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HomeMy WebLinkAboutMIN 06.22.2010 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor George Garver presiding. Council Present. Council Absent: Patty Eason, Danny Meigs, Bill Sattler, Pat All Council Present Berryman, Dale Ross, Tommy Gonzalez, Gabe Sansing Paul E. Brandenburg, City Manager; Mark Sokolow, City Attorney; Jessica Hamilton, City Secretary; Jim Briggs, Assistant City Manager; Micki Rundell, Chief Financial Officer; Edward Polasek, Principal Planner; Elizabeth Cook, Community Development Director; Clay Shell, Assistant Fire Chief; Chris Bryce, Applications Manager; Cari Miller, Tourism Manager; Mark Miller, Transportation Services Manager; Thomas R. Benz, Systems Engineering Director; Rachel Osgood, Environmental Services Coordinator; Terri Calhoun, Real Estate Services Coordinator Regular Session - To begin no earlier than 06:00 P (Council may, at any time, recess the Regular Session to convene an Executive Session at the request of the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) A Call to Order Mayor called the meeting to order at 6:30 p.m. Comments from the Mayor - Welcome and Meeting Procedures City Manager Comments The low-water crossing in San Gabriel Park is now closed to all motor vehicle traffic, but remains open to pedestrians and bicycles. Vehicles may now access the north end of San Gabriel Park on Morrow Street via the traffic circle, which connects with the College Street Bridge and River Haven Drive. The new College Street Bridge opened to traffic in March. The City of Georgetown offices will be closed on Monday, July 5`h in observance of the Independence Day Holiday, including City Hall, the Georgetown Municipal Complex (including the Utility Billing Office), the Library, Municipal Court, Parks Administrative Offices, Recreation Center, Convention and Visitors' Center and the Tennis Center. Outdoor City Pools will be open normal hours on July 4`d and 5`h , except for the outdoor spray pool at the Recreation Center which will be open from 1 p to 7pm on Sunday, July 41h and Monday, July 51h. The indoor pool at the Recreation Center will be CLOSED on Sunday July 4'° and on Monday, July 5'h. City Council Meeting Minutes/ Page 1 of 7 Pages The 25`° Annual Sertoma 4'h of July Celebration will take place at San Gabriel Park on Sunday, July 4`h. Please come and enjoy this annual event that includes arts & craft booths, kids' activities, food, and a GREAT fireworks display to top off the evening. There will be normal trash collection for City of Georgetown customers over the 4th of July Holiday Weekend. For questions about trash collection, call Texas Disposal Systems at (512) 930-1715. Action from Executive Session Motion by Ross, second by Berryman to authorize the following team to complete contract negotiations, final pricing and financial impact of the most recently received energy proposals for potential future energy supplies for the City of Georgetown beginning June, 2016, as recommended by GUS Advisory Board, and return those contracts back to City Council for final approval and execution prior to the end of calendar 2010: Jim Briggs, Assistant City Manager; Micki Rundell, Finance Director; Steve Moffitt, McCord Engineering; Neil McAndrews, McAndrews and Associates; Tom Jaster, Jaster Consulting; Lambeth Townsend, Lloyd, Gosselink; Mark Sokolow, City Attorney's Office. Staff is further authorized to conduct these negotiations with the following suppliers related to those contract negotiations: AEP Energy Partners, Panda Energy, International Power, E.on Climate & Renewables and Constellation Power Source. Approved 6-1 (Eason opposed) Eason said she does not remember Mark Sokolow being listed. Briggs said, since they have Lambeth Townsend who is a consulting attorney, they included Mark Sokolow as well. Berryman confirmed that Briggs mentioned that in Executive Session. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. B - Keith Peshak regarding Airport operations and security Mr. Peshak was not present to speak. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with one single vote. A councilmember may pull any item from the Consent Agenda in order that the council discuss and act upon it individually as part of the Regular Agenda. C Consideration and possible action to approve the minutes of the Workshop and Regular Council Meeting held on Tuesday, June 8, 2010 -- Rachel Saucier, Deputy City Secretary Texas -- Mayor George Garver D Consideration and possible action to approve the Georgetown Green Guide and Environmental Hall of Fame's request to honor the City of Georgetown as the first recipient of the Georgetown Environmental Hall of Fame Award for its sustainable practices -- Jim Briggs, Assistant City Manager for Utility Operations and Mayor George Garver Ross asked and Briggs summarized briefly the Georgetown Green Guide and Environmental Hall of Fame. He gave Council the website where they can read more about the program. He said he was not aware of the organization prior to the award. Sattler asked and Briggs confirmed it does not cost anything to win the award. E Discussion and possible action to authorize the Mayor to sign a letter of support for locating the National Museum of the American Latino in Austin, Texas -- Mayor George Garver F Consideration and approval authorizing the City of Georgetown to enter into an interlocal agreement with Williamson County for the purpose of participating in a regional aerial photo project for an amount of $4,850.00 -- Chris Bryce, Applications Manager and Micki Rundell, Chief Financial Officer City Council Meeting Minutes/ Page 2 of 7 Pages G Consideration and possible action to authorize application for a Training and Equipment Grant for $5,500.00 from the Texas Forest Service -- Clay Shell, Assistant Fire Chief H Consideration and possible action to authorize application for the Texas Intrastate Mutual Aid System (TIFMAS) Apparatus Grant for a brush truck apparatus from the Texas Forest Service -- Clay Shell, Assistant Fire Chief Acknowledgement of the expenditure of $26,768.32 to Paradise Pool Plastering of Spicewood, Texas, which includes an emergency purchase of $13,850 to replaster River Ridge Pool -- Kimberly Garrett, Parks and Recreation Director and Randy Morrow, Director of Community Services J Forwarded from General Government & Finance Advisory Subcommittee: Consideration and possible action to approve the conversion of the ESRI Mapping Software License to a "site license" at a cost of $26,000 to $28,000 for the first year -- Chris Bryce, Applications Manager and Micki Rundell, Chief Financial Officer K Forwarded from the Georgetown Transportation Advisory Board (GTAB): Consideration and possible action to approve an Advance Funding Agreement with the Texas Department of Transportation for the roadway connecting 1-35 Southbound Frontage Road and South Fork Drive in the amount not to exceed $7,000.00 for City costs -- Thomas R. Benz, P. E., Systems Engineering Director and Jim Briggs, Assistant City Manager for Utility Operations M Consideration and possible action to approve the declaration of surplus property and authorizing the City Manager to execute a contract for online auctioneering services with Gatson and Sheehan Auctioneers, Inc. of Pflugerville, Texas -- Marsha Iwers, Purchasing Manager and Micki, Rundell, Chief Financial Officer Motion by Sansing, second by Gonzalez to approve the consent agenda, including questions to item D and with the exception of item L which was pulled by Ross to the regular agenda. Approved 7-0 Legislative Regular Agenda Council will individually consider and possibly take action on any or all of the following items: L Consideration and possible action regarding the recommendation by the Convention and Visitors Bureau board for approval of an allocation of $1,615.00 in Hotel Occupancy Tax (HOT) funds to the Williamson County Historical Museum for assistance with advertising the 2010 Up the Chisholm Trail Event -- Cari Miller, Tourism Manager and Randy Morrow, Director of Community Services Pulled to the regular agenda by Ross. Ross recused himself. Miller said the Convention and Visitors Bureau has given a grant out of Hotel Occupancy Tax (HOT) funds to the Historical Museum to help with the Chisholm Trail Event. Motion by Sansing, second by Berryman to approve the allocation. Approved 6-0 (Ross recused himself from the item) N Report on Proposed Airport Shade Hangars -- Paul E. Brandenburg, City Manager Brandenburg said staff was asked to look into the feasibility of offering shade hangars at the airport. He noted there were conflicts with some of the City policies that are currently in place and he described those conflicts. He said there are visibility issues that go along with the shade hangars as well. He added, with the cost of a shade hangar, the payback to the City would take about 18 years. He added there has not been any requests or demands for shade hangars from residents or users of the airport. He said staff is recommending that Council do not look into building shade hangars at the airport. Sansing thanked Brandenburg and staff for their research. No action was taken by Council. P Public Hearing on the voluntary annexation into the City of 234.70 acres out of the Lemuel S Walters Survey, for Madison at Georgetown Section 1, located at 4565 SH195, south of SH 195 and north of Sun City and Shady Oaks Estates Subdivision -- Edward G. Polasek, AICP, Principal Planner and Elizabeth Cook, Community Development Director Polasek said this is the second public hearing on this annexation and noted no action is necessary for this item. City Council Meeting Minutes/ Page 3 of 7 Pages He said an action item on this property will be coming to Council at the first meeting in July. He gave Council the rest of the timeline for this item. He noted there is a corresponding application for a rezoning and a preliminary plat. He said, if those are approved, the public hearing for the rezoning will come to Council at the end of August. He said it is up to the applicant to respond to staff comments on the rezoning and plat before they move forward. He said the property is subject to a development agreement passed by Council in March of 2008. He said Council approved a residential development with some commercial development as well. He said this is just for Phase I of that development. He noted the service plan is to bring the property into the City zoned agriculture and requires the rezoning to be consistent with the development agreement. Mayor asked and Polasek said Jordan Maddox is handling the rezoning of the plat and said there have been a few meetings between Maddox, the developer and the current residents of the area. He said they have asked for certain concessions from the developer and he described those. Public Hearing was opened at 6:55 p.m. Speaker, George Devillar, said he is speaking as a concerned homeowner and as the Board president of the Shady Oaks homeowner's association. He asked that all those people from Shady Oaks raise their hand. He read a written statement. He said there will be an adverse impact as a result of the annexation. He noted their ad hoc committee met with staff and had a meaningful discussion and was able to develop a revised plat. He said he felt the original proposal did not appropriately address their concerns. He said they hope to receive a favorable response to their proposal soon. He said, whereas the developer has had a relationship with the City for years, the homeowners association has only had 2 weeks to consider this request and the possible remedies. He noted the residents are requesting that the City extend the approval deadline. He thanked the Council and staff for their guidance through this issue. Speaker, David Weir, said he lives adjacent to the Madison property. He said he and his wife moved here from Alaska and was told to move into a Jimmy Jacobs home in Shady Oaks in Georgetown. He said many of the residents here have worked 30 years to save money to purchase their final properties in Shady Oaks. He said if he had been more aware of the conditions of this agreement, they would have looked elsewhere for real estate. He said their property values are very important to them and he hopes this proposed change does not change their values. He noted he feels the residents of Shady Oaks deserve a positive response and he looks forward to a positive outcome. Public Hearing was closed at 7:00 p.m. No action was taken by Council. Meeting recessed at 7:03 p.m. Meeting returned to session at 7:06 p.m. O Discussion and possible action regarding the review process for Social Services and Youth Program funding -- Paul E. Brandenburg, City Manager Mayor reviewed the history of this issue and how Council has determined the allocations in the past. Motion by Eason, second by Ross to discuss this issue as a committee of the whole. Berryman said it worked really well last year and she thinks discussing the issue as a whole is a good process. Mayor suggested that each Councilmember write down how they would like to allocate the funds to each organization prior to the meeting. Sansing asked and Brandenburg confirmed that the current budget presentation contains the funds for these organizations. Gonzalez asked and Brandenburg said they must keep the youth program and social service funds separate from one another. Vote on the motion: Approved 7-0 O Consideration and possible action for a request from Williamson Burnet County Opportunities for $130,000 to renovate the Madella Hilliard Neighborhood Center -- Terry Jones, Support Services Manager and Micki Rundell, Chief Financial Officer Brandenburg spoke about this Center and noted a renovation is needed for the facility. He said their facility no longer meets the needs of the community. He noted it is important to know that the City is the landowner of this property. He said this was not included in the Social Service funding requests because the amount requested would have exhausted those funds. He noted the timing is right for this renovation as it can be included in the budget as a capital improvement project. He said Council has the documents as well as the drawings for the renovation. He said, since 1979, the demand for services had outgrown the City. Sansing asked and Paula Goodsen, the center's representative, said Meals on Wheels are still preparing meals at this location. Sansing said he thinks this is something that really needs to be done. Motion by Sansing, second by Berryman to City Council Meeting Minutes/ Page 4 of 7 Pages approve the request. Sattler asked and Rundell said this project will go on the list of things to be funded at the end of the year with leftover monies, otherwise it will be funded by debt. Sattler asked and Rundell said a bond can not fund this request because it is a capital improvement project. Gonzalez asked about in kind amounts and Goodsen said the engineer is willing to do some more work for them on the plans, if necessary. She added there are other people in the room, including members of Meals and Wheels who would be happy to raise money for this project. She said this is something that is so badly needed. Brandenburg said that other groups and organizations have been donating items for the kitchen and their other needs as well. Berryman asked and she said the average age of people they serve are older who have more problems and really need to stay at home because they can not afford a nursing home. Vote on the motion: Approved 7-0 R Forwarded from the Georgetown Transportation Advisory Board (GTAB): Discussion and possible action regarding the issuance of 2008 voter approved General Obligation bonds for road and park projects to be included in the 2010/11 Annual Budget -- Micki Rundell, Chief Financial Officer Rundell said this is a follow up item from the workshop that was conducted on June 8th. She said staff met with several of the Boards and Commissions and noted the parks board is requesting that the City move forward with the issuance of some of their bonds. She said GTAB also recommended a certain list of projects to be brought forward related to transportation. She noted transportation is the number one issue that concern the citizens. She said, with the conditions being lower interest rates, there was a request to move forward with issuance of these bonds. She described the request. She said the impact of the bonds, which will impact the 2011 rate, will be less than the 3 cents that was promised in 2008. She said, to date, the City has issued less than a penny that was authorized. Motion by Sansing, second by Meigs to approve the item recommended by GTAB with a total amount of $12.5 million worth of bonds. Sattler asked and Rundell spoke about the Maple Street project and said it was included on the 2008 road bonds. Sattler asked and Polasek said the Maple St. project is a part of the SE -1 project, but just a separate portion of it. Berryman asked and Rundell said this would not have an impact on the taxes this year, but it will go into effect in 2011. Vote on the motion: Approved 7-0 S. Forwarded from the Georgetown Transportation Advisory Board (GTAB): Consideration and possible action to award the annual Street Striping contract to DIJ Construction Company, of Bertram, Texas for the installation of pavement stripes and markings on an as needed basis for an estimated annual amount of $77,760.00 -- Mark Miller, Transportation Services Manger and Jim Briggs, Assistant City Manager for Utility Operations Miller described the item and said bids were received on May 24th for the annual contract. He said there were two bids for the street striping and markings around the City. He said the City is currently using DIJ Construction and added they have performed satisfactorily in the past. Motion by Meigs, second by Gonzalez to approve the item. Ross asked and Miller said the City only received two bidders because those two companies do so much and dominate the market. Approved 7-0 T Forwarded from the Georgetown Transportation Advisory Board (GTAB): Consideration and possible action to approve Amendment No. 1 to Task Order No. KCI -09-002 with Kennedy Consulting, Ltd., of Georgetown, Texas, for professional engineering services related to the DB Wood Road/Shell Road at Williams Drive Intersection Improvements Project that will increase the task order by $49,300.00 making the total of the task order $133,800.00 -- Thomas R. Benz, P. E., Systems Engineering Director and Jim Briggs, Assistant City Manager for Utility Operations Benz described the item and said this will increase the task order by $49,300. He said this was a scope that staff missed in the project. He said, when the original task order was brought forward, staff should have included this work in the agreement. He described the work that was left off of the first task order. He said most of this work has already been performed to date. Motion by Sansing, second by Berryman to approve the item. Ross asked and Benz said staff was late in getting this to Council and noted there was a medical issue with a staff person that caused the delay. Sattler said this happens a lot and there are big increases to projects after the original approval by Council. Benz agreed that this was a big increase and noted it was a scope that staff missed. He described what occurred and why this was brought to Council late. Sattler said he does not want to ding Kennedy Consulting because they did the work, but noted he thinks this type of thing happens too much. City Council Meeting Minutes/ Page 5 of 7 Pages Benz said he has been working with staff on this project and agreed he recognizes this as a mistake and said he is meeting with staff and making corrections. Gonzalez asked and Benz said he and his staff are going through projects to make sure that the task orders and projects are thorough and complete. Vote on the motion: Approved 6-1 (Sattler opposed) Sansing said he appreciates Sattler's comments and noted he would like to add that this company bills by the hour and noted, if the City waited, the amount would have been larger. U Forwarded from the Georgetown Utility System (GUS) Advisory Board: Consideration and possible action to approve Task Order KPA-10-005 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to Edwards Aquifer Recharge Zone Rehabilitation Phase's VI & VII in the amount of $295,084.00 -- Thomas R. Benz, P. E., Systems Engineering Director and Jim Briggs, Assistant City Manager for Utility Operations Benz described the item and said this is for three different projects: an open trench, manhole and trenchless construction. He said this will cover the many repairs needed to the sewer lines in the area. Motion by Berryman, second by Sattler to approve the Task Order. Approved 7-0 V Forwarded from the Georgetown Utility System (GUS) Advisory Board: Consideration and possible action to award a contract to Lewis Contractors, Inc. of Bertram, Texas, for the construction of the River Down/River Ridge Lift Station Decommission in the amount of $414,032.00 -- Thomas R. Benz, P. E., Systems Engineering Director and Jim Briggs, Assistant City Manager for Utility Operations Benz described the item and said this project will remove two lift stations. He said the City received 9 bids and added this is the lowest, qualified bidder. He noted, once the stations are removed, it will provide the City with savings of about $40,000 per year. Motion by Sattler, second by Gonzalez to approve the contract. Approved 7-0 W Forwarded from the Georgetown Utility System (GUS) Advisory Board: Consideration and possible action to award the brush grinding contract for brush management to Austin Wood Recycling Services of Cedar Park, Texas, not to exceed $75,000.00 -- Rachel Osgood, Environmental Services and Jim Briggs, Assistant City Manager for Utility Operations Osgood reviewed the item and said this is part of their ongoing brush management and noted the contract term with Austin Wood Recycling came to an end. She said they solicited bids for the grinding and hauling of the projects. She described the bid process and noted the lowest qualified bidder was Austin Wood. Motion by Ross, second by Sansing to approve the contract. Berryman asked and Osgood said this ground mulch is for residential customers only and not for commercial sale. Osgood said their station is located at 250 W. L. Walden Drive off North College. Gonzalez asked and Osgood said the excess mulch can not be sold because it is not an appropriate commercial product that a retailer would sell. Approved 7-0 X Forwarded from the Georgetown Utility System (GUS) Advisory Board: Consideration and possible action to authorize the purchase of a 20' permanent water line utility easement (Parcel B29) and a 25' temporary construction easement adjacent thereto from Georgetown Griffin Family, LP in the amount of $57,575.00, plus closing costs, in connection with the 2006 Annexation Utility Improvements Project -- Terri Glasby Calhoun, Real Estate Services Coordinator and Thomas R. Benz, P. E., Systems Engineering Director Benz described the item and said the next two items are part of the 2006 annexations. He said this will install water lines and waste water lines for the 2006 annexations. Motion by Berryman, second by Eason to approve the purchase. Approved 7-0 Y Forwarded from the Georgetown Utility System (GUS) Advisory Board: Consideration and possible action to authorize the purchase of a 20' permanent water line easement (Parcel A37 Parts 1 and 2) and a 25' temporary construction easement adjacent thereto from Patsy E. Hoyle and Barbara J. Hoyle in the amount of $95,402.00, plus closing costs, in connection with the 2006 Annexation Utility Improvements Project -- Terri Glasby Calhoun, Real Estate Services Coordinator and Thomas R. Benz, P. E., Systems Engineering Director City Council Meeting Minutes/ Page 6 of 7 Pages Benz described the item and said, as in the previous item, this is also for a water line easement. Motion by Sattler, second by Berryman to approve the purchase. Approved 7-0 Approved Mayor Georg6 Garver City Council Meeting Minutes/ Page 7 of 7 Pages Motion by Ross, second by Sattler to adjourn the meeting. Meeting adjourned at 7:41 p.m. The meeting was adjourned at 07:41 PM. ica Brettle