HomeMy WebLinkAboutMIN 03.08.2011 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor
George Garver presiding.
Council Present:
Patty Eason, Gabe Sansing, Danny Meigs, Bill
Sattler, Pat Berryman, Dale Ross, Tommy
Gonzalez
61 =_ 's � I
M1 I I L019111- - -
Stmt Present:
Paul E. Brandenburg, City Manager; Mark Sokolow, City Attorney; Jessica Brettle, City Secretary; Micki
Rundell, Chief Financial Officer; Trina Bickford, Purchasing Manager; Laurie Brewer, Finance Director;
Kimberly Garrett, Parks and Recreation Director; Cari Miller, Tourism Manager; Eric Lashley Library
Services Director; Randy Morrow, Director of Community Services; Jim Briggs, Assistant City Manager;
Rachel Saucier, Deputy City Secretary; Mike Peters, Information Technology Director; Terry Jones,
Support Services Construction Manager; Jordan Maddox, Principal Planner; Elizabeth Cook, Community
Development Director; Bridget Chapman, Assistant City Attorney; Wayne Nero, Police Chief; Robert Fite,
Fire Chief; Terri Calhoun, Real Estate Services Coordinator; Thomas R. Benz, Systems Engineering
Director; Edward Polasek, Transportation Services Director; Kevin Russell, Director of Human
Resources and Civil Service; Mark Miller, Transportation Services Manager; Mike Elabarger, Planner III
-__ __I'll 1
Regular Session = To begin no earlier than 06:00 P
(Council may, at any time, recess the Regular Session to convene an Executive Session at the request of
the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act,
Texas Government Code Chapter 551.)
A Call to Order -- Mayor called the meeting to order at 6:30 PM
Comments from the Mayor
- Welcome and Meeting Procedures
City Manager Comments
- May 14, 2011 Election
- Warrant Round -up
- Georgetown Citizens Academy
- Presentation of Newly Promoted Officers
Chief Nero spoke about the promotional system within the Police Department. He promoted Kevin Stofle and
Evelyn McLean to the rank of captain, Cory Tchida and Doug Field to rank of lieutenant and Wyatt Raley and
Renee Koog to rank of sergeant.
City Council Meeting Minutes/
Page 1 of 11 Pages
Motion by Ross, second by Sansing to approve the power agreements as recommended by MEI and
authorizing the Mayor to sign the agreements with approval as to form by the City's legal representation.
Approved 7-0
Mayor left the dais.
Mayor Pro Tem Ross stated that T, U, TT and SS have been pulled from the agenda for discussion.
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the
table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to
speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called
forward to speak when the Council considers that item.
On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the
City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the
topic they would like to address and their name. The City Secretary can be reached at 5121930-3651.
B - As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda.
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with
one single vote. A councilmember may pull any item from the Consent Agenda in order that the council
discuss and act upon it individually as part of the Regular Agenda.
C Consideration and possible action to approve the minutes of the Workshop, Regular Council Meeting and
Special Session held on Tuesday, February 22, 2011 -- Jessica Brettle, City Secretary
D, Consideration and possible action to reappoint Harry Wiesner and to appoint Hartley Sappington and Jean
Holden to the Ethics Commission -- Mayor George Garver
E Consideration and possible action to
appoint
Raymond Wahrenbrock
and Andy Welch, as
Commissioners -In -Training, to the
Historic
& Architectural Review
Commission -- George Garver, Mayor
F Consideration and possible action to appoint Tom Crawford and Gerald Sensabaugh to the Zoning Board of
Adjustment to fill vacancies -- George Garver, Mayor
G Consideration and possible action to appoint J. Brad Curlee, as the Habitat for Humanity representative, to
the Housing Advisory Board -- George Garver, Mayor
H Consideration and possible action to appoint Robert Massad, as Commissioner -In -Training, to the to the
Planning and Zoning Commission -- George Garver, Mayor
Consideration and possible action to appoint Annette Montgomery, as the Planning and Zoning liaison to
the Georgetown Transportation Advisory Board -- George Garver, Mayor
J Forwarded from the General Government and Finance Advisory Subcommittee:
Consideration and possible approval to extend existing appropriation to Southern Computer Warehouse
(SCW) (DIR Vendor) by an additional $30,000 for routine IT hardware/software product purchases -- Mike
Peters, Information Technology Director and Micki Rundell, Chief Financial Officer
K Forwarded from the General Government and Finance Advisory Subcommittee:
Consideration and possible approval to extend existing appropriation to CDW-Government (CDW-G) (DIR
Vendor) by an additional $30,000 for routine IT hardware/software product purchases -- Mike Peters,
Information Technology Director and Micki Rundell, Chief Financial Officer
L Forwarded from the General Government and Finance Advisory Subcommittee:
Consideration and possible action to approve Wireless Network Access Points from S3, Inc (DIR Vendor) for
$31,600 -- Mike Peters, Information Technology Director, Micki Rundell, Chief Financial Officer
City Council Meeting Minutes/
Page 2 of 11 Pages
Consideration and possible action to award the bid for demolition of the San Gabriel Pool to Ward Septic
Tank and Backhoe Service in the amount of $32,500.00 -- Terry Jones, Support Services Director and Micki
Rundell, Chief Financial Officer
O Consideration and possible action to approve a Resolution granting a petition and setting public hearing
dates for the voluntary annexation into the city limits of 9.48 acres out of the Joseph Fish Survey, abstract
232, located adjacent to and for a future phase of the existing Heritage Oaks subdivision -- Jordan J. Maddox,
AICP, Principal Planner and Elizabeth A. Cook, Community Development Director
P Consideration and possible action to approve standard contract forms and related documents for
professional services including professional engineering, land surveying and real estate appraising. The
documents submitted for consideration and approval include Master Services Agreement, Task Order and
Task Order Amendment --Mark Sokolow, City Attorney and Micki Rundell, Chief Financial Officer
Motion by
Sansing, second by Berryman to approve
the consent agenda, with the
exception of item N which
was pulled
to the Regular Agenda for discussion and
possible action by Gonzalez.
Approved 7-0
Legislative Regular Agenda
Council will individually consider and possibly take action on any or all of the following items:
N Consideration and possible action to approve a Resolution granting a petition and setting public hearing
dates for the voluntary annexation into the city limits of 182.762 acres out of the Barney C. Low Survey, for the
Bourn Tract, located on the south side of CR 111 and east of IH -35 -- Jordan J. Maddox, AICP, Principal
Planner and Elizabeth A. Cook, Community Development Director
Pulled to the Regular agenda by Gonzalez.
Maddox said this resolution just sets the public hearing dates for the voluntary annexation for the proposed
Bourn property. Gonzalez said and Maddox noted there is not a preliminary plat on file at this time regarding this
property.
Motion by Berryman, second by Sansing to approve the Resolution. Approved 6-0
O Public Hearing for the voluntary annexation into the city limits of 182.762 acres out of the Barney C. Low
Survey, for the Bourn Tract, located on the south side of CR 111, east of IH -35 -- Jordan J. Maddox, AICP,
Principal Planner and Elizabeth A. Cook, Community Development Director
Maddox described the item and added this is the first of two public hearing for the voluntary annexation of this
area.
Public Hearing was opened at 6:47 PM
No persons was present to speak.
Public Hearing was closed at 6:47 PM
No action required.
R Public Hearing for the voluntary annexation into the city limits of 9.48 acres out of the Joseph Fish Survey,
Abstract 232, located adjacent to and for a future of phase of the existing Heritage Oaks subdivision -- Jordan
J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director
Maddox described the item and said this is in anticipated of a future phase of the Heritage Oaks subdivision.
Public Hearing was opened at 6:47 PM
No persons was present to speak.
Public Hearing was closed at 6:47 PM
No action required.
City Council Meeting Minutes/
Page 3 of 11 Pages
S Discussion
and possible action on
the request
from
Williamson County
to amend parking restrictions
around their
Justice Center -- Wayne
Nero, Police
Chief
and Robert
Fite, Fire
Chief
Fite described the item and said, in the City's packet, there should be a letter from the County requesting a
variance on the fire lanes as well as easing of some of the parking restrictions. Fite said the fire department has
sent a letter to Covey and authorized the removal of certain fire lanes on a temporary basis. He said this
removal has already been done and added it has helped the parking tremendously. Fite said the request he is
coming to council with today is a variance on the actual parking ordinance. He noted the biggest request would
be northbound MLK between 8th and 3rd on the east side. He said they went and evaluated this with a fire
apparatus and they determine that there are many curb cuts and parking lot entrances that, if there are barriers
at each end of the curbs, it would only ease a few parking places. He said staff needs direction from Council as
to whether or not to change the parking or leave it as is. Sansing said he thinks the citizenry of that area would
probably be agreeable to a short term change. He said everyone realizes what's going on with that garage and
they may agree to a temporary fix. Brandenburg said, even if the Council wants a temporary change to the
parking, an Ordinance will have to be adopted. He said the first and second readings of an Ordinance could be
the notification to the residents at that time. Berryman asked and Brandenburg said the temporary lift on
restrictions could be from two to four years.
Motion by Berryman, second by Gonzalez that staff notify residents of these changes, amend the parking
restrictions for a trial period of six months and, after that period, re-evaluate the impact on the residents and the
surrounding area with the possibility of an extension. Approved 6-0
T Consideration and possible action to authorize the Mayor to execute an Industrial District Agreement with
Texas Crushed Stone and with Georgetown Railroad Company -- Paul E. Brandenburg, City Manager and
Mark Sokolow, City Attorney
Ross stated that this item as well as items U, TT and UU have been pulled from the agenda. Brandenburg
stated staff is in the back room trying to hammer out details on this agreement and it will be coming back to
Council at a special meeting on Monday.
U Consideration and possible action to authorize the Mayor to execute an Industrial District Agreement with
the Weir Trust -- Paul E. Brandenburg, City Manager and Mark Sokolow, City Attorney
V Consideration and possible action to approve spending related to the Georgetown Utility Systems 100th
Year of Operations for 2011 in the estimated amount of $58,500.00 -- Jim Briggs, Assistant City Manager;
Glenn Dishong, Utilities Director; Keith Hutchinson, Public Information Officer
Hutchinson said 2011 is the 100 year anniversary of the utility system. He described the history of the utility
system. He said a lot of research was done on these facts by Rachel Saucier. He said it took about seven
months to build what is now the police station where energy was generated out of for over thirty years. He said
they are proposing to do a centennial celebration and he showed the City the insignia being used to celebrate
the 100 year anniversary of the utility system. He said they are creating car decals and banners using that
insignia. He showed Council an example of how the car decal would look on a GUS vehicle. He mentioned it is
also the 100 year anniversary of the construction of the courthouse and he added Micki Ross with the
Williamson Museum will be doing something to recognize that as well. He showed Council the budget for the
project and what would be purchased and done with that cost. He noted staff is asking for approval from Council
on that spending.
Motion by Sattler, second by Meigs to approve the spending.
Ross said this is a really nice insignia design. Brandenburg said this is being funded out of the utility and added
staff just wanted to be up front with the cost. Gonzalez said he loves the design but added spending $60,000 on
this may be a little excessive in these economic times. He said it may be good to trim down that budget a little
bit. Hutchinson said a huge chunk of this cost is for the production of car decals. Gonzalez said it may be more
reasonable to have a $35,000 budget instead. Hutchinson said there are options that would knock the price
down on some of these items and he described those options.
City Council Meeting Minutest
Page 4 of 11 Pages
Motion by Gonzalez, second by Berryman to approve the spending, but reduce the current budget from $58,500
to $35,000. Approved 5-2 (Eason, Sattler opposed)
W Consideration and possible action to authorize staff to amend the City's Purchasing Policy as discussed in the
earlier Council workshop -- Trina Bickford, Purchasing Manager; Laurie Brewer, Finance Director and Micki
Rundell, Chief Financial Officer
Bickford said this
is related to
the
item that was
discussed in the
Workshop regarding making changes to the
city's
purchasing
policy.
She
said
three options
were presented
to
the council
and
she
described
those options.
Motion by Meigs, second by Berryman to approve the maximum revision to the purchasing policy.
Berryman asked and Bickford clarified the major changes that this revision will impose upon the policy.
Berryman asked and Bickford confirmed that the city will change the policy so that, between $3,000 and
$50,000, every item will not be brought to Council for approval. Berryman noted staff will be keeping Council
abreast of what is going on in terms of smaller purchases within the City.
Sattler made a friendly amendment that the Council receive a quarterly report on any purchases and usage of
engineers and consultants that do not go to Council for approval during the quarter. Meigs accepted the
friendly amendment.
X Forwarded from the General Government and Finance Advisory Subcommittee:
Consideration and possible action to recommend the addition of Fire Training elements to the Fire Station
5 Certificate of Obligation (CO) Bond Issue planned for April 12, 2011 -- Robert Fite, Fire Chief and Micki
Rundell, Chief Financial Officer
Rundell described the item and said this will be to go ahead and move forward with the training facility that staff
discussed earlier. She said the task force determined that the training needs of the City were imminent. She
said this was approved by the GGAF subcommittee with a vote of 5-0
Motion by Meigs,second by Berryman to approve the addition.
Sattler said his only concern is that the Council does not know what the costs are of the addition of these
elements. Sattler asked and Fite said there are plans and drawings from two different companies that build burn
towers. He noted one is $1.2 million and the other is about $1.3 million and added this would be for the facility
itself. He said everything in total would be about $2.1 million. Sattler asked and Fite said he gave Council a
breakdown of what the recent training trip to Leander cost the department. He said it was about $13,000 true
cost. He noted the department needs to be doing that on a quarterly basis as well. He said a lot of the
infrastructure will be ready to be tapped into for the training facility on the northern part of the property. Sattler
asked and Fite confirmed he thinks this will be cost effective. Berryman asked and Fite said the City could
contract out the new facility to help train the smaller communities in the area. He noted this would help the city
recover some of the cost of the facility. Ross asked and Fite said the has 84 firefighters. Ross asked and Fite
said between 39-46% of the firefighters have less than five years worth of experience. Fite said he has a very
young team and that is at the heart of the matter here. He added half of those people are internet trained and
have no experience in the field whatsoever. Sattler asked and Fite confirmed this will bring the city ahead two
years in terms of training.
Y Consideration and possible action to appoint a Construction Manager -at -Risk selection committee for the
construction of Fire Station 5 -- Terry Jones, Support Services Construction Manager and Micki Rundell, Chief
Financial Officer
Jones said, at the December 14 meeting, Council approved the Construction Manager -at -Risk method for the
construction of Fire Station 5. He noted staff is recommending the selection committee to consist of Council
member Sattler, Council member Sansing, Bob Young, Fire Chief Robert Fite and Terry Jones. He said this is a
two step evaluation process and he described the complete process. He said the committee should have this
issue back to Council by their April 26, 2011 meeting.
Motion by Berryman, second by Meigs to appoint the selection committee. Approved 6-0
City Council Meeting Minutes/
Page 5 of 11 Pages
Z Presentation, discussion and possible action regarding the Public Safety Operations and Training Facilities
-- Paul E. Brandenburg, City Manager
Brandenburg said there was a brief workshop earlier about the public safety facility. He noted he would like to
go over for the public the history of this issue and the proposal for the future. He said, back in 2003, the city
adopted a facility plan and he described how this plan was created. He said the Council has spent eight
workshops looking at facility needs. He spoke about how the rapid growth of the community affects the facility
needs. With a Powerpoint presentation, he described the plan for a new public safety operations and training
facilities plan. He described the current police station problems and issues. He showed Council some slides of
what is in the police station and how it looks. He noted parking is an issue because, at this time, it is unsecured.
There is no shower or fitness facility in the building as well.
Brandenburg described the many improvements that would be made if this was pursued. He spoke about the
space needs study and added the City met about eight times to discuss this issue of the public safety complex.
He said the City is trying to build a facility for 75,000 -100,000 people and is trying to plan for future growth. He
listed the various options and alternative solutions, including using the old library temporarily, moving to the old
Albertson's building or building a new facility. He described the proposed location of the new facility. He said the
facility itself would be about 60,000 square feet and added it would be jointly shared and used by the police and
fire department. He noted this would serve the city's needs until 2030. He described the process and research
that was done in advance of this project. He said this item was sent to the task force and council approved it on
November 23, 2010. He said the task force conducted four meetings and he described the task force review
process. He said they also looked at the location layout, site plans and elements of the station. He said the task
force suggested that this go to the May 2011 ballot for election. He said the cost of the project would be $29.5
million. He showed Council the timeline of the project if it were to be placed on the May 14, 2011 ballot. He
also spoke about how the move of the police department would affect the other city departments. He said the
construction would begin in 2011 and the entire process would end in 2015.
Rundell said this total bond package was recommended at $29.5 million and she described how these bonds
would be issued. She said the issuances would be done to match the annual spending estimates. She said this
would be done at most three, but probably two, issues. She spoke about the tax impact and added it depends
on if the city does a 20 or 25 year amortization. She said it also depends on the number of bond issues as well
as market conditions. She noted, right now, the market is good but noted the city would not issue any of these
bonds until 2012 at the earliest. She said the estimates are 5.3 to 6 cents if the city does a 20 or 25 year
amortization. She noted all of these estimates are based upon growth. She said a contract with the voters binds
the impact of the issuance to whatever is in the contract. She said since this is one project, it may not be
practical to have a contract with the voters because the city can't not issue all the bonds and the city does not
know what the valuations are going to do in the future. She said, once those bonds are issued, the city has to
levy those taxes.
Brandenburg said, if the bond passes in May, the police department moves in with the fire administration
building by 2014, municipal court moves into the old library and the old police station would be available for arts
and culture opportunities. He added CVB may be moving into the municipal court building if they move to the old
library. He said, if the bond fails, the city could either move the department into the Albertson's building or
expand and renovate the Old library and operate out of two buildings. He described the costs of various media
and publicity options for public safety election information. He said the action item requested by staff would be
to follow the recommendation of the task force and hold a bond election in May with a bond issuance cost of
$29.5 million. He introduced the task force members in the audience to the Council.
Motion by Meigs, second by Eason with the publicity budget described in option B.
Eason said she agreed with adding the mailers but suggested that they only be sent to registered voters, if
economical. Hutchinson said the number on the chart is the cost is for postage for everyone. He said he would
refer to legal counsel regarding whether or not the City can just send these mailers to registered voters. He
introduced the city's bond council Carol Polumbo. Polumbo said the City can only provide educational
information and not advocacy information and added it has to be for the public in general and not solely for
registered voters. She noted she would have to look into this as it is an interesting question. She asked that it
is more of a timing issue in that it depends on if the flyers are sent out before or after the timeline to register to
vote.
AA Consideration and possible action to approve a Resolution ordering a bond election for May 14, 2011
City Council Meeting Minutest
Page 6 of 11 Pages
providing
for
the City
to contract with the Williamson County elections administrator to conduct said election and
providing
an
effective
date -- Micki Rundell, Chief
Financial
Officer
Sattler asked about the preliminary schedule for facilities. He asked if this is approved for the voters in 2011,
could the project be started with surplus funds or cash on hand prior to the issuance of bonds. He said his
concern is there is a $140 million bond issue out there for the school district and added he is concerned with
trying to pass a $30 million bond issue this early. He said, if the city could start the preliminary engineering and
not issue the bonds until 2012, it may be a better idea. Rundell said the City can delay the issuance of bond as
long as they can into 2012. She said, if the City waits until the latter half of 2012 to issue bonds, it will not have
an impact for two years. She noted, if the bonds are approved, the design process will begin this summer and
could take over a year. Sattler asked and Jones said he can do all of this with the staff he has now. Gonzalez
said this could be an issue of educating the community on how this bonds will affect the community. He said
people need to understand that this is not an immediate impact.
Rundell said this
is a
resolution
that would call this election for May 2011 and will place this proposition on the
ballot. She read
the
caption of
the Resolution .
Motion by Sansing, second by Gonzalez to approve the Resolution. Approved 6-0
BB Consideration and possible action to dissolve the Public Safety Facility Task Force -- Paul E. Brandenburg,
City Manager
Brandenburg said this is to dissolve the task force. He added the members want to be advocates of the
campaign but they can not do so if they are involved with the City through the committee structure. He said staff
will be putting together an educational campaign and will be going out to speak with many large organizations in
the community.
Motion by Berryman second by Sansing to approve. Approved 6-0
CC Forwarded from the General Government and Finance Advisory Subcommittee:
Consideration and possible action to recommend the timing for the construction of a replacement building
for Fire Station 2 -- Robert Fite, Fire Chief and Micki Rundell, Chief Financial Officer
Rundell said this item discusses the possibility of moving forward with replacement or the rebuilding of fire
station two. She noted this is the oldest fire station in the city. She added, if council decides to accelerate this
tonight, staff could move forward and go about funding it in this particular CO bond issue that will be discussed
later tonight. She said this item was approved unanimously by the GGAF subcommittee. Fite said he is open to
questions about fire station two. He noted the station was built in 1974 when the volunteer firefighters lived
there. He said it has gone through a couple of mold mitigations and said now is the perfect opportunity to move
forward with this. Brandenburg said the intent is not to raise the two structures that are already there, but to use
them for on site training.
Motion by Sansing, second by Eason to approve the item and move forward with this as quickly as possible.
Sattler asked and Rundell said, in terms of timing, this project would be done concurrent with the construction of
fire station five. She said the city can take advantage of the low construction costs and market costs by doing
this now. Ross asked and Rundell confirmed there would be a certain amount of synergy if the City did both fire
stations at once. Sansing said construction costs are starting to go up, particularly steel. He said the city should
seriously consider moving forward with this one. Sattler asked and Rundell said the cost is estimated at $1.5
million and it will be a small station like fire station four.
• . • •
DD Consideration and possible action to purchase of a Fire Apparatus for Fire Station 5 from Siddon's on the
state Buy -Board contract at an estimated cost of $367,915.00, with a total project cost of $425,000 -- Robert
Fite, Fire Chief
Fite said this is to purchase the fire apparatus from fire station five. He added, since this is a brand new
purchase, the department still needs to purchase other equipment that will supplement and be located on the
truck. He said this will be very similar to the apparatus that was bought for the airport earlier this year. He said
he also provided the Council with an apparatus replacement plan. He said the original plan projected out to
2017-2018 at $16.1 million but, with his plan, the city is down to $3.3 million in cost over the next 6 to 7 years.
City Council Meeting Minutes/
Page 7 of 11 Pages
Brandenburg said a quint costs $800,000 but Fite is wanting to buy a smaller truck because fire only receives
actual fire calls 17% of the time and the rest are medical calls.
Motion by Gonzalez, second by Eason to approve the purchase. Approved 6-0
EE Forwarded from the General Government and Finance Advisory Subcommittee:
Consideration and possible action to recommend a "not to exceed" amount for the 2011 Certificates of
Obligation bonds -- Micki Rundell, Chief Financial Officer
Sansing left the dais.
Rundell described the item and spoke about the projects that would be included in these bonds. She said the
maximum would be $9.9 million and it would be a not to exceed amount, which means the city would not have to
use that whole amount. She said the worst case scenario tax impact is 1.7 cents. She said she is confident that
assessed valuations are up and, with that in mind, she has modeled this estimate exceptionally conservative.
Sattler asked and Rundell confirmed the $9.62 million amount has a tax impact 1.3 to 1.7 cents. Rundell added
most of this is budgeted except for the land purchase for the new fire station, the training facility as well as the
construction of fire station two. Sattler asked and Rundell said this would be included in next year's tax rate.
Sattler asked and Rundell said for next year, if she were to estimate the tax impact, it would be less than a 4
cent increase at the worst case scenario. Sattler asked and Rundell confirmed this increase is one that the
citizens do not get to vote on. She added the other bond issue will be ones that the city will vote on. Rundell
said every year, the city has a CO issue that is a large purchase but this is a little bit of an abnormality because
of the cost of the public safety training facility and fire station.
Sansing returned to the dais.
Ross said you can not say this is a tax rate increase because you don't know what the tax revenue will be.
There were many questions. Sansing said Rundell has always done a magnificent job of balancing the tax rate.
He said it has never been painful and the public has not noticed or complained about any difference made.
Motion by Meigs, second by Eason to approve the not to exceed amount of $9.9 million.
Berryman asked and Rundell said, with this bond issue, the {public would get the construction of Fire Station 5
along with the training facility, Fire Station 2 construction and land purchase, Madella Hillard improvements, a
new fire truck, a security system and ten public safety vehicles. Ross asked and Rundell said Madella Hilliard is
a facility the city owns and Meals and Wheels operates out of it.
FF Consideration and possible action to approve a resolution authorizing proceeding with the issuance of
obligations for the City's capital improvement programs and further directing the publication of Notice of
Intention to Issue City of Georgetown, Texas Combination Tax and Utility System Limited Revenue
Certificates of Obligation, Series 2011 -- Micki Rundell, Chief Financial Officer
Rundell said this is the resolution directing the publication of the bond issue discussed previously. She read the
caption of the Resolution.
Motion by Gonzalez, second by Eason to approve the resolution. Approved 6-0
GG Forwarded from the General Government and Finance Advisory Subcommittee:
Consideration and possible action to authorize the annual payment to Williamson County for the operation
of the 800 MHz radio communication system in the amount of $95,340.00 -- Terry Jones, Support Services
Director and Micki Rundell, Chief Financial Officer
Jones described the item and said this system is used for car to car and dispatch to car communications for
public safety, utilities and other department field operations. He said the County bills the City quarterly at a rate
of $17.50 per radio per month for the 454 radios the City currently has.
Motion by Sansing, second by Berryman to approve the payment.
Berryman asked and Jones confirms this will provide connectivity with the City. He said this will help the cities in
City Council Meeting Minutes/
Page 8 of 11 Pages
the County be connected in terms of public safety communications. Sattler asked and Jones said this
incorporates all of the systems in the County.
HH Discussion and possible action on the City Council Boards and Commissions appointment process for 2012
-- Pat Berryman, Councilmember District 5
11 Discussion and possible action on the attendance requirements for Council appointed Boards and
Commissions -- Pat Berryman, Councilmember District 5
JJ Consideration and
possible
action
to utilize forfeited funds for Department purchases in an amount not to
exceed $62,500 —
Wayne F.
Nero,
Chief of Police
Nero described the item and the various purchases his department will make with these forfeited funds.
KK Forwarded from the Georgetown Transportation Advisory Board (GTAB):
Considerations and possible action to approve a Real Estate Purchase Contract with James L. Perkins in
the amount of $264,813.00, plus closing costs, for the purchase of real property in connection with the FM
971IN.E. Innerloop Intersection Improvements Project -- Terri Calhoun, Real Estate Services Coordinator
and Thomas R. Benz, P.E., Systems Engineering Director
Benz described this item and said the item passed unanimously at the last GTAB meeting.
Motion by Sansing, second by Eason to approve the contract. Approved 6-0
LL Forwardeded from the Georgetown Transportation Enhancement Corporation (GTEC):
Consideration and possible action concerning the Third Amendment to Task Order No. HDR -09-001 relating
to Wolf Ranch Parkway Extension, TIP Project #14A, in an amount not to exceed $128,124.00 -- Thomas R.
Benz, P.E., Systems Engineering Director and Edward G. Polasek, ACIP, Transportation Services Director
Benz described the item and added it is being forwarded by the GTEC board. He said GTEC worked with the
landowner to come up with this alignment and added, with this change, the city had to amend the engineering
contract to address those changes.
Motion by Berryman, second by Sattler to approve the item. Approved 6-0
MM First Reading of an Ordinance pertaining to the election letter to ATMOS Energy Corporation as to
franchise fees on franchise fees --Mark Sokolow, City Attorney
Chapman described the item and read only the caption of the Ordinance on first reading after having satisfied
the requirements of the City Charter.
Motion by Sansing, second by Berryman to approve the Ordinance on first reading. Approved 6-0
NN First
Reading of an Ordinance to make changes to
the City's
Personnel Policy #220 on Overtime:
Non -Exempt
Employees -- Kevin Russell,
Director
of
Human
Resources & Civil Service
Russell described the item and the change being made to the personnel policy concerning the city's overtime
policy. He said the change is being made to accommodate the fire department. He noted there are also some
administrative changes being made to this policy as well and he described those for council. He read only the
caption of the Ordinance on first reading after having satisfied the requirements of the City Charter.
Motion by Eason, second Gonzalez to approve the Ordinance on first reading. Approved 6-0
City Council Meeting Minutes/
Page 9 of 11 Pages
00 First Reading of an Ordinance establishing the classifications and number of positions (Strength of
Force) for all the City of Georgetown Fire Fighters and Police Officers pursuant to Chapter 143 of the Texas
Local Government Code pertaining to Civil Service -- Paul E. Brandenburg, City Manager and Kevin Russell,
Director of Human Resources & Civil Service
Russell described the item and said this Ordinance is required to come back to Council whenever a staffing
change needs to be made within the fire or police departments. He explained what the police chief is wanting to
do with these changes. He read only the caption of the Ordinance on first reading after having satisfied the
requirements of the City Charter.
Motion by Sansing, second by Berryman to approve the Ordinance on first reading.
Sattler asked and Nero confirmed he is asking for more lieutenants and less sergeants and he described exactly
why he is requesting this change. He said he would prefer to have a lieutenant on every watch. He noted this
change will strengthen supervision and control. Gonzalez asked and Nero said the sergeants will not be
replaced but will just move up to lieutenant.
PP First Reading an Ordinance amending Section 10.16.075 temporary parking restrictions and modifying
Section C of the Code of Ordinances establishing special event fire lanes on the west side of streets running
north and south between Martin Luther King Jr. street and College Street and the north side of streets running
east and west between University Avenue and 2 od street -- Mark Miller, Transportation Services Manager and
Edward Polasek, AICP, Transportation Services Director
Mayor returned to the dais.
Miller described the item and said the special events in the city have become very popular and the parking has
become an issue in the downtown area . He said there was a tremendous concern for the residents and
motorists in the area while a special event is going on. He said this will allow the City to post no parking fire tow
away zone signs. He said they have devised a method of lightweight signs and he described that method. He
described the streets that will be affected by this Ordinance. He said the special event committee would be
allowed to determine which streets to mark per event. Miller said the roads staff is looking to add to these
restrictions go beyond the current roads that are normally closed off. Eason asked if the special event
committee can look at a shuttle type system for parking. Miller described what the City has done in the past with
a shuttle service to a from the parking lot at the Albertson's building.
Miller read only the caption of the Ordinance on first reading after having satisfied the requirements of the City
Charter.
Motion by Sansing, second by Berryman to approve the Ordinance on first reading. Approved 7-0
QQ Second Reading of an Ordinance on a Rezoning from OF, Office District, to CA, Local Commercial
District, for RCD Properties LLC Subdivision, Block 2, Lot 1, to be known as the Bill Design Studio, located at
1623 Rivery Boulevard -- Mike Elabarger, Planner III and Elizabeth A. Cook, Director of Community
Development
Elabarger read only the caption of the ordinance on second reading.
• • • • - • • • C- • .•• • E • •/. & a • -* t
RR Second Reading of an Ordinance denying the proposed change in rates for Oncor Electric Delive
Company LLC -- Jim Briggs, Assistant City Manager I
Brettle read only the caption of the ordinance on second reading.
Motion by Eason, second by Gonzalez to approve Ordinance 2011-07. Approved 7-0
SS Second Reading of an Ordinance for the annexation into the city limits of twenty tracts of land totaling
5,495.81 acres, more or less, out of the Thompson, Powell and Evans Surveys, designated as 2010 Area SWI,
located in the southwest quadrant of the City's ETJ adjacent to Leander Road and IFI 35 -- Jordan J.
Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director
City Council Meeting Minutes/
Page 10 of 11 Pages
TT Second Reading of an Ordinance for the annexation into the city limits of two tracts of land totaling 450.71
acres, more or less, out of the Thompson and Donagan Surveys, designated as 2010 Area SW2, located in the
southwest quadrant of the City's ETJ adjacent to Leander Road and IM 35 -- Jordan J. Maddox, AICP,
Principal Planner and Elizabeth A. Cook, Community Development Director
Council recessed to to Executive Session under Section 551.072 -- 8:17 PM
Council returned from Executive Session -- 8:40 PM
Motion out of Executive Session:
Motion by Ross, second by Berryman to instruct Jim Briggs, Paul Brandenburg and Charlie Crossfield to finalize
the documentation involving Texas Crushed Stone Industrial Agreement. This is to be presented to Mr. Snead
and or his attorney by 9:30 AM on March 9, 2011. The final document will be presented to council on Monday,
March 14 at 5:00 PM for review and action. Approved 7-0
Mayor
City Council Meeting Minutes/
Page 11 of 11 Pages
0
The meeting was adjourned at 08:40 PM.
Jessica Brettle