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HomeMy WebLinkAboutMIN 05.24.2011 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor George Garver presiding. Council Present: Council sent: Patty Eason, Danny Meigs, Bill Sattler, Pat All Council Present. Berryman, Tommy Gonzalez, Troy Hellmann, Rachael Jonrowe Staff Present: Paul E. Brandenburg, City Manager; Jim Briggs, Assistant City Manager; Jessica Brettle, City Secretary; Elizabeth Cook, Director of Community Development; Paul Elkins, Electric Operations Manager; Trina Bickford, Purchasing Manager; Terry Calhoun, Real Estate Services Coordinator; Glenn Dishong, Utility Director; Cari Miller, Tourism Manager; Jordan Maddox, AICP, Principal Planner; Carla Benton, Planner II; Terry Jones, Support Services Manager; Edward Polasek, Transportation Services Director; Bill Dryden, Transportation Engineer; Rachel Osgood, Environmental Services Coordinator; Kathy Ragsdale, Environmental and Conservation Services Director Regular Session = To begin no earlier than 06aO6 PIVI (Council may, at any time, recess the Regular Session to convene an Executive Session at the request of the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) Comments from the Mayor Welcome and Meeting Procedures . Presentation of Proclamation regarding Lyme Disease Awareness Month Mayor presented Harriet Bishop with a Proclamation honoring Lyme Disease Awareness Month. Bishop thanked the Mayor and spoke briefly to the audience about Lyme Disease, its dangers, symptoms and prevention. -Presentation of Proclamation honoring Forbes Middle School This item was pulled from the agenda by staff. City Manager Comments Social Service Funding Applications Pools to Open Memorial Day Weekend 2011 Festival of the Arts Solid Waste Services Survey City Council Meeting Minutes/ Page 1 of 6 Pages Action from Executive Session On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on theagenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. B - Karen Ziegler regarding the City's dog barking ordinance. Ziegler was not present to speak. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with one single vote. A councilmember may pull any item from the Consent Agenda in order that the council discuss and act upon it individually as part of the Regular Agenda. C Consideration and possible action to approve the minutes of the Workshop and Regular Council Meeting held on Tuesday, May 10, 2011 -- Jessica Brettle, City Secretary D Consideration and possible action to approve the declaration of surplus equipment to be sold through auctioneering services of JJ Kane Auctioneers of Waxahachie, TX -- Paul Elkins, Electric Operations Manager and Trina Bickford, Purchasing Manager E Forwarded from the Georgetown Utility System (GUS) Advisory Board: Consideration and possible action to authorize the purchase of a 20' permanent wastewater utility easement (Parcels A17 Part 2, 3 and 4), a 20' permanent water line utility easement (Parcels A17 and A46), and 25' temporary construction easements adjacent thereto from Howard Neal Landry in the total amount of $59,895.00, plus closing costs estimated not to exceed $2,500.00, in connection with the 2006 Annexation Utility Improvements Project -- Terri Glasby Calhoun, Real Estate Services Coordinator and Glenn Dishong, Utility Director F Forwarded from the Georgetown Utility System (GUS) Advisory Board: Discussion and possible action to execute an Offsite Utility Construction Cost Sharing Agreement with PDC Land and Cattle, Ltd. regarding the Wheeler Tract in the amount of $52,524.00 -- Glenn W. Dishong, Utility Director and Jim Briggs, Assistant City Manager G Forwarded from the Georgetown Utility System (GUS) Advisory Board: Consideration and possible action to reimburse Chisholm Trail Special Utility District for North Lake Georgetown Pump Station costs related to site improvements at the Lake Georgetown Water Treatment Plant in the amount of $56,544.41 -- Glenn W. Dishong, Utility Director and Jim Briggs, Assistant City Manager H Forwarded from the Convention and Visitors Bureau (CVB) Board: Consideration and possible action regarding the recommendation by the Convention and Visitors Bureau Board for the approval of an allocation of $2,000.00 in Hotel Occupancy Tax (HOT) funds to the Georgetown High School Basketball Booster Club, for help in the cost of promoting and facilitating the Fury Invitational and Georgetown Tournaments -- Cari Miller, Tourism Manager Motion by Berryman, second by Hellmann to approve the consent agenda in its entirety. Approved 6-1 (Jonrowe opposed) Jonrowe said she is voting against the consent agenda because she does not feel comfortable voting for something she does not know much about. City Council Meeting Minutes/ Page 2 of 6 Pages Council will individually consider and possibly take action on any or all of the following items: Public Bearing for the voluntary annexation into the city limits of 14.6 acres in the William Roberts Survey, for the new McCoy Elementary School, located on Bellaire Drive -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director Maddox described the item and said this is the second public hearing for this voluntary annexation. Public Hearing was opened at 6:22 PM No persons were present to speak. Public Hearing was closed at 6:22 PM No action was required. J Public Bearing and First Reading of an Ordinance Rezoning for 20.17 acres in the D. Wright Surrey from Agriculture (AG) District to Public Facility (PF) District for the development of the City of Georgetown Fire Station #5 and Public Safety Facilities, located at 3600 D.B. Wood Rd -- Carla Benton, Planner II and Elizabeth Cook, Director of Community Development (action required) Benton said this is a request for a rezoning for 20.17 acres. She said it is a request by the City of Georgetown to rezone from AG to PF for the Fire Station 5 and Public Safety Facilities. She said it is a piece of property located west of the intersection of Williams Drive and DB Wood. She said it is a densely treed and underdeveloped property. She said the 2030 plan supports the civic uses for that area. She said the PF district also provides for government and other public uses. She said it is also located on a major arterial to support the traffic in the area. She said the staff is supportive of this request. She said the Texas Cave management preservation tract is located to the south of this property. She said the Planning and Zoning Commission approved this rezoning unanimously at their May 3, 2011 meeting. She said there was one speaker at that meeting with the Texas Cave Management Association. She said he spoke in favor of this rezoning and requested some cooperation from the City. Jonrowe asked about improvements in the area regarding traffic. Benton said they are proposing to do some improvements regarding turning lanes and traffic in that area. Berryman said she thinks the City planned the entrance and exit on the property for the fire trucks very well. She noted it is good that they planned it so you can exit forward onto traffic. Brandenburg said there are turning lanes that are being proposed as well and he described other additional measures being taken to improve safety around the property. Benton read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Public Hearing was opened at 6:28 PM No persons were present to speak. Public Hearing was closed at 6:28 PM Motion by Gonzalez, second by Berryman to approve the Ordinance on first reading. Approved 7-0 K Discussion and possible action regarding redistricting process, dates for public meetings and procedures -- Bill Sattler, Councilmember District 4 Sattler said one of the most important things that will happen this year is the redistricting of the City of Georgetown. He said it is going to be a lengthy process and has to have a lot of coordination. He noted one of his concerns is to get this started as soon as possible. He said he has spoken with Cobby Caputo at Bickerstaff law firm and added he said he had some time during the first week of June. He said it is important for the Council to learn more about the computer system they use to draw up models for the redistricting. He said he feels Council needs to have a Workshop during the first week of June to review the criteria and also a model of what each district could look like. He suggested that Council get the process started because they have a tight timeline for submittal to Department of Justice. Mayor asked what the City has done to date on this issue. Brandenburg reviewed the redistricting meetings that have been held. He spoke about the efforts being made to schedule two future redistricting workshops. He said he is confident and feels they are on schedule. Brettle spoke about why the two tentative meetings were City Council Meeting Minutes/ Page 3 of 6 Pages scheduled on those dates. Sattler said transparency is a major issue and if those are the dates that work, he is fine with that. He added he just wants to get the process started. Gonzalez asked that Mendez provide Council at least two or three options that would be acceptable as starting points. There was much discussion regarding requesting models from Bickerstaff. Motion by Sattler, second by Meigs to have the special redistricting meetings on June 16 and 30, 2011 and that Bickerstaff bring with them two or three redistricting models and configurations to the meeting on the 16th for discussion and consideration by Council. Approved 7-0 L Discussion and possible action regarding the City's CAMPO representation and discussion regarding communication from all regional boards to the City Council -- Pat Berryman Councilmember District 5 Berryman said she is putting this on the agenda because it is come to her attention that Council does not get feedback from regional boards. She suggested that there be perhaps a monthly report from each of those boards so that the City Council is kept up to date on what's happening on those board. She said she would like to have a section on the agenda regarding mayoral and council comments at the beginning at the meeting, which would allow council members give updates on regional boards on which they are a member. She said she would also like to have the opportunity for Council members to make announcements about the goings on in each of their districts. Motion by Berryman, second by Gonzalez to put mayoral and council comments at the beginning of the meeting and during that time, if there is anything to report to the council regarding the regional boards, it can be done at that time. Brandenburg spoke about the Council needing to give more notice and specific topics about what will be discussed under this category prior to the meeting. Hellmann asked and Brettle spoke about the agenda deadlines. Eason agreed with this idea and said, the reason why she has the rail district come here and present is to have them speak to council about what's going on with that board. Mayor agreed and added CAMPO does also have all of their information on their website for public viewing. M Consideration and possible action to approve the contract for the Construction Manager at Risk for Fire Station 5 to J. Jacobs Construction, LLC in an amount not to exceed $170,018.00 -- Terry Jones, Support Services Director and Micki Rundell, Chief Financial Officer Jones said the approval of J Jacobs as Construction Manager at Risk for Fire Station #5 occurred at the May 10, 2011 meeting. He said this includes fees not to exceed $170,018.00. Motion by Gonzalez, second by Berryman to approve the contract. Approved 7-0 N Forwarded from the Georgetown Transportation Advisory Board (GTAB): Consideration and possible action to award a Construction Contract to the apparent low bidder, Joe Bland Construction, LP, of Austin, Texas, for the construction of Maple Street Drainage Improvements Project in an amount of $430,800.00 -- Edward G. Polasek, ACIP, Transportation Services Director and Bill Dryden, Transportation Engineer Polasek described the item and said, in October and November, you may recall that we had a report on the drainage issues in the Maple Street area . He described the improvements that will be made to the area to improve the drainage issues. Motion by Meigs, second by Berryman to approve the construction contract. Gonzalez asked that Brandenburg and staff reach out to the residents to let them know that we are pro -actively working on the improvements. Polasek said that is something that is already ongoing and he described the efforts that have been made regarding keeping contact with the residents in the area. Gonzalez said it would be a nice touch to people who have been greatly affected by this. Approved 7-0 O Forwarded from the Georgetown Transportation Advisory Board (GTAB): Consideration and possible action of approval for Task Order No. SBE -11-008 with Steger Bizzell of Georgetown, Texas, for professional engineering services related to the Street and Drainage Rehabilitation Project in the amount of $225,272.00 -- Edward G. Polasek, AICD, Transportation Services Director and Bill City Council Meeting Minutes/ Page 4 of 6 Pages Dryden, Transportation Engineer Polasek said this is a task order with Steger and Bizzell to do professional engineering services to implement this year's Capital Improvements Programs regarding street and drainage rehabilitation projects. He said this is for the projects that have been approved in the budget process. He said, this year, the city has $2 million worth of projects that there will be the engineering for. He said the GTAB Board approved this item unanimously. Motion by Berryman, second by Meigs to approve the task order. Approved 7-0 Forwarded..(GTAB) and the Georgetown Transportation Consideration and possible action to award a Construction Contract for Roadway and Drainage Construction of Southeast Arterial One from Maple Street to SH 130 -- Edward G. Polasek, AICP, Transportation Services• • Bill Dryden, •• •Engineer Polasek described the item and said this is for the overall construction of the Southwest Bypass. He said this is the segment from Southeast Inner Loop and Maple Street over to SH 130. He said this project is a combination of GTAB and GTEC funding. He said this item was supposed to come to Council in April but, on the day of the GTEC meeting, there was an additional cost of over $1 million discovered for the movement of waterlines in the area. He noted staff was not sure if the budget could cover that cost, but they have negotiated the cost down and there is money available. He said it has been determined that DNT Construction was the lowest responsible bidder and they are who the boards and staff are recommending for approval . Motion by Gonzalez, second by Sattler to approve the item. Sattler said there seems to be a concern about the qualifications of DNT and he asked that Polasek expand on that issue. Polasek said the bid requirements for the City is that the firm have five years of experience. He said the firm of DNT has less than five years under that name, but they had more that five years within their previous firm's name. Meigs asked and Polasek spoke about the difference between DNT's bid and CHASCO's bid. David Patrick of Kasberg, Patrick and Associates spoke about the bids received on this project. He said they have done extensive investigations on both the first and second bidder of this project. He said he has sat down with DNT and asked that they be comfortable with their numbers. He said they are comfortable with their bids and have researched DNT through TXDOT. He continued to speak about the favorable recommendation of DNT Construction. Hellmann asked and Patrick said that the recommendations of DNT have been positive. LVATUTSTIVI O Forwarded from the Georgetown Transportation Advisory Board (GTAB) and the Georgetown Transportation Enhancement Commission (GTEC): Consideration and possible action to approve Task Order No. TCI -11-002 with Terracon Consultants, Inc., of Austin, Texas, for professional engineering services related to Construction Materials Testing for the Southeast Arterial One project in an amount not to exceed $300,000.00 -- Edward G. Polasek, AICP, Transportation Services Director and Bill Dryden, Transportation Engineer Polasek described the item and said this is related to the previous item, in that the the City requires construction materials testing for each project. He said this item received both GTAB and GTEC approval. Mlotion by Gonzalez, second by Meigs to approve the Task Order. Approved 7-0 R First Reading of an Ordinance amending Sections 13.12.030 and 13.12.060 of the City Code of Ordinances relating to the prohibition of the accumulation of waste and the collection of garbage, refuse, brush and other waste material -- Rachel Osgood, Environmental Services Coordinator and Kathy Ragsdale, Environmental/Conservation Services Director (action required) Osgood described the item and said, in order for the City to provide clearer guidelines as to the proper placing and replacing of collection carts and bins and prevent premature accumulation of bulky waste items and to ensure cleaner and safer rights of way, amendments were needed to the existing ordinance. She said there were not any guidelines for when people should put their trash receptacles back. She said, with this new change, the bags and containers must be replaced back on their property 24 hours after collection. She read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. City Council Meeting Minutes/ Page 5 of 6 Pages Motion by Berryman, second by Gonzalez to approve the Ordinance on first reading. Gonzalez asked and Osgood said this has stemmed from complaints that have been received from all across the City. She said that both she and the Code Enforcement Department will be working together to enforce this. Gonzalez asked and Osgood said the enforcement process is faster than an abatement issue. She said the resident may be cited by Code Enforcement and it could be up to a maximum $500 fine. Brandenburg is trying to be aggressive with some of the City's clean up efforts. He said they met with the municipal prosecutor, who suggested the addition of this language to the Ordinance which would give more "teeth" to the regulations. Berryman thanked staff and code enforcement that has worked together to try to solve this issue. She said this is a very difficult issue to solve. Sattler asked if an initial warning would be objectionable if someone violates this requirement. Osgood said she would think code enforcement would utilize a warning system initially, but this is mainly for the habitual offenders of this. Brandenburg said, what tends to happen is with the bulky waste being placed on the curb four or five days before when the pickup is scheduled. Sattler said he would like to propose that there be one warning per person. Motion by Sattler, second by Berryman to amend the Ordinance so that an offender have one free warning. Approved 7-0 Jonrowe asked and Osgood said a lot of what code enforcement responds to is complaint driven. Osgood said it is a combination of a drive by sighting of an offense and complaint driven. Jonrowe said the new language looks to be a little too aggressive with the fines. T . r t S Second Reading of an Ordinance formally adopting the Fiscal and Budgetary Policy as amended to be used in preparing the 2011/12 annual budget and to guide financial operations -- Micki Rundell, Chief Financial Officer (action required) .S Brandenburg reviewed the item and the changes made to the fiscal and budgetary policy and read only the caption of the Ordinance on second reading. Motion by Meigs, second by Gonzalez to approve Ordinance 2011-21. Approved 7-0 Motion by Meigs, second by Berryman to adjourn. Meeting adjourned at 7:14 PM The meeting was adjourned at 07:14 PM. Attest: Mayor4george Garver Pity)Secretary°Jessica Brettle City Council Meeting Minutes/ Page 6 of 6 Pages