HomeMy WebLinkAboutMIN 10.11.2011 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor
George Garver presiding.
Council Present: Council Absent:
Patty Eason, Danny Meigs, Bill Sattler, Pat All Council Present
Berryman, Tommy Gonzalez, Troy Hellmann,
Rachael Jonrowe
Staff Present:
Paul E. Brandenburg, City Manager; Bridget Chapman, Acting City Attorney; Jessica Brettle, City
Secretary; Micki Rundell, Chief Financial Officer; Jim Briggs, Assistant City Manager; Elizabeth Cook,
Community Development Director; Robert Fite, Fire Chief; Mike Peters, Information Technology Director;
Cari Miller, Tourism Manager; Jordan Maddox, AICP, Principal Planner; Valerie Kreger, Principal
Planner; Mark Miller, Transportation Services Manager; Edward G. Polasek, AICP, Transportation
Services Director; Glenn Dishong, Utility Director;
Minutes
Regular Session = To begin no earlier than 06:00 P
(Council may, at any time, recess the Regular Session to convene an Executive Session at the request of
the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act,
Texas Government Code Chapter 551.)
A Call to Order-- The Mayor called the meeting to order at 6:10 PM
Pledge of Allegiance
Comments from the Mayor
- Welcome and Meeting Procedures
- Proclamation recognizing October as Arts and Humanities Month
Mayor presented the Arts and Humanities Month to Liz Stewart of the Arts and Culture Board. Stewart spoke
about the new banners placed around the square for the Art in the Square. She spoke about the Arts events
going on in Georgetown this month.
- Proclamation in honor of Texas Chisholm Trail Month
Mayor presented the Texas Chisholm Trail Proclamation to Mickie Ross of the Williamson Museum. Ross said
the Chisholm Trail event has been moved from September to this coming weekend. She spoke about the event
and invited everyone to join them.
City Council Regional Board Reports
-CAPCOG
Berryman said CAPCOG is offering us an opportunity to have technology be entered into our development
services in a way that hasn't been done before. She said this will be discussed in more length later on in the
meeting.
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Page 1 of 13 Pages
-CAMPO
Mayor described the organization for the audience. He said last night they had a meeting to determine how
much of their money will be distributed throughout Texas.
- Lone Star Rail District
Eason said the preliminary rankings of the STPMM projects were released last week. She said the freight
relocation environmental impact statement that is being managed by the Lone Star Rail District ranks 12th out of
170 applications. She said the project also ranks high on positive comments received from CAMPO's recent
public involvement effort. She said the importance of this is the lone star rail district is the organization
developed by the state legislature to work on establishing passenger rail in this region that starts south of San
Antonio to Georgetown. She spoke -about the importance of the freight relocation study and said it impacts
communities along the 1-35 corridor and region and it moves freight traffic away from the middle of the cities.
She said they have a progress report on the passenger environmental impact statement. She spoke about how
round two of station area technical advisory committee meetings are under way, including meetings with the
TXDOT Austin district staff regarding sites along Mopac owned by the State. She said the service development
plan is complete for three levels of service and the draft operations and maintenance cost estimates are
complete for the service development plan. She spoke about the progress report on the urban freight rail
bypass alternative analysis and said this will benefit the whole region by moving freight rail traffic out of the cities
along 1-35.
City Manager Comments
Water Restrictions
Action from Executive Session
There was no action out of Executive Session.
Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the
table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to
speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called
forward to speak when the Council considers that item.
On a subject not posted on theagenda: Persons may add an item to a future City Council agenda by contacting the
City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the
topic they would like to address and their name. The City Secretary can be reached at 512/930-3651.
B - Commissioner Valerie Covey, Williamson County Precinct 3, regarding potential additional Habitat Listings by
U.S. Fish and Wildlife
Covey was not present at the meeting to speak.
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with
one single vote. A councilmember may pull any item from the Consent Agenda in order that the council
discuss and act upon it individually as part of the Regular Agenda.
C Consideration and possible action to approve the minutes of the Public Hearing held on August 18, 2011, the
Special Sessions held on June 16, 201, June 30, 2011, July 14, 2011; July 21, 2011, August 3, 2011 and
August 29, 2011 and the Workshop and Regular Council meeting held on September 27, 2011-- Jessica Brettle,
City Secretary and Rachel Saucier, Assistant City Secretary
D Consideration and possible action to authorize the application to FEMA for the Assistance to Firefighters
Grant Program, Fire Operations and Safety Grant for the amount of $36,472. The goal of these grants is to
improve firefighter health and safety -- Robert Fite, Fire Chief
E Consideration and possible action to approve an annual appropriation to Verizon Wireless in the amount of
$89,400 for wireless data services -- Mike Peters, Information Technology Director
F Consideration and possible action to approve an annual appropriation to Internetwork Experts, Inc. (INX) in
the amount of $60,000 for IT hardware/software maintenance expense (Networking equipment, fax software
) -- Mike Peters, Information Technology Director
G Consideration and possible action to approve an annual appropriation to Flair Data Systems (Flair) in the
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amount of $56,000 for IT hardware/software maintenance expense (Cisco Phone System) -- Mike Peters,
Information Technology Director
H Consideration and possible action to approve an annual appropriation to EST Group (EST) in the amount of
$54,000 for IT hardware/software maintenance expense (Compellent Data Storage platform) -- Mike Peters,
Information Technology Director
Consideration and possible action to approve a contract with Presidio Networked Solutions for the amount of
$84,000 for consulting services related to the implementation of the Microsoft Exchange\Outlook e-mail
platform -- Mike Peters, Information Technology Director
J Forwarded from the Convention and Visitors Bureau (CVB) Advisory Board:
Consideration and possible action to approve an allocation of $1,000.00 in Hotel Occupancy Tax (HOT)
funds to the Georgetown High School Basketball Booster Club, for help in the cost of promoting and
facilitating the Jack Frost Thanksgiving Invitational Tournament -- Cari Miller, Tourism Manager
Motion by Berryman, second by Hellmann to approve the consent agenda in its entirety.
Sattler asked and Rundell said the total IT budget is in the neighborhood of $2 million, which includes all
staffing, replacement of computer hardware as well as the maintenance of all the systems the City has. Sattler
asked and Rundell said the IT items on the consent agenda are routine items and annuals contracts that have
been seen by the General Government and Finance Subcommittee.
Vote on the motion: Approved 7-0
Council will individually consider and possibly take action on any or all of the following items:
K Consideration and presentation regarding 2011 Annexation Public Hearings --Jordan J. Maddox, AICP,
Principal Planner and Elizabeth A. Cook, Community Development Director
Mayor asked that Items K and L be combined into one item.
Maddox said the reason we are all here tonight is for the first of two scheduled public hearing required for the
2011 annexation process. He spoke about the calendar for the 2011 annexation process. He noted he will give
a summary of the different areas and service plans under consideration for annexation. He said Item L will allow
for staff to make recommendations to council on the annexation study we have done and the recommendation
to remove, reconfigure or proceed with any of the items. He gave Council a brief overview of the annexation
process so far.
He reviewed the general service plan elements for the Council. He said the complete service plan is available as
well. He said the service plan include the areas and proposed city council districts to be annexed. He said the
term of the service plan is a ten year term. He said there are services to be provided by law to be administered
immediately and the deadline for annexations is December 31, 2011. He said some services can take up to two
or three years to provide. He said the details of the services will be included in each service plan for any
annexed area. He said the services include police protection, fire protection and EMS, solid waste collection,
operation and maintenance of water and wastewater facilities in the annexed area that are not within the area of
another water or wastewater utility, operation and maintenance of streets, lighting and roads. He said some of
the other services to be provided upon annexation are operation and maintenance of public parks, playgrounds,
swimming pools, operation and maintenance of publicly owned building, facilities and services, library, planning
and development, animal control services, business licenses, health and safety regulations and other general
regulations. He spoke about the services to be provided within 4.5 years of annexation. He said these services
include water and wastewater services, water and wastewater capital improvements, roads and streets and
capital improvements for other municipal streets. He provided a summary of the current water and wastewater
service extension policies. He spoke about allowing a current septic system to continue. He said water facilities
for the area are provided by extending water lines to the facilities. He said there remains the ability for the City
to participate with the property owner or developer in the cost of oversized or upgraded facilities or line
extensions. He gave a brief overview of why the City annexes. He said it is to plan for roads, utilities and land
uses. He added it is to protect existing and future developments and to consolidate and deliver City services
efficiently. He said it will remove jurisdictional conflicts and uncertainties, equity and fairness for taxpayers and
businesses. He said annexing also offers environmental protection and expands the tax base. He showed
Council a map of the 17 areas under consideration. He briefly reviewed each of the seventeen areas on the
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Page 3 of 13 Pages
annexation list. He spoke about the goals and objectives of those 17 areas. He said staff looked at areas
served with utilities and other services, areas that had economic development potential and infill (donut holes)
that have potential jurisdiction issues with other providers. He said the original nine high priority areas and the
Council proposed areas received full staff consideration and financial analyses. He said all options were
presented to Council for the ability to add new areas and reconfigure areas. He noted staff made
recommendations based on the technical, financial and strategic aspects.
L Consideration and
possible
action
to give staff direction
on the future consideration of 2011 Annexation
Areas -- Jordan J.
Maddox,
AICP,
Principal Planner and
Elizabeth A. Cook, Community Development Director
Maddox said staff has made some recommendations for the seventeen areas. He spoke about the agricultural
annexation agreements that were sent to various property owners in these areas. He said there are fifty of those
agreements out there right now. He said the staff recommendation is to wait until the October 31 st, which is the
deadline for the agreements to be signed and sent back to the City. He said the second staff recommendation
is to continue with area seven, which is the Westinghouse Road right-of-way, but remove it if transportation is
not ready to accept roadway conditions. He said staff also recommends considering the waiving of fees for
property owners wishing to be a district other than AG, Agriculture, zoning district. He noted this will be coming
back to Council as a future item. He said there are four areas staff is recommending be removed from
consideration tonight, including area 10, area 13, area 14 and area 16. He said staff recommends proceeding
with the public hearings for all other areas. He gave the staff reasoning and arguments behind removing these
areas from consideration. He said the recommendations for all of the other areas is to proceed with the public
hearings tonight and proceed with the Ordinance readings in November and December.
Motion by Berryman, second by Gonzalez to accept all of the staffs recommendations including the removal of
areas 10, 13 and 14 and to reconfigure area 14 to include only the area that receives City services.
Mayor's reviewed
how the rest of the
agenda will flow.
Mayor
said this motion
would remove those particular
areas from further
consideration and
the public hearing
items
will be removed
from the agenda. Approved 7-0
M Public Hearing and possible action on the annexation into the city limits for approximately 6.56 acres in the
Embree Subdivision, extending from Berry Creek Drive for approximately 1,200 feet north along SH 195,
referred to as 2011 Annexation Area 1 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook,
Community Development Director
Maddox described the area for the Council. He said this property is already developed and noted there is a gas
station and commercial office in the area. He noted it is already being provided services. He noted staff is
recommending approval.
Public Hearing is open at 7:14 PM
No persons were present to speak.
Public Hearing was closed at 7:14 PM
N Public Hearing and possible action on the annexation into the city limits for approximately 34.63 acres in the
Dyches and Ruidosa Irrig. Co. Surveys, located along and inclusive of 2.02 acres of right-of-way for FM 1460,
referred to as 2011 Annexation Area 2 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook,
Community Development Director
Maddox described this area and said it is a partial donut hole located south of the City of Georgetown Municipal
Complex building. He said there are a few existing residential homes and added part of this area is looked at for
economic development potential. She said these properties have existing utilities on 1460 and are considered
served. He noted staff is recommending approval.
Public Hearing was opened at 7:16 PM
Speaker, Cindy Smith, said she spoke with Maddox about this last month. She said she would like it on the
record that we would not like to be annexed. She said they already receive the services they would gain by
being annexed with the exception of the water. She noted they have well water they use. She said it would not
be to their benefit at this point to be annexed.
Speaker, Robert Smith, said he would point out that there is a larger section on this tract owned by Mr. Wilcox.
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Page 4 of 13 Pages
He said Wilcox wanted him to convey his wishes that he is opposed to annexation. He said there is a small area
that is on 1460 and added that property is owned by his mother. He said he would like to convey her wishes that
she is opposed to the annexation. He said he would like to note a request by the Pierce family to voluntarily
annex into the City and the City Council rejected that annexation. He said it is their understanding that the
Pierce family is in opposition to this as well. He said his grandfather was Mayor of a small town in Arkansas. He
said, during that period of time, the city grew to almost twice his size. He spoke about not forcing annexations.
He said he does not feel like there is a benefit to him on this. He said another thing that was pointed out to him
is a conflict of different services and added, in a six month period of time, there were three big automobile
accidents in front of their home. He noted there was confusion on whether the county or City should treat the
accident. He asked about the need to annex the property. He asked if there is a developer out there that is
looking into this and if staff knows about it.
Public Hearing was closed at 7:24 PM
0 Public Hearing and possible action on the annexation into the city limits for approximately 96.83 acres of land
out of the Dyches Survey, located south of existing City limits at Inner Loop Road and west of FM 1460, and
inclusive of 3.30 acres of FM 1460 right of way, referred to as 2011 Annexation Area 3 -- Jordan J. Maddox,
AICP, Principal Planner and Elizabeth A. Cook, Community Development Director
Maddox described the area for the City Council. He said most of this land is under agriculture zoning district
and owned by one property owner. He noted there is one residential structure on the property and the City would
provide one waterline to that location. He noted the area has good economic development potential. He said
staff is, however, recommending an agriculture agreement be done first prior to annexation.
Public Hearing was opened at 7:26 PM
No persons were present to speak.
Public Hearing was closed at 7:26 PM
P Public Hearing and possible action on the annexation into the city limits for approximately 239.91 acres in the
Dyches and Hudson Surveys, located south of the Inner Loop right-of-way and east of existing city limit lines
parallel to 1-35 and Rabbit Hill Road, and including 8.82 acres of right-of-way on CR 116, Blue Springs Road and
Blue Ridge Drive, referred to as 2011 Annexation Area 4 -- Jordan J. Maddox, AICP, Principal Planner and
Elizabeth A. Cook, Community Development Director
Maddox described
the
area
and said it is most of the land that has been
proposed to be the Longhorn Junction
development. He
said
staff
is recommending area four with the addition
of the waterline.
Public Hearing was opened at 7:28 PM
No persons were present to speak.
Public Hearing was closed at 7:28 PM
Q Public Hearing and possible action on the annexation into the city limits for approximately 299.15 acres in the
Hudson and Powell Surveys located between existing city limits to the north of CR 111, IH -35, and Kelley Drive
to the west and 1,500 feet to the east of Rabbit Hill Road to the east and including approximately 6.97 acres of
CR 116 right-of-way, referred to as 2011 Annexation Area 5 -- Jordan J. Maddox, AICP, Principal Planner and
Elizabeth A. Cook, Community Development Director
Maddox described this area and said it is a large area that extends from Rabbit Hill Road to 1-35 and down close
to CR111. He said it contains the land owned by Celebration Church and noted most of the land is undeveloped.
He said there is one residence within the land that would receive a waterline extension. He said this is also part
of the southeast development zone.
Public Hearing was opened at 7:29 PM
No persons were present to speak.
Public Hearing was closed at 7:31 PM
R Public Hearing and possible action on the annexation into the city limits for a single land parcel of
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Page 5 of 13 Pages
approximately 3.0 acres in the Low Survey located south of CR 111 and west and east of existing city limits,
referred to as 2011 Annexation Area 6 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook,
Community Development Director
Maddox said annexation area six is a small donut hole that was left after the annexation of the Bourn property in
June. He said this is a one parcel existing commercial development and there is water and sewer located
across the street.
Public Hearing was opened at 7:32 PM
No persons were present to speak.
Public Hearing was closed at 7:33 PM
S Public Hearing and possible action on the annexation into the city limits for approximately 19.83 acres of
right-of-way for CR 111 east of FM 1460, referred to as 2011 Annexation Area 7 -- Jordan J. Maddox, AICP,
Principal Planner and Elizabeth A. Cook, Community Development Director
Maddox described the area and said the area is the right of way for CR 111 that does not currently exist within
the city limits. He said this has been reconstructed recently by Williamson County, but the transportation
department has recently found problems with the area. He asked that this area not be adopted if those issues
are not resolved.
Public Hearing was opened at 7:34 PM
No persons were present to speak.
Public Hearing was closed at 7:34 PM
T Public Hearing and possible action on the annexation into the city limits for approximately 227.40 acres of
land in the Low Survey located to the south and east of the intersection of CR 116 and CR 111, bordering the
Georgetown ETJ line to the south and MUD 15 (Teravista) to the east, and inclusive of 0.76 acres of CR 111
right-of-way, referred to as 2011 Annexation Area 8 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth
A. Cook, Community Development Director
Maddox described the area and where it is located. He said there are two residential properties and one
commercial property on this area. He said there are utilities existing in the area. He noted this is part of the
southeast development zone area and it is likely to get the kind of development the city is looking for at its full
capacity. He said the City would eventually need to upgrade the utilities in the area. He noted, as part of the
first step in studying this area for utility services, staff recommends approval.
Public Hearing was opened at 7:35 PM
No persons were present to speak.
Public Hearing was closed at 7:35 PM
U Public Hearing and possible action on the annexation into the city limits for a single land parcel of land of
approximately 17.19 acres in the Low Survey, located south and east of the intersection of CR 111 and FM
1460 and north of Coachlight Drive, referred to as 2011 Annexation Area 9 -- Jordan J. Maddox, AICP,
Principal Planner and Elizabeth A. Cook, Community Development Director
Maddox described the area and said it is an out parcel for Teravista MUD and is intended as a commercial use.
He noted there are utilities being extended as part of the project.
Public Hearing was opened at 7:36 PM
No persons present to speak.
Public Hearing was closed at 7:36 PM
V Public Hearing and possible action on the annexation into the city limits for all of the lots in the Escalera
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Page 6 of 13 Pages
Ranch and The Preserve subdivisions and approximately 11.92 acres in the Brown and Campbell Surveys and
including 34.70 acres of right-of-way for Covington Cove, Folsom Court, Escalera Parkway, Marcos Drive,
Jonathan Cove, VP Ranch Drive, Marshall Court, Montell Drive, Clovis Drive, Chadwick Drive and Bartley Drive,
referred to as 2011 Annexation Area 10 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook,
Community Development Director
This item was removed from consideration by the City Council.
W Public Hearing and possible action on the annexation into the city limits for approximately 27.44 acres in the
Fish Survey and HEK Business Park, Block A, Lot 1, located northeast of Williams Drive right-of-way and west
of the Heritage Oaks subdivision, to be referred to as 2011 Annexation Area 11 -- Jordan J. Maddox, AICP,
Principal Planner and Elizabeth A. Cook, Community Development Director
Maddox
described the area
and said
it is an infill/donut hole development at the
edge of the water service area.
He said
utilities are existing
along Williams
Drive near this property, so the area
is considered served by the
City. He
noted there is also
potential
for commercial
development
in this area as well.
Public Hearing was opened at 7:38 PM
No persons were present to speak.
Public Hearing was closed at 7:38 PM
X Public Hearing and possible action on the annexation into the city limits for approximately 5.54 acres in the
Wright Survey, the Loper-Seebock subdivision, Lots 1 and 2, and the Landgraf subdivision, Lot 1, located north
of Williams Drive and east of La Paloma, referred to as 2011 Annexation Area 12 -- Jordan J. Maddox, AICP,
Principal Planner and Elizabeth A. Cook, Community Development Director
Maddox described the area and said each of these parcels have direct frontage to Williams Drive and have
economic potential. He said this property is directly adjacent to the Catfish Parlour and Serenada.
Public Hearing is opened at 7:39 PM
Speaker, David Loper, said he owns the chiropractic office and residence on the property. He described the lots
and the other people who own property in this area. He said he partitioned his lot and is already served with the
city water, wastewater and electricity and he does not see a lot of benefit out of this other than raising his taxes.
He said the people on the property would both prefer that they do not become annexed. He said they would like
to keep it zoned at the combination residential commercial.
Public Hearing was closed at 7:42 PM
Y Public Hearing and possible action on the annexation into the city limits for all of the lots in the Logan Ranch
subdivision and all subsequent resubdivisions thereof, all lots in the Pepper subdivision, the Shellridge
subdivision, Lot 1, all lots in the BRT and W subdivision, and approximately 5.03 acres in the William Roberts
Survey, located along Logan Ranch Road near the Berry Creek Subdivision and also includes approximately
16.47 acres of Logan Ranch Road right-of-way, referred to as 2011 Annexation Area 13 -- Jordan J. Maddox,
AICP, Principal Planner and Elizabeth A. Cook, Community Development Director
This item was removed from consideration by the City Council,
Z Public Hearing and possible action on the annexation into the city limits for approximately 73.49 acres in the
William Roberts Survey, located south of Shell Road, east of Shell Spur, north of the Logan Ranch subdivision
and west of the Woods at Berry Creek subdivision, referred to as 2011 Annexation Area 14 -- Jordan J.
Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director
Mayor described the item and Maddox spoke about this area and how it will be reconfigured after City Council
action earlier in the meeting.
Public Hearing was opened at 7:44 PM
Speaker,
Jerry Stevens, said he has
been in the area since
1986 because of the orderly development
of the
City. He
said he has two objectives,
one is to introduce the
council to a private employer and revenue
generator
City Council Meeting Minutes/
Page 7 of 13 Pages
and jobs generator in the community. He said the second objective is to describe the unintended consequences
of annexing the area.
Berryman said the City Council already removed his property from the annexation consideration. She asked and
Stevens said he does not receive services from the City. Berryman said his property is not included in the
annexations any longer.
Stevens thanked the Council for the decision they made to remove the property from consideration.
Public Hearing was closed at 7:48 PM
AA Public Hearing and possible action on the annexation into the city limits for approximately 137.05 acres in the
William Roberts Survey between the existing Berry Creek and Woods at Berry Creek subdivisions and Shell
Road, bordering to the east at Fairway Lane, referred to as 2011 Annexation Area 15 - Jordan J. Maddox,
AICP, Principal Planner and Elizabeth A. Cook, Community Development Director
Maddox described the area for the Council. He said this area is being recommended by staff and said there are
some existing residential properties in the area.
Public Hearing was opened at 7:50 PM
No persons were present to speak.
Public Hearing was closed at 7:50 PM
Motion by Hellmann, second by Jonrowe to remove Area 15 from consideration.
Hellmann said he has received negative feedback regarding the annexation of this area. Berryman said, in our
recent flood event, water ran from across Saint Andrews to the golf course area flooding several homes along
Oakmont. She said there was discussion that part of that flooding issue originated in the land above Saint
Andrews and that there should be some attention given to that area to mediate the flooding problems. She
asked, if we annex that, will we be able to fix those problems with flooding. Maddox said there is only one home
in that area and most of the land is under agricultural exemption. He said staff has sent out the agriculture
agreements to all of the property owners in the area. He noted, if we annex the area, any use other than
residential will receive full review by the Council. Maddox said the City could potentially receive agricultural
exemption agreements from all of the property owners on that land. Berryman said, if we leave the area in the
list and follow up with each of those landowners, could we get an assurance from each one of them that the land
use will not change. Maddox said he has followed up with the landowners and was told they will sign the
agreements, but he has not received all of them yet. Berryman asked that Council keep this in until the next
Public Hearing, so that Maddox has the opportunity to receive the agreements. She spoke about how there will
be development in this area. There was much discussion regarding the possible future development on this
property.
Hellmann withdrew his motion. Jonrowe withdrew her second.
BB Public Hearing and possible action on the annexation into the city limits for approximately 74.42 acres in the
William Roberts Survey, extending along Shell Road approximately 2,100 feet from existing city limits
boundaries to the east and approximately 990 feet from existing limits to the south, referred to as 2011
Annexation Area 16 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community
Development Director
This item was removed from consideration by the City Council.
CC Public Hearing and possible action on the annexation into the city limits for approximately 49.96 acres in the
William Roberts Survey and including all of the lots in the River Road subdivision located southeast of Shell
Road and south west of SH 195 and inclusive of 3.39 acres of SH 195 right-of-way, referred to as 2011
Annexation Area 17 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community
Development Director
Maddox described the item and said a good portion of this property is under acquisition by TXDOT for the
expansion of 195. He said the City was looking at protecting the land uses at this intersection because it could
potentially bring commercial development.
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Page 8 of 13 Pages
Public Hearing was opened at 7:59 PM
No persons were present to speak.
Public Hearing was closed at 7:59 PM
DD Consideration and possible action to direct staff to move forward with procurement of a contract with
Capital Area Council of Governments (CAPCOG) for a development and land management project
tracking system -- Elizabeth A. Cook, Community Development Director
Cook described the
item
and said, in the Workshop earlier this evening, the
Council heard about this project.
She said staff would
like
to work with CAPCOG on the contract procurement
so those services can be provided
to us. Mayor asked
and
Cook said the contract would come back to Council
for final approval.
Motion by Jonrowe, second by Meigs to approve the item.
Berryman asked if there are any strings attached. Cook said she can not tell Berryman what the contract would
say yet, but it would allow staff and Council to control what is contained in the agreement. Vote on the.motion:
Approved 7-0
EE First Reading of an Ordinance creating a Community Development Technology Fee to fund an automated
project tracking system -- Elizabeth A. Cook, Community Development Director (action required)
Mayor described the item. Cook read only the caption of the Ordinance on first reading after having satisfied the
requirements of the City Charter.
Motion by Meigs, second by Jonrowe to approve the Ordinance on first reading.
Sattler asked and Cook said the idea is the fees will be deposited into its own special account and any money
used to pay for the program maintenance will come from that account. She noted, over time, the City may lower
the fees as the program is maintained and paid for. Berryman said the way it has been explained to us is that
we will be going to a technology based effort in the Development Services Department and there will be a cost
savings to the people using the system, even though they are being charged this fee. Cook agreed and said it
depends on the particular project a person is working on. Gonzalez said the major reason he supports this is
because it seems to be a self paying project.
Vote on the motion: Approved 7-0
FF Consideration and possible action to combine the approved 2010-2011 Annual Unified Development Code
(UDC) Amendment List into a new 2011-2012 Annual UDC Amendment List, including newly proposed
amendment items, and addressing all as part of the 2011-2012 Annual UDC Amendment process -- Elizabeth A.
Cook, Community Development Director and Valerie Kreger, Principal Planner
Kreger said this item is regarding the 2011-2012 UDC Amendment Process. She said the UDC is designed to
be reviewed on an annual basis. She said in 2008, a task force and new process was created and the Council
decided to skip the 2009-2010 cycle. She said, during the same time period, the Council approved a 2010-2011.
amendment list that would begin when the 2008-2009 amendments were completed. She noted the 2008-2009
amendments were just completed and the staff just started on the 2010-2011 list. She said staff is proposing to
take the existing list, rename it the 2011-2012 list and add a few items to that list. She listed some of the items
staff would like to add to the list, including the development agreement process, process for applicant
postponement and updating some language based on the 2008-2009 amendments. She said they are asking
that some of these requirements be added to the list whereby staff will go with the group and bring it back to
Council for approval.
Motion by Berryman, second by Hellmann to approve the item.
Berryman asked and Kreger explained how someone can restart a project and how long that would take.
Kreger said it depends on the expiration date, how old the project is and where it was in the process when it was
stopped. Kreger said it is possible that they would have to start over. Berryman said she is completely against
that. She noted, if someone has already gone through our process, they should be able to pick up the process
from where they left off. She said the City is having a problem with this issue. Kreger said what they talked about
City Council Meeting Minutes/
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with the group is the existing list and the prioritization of what they wanted to handle first. She said a lot of what
was brought up that day is preliminary plats as well as the different amendments on the list regarding
processes. She noted this issue would be part of one of the first tasks they take care of on the list. Berryman
asked and Kreger said, considering the holidays and gathering input from the group, she spoke about setting up
a regular meeting each month and these amendments will be ready in the Spring. Hellmann said he has heard
stories when final approvals have been given, costs have been paid and construction started and then have to
go in after that and change things because the City has forgotten to make the developer aware of something.
He said he just wants to make sure that, once final approval is given, there is no 'bops I messed up." Kreger
said she thinks the checks and balances are already there and noted she would need to know more information
about each situation. She said staff can certainly look at these issue and clarify the process.
Speaker, Bill Holland, spoke about the many projects he has worked on in Georgetown. He said his concern
deals with a lot of concerns he has had in dealing with the UDC. He said if the City is going to have ETJ within a
Gateway, the rules needs to be the same on both sides of the street. He noted under Chapter 7, non-residential
district standards, the City has built a rather prescriptive regulation on architecture in the area. He noted, as an
architect, he resents that. He said the City does not have a architect on its staff and, therefore, why does
Georgetown have a prescriptive architecture program. He urged the staff to consider strongly to try and clean up
some of these things they created. He added anything that can be done to expedite the planning and permitting
processes will benefit the City development as a whole. He noted it is just really tough out there in the market.
Vote on the motion: Approved 7-0
GG Discussion and possible direction concerning
parking
around
the Williamson
County Justice Center
Complex due to the closing of the Williamson
County
parking
garage --
Robert
Fite,
Fire
Chief
Fite said six months ago, the City made changes to the parking restrictions around the County garage. He noted
the main focus was on Martin Luther King on the northbound side. He said the County have at least eighteen
months left in the research of the garage. He spoke about the concerns of the street width on Martin Luther King
and noted, in the past six months, he has only received one complaint from the homeowners in the area. He
asked if Council wants to extend the restriction or not. Brandenburg said the County has sent notice that the
garage will be out of service for at least eighteen months. He recommended just renewing the parking
restrictions for another six months. He said, as you know, we are starting to have dialogue with the County for a
joint garage in the downtown area. He noted, by extending the restrictions, it will keep the dialogue about the
joint garage flowing.
Motion by Berryman, second by Meigs to extend the parking for six more months.
Sattler asked and Fite said time limits were discussed in April but, right now, there are no time limits on Martin
Luther King. Sattler asked and Fite said the parking has been allowed on the northbound side, but not on the
side near residences. Sattler said he does not want the residents to be stifled 24 hours a day. Sattler asked and
Fite said all of the parking signs were taken down and noted now it is just open parking downtown. Berryman
said court room hours are generally during the day. She noted she does not see people parking downtown
outside of normal office hours. She spoke about how these lifted restrictions would be helpful for events
downtown. Brandenburg said, with this action, this will come back to Council with a first and second reading of
the Ordinance initiating the extension. Mayor asked and Brandenburg said he has not heard of any long range
planning for downtown parking from the County. Gonzalez asked if this is an economic decision being made by
the County and wondered if the County would be able to move quicker. Brandenburg said he can pose that
question to them, but noted the City should still keep the parking changes at six months. Sattler asked and Fite
said the parking restrictions are only lifted at MLK and added fire lanes were also lifted. He said it is tight to get
the fire apparatus through there, but noted it is possible and they can make it work.
Vote on the motion: Approved 7-0
HH Consideration and possible action to approve an annual appropriation to Sungard Public Sector, Inc.
(Sungard) in the amount of $138,000 for IT software maintenance expense (Public Safety Computer Aided
Dispatch System) -- Mike Peters, Information Technology Director
Eason left the dais.
Peters said this is a continuation of the items on the consent agenda and said they are part of annual
appropriations that are included in the budget. He said all of these items were discussed and approved by the
General Government and Finance committee. He noted this is for the annual maintenance for the computer
aided dispatch system for police and fire.
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Pagel 0 of 13 Pages
Motion by Meigs, second by Jonrowe to approve the item. Approved 6-0 (Eason absent from the dais)
II Consideration and possible action to approve an annual appropriation to Tyler Technologies (Tyler) in the
amount of $105,000 for IT software maintenance expense (Financial, Court and Utility Billing Systems) --
Mike Peters, Information Technology Director
Eason returned to the dais.
Peters said this is a similar payment to the one listed in item HH. He said this is for all of the financial
components the City uses throughout the year.
Motion by Gonzalez, second by Meigs to approve the item. Approved 7-0
JJ Second Reading of an Ordinance for a Rezoning of 44.54 acres from the Agriculture (AG) District to Planned
Unit Development (PUD) District, to be known as Sun City Neighborhood Fifty -- Jordan J. Maddox, AICP,
Principal Planner and Elizabeth A. Cook, Community Development Director (action required)
Maddox described the item and read only the caption of the Ordinance on second reading.
Motion by Meigs, second by Eason to approve Ordinance 2011-40.
Sattler asked and Maddox said this subdivision does drain eventually into Cowan Creek but, with the measures
that the City and the developer have been talking about to mitigate the effects of the flood, this should not pose
an additional burden to Cowan Creek. Sattler asked and Maddox said discussions have taken place and there
is an agreement out there to make sure this issue is resolved. Briggs said he has been involved in helping Dave
Hall, the floodplain administrator, to deal with issues associated with Tropical Storm Hermine. He noted they are
working with the City's consultant and Pulte's consultant to come up with mitigation measures. He said there
are additional discussions going on relative to further removal of debris and trees that might possibly restrict
some of the flow in the channel. He said the City will ensure that the improvements are put in place. He said
they had a meeting with residents of neighborhood twenty as well. Sattler asked and Briggs said meetings have
been ongoing and he believes we are well on the way to seeing those improvements be put in place.
Vote on the motion: Approved 7-0
KK Second Reading of an Ordinance amending Section 10.04.010 of the Code of Ordinances relating to the
duties and authority of the city traffic engineer; making such other findings and provisions related to the
subject; providing a severability clause and establishing an effective date -- Mark Miller, Transportation Services
Manager, Edward G. Polasek, AICP, Transportation Services Director (action required)
Polasek said this item is the second reading of an ordinance that will allow the traffic engineer to evaluate,
designate and erect appropriate signage for temporary construction speed zones. He said this is necessary for
us to allow construction speed zones for the Lakeway Bridge construction and other sites and allow
enforcement of those zones as well. He read only the caption of the Ordinance on second reading.
Motion by Berryman, second by Eason to approve Ordinance 2011-41. Approved 7-0
LL Second Reading of an Ordinance repealing the existing Chapter 13.16 of the City of Georgetown Code of
Ordinances, and adopting a new Chapter 13.16 of the Code of Ordinances relating to the Drought
Contingency Plan; establishing criteria for the initiation and termination of drought response stages;
establishing restrictions on certain water uses; establishing penalties for the violation of and provisions for
enforcement of these restrictions; establishing procedures for granting variances; providing a severability clause
and establishing an effective date -- Jim Briggs, Assistant City Manager and Glenn Dishong, Utility Director
(action required)
Dishong said the reason for this change and Ordinance
is to trigger
the drought contingency plan off of the
implementation of the
conservation rates. He read only
the caption
of the Ordinance on second reading.
Motion by Jonrowe, second by Meigs to approve Ordinance 201142.
Sattler said he has received
comments from constituents
and added one of
them lives
in Georgetown Village.
He noted
he was
telling
him
that
people
in
the area are
either
ignoring
the
restrictions
or do
not
know about
City Council Meeting Minutes/
Page 11 of 13 Pages
them. He is wondering if signs could be put up in the neighborhoods to make them aware of the restrictions.
He said the City needs to get this information out to the citizens in Georgetown Village. Dishong said the City
has that capability. He noted the information about the current drought stage went out to the web, media,
Facebook and Twitter. He said they found that the postcards are the most effective method to get the word out,
but noted they did not send out the cards about this because it is highly unlikely that we be done with the repairs
by the time they receive the cards. He added the City did, at one time, use the portable message boards for
announcements. Jonrowe asked and Dishong said Reverse 911 is available but it was decided that this
particular event does not fit with the uses of reverse 911. Brandenburg said there are certain criteria that needs
to be met before Reverse 911 can be used. Jonrowe asked and Dishong said there are definitely situations
where it can be used but this is not one of them. Berryman asked that staff move the signs around to different
areas in the City. Jonrowe said she has talked to her neighbors who have watered even though it is banned but
noted they just do not know about the restrictions. Jonrowe said she will be driving around and dropping off
letters to her constituents notifying them of the restrictions.
Vote on the motion: Approved 7-0
MM Second Reading of an Ordinance amending Sections 13.04.110 and 13.04.120 of the City of Georgetown
Code of Ordinances relating to Conservation Water Rates; revising criteria for the implementation of the
conservation rates; establishing provisions for the enforcement of these sections; providing a severability clause
and establishing an effective date -- Jim Briggs, Assistant City Manager and Glenn Dishong, Utility Director
(action required)
Dishong said this is related to the previous item. He said the conservation rates were typically triggered at
certain times but noted the City has changed that to be triggered during the drought contingency plan and other
drought situations. He continued to speak about the changes made in the Ordinance. He read only the caption
of the Ordinance on second reading.
Motion by Gonzalez, second by Meigs to approve Ordinance 2011-43.
Berryman asked and Dishong said the normal trigger to discontinue these rates is when the City comes out of
the drought contingency plan. Berryman asked and Dishong said 765 lake level is normally the trigger to go to
phase two.
Gonzalez asked and Briggs said the way the Ordinance reads is that the Assistant City Manager makes the call
to lift the restrictions. He said he would like to see 780-785 got the lake level plus a continued rise in the
elevation of Lake Georgetown and a recharge to the wells. Berryman asked and Briggs said we should look at
maintaining this level for at least a year. Briggs said there is a small likelihood that this will not be lifted until next
summer. Vote on the motion: Approved 7-0
NN Second Reading of an Ordinance amending Sections 2.16.010 and 2.16.020 of the Code of Ordinances
relating to Compensation and Expense Reimbursement for the Mayor and Councilmembers; making such
other findings and provisions related to the subject; and declaring an effective date. -- Bridget Chapman, Acting
City Attorney (action required)
Mayor described the item. Chapman said this Ordinance will keep the salaries for the Mayor and Council
members the same and to limit the expense reimbursement to $100 a month. She read only the caption of the
Ordinance on second reading.
Motion by Berryman, second by Eason to approve Ordinance 2011-44.
Hellmann
asked and
Chapman
said the Council will be receiving the new
compensation forms from the City
Secretary
tomorrow.
Berryman
asked and Chapman said this kicks in for
the October reimbursements.
00 Presentation and update regarding City Elections -- Paul E. Brandenburg, City Manager and Jessica Brettle,
City Secretary
Brettle said she wanted to come to the City Council and present an update on City Elections and SB 100. She
spoke about how SB100 affects the election calendar and the problems the change poses for the Elections
Administrators during primary election years. She noted the Elections Administrator has found equipment,
acquired warehouse space and has determined that they will be able to continue to hold the City elections in
May as usual. Berryman asked and Brettle said she has asked the Elections office about the difference in cost
between May and November elections and has received that information recently. She noted she can send that
City Council Meeting Minutes/
Page 12 of 13 Pages
information out to Council if they would like. Berryman said, in the interest of having more voter participation,
she would like for us to not abandon the idea of having a November election. She said it would be a discussion
to have because she feels a November election would bring more voter turnout. Brettle said, at the next agenda,
she can bring back an item that would allow for the Council to speak about this issue.
PP Consideration
and possible action to approve a Resolution
placing
names in nomination for the election of
Directors for
the Williamson Central Appraisal District --
Paul E.
Brandenburg, City Manager
Brandenburg described the item and said this resolution Resolution would add Harry Gibbs and Deborah Hunt
in nomination for service the Board. He said the City nominated them last time and they are currently serving on
the Board. Brandenburg read the caption of the Resolution to the City Council.
Motion by Jonrowe, second by Berryman to approve the Resolution. Approved 7-0
The meeting was adjourned at 09:01 PM.
City Council Meeting Minutes/
Page 13 of 13 Pages
Secretary Jessica Brettle