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HomeMy WebLinkAboutMIN 10.11.2011 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor George Garver presiding. Council Present: Council Absent: Patty Eason, Danny Meigs, Bill Sattler, Pat All Council Present Berryman, Tommy Gonzalez, Troy Hellmann, Rachael Jonrowe Staff Present: Paul E. Brandenburg, City Manager; Bridget Chapman, Acting City Attorney; Jessica Brettle, City Secretary; Micki Rundell, Chief Financial Officer; Jim Briggs, Assistant City Manager; Elizabeth Cook, Community Development Director; Robert Fite, Fire Chief; Mike Peters, Information Technology Director; Cari Miller, Tourism Manager; Jordan Maddox, AICP, Principal Planner; Valerie Kreger, Principal Planner; Mark Miller, Transportation Services Manager; Edward G. Polasek, AICP, Transportation Services Director; Glenn Dishong, Utility Director; Minutes Regular Session = To begin no earlier than 06:00 P (Council may, at any time, recess the Regular Session to convene an Executive Session at the request of the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) A Call to Order-- The Mayor called the meeting to order at 6:10 PM Pledge of Allegiance Comments from the Mayor - Welcome and Meeting Procedures - Proclamation recognizing October as Arts and Humanities Month Mayor presented the Arts and Humanities Month to Liz Stewart of the Arts and Culture Board. Stewart spoke about the new banners placed around the square for the Art in the Square. She spoke about the Arts events going on in Georgetown this month. - Proclamation in honor of Texas Chisholm Trail Month Mayor presented the Texas Chisholm Trail Proclamation to Mickie Ross of the Williamson Museum. Ross said the Chisholm Trail event has been moved from September to this coming weekend. She spoke about the event and invited everyone to join them. City Council Regional Board Reports -CAPCOG Berryman said CAPCOG is offering us an opportunity to have technology be entered into our development services in a way that hasn't been done before. She said this will be discussed in more length later on in the meeting. City Council Meeting Minutes/ Page 1 of 13 Pages -CAMPO Mayor described the organization for the audience. He said last night they had a meeting to determine how much of their money will be distributed throughout Texas. - Lone Star Rail District Eason said the preliminary rankings of the STPMM projects were released last week. She said the freight relocation environmental impact statement that is being managed by the Lone Star Rail District ranks 12th out of 170 applications. She said the project also ranks high on positive comments received from CAMPO's recent public involvement effort. She said the importance of this is the lone star rail district is the organization developed by the state legislature to work on establishing passenger rail in this region that starts south of San Antonio to Georgetown. She spoke -about the importance of the freight relocation study and said it impacts communities along the 1-35 corridor and region and it moves freight traffic away from the middle of the cities. She said they have a progress report on the passenger environmental impact statement. She spoke about how round two of station area technical advisory committee meetings are under way, including meetings with the TXDOT Austin district staff regarding sites along Mopac owned by the State. She said the service development plan is complete for three levels of service and the draft operations and maintenance cost estimates are complete for the service development plan. She spoke about the progress report on the urban freight rail bypass alternative analysis and said this will benefit the whole region by moving freight rail traffic out of the cities along 1-35. City Manager Comments Water Restrictions Action from Executive Session There was no action out of Executive Session. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on theagenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. B - Commissioner Valerie Covey, Williamson County Precinct 3, regarding potential additional Habitat Listings by U.S. Fish and Wildlife Covey was not present at the meeting to speak. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with one single vote. A councilmember may pull any item from the Consent Agenda in order that the council discuss and act upon it individually as part of the Regular Agenda. C Consideration and possible action to approve the minutes of the Public Hearing held on August 18, 2011, the Special Sessions held on June 16, 201, June 30, 2011, July 14, 2011; July 21, 2011, August 3, 2011 and August 29, 2011 and the Workshop and Regular Council meeting held on September 27, 2011-- Jessica Brettle, City Secretary and Rachel Saucier, Assistant City Secretary D Consideration and possible action to authorize the application to FEMA for the Assistance to Firefighters Grant Program, Fire Operations and Safety Grant for the amount of $36,472. The goal of these grants is to improve firefighter health and safety -- Robert Fite, Fire Chief E Consideration and possible action to approve an annual appropriation to Verizon Wireless in the amount of $89,400 for wireless data services -- Mike Peters, Information Technology Director F Consideration and possible action to approve an annual appropriation to Internetwork Experts, Inc. (INX) in the amount of $60,000 for IT hardware/software maintenance expense (Networking equipment, fax software ) -- Mike Peters, Information Technology Director G Consideration and possible action to approve an annual appropriation to Flair Data Systems (Flair) in the City Council Meeting Minutes/ Page 2 of 13 Pages amount of $56,000 for IT hardware/software maintenance expense (Cisco Phone System) -- Mike Peters, Information Technology Director H Consideration and possible action to approve an annual appropriation to EST Group (EST) in the amount of $54,000 for IT hardware/software maintenance expense (Compellent Data Storage platform) -- Mike Peters, Information Technology Director Consideration and possible action to approve a contract with Presidio Networked Solutions for the amount of $84,000 for consulting services related to the implementation of the Microsoft Exchange\Outlook e-mail platform -- Mike Peters, Information Technology Director J Forwarded from the Convention and Visitors Bureau (CVB) Advisory Board: Consideration and possible action to approve an allocation of $1,000.00 in Hotel Occupancy Tax (HOT) funds to the Georgetown High School Basketball Booster Club, for help in the cost of promoting and facilitating the Jack Frost Thanksgiving Invitational Tournament -- Cari Miller, Tourism Manager Motion by Berryman, second by Hellmann to approve the consent agenda in its entirety. Sattler asked and Rundell said the total IT budget is in the neighborhood of $2 million, which includes all staffing, replacement of computer hardware as well as the maintenance of all the systems the City has. Sattler asked and Rundell said the IT items on the consent agenda are routine items and annuals contracts that have been seen by the General Government and Finance Subcommittee. Vote on the motion: Approved 7-0 Council will individually consider and possibly take action on any or all of the following items: K Consideration and presentation regarding 2011 Annexation Public Hearings --Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director Mayor asked that Items K and L be combined into one item. Maddox said the reason we are all here tonight is for the first of two scheduled public hearing required for the 2011 annexation process. He spoke about the calendar for the 2011 annexation process. He noted he will give a summary of the different areas and service plans under consideration for annexation. He said Item L will allow for staff to make recommendations to council on the annexation study we have done and the recommendation to remove, reconfigure or proceed with any of the items. He gave Council a brief overview of the annexation process so far. He reviewed the general service plan elements for the Council. He said the complete service plan is available as well. He said the service plan include the areas and proposed city council districts to be annexed. He said the term of the service plan is a ten year term. He said there are services to be provided by law to be administered immediately and the deadline for annexations is December 31, 2011. He said some services can take up to two or three years to provide. He said the details of the services will be included in each service plan for any annexed area. He said the services include police protection, fire protection and EMS, solid waste collection, operation and maintenance of water and wastewater facilities in the annexed area that are not within the area of another water or wastewater utility, operation and maintenance of streets, lighting and roads. He said some of the other services to be provided upon annexation are operation and maintenance of public parks, playgrounds, swimming pools, operation and maintenance of publicly owned building, facilities and services, library, planning and development, animal control services, business licenses, health and safety regulations and other general regulations. He spoke about the services to be provided within 4.5 years of annexation. He said these services include water and wastewater services, water and wastewater capital improvements, roads and streets and capital improvements for other municipal streets. He provided a summary of the current water and wastewater service extension policies. He spoke about allowing a current septic system to continue. He said water facilities for the area are provided by extending water lines to the facilities. He said there remains the ability for the City to participate with the property owner or developer in the cost of oversized or upgraded facilities or line extensions. He gave a brief overview of why the City annexes. He said it is to plan for roads, utilities and land uses. He added it is to protect existing and future developments and to consolidate and deliver City services efficiently. He said it will remove jurisdictional conflicts and uncertainties, equity and fairness for taxpayers and businesses. He said annexing also offers environmental protection and expands the tax base. He showed Council a map of the 17 areas under consideration. He briefly reviewed each of the seventeen areas on the City Council Meeting Minutes/ Page 3 of 13 Pages annexation list. He spoke about the goals and objectives of those 17 areas. He said staff looked at areas served with utilities and other services, areas that had economic development potential and infill (donut holes) that have potential jurisdiction issues with other providers. He said the original nine high priority areas and the Council proposed areas received full staff consideration and financial analyses. He said all options were presented to Council for the ability to add new areas and reconfigure areas. He noted staff made recommendations based on the technical, financial and strategic aspects. L Consideration and possible action to give staff direction on the future consideration of 2011 Annexation Areas -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director Maddox said staff has made some recommendations for the seventeen areas. He spoke about the agricultural annexation agreements that were sent to various property owners in these areas. He said there are fifty of those agreements out there right now. He said the staff recommendation is to wait until the October 31 st, which is the deadline for the agreements to be signed and sent back to the City. He said the second staff recommendation is to continue with area seven, which is the Westinghouse Road right-of-way, but remove it if transportation is not ready to accept roadway conditions. He said staff also recommends considering the waiving of fees for property owners wishing to be a district other than AG, Agriculture, zoning district. He noted this will be coming back to Council as a future item. He said there are four areas staff is recommending be removed from consideration tonight, including area 10, area 13, area 14 and area 16. He said staff recommends proceeding with the public hearings for all other areas. He gave the staff reasoning and arguments behind removing these areas from consideration. He said the recommendations for all of the other areas is to proceed with the public hearings tonight and proceed with the Ordinance readings in November and December. Motion by Berryman, second by Gonzalez to accept all of the staffs recommendations including the removal of areas 10, 13 and 14 and to reconfigure area 14 to include only the area that receives City services. Mayor's reviewed how the rest of the agenda will flow. Mayor said this motion would remove those particular areas from further consideration and the public hearing items will be removed from the agenda. Approved 7-0 M Public Hearing and possible action on the annexation into the city limits for approximately 6.56 acres in the Embree Subdivision, extending from Berry Creek Drive for approximately 1,200 feet north along SH 195, referred to as 2011 Annexation Area 1 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director Maddox described the area for the Council. He said this property is already developed and noted there is a gas station and commercial office in the area. He noted it is already being provided services. He noted staff is recommending approval. Public Hearing is open at 7:14 PM No persons were present to speak. Public Hearing was closed at 7:14 PM N Public Hearing and possible action on the annexation into the city limits for approximately 34.63 acres in the Dyches and Ruidosa Irrig. Co. Surveys, located along and inclusive of 2.02 acres of right-of-way for FM 1460, referred to as 2011 Annexation Area 2 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director Maddox described this area and said it is a partial donut hole located south of the City of Georgetown Municipal Complex building. He said there are a few existing residential homes and added part of this area is looked at for economic development potential. She said these properties have existing utilities on 1460 and are considered served. He noted staff is recommending approval. Public Hearing was opened at 7:16 PM Speaker, Cindy Smith, said she spoke with Maddox about this last month. She said she would like it on the record that we would not like to be annexed. She said they already receive the services they would gain by being annexed with the exception of the water. She noted they have well water they use. She said it would not be to their benefit at this point to be annexed. Speaker, Robert Smith, said he would point out that there is a larger section on this tract owned by Mr. Wilcox. City Council Meeting Minutes/ Page 4 of 13 Pages He said Wilcox wanted him to convey his wishes that he is opposed to annexation. He said there is a small area that is on 1460 and added that property is owned by his mother. He said he would like to convey her wishes that she is opposed to the annexation. He said he would like to note a request by the Pierce family to voluntarily annex into the City and the City Council rejected that annexation. He said it is their understanding that the Pierce family is in opposition to this as well. He said his grandfather was Mayor of a small town in Arkansas. He said, during that period of time, the city grew to almost twice his size. He spoke about not forcing annexations. He said he does not feel like there is a benefit to him on this. He said another thing that was pointed out to him is a conflict of different services and added, in a six month period of time, there were three big automobile accidents in front of their home. He noted there was confusion on whether the county or City should treat the accident. He asked about the need to annex the property. He asked if there is a developer out there that is looking into this and if staff knows about it. Public Hearing was closed at 7:24 PM 0 Public Hearing and possible action on the annexation into the city limits for approximately 96.83 acres of land out of the Dyches Survey, located south of existing City limits at Inner Loop Road and west of FM 1460, and inclusive of 3.30 acres of FM 1460 right of way, referred to as 2011 Annexation Area 3 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director Maddox described the area for the City Council. He said most of this land is under agriculture zoning district and owned by one property owner. He noted there is one residential structure on the property and the City would provide one waterline to that location. He noted the area has good economic development potential. He said staff is, however, recommending an agriculture agreement be done first prior to annexation. Public Hearing was opened at 7:26 PM No persons were present to speak. Public Hearing was closed at 7:26 PM P Public Hearing and possible action on the annexation into the city limits for approximately 239.91 acres in the Dyches and Hudson Surveys, located south of the Inner Loop right-of-way and east of existing city limit lines parallel to 1-35 and Rabbit Hill Road, and including 8.82 acres of right-of-way on CR 116, Blue Springs Road and Blue Ridge Drive, referred to as 2011 Annexation Area 4 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director Maddox described the area and said it is most of the land that has been proposed to be the Longhorn Junction development. He said staff is recommending area four with the addition of the waterline. Public Hearing was opened at 7:28 PM No persons were present to speak. Public Hearing was closed at 7:28 PM Q Public Hearing and possible action on the annexation into the city limits for approximately 299.15 acres in the Hudson and Powell Surveys located between existing city limits to the north of CR 111, IH -35, and Kelley Drive to the west and 1,500 feet to the east of Rabbit Hill Road to the east and including approximately 6.97 acres of CR 116 right-of-way, referred to as 2011 Annexation Area 5 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director Maddox described this area and said it is a large area that extends from Rabbit Hill Road to 1-35 and down close to CR111. He said it contains the land owned by Celebration Church and noted most of the land is undeveloped. He said there is one residence within the land that would receive a waterline extension. He said this is also part of the southeast development zone. Public Hearing was opened at 7:29 PM No persons were present to speak. Public Hearing was closed at 7:31 PM R Public Hearing and possible action on the annexation into the city limits for a single land parcel of City Council Meeting Minutes/ Page 5 of 13 Pages approximately 3.0 acres in the Low Survey located south of CR 111 and west and east of existing city limits, referred to as 2011 Annexation Area 6 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director Maddox said annexation area six is a small donut hole that was left after the annexation of the Bourn property in June. He said this is a one parcel existing commercial development and there is water and sewer located across the street. Public Hearing was opened at 7:32 PM No persons were present to speak. Public Hearing was closed at 7:33 PM S Public Hearing and possible action on the annexation into the city limits for approximately 19.83 acres of right-of-way for CR 111 east of FM 1460, referred to as 2011 Annexation Area 7 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director Maddox described the area and said the area is the right of way for CR 111 that does not currently exist within the city limits. He said this has been reconstructed recently by Williamson County, but the transportation department has recently found problems with the area. He asked that this area not be adopted if those issues are not resolved. Public Hearing was opened at 7:34 PM No persons were present to speak. Public Hearing was closed at 7:34 PM T Public Hearing and possible action on the annexation into the city limits for approximately 227.40 acres of land in the Low Survey located to the south and east of the intersection of CR 116 and CR 111, bordering the Georgetown ETJ line to the south and MUD 15 (Teravista) to the east, and inclusive of 0.76 acres of CR 111 right-of-way, referred to as 2011 Annexation Area 8 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director Maddox described the area and where it is located. He said there are two residential properties and one commercial property on this area. He said there are utilities existing in the area. He noted this is part of the southeast development zone area and it is likely to get the kind of development the city is looking for at its full capacity. He said the City would eventually need to upgrade the utilities in the area. He noted, as part of the first step in studying this area for utility services, staff recommends approval. Public Hearing was opened at 7:35 PM No persons were present to speak. Public Hearing was closed at 7:35 PM U Public Hearing and possible action on the annexation into the city limits for a single land parcel of land of approximately 17.19 acres in the Low Survey, located south and east of the intersection of CR 111 and FM 1460 and north of Coachlight Drive, referred to as 2011 Annexation Area 9 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director Maddox described the area and said it is an out parcel for Teravista MUD and is intended as a commercial use. He noted there are utilities being extended as part of the project. Public Hearing was opened at 7:36 PM No persons present to speak. Public Hearing was closed at 7:36 PM V Public Hearing and possible action on the annexation into the city limits for all of the lots in the Escalera City Council Meeting Minutes/ Page 6 of 13 Pages Ranch and The Preserve subdivisions and approximately 11.92 acres in the Brown and Campbell Surveys and including 34.70 acres of right-of-way for Covington Cove, Folsom Court, Escalera Parkway, Marcos Drive, Jonathan Cove, VP Ranch Drive, Marshall Court, Montell Drive, Clovis Drive, Chadwick Drive and Bartley Drive, referred to as 2011 Annexation Area 10 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director This item was removed from consideration by the City Council. W Public Hearing and possible action on the annexation into the city limits for approximately 27.44 acres in the Fish Survey and HEK Business Park, Block A, Lot 1, located northeast of Williams Drive right-of-way and west of the Heritage Oaks subdivision, to be referred to as 2011 Annexation Area 11 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director Maddox described the area and said it is an infill/donut hole development at the edge of the water service area. He said utilities are existing along Williams Drive near this property, so the area is considered served by the City. He noted there is also potential for commercial development in this area as well. Public Hearing was opened at 7:38 PM No persons were present to speak. Public Hearing was closed at 7:38 PM X Public Hearing and possible action on the annexation into the city limits for approximately 5.54 acres in the Wright Survey, the Loper-Seebock subdivision, Lots 1 and 2, and the Landgraf subdivision, Lot 1, located north of Williams Drive and east of La Paloma, referred to as 2011 Annexation Area 12 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director Maddox described the area and said each of these parcels have direct frontage to Williams Drive and have economic potential. He said this property is directly adjacent to the Catfish Parlour and Serenada. Public Hearing is opened at 7:39 PM Speaker, David Loper, said he owns the chiropractic office and residence on the property. He described the lots and the other people who own property in this area. He said he partitioned his lot and is already served with the city water, wastewater and electricity and he does not see a lot of benefit out of this other than raising his taxes. He said the people on the property would both prefer that they do not become annexed. He said they would like to keep it zoned at the combination residential commercial. Public Hearing was closed at 7:42 PM Y Public Hearing and possible action on the annexation into the city limits for all of the lots in the Logan Ranch subdivision and all subsequent resubdivisions thereof, all lots in the Pepper subdivision, the Shellridge subdivision, Lot 1, all lots in the BRT and W subdivision, and approximately 5.03 acres in the William Roberts Survey, located along Logan Ranch Road near the Berry Creek Subdivision and also includes approximately 16.47 acres of Logan Ranch Road right-of-way, referred to as 2011 Annexation Area 13 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director This item was removed from consideration by the City Council, Z Public Hearing and possible action on the annexation into the city limits for approximately 73.49 acres in the William Roberts Survey, located south of Shell Road, east of Shell Spur, north of the Logan Ranch subdivision and west of the Woods at Berry Creek subdivision, referred to as 2011 Annexation Area 14 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director Mayor described the item and Maddox spoke about this area and how it will be reconfigured after City Council action earlier in the meeting. Public Hearing was opened at 7:44 PM Speaker, Jerry Stevens, said he has been in the area since 1986 because of the orderly development of the City. He said he has two objectives, one is to introduce the council to a private employer and revenue generator City Council Meeting Minutes/ Page 7 of 13 Pages and jobs generator in the community. He said the second objective is to describe the unintended consequences of annexing the area. Berryman said the City Council already removed his property from the annexation consideration. She asked and Stevens said he does not receive services from the City. Berryman said his property is not included in the annexations any longer. Stevens thanked the Council for the decision they made to remove the property from consideration. Public Hearing was closed at 7:48 PM AA Public Hearing and possible action on the annexation into the city limits for approximately 137.05 acres in the William Roberts Survey between the existing Berry Creek and Woods at Berry Creek subdivisions and Shell Road, bordering to the east at Fairway Lane, referred to as 2011 Annexation Area 15 - Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director Maddox described the area for the Council. He said this area is being recommended by staff and said there are some existing residential properties in the area. Public Hearing was opened at 7:50 PM No persons were present to speak. Public Hearing was closed at 7:50 PM Motion by Hellmann, second by Jonrowe to remove Area 15 from consideration. Hellmann said he has received negative feedback regarding the annexation of this area. Berryman said, in our recent flood event, water ran from across Saint Andrews to the golf course area flooding several homes along Oakmont. She said there was discussion that part of that flooding issue originated in the land above Saint Andrews and that there should be some attention given to that area to mediate the flooding problems. She asked, if we annex that, will we be able to fix those problems with flooding. Maddox said there is only one home in that area and most of the land is under agricultural exemption. He said staff has sent out the agriculture agreements to all of the property owners in the area. He noted, if we annex the area, any use other than residential will receive full review by the Council. Maddox said the City could potentially receive agricultural exemption agreements from all of the property owners on that land. Berryman said, if we leave the area in the list and follow up with each of those landowners, could we get an assurance from each one of them that the land use will not change. Maddox said he has followed up with the landowners and was told they will sign the agreements, but he has not received all of them yet. Berryman asked that Council keep this in until the next Public Hearing, so that Maddox has the opportunity to receive the agreements. She spoke about how there will be development in this area. There was much discussion regarding the possible future development on this property. Hellmann withdrew his motion. Jonrowe withdrew her second. BB Public Hearing and possible action on the annexation into the city limits for approximately 74.42 acres in the William Roberts Survey, extending along Shell Road approximately 2,100 feet from existing city limits boundaries to the east and approximately 990 feet from existing limits to the south, referred to as 2011 Annexation Area 16 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director This item was removed from consideration by the City Council. CC Public Hearing and possible action on the annexation into the city limits for approximately 49.96 acres in the William Roberts Survey and including all of the lots in the River Road subdivision located southeast of Shell Road and south west of SH 195 and inclusive of 3.39 acres of SH 195 right-of-way, referred to as 2011 Annexation Area 17 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director Maddox described the item and said a good portion of this property is under acquisition by TXDOT for the expansion of 195. He said the City was looking at protecting the land uses at this intersection because it could potentially bring commercial development. City Council Meeting Minutes/ Page 8 of 13 Pages Public Hearing was opened at 7:59 PM No persons were present to speak. Public Hearing was closed at 7:59 PM DD Consideration and possible action to direct staff to move forward with procurement of a contract with Capital Area Council of Governments (CAPCOG) for a development and land management project tracking system -- Elizabeth A. Cook, Community Development Director Cook described the item and said, in the Workshop earlier this evening, the Council heard about this project. She said staff would like to work with CAPCOG on the contract procurement so those services can be provided to us. Mayor asked and Cook said the contract would come back to Council for final approval. Motion by Jonrowe, second by Meigs to approve the item. Berryman asked if there are any strings attached. Cook said she can not tell Berryman what the contract would say yet, but it would allow staff and Council to control what is contained in the agreement. Vote on the.motion: Approved 7-0 EE First Reading of an Ordinance creating a Community Development Technology Fee to fund an automated project tracking system -- Elizabeth A. Cook, Community Development Director (action required) Mayor described the item. Cook read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Meigs, second by Jonrowe to approve the Ordinance on first reading. Sattler asked and Cook said the idea is the fees will be deposited into its own special account and any money used to pay for the program maintenance will come from that account. She noted, over time, the City may lower the fees as the program is maintained and paid for. Berryman said the way it has been explained to us is that we will be going to a technology based effort in the Development Services Department and there will be a cost savings to the people using the system, even though they are being charged this fee. Cook agreed and said it depends on the particular project a person is working on. Gonzalez said the major reason he supports this is because it seems to be a self paying project. Vote on the motion: Approved 7-0 FF Consideration and possible action to combine the approved 2010-2011 Annual Unified Development Code (UDC) Amendment List into a new 2011-2012 Annual UDC Amendment List, including newly proposed amendment items, and addressing all as part of the 2011-2012 Annual UDC Amendment process -- Elizabeth A. Cook, Community Development Director and Valerie Kreger, Principal Planner Kreger said this item is regarding the 2011-2012 UDC Amendment Process. She said the UDC is designed to be reviewed on an annual basis. She said in 2008, a task force and new process was created and the Council decided to skip the 2009-2010 cycle. She said, during the same time period, the Council approved a 2010-2011. amendment list that would begin when the 2008-2009 amendments were completed. She noted the 2008-2009 amendments were just completed and the staff just started on the 2010-2011 list. She said staff is proposing to take the existing list, rename it the 2011-2012 list and add a few items to that list. She listed some of the items staff would like to add to the list, including the development agreement process, process for applicant postponement and updating some language based on the 2008-2009 amendments. She said they are asking that some of these requirements be added to the list whereby staff will go with the group and bring it back to Council for approval. Motion by Berryman, second by Hellmann to approve the item. Berryman asked and Kreger explained how someone can restart a project and how long that would take. Kreger said it depends on the expiration date, how old the project is and where it was in the process when it was stopped. Kreger said it is possible that they would have to start over. Berryman said she is completely against that. She noted, if someone has already gone through our process, they should be able to pick up the process from where they left off. She said the City is having a problem with this issue. Kreger said what they talked about City Council Meeting Minutes/ Page 9 of 13 Pages with the group is the existing list and the prioritization of what they wanted to handle first. She said a lot of what was brought up that day is preliminary plats as well as the different amendments on the list regarding processes. She noted this issue would be part of one of the first tasks they take care of on the list. Berryman asked and Kreger said, considering the holidays and gathering input from the group, she spoke about setting up a regular meeting each month and these amendments will be ready in the Spring. Hellmann said he has heard stories when final approvals have been given, costs have been paid and construction started and then have to go in after that and change things because the City has forgotten to make the developer aware of something. He said he just wants to make sure that, once final approval is given, there is no 'bops I messed up." Kreger said she thinks the checks and balances are already there and noted she would need to know more information about each situation. She said staff can certainly look at these issue and clarify the process. Speaker, Bill Holland, spoke about the many projects he has worked on in Georgetown. He said his concern deals with a lot of concerns he has had in dealing with the UDC. He said if the City is going to have ETJ within a Gateway, the rules needs to be the same on both sides of the street. He noted under Chapter 7, non-residential district standards, the City has built a rather prescriptive regulation on architecture in the area. He noted, as an architect, he resents that. He said the City does not have a architect on its staff and, therefore, why does Georgetown have a prescriptive architecture program. He urged the staff to consider strongly to try and clean up some of these things they created. He added anything that can be done to expedite the planning and permitting processes will benefit the City development as a whole. He noted it is just really tough out there in the market. Vote on the motion: Approved 7-0 GG Discussion and possible direction concerning parking around the Williamson County Justice Center Complex due to the closing of the Williamson County parking garage -- Robert Fite, Fire Chief Fite said six months ago, the City made changes to the parking restrictions around the County garage. He noted the main focus was on Martin Luther King on the northbound side. He said the County have at least eighteen months left in the research of the garage. He spoke about the concerns of the street width on Martin Luther King and noted, in the past six months, he has only received one complaint from the homeowners in the area. He asked if Council wants to extend the restriction or not. Brandenburg said the County has sent notice that the garage will be out of service for at least eighteen months. He recommended just renewing the parking restrictions for another six months. He said, as you know, we are starting to have dialogue with the County for a joint garage in the downtown area. He noted, by extending the restrictions, it will keep the dialogue about the joint garage flowing. Motion by Berryman, second by Meigs to extend the parking for six more months. Sattler asked and Fite said time limits were discussed in April but, right now, there are no time limits on Martin Luther King. Sattler asked and Fite said the parking has been allowed on the northbound side, but not on the side near residences. Sattler said he does not want the residents to be stifled 24 hours a day. Sattler asked and Fite said all of the parking signs were taken down and noted now it is just open parking downtown. Berryman said court room hours are generally during the day. She noted she does not see people parking downtown outside of normal office hours. She spoke about how these lifted restrictions would be helpful for events downtown. Brandenburg said, with this action, this will come back to Council with a first and second reading of the Ordinance initiating the extension. Mayor asked and Brandenburg said he has not heard of any long range planning for downtown parking from the County. Gonzalez asked if this is an economic decision being made by the County and wondered if the County would be able to move quicker. Brandenburg said he can pose that question to them, but noted the City should still keep the parking changes at six months. Sattler asked and Fite said the parking restrictions are only lifted at MLK and added fire lanes were also lifted. He said it is tight to get the fire apparatus through there, but noted it is possible and they can make it work. Vote on the motion: Approved 7-0 HH Consideration and possible action to approve an annual appropriation to Sungard Public Sector, Inc. (Sungard) in the amount of $138,000 for IT software maintenance expense (Public Safety Computer Aided Dispatch System) -- Mike Peters, Information Technology Director Eason left the dais. Peters said this is a continuation of the items on the consent agenda and said they are part of annual appropriations that are included in the budget. He said all of these items were discussed and approved by the General Government and Finance committee. He noted this is for the annual maintenance for the computer aided dispatch system for police and fire. City Council Meeting Minutes/ Pagel 0 of 13 Pages Motion by Meigs, second by Jonrowe to approve the item. Approved 6-0 (Eason absent from the dais) II Consideration and possible action to approve an annual appropriation to Tyler Technologies (Tyler) in the amount of $105,000 for IT software maintenance expense (Financial, Court and Utility Billing Systems) -- Mike Peters, Information Technology Director Eason returned to the dais. Peters said this is a similar payment to the one listed in item HH. He said this is for all of the financial components the City uses throughout the year. Motion by Gonzalez, second by Meigs to approve the item. Approved 7-0 JJ Second Reading of an Ordinance for a Rezoning of 44.54 acres from the Agriculture (AG) District to Planned Unit Development (PUD) District, to be known as Sun City Neighborhood Fifty -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director (action required) Maddox described the item and read only the caption of the Ordinance on second reading. Motion by Meigs, second by Eason to approve Ordinance 2011-40. Sattler asked and Maddox said this subdivision does drain eventually into Cowan Creek but, with the measures that the City and the developer have been talking about to mitigate the effects of the flood, this should not pose an additional burden to Cowan Creek. Sattler asked and Maddox said discussions have taken place and there is an agreement out there to make sure this issue is resolved. Briggs said he has been involved in helping Dave Hall, the floodplain administrator, to deal with issues associated with Tropical Storm Hermine. He noted they are working with the City's consultant and Pulte's consultant to come up with mitigation measures. He said there are additional discussions going on relative to further removal of debris and trees that might possibly restrict some of the flow in the channel. He said the City will ensure that the improvements are put in place. He said they had a meeting with residents of neighborhood twenty as well. Sattler asked and Briggs said meetings have been ongoing and he believes we are well on the way to seeing those improvements be put in place. Vote on the motion: Approved 7-0 KK Second Reading of an Ordinance amending Section 10.04.010 of the Code of Ordinances relating to the duties and authority of the city traffic engineer; making such other findings and provisions related to the subject; providing a severability clause and establishing an effective date -- Mark Miller, Transportation Services Manager, Edward G. Polasek, AICP, Transportation Services Director (action required) Polasek said this item is the second reading of an ordinance that will allow the traffic engineer to evaluate, designate and erect appropriate signage for temporary construction speed zones. He said this is necessary for us to allow construction speed zones for the Lakeway Bridge construction and other sites and allow enforcement of those zones as well. He read only the caption of the Ordinance on second reading. Motion by Berryman, second by Eason to approve Ordinance 2011-41. Approved 7-0 LL Second Reading of an Ordinance repealing the existing Chapter 13.16 of the City of Georgetown Code of Ordinances, and adopting a new Chapter 13.16 of the Code of Ordinances relating to the Drought Contingency Plan; establishing criteria for the initiation and termination of drought response stages; establishing restrictions on certain water uses; establishing penalties for the violation of and provisions for enforcement of these restrictions; establishing procedures for granting variances; providing a severability clause and establishing an effective date -- Jim Briggs, Assistant City Manager and Glenn Dishong, Utility Director (action required) Dishong said the reason for this change and Ordinance is to trigger the drought contingency plan off of the implementation of the conservation rates. He read only the caption of the Ordinance on second reading. Motion by Jonrowe, second by Meigs to approve Ordinance 201142. Sattler said he has received comments from constituents and added one of them lives in Georgetown Village. He noted he was telling him that people in the area are either ignoring the restrictions or do not know about City Council Meeting Minutes/ Page 11 of 13 Pages them. He is wondering if signs could be put up in the neighborhoods to make them aware of the restrictions. He said the City needs to get this information out to the citizens in Georgetown Village. Dishong said the City has that capability. He noted the information about the current drought stage went out to the web, media, Facebook and Twitter. He said they found that the postcards are the most effective method to get the word out, but noted they did not send out the cards about this because it is highly unlikely that we be done with the repairs by the time they receive the cards. He added the City did, at one time, use the portable message boards for announcements. Jonrowe asked and Dishong said Reverse 911 is available but it was decided that this particular event does not fit with the uses of reverse 911. Brandenburg said there are certain criteria that needs to be met before Reverse 911 can be used. Jonrowe asked and Dishong said there are definitely situations where it can be used but this is not one of them. Berryman asked that staff move the signs around to different areas in the City. Jonrowe said she has talked to her neighbors who have watered even though it is banned but noted they just do not know about the restrictions. Jonrowe said she will be driving around and dropping off letters to her constituents notifying them of the restrictions. Vote on the motion: Approved 7-0 MM Second Reading of an Ordinance amending Sections 13.04.110 and 13.04.120 of the City of Georgetown Code of Ordinances relating to Conservation Water Rates; revising criteria for the implementation of the conservation rates; establishing provisions for the enforcement of these sections; providing a severability clause and establishing an effective date -- Jim Briggs, Assistant City Manager and Glenn Dishong, Utility Director (action required) Dishong said this is related to the previous item. He said the conservation rates were typically triggered at certain times but noted the City has changed that to be triggered during the drought contingency plan and other drought situations. He continued to speak about the changes made in the Ordinance. He read only the caption of the Ordinance on second reading. Motion by Gonzalez, second by Meigs to approve Ordinance 2011-43. Berryman asked and Dishong said the normal trigger to discontinue these rates is when the City comes out of the drought contingency plan. Berryman asked and Dishong said 765 lake level is normally the trigger to go to phase two. Gonzalez asked and Briggs said the way the Ordinance reads is that the Assistant City Manager makes the call to lift the restrictions. He said he would like to see 780-785 got the lake level plus a continued rise in the elevation of Lake Georgetown and a recharge to the wells. Berryman asked and Briggs said we should look at maintaining this level for at least a year. Briggs said there is a small likelihood that this will not be lifted until next summer. Vote on the motion: Approved 7-0 NN Second Reading of an Ordinance amending Sections 2.16.010 and 2.16.020 of the Code of Ordinances relating to Compensation and Expense Reimbursement for the Mayor and Councilmembers; making such other findings and provisions related to the subject; and declaring an effective date. -- Bridget Chapman, Acting City Attorney (action required) Mayor described the item. Chapman said this Ordinance will keep the salaries for the Mayor and Council members the same and to limit the expense reimbursement to $100 a month. She read only the caption of the Ordinance on second reading. Motion by Berryman, second by Eason to approve Ordinance 2011-44. Hellmann asked and Chapman said the Council will be receiving the new compensation forms from the City Secretary tomorrow. Berryman asked and Chapman said this kicks in for the October reimbursements. 00 Presentation and update regarding City Elections -- Paul E. Brandenburg, City Manager and Jessica Brettle, City Secretary Brettle said she wanted to come to the City Council and present an update on City Elections and SB 100. She spoke about how SB100 affects the election calendar and the problems the change poses for the Elections Administrators during primary election years. She noted the Elections Administrator has found equipment, acquired warehouse space and has determined that they will be able to continue to hold the City elections in May as usual. Berryman asked and Brettle said she has asked the Elections office about the difference in cost between May and November elections and has received that information recently. She noted she can send that City Council Meeting Minutes/ Page 12 of 13 Pages information out to Council if they would like. Berryman said, in the interest of having more voter participation, she would like for us to not abandon the idea of having a November election. She said it would be a discussion to have because she feels a November election would bring more voter turnout. Brettle said, at the next agenda, she can bring back an item that would allow for the Council to speak about this issue. PP Consideration and possible action to approve a Resolution placing names in nomination for the election of Directors for the Williamson Central Appraisal District -- Paul E. Brandenburg, City Manager Brandenburg described the item and said this resolution Resolution would add Harry Gibbs and Deborah Hunt in nomination for service the Board. He said the City nominated them last time and they are currently serving on the Board. Brandenburg read the caption of the Resolution to the City Council. Motion by Jonrowe, second by Berryman to approve the Resolution. Approved 7-0 The meeting was adjourned at 09:01 PM. City Council Meeting Minutes/ Page 13 of 13 Pages Secretary Jessica Brettle