, Assistant Director of Finance and Micki Rundell, Chief Financial Officer J Consideration and possible action to approve a Grant Agreement, between the City of Georgetown and Demonstration of Energy -Efficient Development (DEED) related to Improving Energy Efficiency of Pump Stations Through SEC Minimization in the amount of $40,000.00 -- Ken Arnold, Energy Services Director and Jim Briggs, Assistant City Manager for Utility Operations K Consideration and possible action to approve Task Order SBE 10-002, with Steger and Bizzell Engineering in connection to the DEED Grant, for installation of a digital process controller (called "Little Black Box (LBB)") in order to improve the energy efficiency of pump stations through SEC minimization (using grant funding) in an City Council Meeting Minutes/ Page 2 of 8 Pages amount not to exceed $40,000.00 -- Ken Arnold, Energy Services Director and Jim Briggs, Assistant City Manager for Utility Operations L Consideration and possible action to authorize the purchase of a 20' permanent water utility easement (Parcel A21) and a 25' temporary construction easement adjacent thereto from Fouchek Development, Ltd. in the amount of $39,914.00, plus closing costs, in connection with the 2006 Annexation Utility Improvements Project -- Terri Glasby Calhoun, Real Estate Services Coordinator and Thomas R. Benz, P.E., Systems Engineering Director M Consideration and possible action to approve a Sidewalk Crossing License with Georgetown Railroad Company, Inc. (GRR), for construction of a sidewalk along FM 1460 across GRR Rights -of -Way as part of a Sidewalk Improvements Project funded by the Community Development Block Grant Program through Williamson County; and Council authorization for Jim Briggs, Assistant City Manager for Utility Operations, to sign a Multiple Use Agreement with TxDOT -- Thomas R. Benz, P. E., Systems Engineering Director and Jim Briggs Assistant City Manager for Utility Operations Motion by Sansing, second by Gonzalez to approve the Statutory Consent Agenda in its entirety. Approved 7-0. Legislative Regular Agenda Council will individually consider and possibly take action on any or all of the following items: N. Presentation and possible direction to staff regarding a report for temporary signs -- Tamera Baird, Chief Plans Examiner and Dave Hall, Director of Inspections Baird introduced item and noted that the UDC task force studied this issue and the off -premises real estate and builder signs. She indicated that real estate professionals and builders were invited to attend three separate meetings and staff gathered several recommendations including 1. enforcement of the current UDC sign standards including all bandit signs 2. Elimination of enforcement of the UDC on the weekends (but this would then open availability of posting all sorts of signs) and 3. Request to not amend the UDC, but create a temporary permit for real estate and builders on weekends. Baird noted a possible compromise to allow future placement of signs on the weekends in the right of ways, and there are various comments attached to report regarding this possibility. She added that the application for placement of the signs needs to apply to all customers in a consistent manner and be within the UDC standards. She continued that if council is willing to establish a temporary permit for weekends, staff can establish a process for temporary event signs in ROW within certain restrictions. She added that requirements for real estate and builders can be included in an ordinance or as a separate stand alone rule and staff can research to draft the ordinance. Baird also noted that recycling the signs and looking for storage location on city property were also included in the discussions. Garver clarified that staff is responding to council's request on signage issues. Baird offered that staff can draft a permit process with the help of the UDC committee, real estate and builder input. Speaker Judy Copple, resident on Austin Avenue, Georgetown, Texas addressed council regarding the signs. She is a Keller Williams Real Estate agent doing business in Georgetown. She noted her residence and business in the community and the requests from customers to host open houses. She noted her work on Sundays to host open houses, and has always been able to put out signs in addition to advertising in newspapers. She noted the large expense of advertising and the most successful way to direct visitors to open houses is to put up temporary signs. She added that she always tried to pick up open house signs because they are expensive and to would want to remove the signs from the roadsides. Copple informed council that the idea for the realtors is to get something resolved with open house and directional signs to please their clients when hosting open houses. She added that there are problems trying to locate a home without directional signs on main highway routes, and she feels that a permit fee is permissible when brought up in previous discussions. Sansing inquired about the cost of the open house signs and Copple responded that the cost is about $60 - $150 per sign. Copple noted that the City used to pick up signs and realtors could pay a fee to get them back. She added that the signs have never been destroyed until recently. Resident Ross Hunter at 908 Walnut Street, Georgetown, Texas, addressed council by stating the choice in how to decide laws are based on the private or public good. He commented that every private good happens at City Council Meeting Minutes/ Page 3 of 8 Pages expense of public good, and signage is one of these issues that people have taken to heart. Hunter added that signage is a challenge to the political will to keep a beautiful community. He commented that people have previously come together and created the law of the UDC to ensure an attractive town. Hunter said that this issue is not about signs but about the integrity of the town. He added that the law should grow as situations evolve, but there should not be signs in the right of way because the people who developed the UDC already addressed this issue. Vice President of the Home Builders Association of Greater Austin Brooke Bulow addressed council and noted their support for a temporary permit program for realtors and builders. She noted the Association's work with kiosk program and with TXDOT & Councilmember Berryman regarding these signage issues. Bulow noted that the program is not an advertising mechanism but a safety issue, getting people to the right location, a PR issue for the City when people can't find where to go because the maps are not in GIS and roads are not listed in GPS. She noted that a vendor program with support for temporary permits is the way to go. Resident Katherine Reedholm of 427 Logan Ranch Road, Georgetown, Texas approached council and noted there is a public good to the directional signs. She noted that real estate is her livelihood and not permitting the open house signs harms both her clients and the citizens of Georgetown. She said council should encourage thriving businesses to allow people to live and work here. She informed council that at a recent citywide open house event, the directional signs were picked up and visitors were not able to find the open house. She added that directional signs are the reason people stop to visit and look at neighborhoods. She continued that the City does not want to discourage visitors and potential clients or cause lost sales to home owners and realtors. She added that consumer spending, taxes, and the desirability of Georgetown suffers when there is not support for a temporary weekend permit even at a few hours signs on the weekend. Resident Renee Hanson of 1252 South Austin Avenue, Georgetown, Texas addressed council as a member of UDC Task Force. She attended all the meetings and completed additional research for the UDC recommendations. Hanson commended staff for work on this project. She noted that enforcing the ordinance as it is conflicts with using off -premises signs due to the prohibition of placement in the ROW. She noted that weekends are when most non-residents come in to visit looking for residency or businesses. Hanson recommended that a separate ordinance be created similar to the temporary permit program, but she recommended a totally separate ordinance because the temporary event signs are once/twice per year and these signs under debate are for placement every weekend. Hanson continued that a possible compromise should carefully define the Right of Way. She referred to Round Rock and noted how appearance is directly connected to economic development. She noted the Dunn Foundation presentation from a few months ago and how Round Rock lost an opportunity of a Fortune 500 company due to the cluttering of signage. She clarified that before Georgetown drafts an ordinance, the City should look at Round Rock and Austin's signage ordinance since they have already dealt with these situations. Hanson noted that the realtors did not have a problem with Round Rock ordinance. Hanson commented on the landscaping in Georgetown and stated that she is not against realtors from having signs, but care should be exercised when placing signs in ROW. She noted that others could start placing their signs and this could create an additional enforcement process. Hanson concluded that other cities could have innovative ideas and have met the needs of realtors and builders. Ross asked Baird about other cities and Baird noted Round Rock has permitting process and Cedar Park has a small section in their code dedicated to permitting signs. She continued that Round Rock has specific areas where signs can not be placed, and the signs will never be allowed in TxDOT ROW. She clarified that the signs up for discussion today are on city streets. Ross asked brief report on other central Texas cities and for staff to bring this report back to council for review. Motion by Ross, second by Sansing requesting staff research signage laws in comparable cities and report back to council. Sansing agreed with Hanson that temporary permits and real estate signs should be separate items. Gonzalez there is room for compromise as we address realtor and builder signs and asked what this does for other businesses who want to advertise. He continued that the City must be mindful about how it affects everyone in the community and the compromise needs to have limits on number of signs per person applying with everyone having the opportunity to get weekend signs. Sattler asked Ross to clarify his request to staff to compile a report on central Texas cities and other comparably sized cities to get a feel of what's on the books now and review what Georgetown has in place. Ross responded and directed staff to compile a correct, comprehensive report. He noted that it will probably take longer than two weeks, but he just wants to make sure the report is correct. Berryman asked about the moratorium on signs in the meantime and noted she could not find locations based City Council Meeting Minutes/ Page 4 of 8 Pages on the current kiosk signs. She continued that she could not find the neighborhoods and asked for an amendment to Ross's motion to include review of how to enhance the kiosk program to make it more beneficial to builders, developers, realtors, and consumers. She added that the suggestions should be included in the report submitted to council with a possible permitting fee of $5.00 as a definitive consideration. Eason clarified that the kiosk is not a city program and Baird clarified that the kiosk program is a builder driven program and the signs are not placed until there are sold. She added that there are currently eight builders participating and 52 panels sold, and until builders ask for signs the panels they are not put up. Berryman clarified that the kiosk program is not working and it is industry driven by directional signs. She added that some compromise needs to be worked out since this is prime real estate time for home buyers and for parents looking for homes prior to the school year. Berryman requested suggestions for specific recommendations from staff regarding the signage placement. Garver clarified that Ross requested comparative data and Berryman requested specific recommendations from staff on implementing a solution. Cook clarified that the kiosk program is a private agreement driven by builder demand and right now the bandit signs are used more frequently than the kiosks. Cook added details of the kiosk program. Berryman noted that some of those original builders are no longer in business due to the tough economy, but the situation now is the resale of homes by realtors needing to utilize directional signage to open house events. She added that the open house events are not in new subdivisions nor in a easy to find locations like the new developments. Approved 7-0. Motion by Berryman, second by Sansing, with a request by Sansing to delineate between realtor open house signs and all the other signs as noted by Hanson, to request staff present specific recommendations, with an amendment from Sansing for a separation of realtor signs from other signs, regarding the permitting process, fees, length of time for signs to be posted, storage of confiscated signs, deadlines, and fines. Sansing added that these recommendations must include that realtor signs be separated from all other signs, and staff should verify the legality of excluding temporary builder signs in order to utilize the kiosk program. Sansing noted that Austin has a permitting fee program for trade persons where the fee to pull permits is deducted from an account. Cook asked should the UDC process be utilized with public meetings or a draft form. Berryman clarified that there are solid suggestions in the packet and could be patterned from other cities if there is enough input from previous meetings. Gamer clarified that the options include a UDC amendment, a new ordinance, an amendment to current ordinances. There was discussion regarding the format for this situation. Garver stated that this will be separate ordinance as recommendations are brought back. Gonzalez requested that a sign ordinance should include all signs from all companies. Cook noted that no business can put up signs bandit or in ROW. Gonzalez asked if other companies will be impacted by this process and if they would be coming back to council for their individual signage issues. Cook clarified that there are ways to craft the language to fairly address this situation. Eason clarified that the real estate open house signs are directional and a different issue from advertising. Meigs asked about the enforcement issue and Cook responded that code enforcement only began working on Saturdays two years ago. Baird noted there is a log of all signs picked up. Ross asked about destruction of signs and Cook clarified about the possible storage on City property. Baird noted that political signs are protected under a separate code of rules and this was an issue during the UDC task force meetings. Approved 7-0. O. Public Hearing on the voluntary annexation into the City of 234.70 acres out of the Lemuel S Walters Survey, for Madison at Georgetown Section 1, located at 4565 SH 195, south of SH 195 and north of Sun City and Shady Oaks Estates Subdivision -- Edward G. Polasek, AICP, Principal Planner and Elizabeth Cook, Community Development Director Garver reordered the agenda to present the public hearing as the first item on the agenda. Polasek introduced the item and noted two public hearings prior to any action, stipulations in the development agreement, and noted that this is a voluntary annexation. He added that the development agreement, approved in 2008 by the City, stipulates once the plat is submitted, the comments are submitted back to the developer. He noted there is no preliminarily plat and no official application has been accepted by the City at this time. Polasek provided a map of the area around Sun City on the western boundary. City Council Meeting Minutes/ Page 5 of 8 Pages Mayor Garver opened the floor for public comment. Resident Doug Thomson of 100 Ten Oaks Drive, Georgetown, Texas addressed council about the traffic through the subdivision with no green belt easement and asked if this is the appropriate time to discuss this issue. Garver asked Polasek responded there will be a public hearing at Planning and Zoning Commission when the plat is accepted prior to the item being reviewed at City Council. Brandenburg clarified that residents have two opportunities to express their concerns at the Planning & Zoning meeting and again at City Council. There was discussion regarding the stages in the process. Sattler asked about the time frame being within 2-3 months. Gonzalez asked if residents will be notified. Berryman asked about platting in a previous zoning issue with the Wesleyan and at that time a suggestion was made that the property owners and developer discuss differences prior to addressing council. Garver noted that the homeowners association president is available but the developer is not present. Garver noted that the public hearing is open and introduced Doug Thomson to continue his statement. Thompson wants to ensure he gets to share his concerns due to previous zoning complications. Resident George Devillar of 304 Ten Oaks Drive, Georgetown, Texas is the President of the Shady Oaks Home Owners Association. 102 homeowners in section 1-4A, there are also 40 other homeowners in other sections, 55 units currently being built. He noted that Jimmy Jacobs is going to develop 84 more homesites on the western side of the plat. Devillar read letter and submitted a copy for the record. He requested that the proposed voluntary annexation of 270 acres of Shady Oaks be tabled until a later date and requested that the board reject the annexation. He noted the lack of consideration to homeowners and development of current plan. He added that consideration was given between Sun City and Madison, but larger adjoining lots between the two developments. He said that homeowners were ignored. He continued that a Georgetown city planner email noted to concerned homeowner that once annexed, as long as plat meets minimum development requirements, the city cannot deny it per state law. He added that the city planner further wrote that even if council does not like it they are prohibited from denying it if it meets the requirements. Devillar noted the disregard for the neighborhood. He added that the annexation will be devastating to the quality of life. He added that buyers are reconsidering purchasing in this area based on this annexation and he requests tabling this motion to allow community input. Devillar noted his acceptance of Berryman's suggestion to meet with the developer. Brandenburg and Polasek clarified that the second hearing will occur at the next council meeting on June 22nd but the ordinance can be delayed up to 90 days. Polasek noted that the annexation could not occur until all the development applications catch up. Polasek indicated the order of action as rezoning, annexation, and preliminary plat approval. Polasek noted that the July 13th will be the first reading of the ordinance in order to meet the Council calendar and the second reading can be delayed until September 28th. Polasek noted that if the applicant catches up the application, the September 7th Planning & Zoning meeting will be the first meeting for rezoning prior to completing annexation process. Garver suggested the group meet with city planners and the developers and asked if there are any additional comments. Resident Stanley Miller of 540 Buena Vista Drive, Georgetown, Texas noted his agreement with Devillar. He added that he visited with a Jarrell school board and the plot in question is in Jarrell ID and the developer has not contacted anyone. He noted that the Georgetown city map looks like a human torso, so he wonders if this annexation is good for city because there are open areas that have been skipped over. He questioned how the city has very low citizen participation because of the lack of cohesive unity within the city. Resident Kathy Grazinskas of 232 Oak Branch Drive, Georgetown, Texas noted her residency during the past 4 years and shared her concern about the disregard for the 30 mph speed limit on a road with walkers and biker. She added that there is concern that the annexation would put additional traffic on Oak Branch on top of the current speeding problems such as service vehicles and construction trucks. She noted the burden on the neighborhood and the dangerous traffic on 195 as residents are leaving Oak Branch. Garver concluded public hearing and noted that the group should identify themselves as person staff will work through and keep the neighborhood informed. Resident Robert "Bob" Ricky of 112 Buena Vista Drive, Georgetown, Texas asked about the contact process for people within 200 feet or who can involved. Garver clarified anyone can participate in this process of comment. Ricky said he does not understand why Shady Oaks roads would need to be used because more roads would put more traffic on 195. He questioned why his subdivision needs to drive through their neighborhood to access City Council Meeting Minutes/ Page 6 of 8 Pages Sun City and hopes the discussions would resolve this issue. Gonzalez noted that the process Sun City undertook to ensure the buffer could be similar to this suggested process of working with the developer. George Devillar noted that the neighborhood will work with staff and the developer. Polasek and Brandenburg clarified that the 200 feet notification process is the legal requirement, but the city also puts information in the newspaper, notice on the website, and offers opportunities to share input. Garver officially closed the public hearing at 6:53 PM and recessed for 5 minutes. P. Recommended by the General Government and Finance Advisory Sub -Committee (GGAF): Consideration and possible action to appoint Clifton Gunderson, LLP as the audit firm to serve as the City's external auditors for a three year period, beginning with the current fiscal year -- Laurie Brewer, Assistant Director of Finance & Administration and Micki Rundell, Chief Financial Officer Brewer introduced the item and noted the City's previous auditor for was in place 5 years. She noted out of 7 proposals, the top 4 firms based on technical evaluation were interviewed. She noted that on June 1st, GGAF was presented with the auditor information. She noted that Clifton Gunderson is national and will provide more comprehensive services, experience auditing electric utilities and information technology controls. Ross noted that he was impressed with the firm and expect great service from them after meeting with the partners. Motion by Ross, second by Gonzalez to appoint Clifton Gunderson, LLP as the audit firm for the City's external auditors. Approved 7-0. Laurie introduced Mr. Frank Vieto, a partner of the firm in charge of the Austin office. Vieto thanked Mayor and council and assured them of quality service from his firm. Q. Recommended by the General Government and Finance Advisory Sub -Committee (GGAF): Consideration and possible action for the award of the bid for renovations to the Municipal Complex Building to Zapalac Reed Construction in the amount of $540,600.00 -- Terry Jones, Support Services Construction Manager and Micki Rundell, Chief Financial Officer Jones introduced the item and noted that the renovations are to relieve crowded conditions in the Utility System office areas by removing walls, adding natural light, and renovating the automated energy systems for HVAC and lighting. He continued that new energy efficient equipment will be rolled out in 3 phases including field personnel, administration, and dispatch area. He commented that this should take 90-120 days, and Zapalac Reed's references have checked out and they are a very qualified firm for the project. Motion by Sansing, second by Gonzalez to approve awarding the bid for renovations to the Municipal Complex Building to Zapalac Reed Construction. Approved 7-0. Ross reviewed this item in GGAF and noted his approval. R. Forwarded from Georgetown Utility System Board and General Government and Finance Advisory Sub -Committee (GUS) & (GGAF): Consideration and possible action to approve the 2nd Amendment to the Offsite Utility Construction and Cost Reimbursement Agreement between the City and Oaks at San Gabriel, LLC -- Glenn Dishong, Water Services Director and Jim Briggs, Assistant City Manager for Utility Operations Dishong noted that this item did not go before GGAF. He added that the parcel of land is east of the Cimarron Hills development and the primary reason for agreement is that the developer will fund the expansion, extend the effective date of agreement, and consider parameters approved by TCEQ for the expanded plant. Motion by Berryman, second by Meigs to approve the 2nd Amendment to the Offsite Utility Construction and Cost Reimbursement Agreement. Approved 7-0. S. Forwarded from Georgetown Utility System Board and General Government and Finance Advisory Sub -Committee (GUS) & (GGAF): Discussion and recommendation to award the project for the acquisition and deployment of an Advanced Metering Infrastructure (AMI) system to Elster Integrated Solutions and to begin contract negotiations for the purchase and installation of the system -- Micki Rundell Chief Financial Officer and Jim Briggs, Assistant City Council Meeting Minutes/ Page 7 of 8 Pages City Manager for Utility Operations Briggs noted that this item was presented to both GUS and GGAF. He added that this item began in the summer of 2009 and was part of the projects from federal stimulus funding. He noted that there has been budgeted monies for this due to the age of the City's aging AMR infrastructure. He added that staff worked on a committee with the consultant Westin Engineering. Briggs indicated that a contract will be brought back to council for approval. Motion by Ross, second by Sattler to award the project for the acquisition and deployment of an Advanced Metering Infrastructure system to Elster Integrated Solutions. Approved 7-0. T. Second Reading of an Ordinance adding Section 14.16.081 to the Code of Ordinances pertaining to charges for use of the city's streets -- Jim Briggs, Assistant City Manager for Utility Operations and Mark Sokolow, City Attorney Briggs clarified that this item is for establishing fees that Perdernales Electric pays and is related to fees that utilities pay related to city owned ROWs. Motion by Berryman, second by Gonzalez to approve the Ordinance pertaining to charges for the use of the city's streets. Approved 7-0. U. Discussion and direction to staff regarding developing a budget for training and establishing two (2) Commissioners -In -Training positions for the Historical and Architectural Review Commission (HARC) Members -- Tommy Gonzalez, Councilmember, District 7 Garver introduced the process when council indicates an issue for staff to work on with direction from council and a later report of the study. Gonzalez noted his past experience with HARC, and commented on his perspective of sitting on the board that reviews UDC guidelines. He noted that training is important to give board members better tools. Motion by Gonzalez, second by Ross with a friendly amendment for staff training, to authorize staff to study and review the recommendation to establish two trainings per year for HARC members and establish two members in training. Garver asked and Cook responded that bylaws govern the boards as well as some direction given through the code of ordinances. Cook added that the language from the Planning and Zoning Commission can be used as a template. Approved 7-0. Motion by Ross, second by Gonzalez to adjourn. Approved 7-0. Assistant City Secretary City Council Meeting Minutes/ Page 8 of 8 Pages The meeting was adjourned at 08:05 PM. Attest: At City Secretary Rachel Saucier,