HomeMy WebLinkAboutMIN 06.28.2011 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor
George Garver presiding.
Council Present: Council Absent®
Patty Eason, Danny Meigs, Bill Sattler, Pat All Council Present
Berryman, Tommy Gonzalez, Rachael Jonrowe,
Troy Hellmann
Staff Present:
Paul E. Brandenburg, City Manager; Jim Briggs, Assistant City Manager; Micki Rundel, Chief Financial
Officer; Jessica Brettle, City Secretary; Bridget Chapman, Acting City Attorney; Robert Fite, Fire Chief;
Elizabeth Cook, Community Development Director; Rachel Osgood, Environmental Services Manager;
Carla Benton, Planner 11, Kathy Ragsdale, Environmental and Conservation Services Director; Terry
Jones, Support Services Construction Manager; Mark Thomas, Economic Development Director; Bill
Dryden, Transportation Engineer; Edward Polasek, Transportation Services Director; Kimberly Garrett,
Parks and Recreation Director; Mike Elabarger, Planner III; Jordan Maddox, Principal Planner;
Regular Session = To begin no earlier than 06°00 P
(Council may, at any time, recess the Regular Session to convene an Executive Session at the request of
the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act,
Texas Government Code Chapter 551.)
Berryman absent.
Comments from the Mayor
- Welcome and Meeting Procedures
Berryman was not present to speak.
-CAMPO
Mayor said the organization has made available on the internet the agendas and minutes for the meetings.
- Lone Star Rail District
Eason said the last meeting was June 3 and she forwarded all of that paperwork to the City Council. She said
the minutes will not be available until the next meeting, which is a few months away.
City Manager Comments
4th of July Holiday- City Offices Closed
4th of July Pool hours
City Council Meeting Minutes/
Page 1 of 10 Pages
GFOA Distinguished Budget Presentation Award
26th Annual Sertoma 4th of July Celebration
Action from Executive Session
Motion by Eason, second by Meigs to direct staff to finalize contract documents for sale of city owned property
located at 101 E. 7th Street and 614 Main Street and related transactions on the terms discussed in executive
session. Approved 6-0 (Berryman absent)
Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the
table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to
speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called
forward to speak when the Council considers that item.
On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the
City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the
topic they would like to address and their name. The City Secretary can be reached at 5121930-3651.
B - Keith Peshak regarding the Airport Board and the Airport Manager
Peshak expressed his concerns over the way the Airport Advisory Board Meetings are conducted. He spoke
about the Board and how copies of the agenda are not available at the back of the room. He also said he has
concerns about not be able to ask a question at a Board meeting as well as not adjudicating agenda items. He
said he also has a concern that the Chair refuses to allow other Board members to speak at a meeting as well
as the falsification of meeting minutes. He mentioned the City's legal secretary and how she was introducing an
item as being not open for public comments. He also spoke about his concerns about the Airport Manager as
well as the Chief of Police and his failure to investigate a complaint filed against a City employee.
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with
one single vote. A councilmember may pull any item from the Consent Agenda in order that the council
discuss and act upon it individually as part of the Regular Agenda.
C Consideration and
possible
action to approve
the minutes of the Workshop and Regular Council Meeting held
on Tuesday, June
14, 2011
-- Jessica Brettle,
City Secretary
D Consideration and possible action to authorize
application
for
equipment grant for $10,003 from the
Firehouse Subs Public Safety Foundation --
Robert Fite,
Fire
Chief
E Consideration and possible action to approve a resolution appointing Rachael Jonrowe to the Downtown
Georgetown Tax Increment Reinvestment Zone (TIRZ) Board as District 6 representative in Position 1 of the
Board -- Micki Rundell, Chief Financial Officer
F Consideration and possible action to approve a resolution appointing Troy Hellmann to the Boards of both
the Rivery Park Tax Increment Reinvestment Zone (TIRZ) and the Williams Drive Gateway Tax Increment
Reinvestment Zone (TIRZ) as the District 2 representative holding Position 1 and 4 respectively on each Board
-- Micki Rundell, Chief Financial Officer
G Consideration and possible action on a License to Encroach for City of Georgetown, Division A, Outlot 4, to
allow a six (6) foot landscape encroachment into the public right-of-way, located at 2007 S. Austin
Avenue -- Carla Benton, Planner 11 and. Elizabeth A. Cook, Community Development Director
Motion by Meigs, second by Hellmann to approve the Consent Agenda in its entirety. Approved 6-0 (Berryman
absent)
Legislative Regular Agenda
Council will individually consider and possibly take action on any or all of the following items:
Mayor asked and Brandenburg spoke briefly about the Georgetown Citizens Academy and what the program
City Council Meeting Minutes/
Page 2 of 10 Pages
provides to members of the community. Brandenburg read the names of the new graduates and the Mayor
provided them with their certificates.
One graduate, Karin Truxiilo said this was a great course, everyone was great and everything was very
informative. She said she learned a lot throughout the program and thanked the City Manager for the creation
of the Academy.
Second Reading of an Ordinance amending sections 13.12.030 and 13.12.060 of the city code of ordinances
relating to the prohibition of the accumulation of waste and the collection of garbage, refuse, brush and
other waste material -- Rachel Osgood, Environmental Services Coordinator and Kathy Ragsdale,
Conservation and Environmental Services Director (action required)
Berryman arrived at the dais. Mayor said, several weeks ago, council asked staff to go back and add a couple
of items before bringing it back to Council. He said, since the council first heard this item, staff has received a
lot of phone calls and suggestions from the public on how to improve upon this Ordinance. He asked that
council use this time to open the discussion up on any change they would like to make to the Ordinance in order
to bring all of the necessary changes back to council at the next meeting.
Chapman said it is not procedurally correct to open up an Ordinance for discussion on a second reading. She
said, if council wants to amend the Ordinance further. it would be necessary to have a general item on the next
agenda to talk about all the possible changes and then bring a new Ordinance back to council on first reading at
the meeting after that.
Berryman asked that citizens send in comments or concerns related to this subject.
J Consideration and possible action to approve the committee for the selection of an architect for the design
of the Amphitheater — Terry Jones, Support Services Director and Micki Rundell, Chief Financial Officer
Jones described the members being recommended for the committee including Daniel Dance, Terry Jones,
Danny Meigs, Rachael Jonrowe; Kimberly Garrett and Randy Morrow. Jonas said ire would serve as a
non-voting member on the committee. He said the committee's responsibility would be to review applications,
perform interviews and recommend an architect to the city council.
Motion by Eason,.. second by Sattler to approve the committee.
Sattler said he and his constituents are interested in this amphitheater and asked if those people can contact
Terry Jones about the meeting times. Berryman asked about the intent of the committee. Berryman asked and
Jones said this would only hire an architect for design. and we will not move forward with construction without.
direction from council. Berryman asked and Jones confirmed would lock the council into Construction -Manager
at Risk project. Berryman asked if that is what council would want as opposed to Design Build Jones said
CMAR and Design Build are really close together in terms of costs. He noted the design build's advantage is
that you can get the project on the ground quicker but there is no time issue with this project. Sattler asked and
Jones said the bond has been passed but it has not been sold yet. Berryman said it is the council's discretion as
to when to implement this bond and she asked that council think about this. She spoke about the timing of this
alongside the fire station. Gonzalez said, if this is something that council wishes to delay, why even start the
architecture plans now if the construction is not going to start for two or three years. Hellmann asked and Jones
said the design is about 8% of the entire project costs. Hellmann asked and Jones said those design costs will
come out of the bond issue. Meigs said the council has a tight budget discussion coming up in July, which would
give us some clarity on this. He said it seems to make sense to go ahead with the plan. Hellmann asked and
Brandenburg said, if this project goes forward, the city would pull the $400,000 out of a pot of funds and then the
city would sell the bonds to pay itself back. Jonrowe asked if this is something Parks and Recreation considers
one of its priorities. Eason said there was a lot of discussion Gnd information provided about this and the need
for an amphitheater was significant. She spoke about economic development and the growth of downtown and
how it relates to this project. She said it is important that council goes through with this. Gonzalez said, if we are
to spend 400,000- $500,000 on a design plan, he would like to be closer to implementation. Jones said the
committee's recommendation will have to come back to council for approval. Mayor summarized the motion
once more.
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Berryman said she can not support this because she hates to see an architecture firm go to the trouble of
working toward this and then have the project not happen.
K Discussion and possible action regarding a request from the Georgetown Aging Initiative Advisory
Committee for the City of Georgetown to co-sponsor a survey and focus group discussions to identify the
City of Georgetown's needs and assets in serving older adults-- Paul E. Brandenburg, City Manager
Brandenburg described the proposed co-sponsorship with the Georgetown Aging Initiative and added staff is
recommending approval of the co-sponsorship.
Motion by Gonzalez, second by Meigs to approve.
Speaker, Dan Bonner, said he would like to thank Council for their support of this project.
Vote on the motion: Approved 7-0
Bonner thanked Council, Mayor and City staff for its approval of the project. He said co-sponsorship will not
cost the City much and added this will prove to be a significant initiative.
L Discussion and possible action regarding the approval of a Loan Agreement and Promissory Note between
GEDCO and Lone Star Circle of Care in an amount not to exceed $387,000.00 for Qualified Expenditures for
future site improvements at 205 East University Avenue, Georgetown, Texas -- Mark Thomas; Economic
Development Director
Thomas described Lone Star Circle of Care, its background and its history in Georgetown, Texas. He said the
plan was developed to retain the company and keep it here by providing a GEDCO (46) loan to renovate the
Georgetonian and allow them to move their business to that building. He said the load will be paid back by
retaining all jobs existing in Georgetown, creating at least 27 new jobs in Georgetown and by keeping their
headquarters in Georgetown for at least five years.
Motion by Berryman, second by Gonzalez to approve the item. Approved 7-0
M Forwarded from the Georgetown Transportation Advisory Board (GTAB):
Consideration and possible action to approve Task Order No. HAI -11-001 with Halff Associates, Inc., of
Austin, Texas, for professional engineering services to develop the design of construction plans,
specifications, project estimates, contract documents, bidding services and construction administration for the
2010-2011 CDBG Sidewalk Project; a portion of the 2008 Parks Department Bond Program project for a
Hike & Bike Trail and a proposed FY 2011-2012 CIP Drainage Improvements project along Maple Street in
the amount of $143,533.00 -- Bill Dryden, P.E., Transportation Engineer/Edward G. Polasek, AICP,
Transportation Services Director, Kimberly Gannett, Parks and Recreation Director
Polasek described this item and said it is coming from GTAB with a unanimous vote. He described each project
and how they will be funded. He noted these four projects will be combined and will be designed and bid
through this contract.
Motion by Berryman, second by Meigs to approve the task order.
Jonrovre
asked about the
Safe Routes to School Program. Polasek said the funds
received through that
program
are dedicated for the Mitchell Elementary project. Sattler asked and Todd
Jackson;, Office Manager of
Halff and
Associates said
the Georgetown offices will be located at 2 Sierra Way and their opening day will be
July 11.
Berryman asked
and Polasek said they have a grant application to submit
to CAMPO far the high
school sidewalks.
H Public Hearing and First Reading of an Ordinance for Rezoning to amend the Planned Unit Development
(PUD) District for Village Park Subdivision, Lot 8, to add specific allowed uses, located at 1960, 1966, and
1968 S. Austin Ave -= Carla Benton, Planner II and Elizabeth Cook, Community Development Director (action
required)
Benton described the item and
said these
contain three commercial buildings
for lease.
She said
this was part
of an original PUG approved in
1999 and,
over the course of many years, the
uses were
changed
and removed.
City Council Meeting Minutes/
Page 4 of 10 Pages
f
She said the applicant is requesting to have some of the uses that were removed be restored for this lot. She
described what is located on these lots. She said, although this PUD is focusedoncommercial type of
development, the area does provide for that diversity. She said, currently the C-3 zoning district does not
provide for the uses they are asking for. She read out the uses they are requesting in their rezoning
amendment. She said staff is supporting this request based on the city's future land use plan, the variety of uses
and the fact that it is compatible with a PUD. She said the surrounding uses include both commercial,
multi -family and different types of office space and auto sales. She listed the proposed uses for the properties.
She said the Housing authority has provided them with a Resolution supporting this request. She said 20
notices were sent to surrounding residences and no comments were received. She read only the caption of the
Ordinance on first reading after having satisfied the :requirements of the City Charter.
Public Hearing was opened at 7:05 PM
Speaker, Ercel Brashear, said he is representing PW Properties. He said they came to the city to request
permission to build three buildings on this property. He said the city decided to change the UDC after the
buildings were completed and businesses were opened and the previous uses were moved away from their
property. He said they are here to ask council to return to them to what they used to have. He said this has
cost them a considerable amount of time and money and he would also like to see a refunding of their zoning
fees and said there is a $1000 fee to go through this process.
Public Hearing was closed at 7:09 PM
Motion by Gonzalez, second by Berryman to approve the Ordinance on first reading. Approved 7-0
O Public Hearing and First Reading of an Ordinance for Rezoning from Agriculture (AG) District to Public
Facility (PF) District for 14.6 acres out of the W. Roberts Survey, to be known as Georgetown ISD - McCoy
Elementary School, located at 401 Bellaire Drive --Carla Benton, Planner If and Elizabeth Cook, Community
Development Director (action required)
Benton described the item and said this is a rezoning to public facility for the site of the nevi McCoy Eiementary
School. She said this is part of the original Georgetown Viliage concept pian. She noted the future land use
plan for this area is for moderate density residential but noted that designation also includes institutional and
civic uses. She said the public fac lity zoning district is intended to include schools and governmental entities.
She said transportation has been.reviewed. She added staff is supportive of this request based on the
consistency and compatibility of all of thecomponents of the future lanai use Man, the Village concept plan and
zoning district requested. She said 24 notices have been sent out and no comments have been received. She
read only the caption of the ordinance on first reading after having satisfied the requirements of the City Charter.
Public Hearing was opened at 7:12 PM
No persons were present to speak.
Public Hearing wrais closed at 7:12 PM
Motion by Berryman, second by Hellmann to approve the Ordinance on first reading. Approved 7-0
P Public Hearing and First Reading of an Ordinance'or.Rezoning from Residential Single-Farnily (RS):
District to Neighborhood Commercial ('CN) Distri^t for Country Club Estates, Block 4, Loots -4 — 6, looted at
1302 Williams Drive -- Mike Elabarger, Planner III and Elizabeth Cook, Community Development Director -
(action required)
Elabarger described the item and showed Council the future land use map of the area. He said the property is
zoned RS and added the proposed zoning of CN is compatible for the land use plan of that property. He said,
during the review, staff had no problems with this request. He said the applicant's request is for a display
building for their flooring business. He said the Planning and Zoning Commission approved this rezoning
unanimously and added staff is recommending approvat. as well: He read only the caption of the Ordinance on
first reading after having satisfied the requirements of the City Charter.
Public Hearing was opened at 7:17 PM
No persons werepresentto speak.
City Council Meeting Minutes/
Page 5 of 10 Pages
Public Hearing was closed 7:17 PM
Motion by Berryman, second by Sattler to approve the Ordinance on First Reading.
Berryman said this is a heavily treed lot and asked if there has been discussion of changing the footprint of the
area. Elabarger said the parking requirement may only be about three spaces, so he does not see many
changes being made to the lot.
Q Public Hearing and First Reading of an Ordinance for a Comprehensive Plan Amendment to change the
future land use designation from High -Density Residential (HDR) to Employment Center and High -Density
Residential for 94.056 acres in the Hudson and Patterson Surveys, located at 1201 CR 111 (Westinghouse
Road, east of I1-1-35), also known as Windmill Hill -- Mike Elabarger, Planner ill and Elizabeth Cook,
Community Development Director (action required)
Elabarger said items Q and R are for the same property. He described the item and said this property is in the
City limits He said it is located on Westinghouse Road east of 1-35, on the west side of the City. He said there
is not a lot of development in this area. He showed council the future land use map of the area. He said the
applicant's request is to change the land use completely to 72 acres or 77% of the site to employment center
and the rest as high density residential. He said this is highly supported by staff to change the land use in this
area to that which is being requested. Mayor asked and Elabarger said an employment center is an area for
employment and employment supportive uses. He said this is where you would see office parks and office
buildings. He said this is not a retail commercial land use type. He said there were no public comments with
this and added this application will require an affirmative vote of 5 members of the city council to pass. Ho read
only the caption of the Ordinance on first reading after having satisfied the requirements of the. City Charter.
Public Hearing was opened at 7:23 Pill
Lanahan said he has a Powerpoint presentation for the council. He described the tract and what is being
proposed for the property. He showed the council the zoning map that is being brought to the city for approval.
He described the map and said it is very different than the comprehensive plan map. He continued to speak
about the composition of the property and said it is prime location for the City of Georgetown. He spoke about
the possible expansion of Blue Ridge Parkway and he described the proposed improvements for that area.
Berryman asked and Lanahan said the 70/20 split is what they have agreed to for this property. Berryman asked
and Lanahan said this does provide for some housing opportunities in the area.
Public Hearing was closed at 7:30 PM
Motion by Meigs, second by Berryman to approve the Ordinance on first reading.
Berryman asked and Elabarger said everyone is on the same page with these changes Approved 7-0
R Public Hearing and First Reading of an Ordinance Rezoning from Planned Unit Development: (PUD) to
Business.Park (BP) , Local Commercial (C-1), and Multi -Family (MF) for 94.056 acres in the Hudson and
Patterson Surveys, located at 1201 CR 111 (Westinghouse Road, east of IH -35), also known as Windmill )till --
Mike. Elabarger, Planner III and Elizabeth Cook, Community Development Director (action required)
Elabarger spoke about the current zoning of the property as well as the proposed zoning of the area. He said
this is related to the same property that was discussed in item Q. He said there were no public comments on
this and the Planning and Zoning Commission and staff support this. He read only the captibi5 of the Ordinance
on second reading after having satisfied the requirements of the City Charter.
Public Hearing was opened at 7:34 PM
No persons were present to speak.
Public Hearing was closed at 7:34 PM
Motion by Jonrowe, second by Gonzalez to approve the Ordinance on first reading.
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Hellmann asked and Elabarger said this is for office type uses. Approved 7-0
S Public Hearing and First Reading of an Ordinance on a Comprehensive Plan Amendment to change the
future land use designation from Employment Center (EC) to Employment Center (EC) and High -Density
Residential (HDR) for 182.762 acres in the BC Low Survey, located on the south side of CR 111 and east. of
IH -35, also known as the Bourn Tract -- Mike Elabarger, Planner III and Elizabeth Cook, Community
Development Director (action required)
Elabarger described the item. With a Powerpoint presentation, he described the locations for both the
Comprehensive Plan Amendment and Rezoning. He said, in general, the Comprehensive Plan Amendment is
supportive by staff and the Rezoning is not. He said the application is for the Bourn Property and he described
the located of the land. He said the property is largely undeveloped and noted the current conditions on the site
are employment center future land use designation. He said this is in the extra -territorial jurisdiction (ETJ) and
not in the city but there is an item for the annexation of this property later on the agenda. He showed the
applicant's original proposal submitted to the city. -He said it would maintain the majority of the land as an
Employment Center Comprehensive Plan Amendment and about 60 acres as High -Density Residential. He said
the applicants rezoning application came in with 95 acres of Business Park, 29 acres of C-3 Zoning and 60
acres of multi -family district. He said staff and the applicant went through two sets of comments and two
different revisions. He showed council a map demonstrating the proposed Comprehensive Plan Amendment
alongside the proposed Zoning District Map. He described what is being proposed on each of these and th
differences between both. He said the main issue is that staff would like to see zoning changes to the C-1
section of the plan. He said staff believes it is the developer's intention to develop residential there and feels
that that much residential combined with the multi -family district would be implementing the employment center
land use. He said that is the reasoning driving staffs recommended denial of the rezoning. He said the
Planning and Zoning Commission approved both the Comprehensive Plan Amendment and Rezoning. He said
staff can support the Comprehensive Plan Amendment as approved but cannot support Zoning districts as
proposed. He said the city is looking at this area for its future best uses a; described in the Southeast
Development Zone study. He said staff felt like this application was also a little premature in that the area is rot
in the currently in the City limits. He reviewed the three motions staff is recommending for council to consider
on this item. He read only the caption of the Ordinance on first reading after having satisfied the requirements
of the city Charter.
Public Hearing was opened at 7:44 PM
Mayor said Lanahan is aware of the concerns from staff and he has brought with him an alternate plan for
consideration by Council.
Speaker, Paul Lanahan, said he is here representing the Bourn companies. He described the area and added,
right now it is not in the city limits but the annexation is later on this agenda. He said they feel that, in this
activity centner, they need alternatives to office space and employment centers and they have asked to add
some multi -family zoning to the area. He said one of the reasons why this is not a Tier 1-A area yet is because
it is not in the city limits yet. He noted they fully expect for the city to bring this area into Tier 1-A after it is
annexed. He described the water line near the area. He spoke about the growth coming up from the South of
the property including Scott and White, Texas State University, Seton Medical Center. Austin Community
College and Texas A&M. He said the area is one of the future major employment center in the state of Texas.
He said this is the city's future major opportunity to put an activity center to bring economic development to the
city. He mentioned the wastewater line extension and the plan to bring that line to service the proposed area. He
described the benefits this amendment and rezoning would bring to the city. He showed Council a conceptual
representation of how these type of areas could be developed and he described his original plan for the council.
He showed council a zoning analysis as well. He showed council the staff recommendation for the area. He
said they are presenting a new plan incorporating some of staff's requests and he presented triose to the
council. He noted, in this amended plan, they cut back some of the acreage on the C-1 zoning as well as the
multi -family. He asked that council vote positively on this planning request. He said he would prefer what
Planning and Zoning approved, but he is hoping they could approve the amended plan as well. He said he
would appreciate council's support today.
Gorozalez asked and Maddox said it wouid be a minimum requirement of 4.5 years to bring utilities in for all new
annexations but it can be quicker with a development. Gonzalez said the Council needs to look at the
annexation before tha zoning of the property. "Maddox said this.is two different issues and he described those for
council. He noted the annexation would be complete after it is approved later on in this meeting. Gonzalez
asked and Maddox addressed the southeast development zone and the growth plan for that area. Thomas said
we are starting to get numbers for the southeast development zone due to the waste water line extension and
City Council Meeting Minutes!
Page 7 of 10 Pages
other utilities. Eason said there is a whole lot of questions in her mind about process and about having the cart
before the horse.
Speaker, Henry Mayes, said he has been in the real estate business in Georgetown for many years and said he
owns property on Westinghouse Road. He said, if council is looking for business districts and industrial sites,
there are thousands of acres that can be business park. He noted this site is the ideal site for a business park.
He said it is important to give the city the opportunity to expand its tax base. He spoke about the expansion on
University Blvd and said Georgetown can benefit from all of the good work Round Rock has done. He added he
is supportive of this zoning.
Speaker, Joe Simmons, who is a partner in this property said he is here to,ask that council not give him any
more office space. He said 100 acres of office space is an inordinate amount of space for that kind of
development. He said 100 acres of office or business park could take 20'years to develop. He said they
desperately want to build commercial development because that type of development will bring in more office
development to the area later on. He showed council a brief slideshow demonstrating the types of properties
Bourn Properties develop. He urged that council vote for the proposal as brought forward by the applicant.
Public Hearing was closed at 8:18 PM
Mayor asked and Elabarger said, as far as changing the amounts of each zoning district it would not be an
issue. Brandenburg addressed Eason's earlier question and said council can vote on this as proposed and as
what was approved by Planning and Zoning or they can vote to see the compromise that the applicant has
brought forward at the second reading. Gonzalez said he is a big proponent of having more amenities on the
east side of 1-35.
Motion by Gonzalez, second by Berryman to approve the proposal which was presented to and approved by the
Planning and Zoning Commission.
Hellmann asked Elabarger said staff is supportive of the annexation that is scheduled for consideration later on
the agenda. He added staff is in favor of the comprehensive plan amendment, but not the rezoning. Maddox
explained what would happen to the property after the annexation is complete. Sattler asked and Lanahan said
the Comprehensive Plan Amendment plan would be the same no matter which rezoning would come into play.
Sattler asked and Ercel Brashear said the Planning and Zoning Commission could look at this again if the
council wishes them to do so. Brashear said the Planning and Zoning Commission did not speak about this too
much at the meeting in which it was approved, but he provided his reasoning on why he supported the request.
Mayor asked and Thomas reviewed the future potential development plans for this area and the southeast
development zone. He said staff felt that the city needs to have shovel ready sites for this pr oparty when
projects come back after we come out of the recession. Berryman said would it not seem reasonable that, if this
is approve, we are trying to achieve that goal. Thomas said he thinks what they are proposing is very
reasonable. Gonzalez said this would be a good start and would bring the much needed amenities into that
area. Hellmann asked and Elabarger said these two projects, Windmill Hill and Bourn, will be for about 2`i0
acres. Elabarger said, ideally{ staff would like to see this as 100% business park because that would maximize
the. employment center. Elabarger spoke about staffs concerns with the original proposal. There were many
questions about what types of development each zoning district allows. Eason said it seems to her that the
applicant is actually reducing their options. She askew if it would bean option to bring everything in as Business
Park, which could include a lot of the uses that are.aiso allowed in C-1. Lanahan showed a chart of what is
allowed in C-1 that is not in the Business Park zoning. He said C-1 allows for more flexibility. Eason said she
will be voting for this but noted it is not anything against staff. She said they are doing their job. She supports a
vision of work, live and play for the area and noted she wants staff to know that council supports everything they
are doing on this. She supports this knowing and expecting that council will still have control over what ends up
on the property.
Vote on the motion: Approved 7-0
T Public Hearing and First Reading of an Ordinance for Rezoning from Agriculture (AG) to Business Park
(BP), Local Commercial (C-1), and Multi -Family (MF) for 182.762 acres in the BC Low Survey, locatad on the
south side of CR 111 and east of IH -35, also known as the Bourn Tract -- Mike Elabarger, Planner III and
Elizabeth Cook, Community Development Director (action required)
Elabarger said the applicant is requesting to change this property from AG to. BP, C-1 and MF zoning. He read
only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter,
City CounCii Meeting Minutes/
Page 8 of 10 Pages
Public Hearing was opened at 8:46 PM
No personas were present to speak.
Public Hearing was closed at 8:47 PM
Motion by Berryman, second by Gonzalez to approve the rezoning as presented. Approved 7-0
U Second Reading of an
Ordinance for the annexation into the city limits
of 14.6
acres out of the William
Roberts Survey, for the
new McCoy Elementary School site, located on
Bellaire
Drive -- Jordan J. Maddox,
AICP, Principal Planner
and Elizabeth A. Cook, Community Development
Director
(action required)
Maddox described the item and read only the caption of the Ordinance on second reading.
Motion by Meigs, second by Berryman to approve Ordinance 2011-23. Approved 7-0
V Second Reading of an Ordinance for the annexation into the city limits of 183.14 acres out of the Barney
Low Survey, for the Bourn Tract, located on the south side of CR 111 and east of IH -35 Jordan J. Maddox,
AICP, Principal Planner and Elizabeth A. Cook, Community Development Director (action required)
Maddox described the area and read only the caption of the Ordinance on second reading.
Motion by Gonzalez, second by Berryman to approve Ordinance 2011-24. Approved 7-0
W Discussion and possible action to approve the form engagement letter and exhibits for outside legal
services -- Bridget Chapman, Acting City Attorney
Chapman described the item and the forms that will be used to engage
outsidce law firms for particular
specialties. She said this would be a
form engagement tetter that would
be present.to
the attorneys for signature
and then that viili again go to council
for approval. She noted, after that
approval, that
attorney will be in charge
of that particular issue. She said this
is just for approval; of the forms so
that the staff can begin to using those
forms. She said the city. already ties
agreements with outside attorneys
and, as those
expire, staff will be using
these
forms
instead.
Motion by Eason, second by Sattler to approve the forms.
Jonrowe said the city has not really moved forward with a decision on what they want to do for a City Attorney.
Chapman said this is something that the city already does and it is not to replace a City Attorney in the interims.
She noted the city has always had outside attorneys that they hire for particular specialties. She said these
forms will have billing and other items in the agreement for the attorneys to follow. She said this would be to
monitor the process, billing and reporting for the use of those attorneys. Jonrow-e asked and Chapman said the
section of the Charter referring to the City Attorney can be looked at regarding the fact that the Attorney must
review all documents. Jonrowe mentioned that it would be good to change the charter in order to make that
section more clear. Brandenburg said this action item will really just be formalizing what should have been done
with this issue before. He said each attorney will have a task order done under a master services agreement for
each particular project they are assigned. He noted city council will be approving all of these contracts as well.
He said you can also track what is being done by those city attorneys.
Berryman said she agrees with the idea of formalizing the process and added :she thinks it is time for council to
discuss the way the city will be handling legal services going forward. She said this could be viewed as a
substitute for the City Attorney, but she is inclined to deny this if that is the case. Gonzalez said he has asked
the City Manager to have that issue on a future agenda. Meigs said he sees this as standardizing the way the
city rises outside,city attorneys and not as a replacement for the City Attorney, Eason said this process is
something that -has always been done since she was elected to the City Council. Berryman said, with, part of
this process, she would like to track the legal department expenses and have a chart given to them.
Motion by Berryman, second by Sattler to amend the motion for council to receive a monthly expense report for
outsider legal services over the next six month time period.
Berryman said she is proposing -ihis because she thinks council ;seeds a better handle on these expenses
Eason said she agrees with this but she thinks this needs to be looked at going back to when vee switched to in
house legal services. Gonzalez said, as he views this request, he does not want us to draw up and start living in
City Council Meeting Minutes/
Page 9 of 10 Pages
the past. Eason said the city needs that type of information from past history in order to move forward. Meigs
said this financing question will eventually be discussed when council discuss Gonzalez's future item and these
issues can be brought up at that time. Berryman said the council does comparisons and costs analysis when
they look at engineers and architects and she noted they should do the same for outside legal services. She
said she would like very much to see who staff is using for outside attorneys. `dote on the amendment:
Approved 5-2 (Eason, Jonrowe opposed)
Vote on original motion as amended: Approved 7-0
X Consideration and possible action to reappoint Danny Meigs to the Georgetown Transportation Advisory
Board (GTAB) as recommended by the Mayor-- Mayor George Garver
Motion by Jonrowe, second by Berryman to approve the appointment. Approved 0-0 (Gonzalez off the dais)
Y Consideration and possible action to appoint Troy Hellmann to the 1-35 Corridor- Segment 3- Committee --
Mayor George Garver
Motion by Berryman, second by Meigs to approve the appointment Approved 7-0
Z Discussion and possible action to increase the pay of the Acting City Attorney consistent with City policies
and procedures, and past practices for Acting Director Appointments -- George G. Garver, Mayor
Mayor described the item. Brandenburg said, in the past, the city has given an extra $1,000 a month to
employees who have served in Interim Director positions. He noted this is a council position so they can choose
whether or not to approve this increase.
Motion by Sattler, second by Berryman to approve the item. Approved 7-0
The meeting was adjourned at 09:06 PM.
e
Mayor
City Councii Meeting Minutes/
Page 10 of 10 Pages