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HomeMy WebLinkAboutMIN 03.08.2011 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor George Garver presiding. Council Present: Patty Eason, Gabe Sansing, Danny Meigs, Bill Sattler, Pat Berryman, Dale Ross, Tommy Gonzalez 61 =_ 's � I M1 I I L019111- - - Stmt Present: Paul E. Brandenburg, City Manager; Mark Sokolow, City Attorney; Jessica Brettle, City Secretary; Micki Rundell, Chief Financial Officer; Trina Bickford, Purchasing Manager; Laurie Brewer, Finance Director; Kimberly Garrett, Parks and Recreation Director; Cari Miller, Tourism Manager; Eric Lashley Library Services Director; Randy Morrow, Director of Community Services; Jim Briggs, Assistant City Manager; Rachel Saucier, Deputy City Secretary; Mike Peters, Information Technology Director; Terry Jones, Support Services Construction Manager; Jordan Maddox, Principal Planner; Elizabeth Cook, Community Development Director; Bridget Chapman, Assistant City Attorney; Wayne Nero, Police Chief; Robert Fite, Fire Chief; Terri Calhoun, Real Estate Services Coordinator; Thomas R. Benz, Systems Engineering Director; Edward Polasek, Transportation Services Director; Kevin Russell, Director of Human Resources and Civil Service; Mark Miller, Transportation Services Manager; Mike Elabarger, Planner III -__ __I'll 1 Regular Session = To begin no earlier than 06:00 P (Council may, at any time, recess the Regular Session to convene an Executive Session at the request of the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) A Call to Order -- Mayor called the meeting to order at 6:30 PM Comments from the Mayor - Welcome and Meeting Procedures City Manager Comments - May 14, 2011 Election - Warrant Round -up - Georgetown Citizens Academy - Presentation of Newly Promoted Officers Chief Nero spoke about the promotional system within the Police Department. He promoted Kevin Stofle and Evelyn McLean to the rank of captain, Cory Tchida and Doug Field to rank of lieutenant and Wyatt Raley and Renee Koog to rank of sergeant. City Council Meeting Minutes/ Page 1 of 11 Pages Motion by Ross, second by Sansing to approve the power agreements as recommended by MEI and authorizing the Mayor to sign the agreements with approval as to form by the City's legal representation. Approved 7-0 Mayor left the dais. Mayor Pro Tem Ross stated that T, U, TT and SS have been pulled from the agenda for discussion. On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 5121930-3651. B - As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with one single vote. A councilmember may pull any item from the Consent Agenda in order that the council discuss and act upon it individually as part of the Regular Agenda. C Consideration and possible action to approve the minutes of the Workshop, Regular Council Meeting and Special Session held on Tuesday, February 22, 2011 -- Jessica Brettle, City Secretary D, Consideration and possible action to reappoint Harry Wiesner and to appoint Hartley Sappington and Jean Holden to the Ethics Commission -- Mayor George Garver E Consideration and possible action to appoint Raymond Wahrenbrock and Andy Welch, as Commissioners -In -Training, to the Historic & Architectural Review Commission -- George Garver, Mayor F Consideration and possible action to appoint Tom Crawford and Gerald Sensabaugh to the Zoning Board of Adjustment to fill vacancies -- George Garver, Mayor G Consideration and possible action to appoint J. Brad Curlee, as the Habitat for Humanity representative, to the Housing Advisory Board -- George Garver, Mayor H Consideration and possible action to appoint Robert Massad, as Commissioner -In -Training, to the to the Planning and Zoning Commission -- George Garver, Mayor Consideration and possible action to appoint Annette Montgomery, as the Planning and Zoning liaison to the Georgetown Transportation Advisory Board -- George Garver, Mayor J Forwarded from the General Government and Finance Advisory Subcommittee: Consideration and possible approval to extend existing appropriation to Southern Computer Warehouse (SCW) (DIR Vendor) by an additional $30,000 for routine IT hardware/software product purchases -- Mike Peters, Information Technology Director and Micki Rundell, Chief Financial Officer K Forwarded from the General Government and Finance Advisory Subcommittee: Consideration and possible approval to extend existing appropriation to CDW-Government (CDW-G) (DIR Vendor) by an additional $30,000 for routine IT hardware/software product purchases -- Mike Peters, Information Technology Director and Micki Rundell, Chief Financial Officer L Forwarded from the General Government and Finance Advisory Subcommittee: Consideration and possible action to approve Wireless Network Access Points from S3, Inc (DIR Vendor) for $31,600 -- Mike Peters, Information Technology Director, Micki Rundell, Chief Financial Officer City Council Meeting Minutes/ Page 2 of 11 Pages Consideration and possible action to award the bid for demolition of the San Gabriel Pool to Ward Septic Tank and Backhoe Service in the amount of $32,500.00 -- Terry Jones, Support Services Director and Micki Rundell, Chief Financial Officer O Consideration and possible action to approve a Resolution granting a petition and setting public hearing dates for the voluntary annexation into the city limits of 9.48 acres out of the Joseph Fish Survey, abstract 232, located adjacent to and for a future phase of the existing Heritage Oaks subdivision -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director P Consideration and possible action to approve standard contract forms and related documents for professional services including professional engineering, land surveying and real estate appraising. The documents submitted for consideration and approval include Master Services Agreement, Task Order and Task Order Amendment --Mark Sokolow, City Attorney and Micki Rundell, Chief Financial Officer Motion by Sansing, second by Berryman to approve the consent agenda, with the exception of item N which was pulled to the Regular Agenda for discussion and possible action by Gonzalez. Approved 7-0 Legislative Regular Agenda Council will individually consider and possibly take action on any or all of the following items: N Consideration and possible action to approve a Resolution granting a petition and setting public hearing dates for the voluntary annexation into the city limits of 182.762 acres out of the Barney C. Low Survey, for the Bourn Tract, located on the south side of CR 111 and east of IH -35 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director Pulled to the Regular agenda by Gonzalez. Maddox said this resolution just sets the public hearing dates for the voluntary annexation for the proposed Bourn property. Gonzalez said and Maddox noted there is not a preliminary plat on file at this time regarding this property. Motion by Berryman, second by Sansing to approve the Resolution. Approved 6-0 O Public Hearing for the voluntary annexation into the city limits of 182.762 acres out of the Barney C. Low Survey, for the Bourn Tract, located on the south side of CR 111, east of IH -35 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director Maddox described the item and added this is the first of two public hearing for the voluntary annexation of this area. Public Hearing was opened at 6:47 PM No persons was present to speak. Public Hearing was closed at 6:47 PM No action required. R Public Hearing for the voluntary annexation into the city limits of 9.48 acres out of the Joseph Fish Survey, Abstract 232, located adjacent to and for a future of phase of the existing Heritage Oaks subdivision -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director Maddox described the item and said this is in anticipated of a future phase of the Heritage Oaks subdivision. Public Hearing was opened at 6:47 PM No persons was present to speak. Public Hearing was closed at 6:47 PM No action required. City Council Meeting Minutes/ Page 3 of 11 Pages S Discussion and possible action on the request from Williamson County to amend parking restrictions around their Justice Center -- Wayne Nero, Police Chief and Robert Fite, Fire Chief Fite described the item and said, in the City's packet, there should be a letter from the County requesting a variance on the fire lanes as well as easing of some of the parking restrictions. Fite said the fire department has sent a letter to Covey and authorized the removal of certain fire lanes on a temporary basis. He said this removal has already been done and added it has helped the parking tremendously. Fite said the request he is coming to council with today is a variance on the actual parking ordinance. He noted the biggest request would be northbound MLK between 8th and 3rd on the east side. He said they went and evaluated this with a fire apparatus and they determine that there are many curb cuts and parking lot entrances that, if there are barriers at each end of the curbs, it would only ease a few parking places. He said staff needs direction from Council as to whether or not to change the parking or leave it as is. Sansing said he thinks the citizenry of that area would probably be agreeable to a short term change. He said everyone realizes what's going on with that garage and they may agree to a temporary fix. Brandenburg said, even if the Council wants a temporary change to the parking, an Ordinance will have to be adopted. He said the first and second readings of an Ordinance could be the notification to the residents at that time. Berryman asked and Brandenburg said the temporary lift on restrictions could be from two to four years. Motion by Berryman, second by Gonzalez that staff notify residents of these changes, amend the parking restrictions for a trial period of six months and, after that period, re-evaluate the impact on the residents and the surrounding area with the possibility of an extension. Approved 6-0 T Consideration and possible action to authorize the Mayor to execute an Industrial District Agreement with Texas Crushed Stone and with Georgetown Railroad Company -- Paul E. Brandenburg, City Manager and Mark Sokolow, City Attorney Ross stated that this item as well as items U, TT and UU have been pulled from the agenda. Brandenburg stated staff is in the back room trying to hammer out details on this agreement and it will be coming back to Council at a special meeting on Monday. U Consideration and possible action to authorize the Mayor to execute an Industrial District Agreement with the Weir Trust -- Paul E. Brandenburg, City Manager and Mark Sokolow, City Attorney V Consideration and possible action to approve spending related to the Georgetown Utility Systems 100th Year of Operations for 2011 in the estimated amount of $58,500.00 -- Jim Briggs, Assistant City Manager; Glenn Dishong, Utilities Director; Keith Hutchinson, Public Information Officer Hutchinson said 2011 is the 100 year anniversary of the utility system. He described the history of the utility system. He said a lot of research was done on these facts by Rachel Saucier. He said it took about seven months to build what is now the police station where energy was generated out of for over thirty years. He said they are proposing to do a centennial celebration and he showed the City the insignia being used to celebrate the 100 year anniversary of the utility system. He said they are creating car decals and banners using that insignia. He showed Council an example of how the car decal would look on a GUS vehicle. He mentioned it is also the 100 year anniversary of the construction of the courthouse and he added Micki Ross with the Williamson Museum will be doing something to recognize that as well. He showed Council the budget for the project and what would be purchased and done with that cost. He noted staff is asking for approval from Council on that spending. Motion by Sattler, second by Meigs to approve the spending. Ross said this is a really nice insignia design. Brandenburg said this is being funded out of the utility and added staff just wanted to be up front with the cost. Gonzalez said he loves the design but added spending $60,000 on this may be a little excessive in these economic times. He said it may be good to trim down that budget a little bit. Hutchinson said a huge chunk of this cost is for the production of car decals. Gonzalez said it may be more reasonable to have a $35,000 budget instead. Hutchinson said there are options that would knock the price down on some of these items and he described those options. City Council Meeting Minutest Page 4 of 11 Pages Motion by Gonzalez, second by Berryman to approve the spending, but reduce the current budget from $58,500 to $35,000. Approved 5-2 (Eason, Sattler opposed) W Consideration and possible action to authorize staff to amend the City's Purchasing Policy as discussed in the earlier Council workshop -- Trina Bickford, Purchasing Manager; Laurie Brewer, Finance Director and Micki Rundell, Chief Financial Officer Bickford said this is related to the item that was discussed in the Workshop regarding making changes to the city's purchasing policy. She said three options were presented to the council and she described those options. Motion by Meigs, second by Berryman to approve the maximum revision to the purchasing policy. Berryman asked and Bickford clarified the major changes that this revision will impose upon the policy. Berryman asked and Bickford confirmed that the city will change the policy so that, between $3,000 and $50,000, every item will not be brought to Council for approval. Berryman noted staff will be keeping Council abreast of what is going on in terms of smaller purchases within the City. Sattler made a friendly amendment that the Council receive a quarterly report on any purchases and usage of engineers and consultants that do not go to Council for approval during the quarter. Meigs accepted the friendly amendment. X Forwarded from the General Government and Finance Advisory Subcommittee: Consideration and possible action to recommend the addition of Fire Training elements to the Fire Station 5 Certificate of Obligation (CO) Bond Issue planned for April 12, 2011 -- Robert Fite, Fire Chief and Micki Rundell, Chief Financial Officer Rundell described the item and said this will be to go ahead and move forward with the training facility that staff discussed earlier. She said the task force determined that the training needs of the City were imminent. She said this was approved by the GGAF subcommittee with a vote of 5-0 Motion by Meigs,second by Berryman to approve the addition. Sattler said his only concern is that the Council does not know what the costs are of the addition of these elements. Sattler asked and Fite said there are plans and drawings from two different companies that build burn towers. He noted one is $1.2 million and the other is about $1.3 million and added this would be for the facility itself. He said everything in total would be about $2.1 million. Sattler asked and Fite said he gave Council a breakdown of what the recent training trip to Leander cost the department. He said it was about $13,000 true cost. He noted the department needs to be doing that on a quarterly basis as well. He said a lot of the infrastructure will be ready to be tapped into for the training facility on the northern part of the property. Sattler asked and Fite confirmed he thinks this will be cost effective. Berryman asked and Fite said the City could contract out the new facility to help train the smaller communities in the area. He noted this would help the city recover some of the cost of the facility. Ross asked and Fite said the has 84 firefighters. Ross asked and Fite said between 39-46% of the firefighters have less than five years worth of experience. Fite said he has a very young team and that is at the heart of the matter here. He added half of those people are internet trained and have no experience in the field whatsoever. Sattler asked and Fite confirmed this will bring the city ahead two years in terms of training. Y Consideration and possible action to appoint a Construction Manager -at -Risk selection committee for the construction of Fire Station 5 -- Terry Jones, Support Services Construction Manager and Micki Rundell, Chief Financial Officer Jones said, at the December 14 meeting, Council approved the Construction Manager -at -Risk method for the construction of Fire Station 5. He noted staff is recommending the selection committee to consist of Council member Sattler, Council member Sansing, Bob Young, Fire Chief Robert Fite and Terry Jones. He said this is a two step evaluation process and he described the complete process. He said the committee should have this issue back to Council by their April 26, 2011 meeting. Motion by Berryman, second by Meigs to appoint the selection committee. Approved 6-0 City Council Meeting Minutes/ Page 5 of 11 Pages Z Presentation, discussion and possible action regarding the Public Safety Operations and Training Facilities -- Paul E. Brandenburg, City Manager Brandenburg said there was a brief workshop earlier about the public safety facility. He noted he would like to go over for the public the history of this issue and the proposal for the future. He said, back in 2003, the city adopted a facility plan and he described how this plan was created. He said the Council has spent eight workshops looking at facility needs. He spoke about how the rapid growth of the community affects the facility needs. With a Powerpoint presentation, he described the plan for a new public safety operations and training facilities plan. He described the current police station problems and issues. He showed Council some slides of what is in the police station and how it looks. He noted parking is an issue because, at this time, it is unsecured. There is no shower or fitness facility in the building as well. Brandenburg described the many improvements that would be made if this was pursued. He spoke about the space needs study and added the City met about eight times to discuss this issue of the public safety complex. He said the City is trying to build a facility for 75,000 -100,000 people and is trying to plan for future growth. He listed the various options and alternative solutions, including using the old library temporarily, moving to the old Albertson's building or building a new facility. He described the proposed location of the new facility. He said the facility itself would be about 60,000 square feet and added it would be jointly shared and used by the police and fire department. He noted this would serve the city's needs until 2030. He described the process and research that was done in advance of this project. He said this item was sent to the task force and council approved it on November 23, 2010. He said the task force conducted four meetings and he described the task force review process. He said they also looked at the location layout, site plans and elements of the station. He said the task force suggested that this go to the May 2011 ballot for election. He said the cost of the project would be $29.5 million. He showed Council the timeline of the project if it were to be placed on the May 14, 2011 ballot. He also spoke about how the move of the police department would affect the other city departments. He said the construction would begin in 2011 and the entire process would end in 2015. Rundell said this total bond package was recommended at $29.5 million and she described how these bonds would be issued. She said the issuances would be done to match the annual spending estimates. She said this would be done at most three, but probably two, issues. She spoke about the tax impact and added it depends on if the city does a 20 or 25 year amortization. She said it also depends on the number of bond issues as well as market conditions. She noted, right now, the market is good but noted the city would not issue any of these bonds until 2012 at the earliest. She said the estimates are 5.3 to 6 cents if the city does a 20 or 25 year amortization. She noted all of these estimates are based upon growth. She said a contract with the voters binds the impact of the issuance to whatever is in the contract. She said since this is one project, it may not be practical to have a contract with the voters because the city can't not issue all the bonds and the city does not know what the valuations are going to do in the future. She said, once those bonds are issued, the city has to levy those taxes. Brandenburg said, if the bond passes in May, the police department moves in with the fire administration building by 2014, municipal court moves into the old library and the old police station would be available for arts and culture opportunities. He added CVB may be moving into the municipal court building if they move to the old library. He said, if the bond fails, the city could either move the department into the Albertson's building or expand and renovate the Old library and operate out of two buildings. He described the costs of various media and publicity options for public safety election information. He said the action item requested by staff would be to follow the recommendation of the task force and hold a bond election in May with a bond issuance cost of $29.5 million. He introduced the task force members in the audience to the Council. Motion by Meigs, second by Eason with the publicity budget described in option B. Eason said she agreed with adding the mailers but suggested that they only be sent to registered voters, if economical. Hutchinson said the number on the chart is the cost is for postage for everyone. He said he would refer to legal counsel regarding whether or not the City can just send these mailers to registered voters. He introduced the city's bond council Carol Polumbo. Polumbo said the City can only provide educational information and not advocacy information and added it has to be for the public in general and not solely for registered voters. She noted she would have to look into this as it is an interesting question. She asked that it is more of a timing issue in that it depends on if the flyers are sent out before or after the timeline to register to vote. AA Consideration and possible action to approve a Resolution ordering a bond election for May 14, 2011 City Council Meeting Minutest Page 6 of 11 Pages providing for the City to contract with the Williamson County elections administrator to conduct said election and providing an effective date -- Micki Rundell, Chief Financial Officer Sattler asked about the preliminary schedule for facilities. He asked if this is approved for the voters in 2011, could the project be started with surplus funds or cash on hand prior to the issuance of bonds. He said his concern is there is a $140 million bond issue out there for the school district and added he is concerned with trying to pass a $30 million bond issue this early. He said, if the city could start the preliminary engineering and not issue the bonds until 2012, it may be a better idea. Rundell said the City can delay the issuance of bond as long as they can into 2012. She said, if the City waits until the latter half of 2012 to issue bonds, it will not have an impact for two years. She noted, if the bonds are approved, the design process will begin this summer and could take over a year. Sattler asked and Jones said he can do all of this with the staff he has now. Gonzalez said this could be an issue of educating the community on how this bonds will affect the community. He said people need to understand that this is not an immediate impact. Rundell said this is a resolution that would call this election for May 2011 and will place this proposition on the ballot. She read the caption of the Resolution . Motion by Sansing, second by Gonzalez to approve the Resolution. Approved 6-0 BB Consideration and possible action to dissolve the Public Safety Facility Task Force -- Paul E. Brandenburg, City Manager Brandenburg said this is to dissolve the task force. He added the members want to be advocates of the campaign but they can not do so if they are involved with the City through the committee structure. He said staff will be putting together an educational campaign and will be going out to speak with many large organizations in the community. Motion by Berryman second by Sansing to approve. Approved 6-0 CC Forwarded from the General Government and Finance Advisory Subcommittee: Consideration and possible action to recommend the timing for the construction of a replacement building for Fire Station 2 -- Robert Fite, Fire Chief and Micki Rundell, Chief Financial Officer Rundell said this item discusses the possibility of moving forward with replacement or the rebuilding of fire station two. She noted this is the oldest fire station in the city. She added, if council decides to accelerate this tonight, staff could move forward and go about funding it in this particular CO bond issue that will be discussed later tonight. She said this item was approved unanimously by the GGAF subcommittee. Fite said he is open to questions about fire station two. He noted the station was built in 1974 when the volunteer firefighters lived there. He said it has gone through a couple of mold mitigations and said now is the perfect opportunity to move forward with this. Brandenburg said the intent is not to raise the two structures that are already there, but to use them for on site training. Motion by Sansing, second by Eason to approve the item and move forward with this as quickly as possible. Sattler asked and Rundell said, in terms of timing, this project would be done concurrent with the construction of fire station five. She said the city can take advantage of the low construction costs and market costs by doing this now. Ross asked and Rundell confirmed there would be a certain amount of synergy if the City did both fire stations at once. Sansing said construction costs are starting to go up, particularly steel. He said the city should seriously consider moving forward with this one. Sattler asked and Rundell said the cost is estimated at $1.5 million and it will be a small station like fire station four. • . • • DD Consideration and possible action to purchase of a Fire Apparatus for Fire Station 5 from Siddon's on the state Buy -Board contract at an estimated cost of $367,915.00, with a total project cost of $425,000 -- Robert Fite, Fire Chief Fite said this is to purchase the fire apparatus from fire station five. He added, since this is a brand new purchase, the department still needs to purchase other equipment that will supplement and be located on the truck. He said this will be very similar to the apparatus that was bought for the airport earlier this year. He said he also provided the Council with an apparatus replacement plan. He said the original plan projected out to 2017-2018 at $16.1 million but, with his plan, the city is down to $3.3 million in cost over the next 6 to 7 years. City Council Meeting Minutes/ Page 7 of 11 Pages Brandenburg said a quint costs $800,000 but Fite is wanting to buy a smaller truck because fire only receives actual fire calls 17% of the time and the rest are medical calls. Motion by Gonzalez, second by Eason to approve the purchase. Approved 6-0 EE Forwarded from the General Government and Finance Advisory Subcommittee: Consideration and possible action to recommend a "not to exceed" amount for the 2011 Certificates of Obligation bonds -- Micki Rundell, Chief Financial Officer Sansing left the dais. Rundell described the item and spoke about the projects that would be included in these bonds. She said the maximum would be $9.9 million and it would be a not to exceed amount, which means the city would not have to use that whole amount. She said the worst case scenario tax impact is 1.7 cents. She said she is confident that assessed valuations are up and, with that in mind, she has modeled this estimate exceptionally conservative. Sattler asked and Rundell confirmed the $9.62 million amount has a tax impact 1.3 to 1.7 cents. Rundell added most of this is budgeted except for the land purchase for the new fire station, the training facility as well as the construction of fire station two. Sattler asked and Rundell said this would be included in next year's tax rate. Sattler asked and Rundell said for next year, if she were to estimate the tax impact, it would be less than a 4 cent increase at the worst case scenario. Sattler asked and Rundell confirmed this increase is one that the citizens do not get to vote on. She added the other bond issue will be ones that the city will vote on. Rundell said every year, the city has a CO issue that is a large purchase but this is a little bit of an abnormality because of the cost of the public safety training facility and fire station. Sansing returned to the dais. Ross said you can not say this is a tax rate increase because you don't know what the tax revenue will be. There were many questions. Sansing said Rundell has always done a magnificent job of balancing the tax rate. He said it has never been painful and the public has not noticed or complained about any difference made. Motion by Meigs, second by Eason to approve the not to exceed amount of $9.9 million. Berryman asked and Rundell said, with this bond issue, the {public would get the construction of Fire Station 5 along with the training facility, Fire Station 2 construction and land purchase, Madella Hillard improvements, a new fire truck, a security system and ten public safety vehicles. Ross asked and Rundell said Madella Hilliard is a facility the city owns and Meals and Wheels operates out of it. FF Consideration and possible action to approve a resolution authorizing proceeding with the issuance of obligations for the City's capital improvement programs and further directing the publication of Notice of Intention to Issue City of Georgetown, Texas Combination Tax and Utility System Limited Revenue Certificates of Obligation, Series 2011 -- Micki Rundell, Chief Financial Officer Rundell said this is the resolution directing the publication of the bond issue discussed previously. She read the caption of the Resolution. Motion by Gonzalez, second by Eason to approve the resolution. Approved 6-0 GG Forwarded from the General Government and Finance Advisory Subcommittee: Consideration and possible action to authorize the annual payment to Williamson County for the operation of the 800 MHz radio communication system in the amount of $95,340.00 -- Terry Jones, Support Services Director and Micki Rundell, Chief Financial Officer Jones described the item and said this system is used for car to car and dispatch to car communications for public safety, utilities and other department field operations. He said the County bills the City quarterly at a rate of $17.50 per radio per month for the 454 radios the City currently has. Motion by Sansing, second by Berryman to approve the payment. Berryman asked and Jones confirms this will provide connectivity with the City. He said this will help the cities in City Council Meeting Minutes/ Page 8 of 11 Pages the County be connected in terms of public safety communications. Sattler asked and Jones said this incorporates all of the systems in the County. HH Discussion and possible action on the City Council Boards and Commissions appointment process for 2012 -- Pat Berryman, Councilmember District 5 11 Discussion and possible action on the attendance requirements for Council appointed Boards and Commissions -- Pat Berryman, Councilmember District 5 JJ Consideration and possible action to utilize forfeited funds for Department purchases in an amount not to exceed $62,500 — Wayne F. Nero, Chief of Police Nero described the item and the various purchases his department will make with these forfeited funds. KK Forwarded from the Georgetown Transportation Advisory Board (GTAB): Considerations and possible action to approve a Real Estate Purchase Contract with James L. Perkins in the amount of $264,813.00, plus closing costs, for the purchase of real property in connection with the FM 971IN.E. Innerloop Intersection Improvements Project -- Terri Calhoun, Real Estate Services Coordinator and Thomas R. Benz, P.E., Systems Engineering Director Benz described this item and said the item passed unanimously at the last GTAB meeting. Motion by Sansing, second by Eason to approve the contract. Approved 6-0 LL Forwardeded from the Georgetown Transportation Enhancement Corporation (GTEC): Consideration and possible action concerning the Third Amendment to Task Order No. HDR -09-001 relating to Wolf Ranch Parkway Extension, TIP Project #14A, in an amount not to exceed $128,124.00 -- Thomas R. Benz, P.E., Systems Engineering Director and Edward G. Polasek, ACIP, Transportation Services Director Benz described the item and added it is being forwarded by the GTEC board. He said GTEC worked with the landowner to come up with this alignment and added, with this change, the city had to amend the engineering contract to address those changes. Motion by Berryman, second by Sattler to approve the item. Approved 6-0 MM First Reading of an Ordinance pertaining to the election letter to ATMOS Energy Corporation as to franchise fees on franchise fees --Mark Sokolow, City Attorney Chapman described the item and read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Sansing, second by Berryman to approve the Ordinance on first reading. Approved 6-0 NN First Reading of an Ordinance to make changes to the City's Personnel Policy #220 on Overtime: Non -Exempt Employees -- Kevin Russell, Director of Human Resources & Civil Service Russell described the item and the change being made to the personnel policy concerning the city's overtime policy. He said the change is being made to accommodate the fire department. He noted there are also some administrative changes being made to this policy as well and he described those for council. He read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Eason, second Gonzalez to approve the Ordinance on first reading. Approved 6-0 City Council Meeting Minutes/ Page 9 of 11 Pages 00 First Reading of an Ordinance establishing the classifications and number of positions (Strength of Force) for all the City of Georgetown Fire Fighters and Police Officers pursuant to Chapter 143 of the Texas Local Government Code pertaining to Civil Service -- Paul E. Brandenburg, City Manager and Kevin Russell, Director of Human Resources & Civil Service Russell described the item and said this Ordinance is required to come back to Council whenever a staffing change needs to be made within the fire or police departments. He explained what the police chief is wanting to do with these changes. He read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Sansing, second by Berryman to approve the Ordinance on first reading. Sattler asked and Nero confirmed he is asking for more lieutenants and less sergeants and he described exactly why he is requesting this change. He said he would prefer to have a lieutenant on every watch. He noted this change will strengthen supervision and control. Gonzalez asked and Nero said the sergeants will not be replaced but will just move up to lieutenant. PP First Reading an Ordinance amending Section 10.16.075 temporary parking restrictions and modifying Section C of the Code of Ordinances establishing special event fire lanes on the west side of streets running north and south between Martin Luther King Jr. street and College Street and the north side of streets running east and west between University Avenue and 2 od street -- Mark Miller, Transportation Services Manager and Edward Polasek, AICP, Transportation Services Director Mayor returned to the dais. Miller described the item and said the special events in the city have become very popular and the parking has become an issue in the downtown area . He said there was a tremendous concern for the residents and motorists in the area while a special event is going on. He said this will allow the City to post no parking fire tow away zone signs. He said they have devised a method of lightweight signs and he described that method. He described the streets that will be affected by this Ordinance. He said the special event committee would be allowed to determine which streets to mark per event. Miller said the roads staff is looking to add to these restrictions go beyond the current roads that are normally closed off. Eason asked if the special event committee can look at a shuttle type system for parking. Miller described what the City has done in the past with a shuttle service to a from the parking lot at the Albertson's building. Miller read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Sansing, second by Berryman to approve the Ordinance on first reading. Approved 7-0 QQ Second Reading of an Ordinance on a Rezoning from OF, Office District, to CA, Local Commercial District, for RCD Properties LLC Subdivision, Block 2, Lot 1, to be known as the Bill Design Studio, located at 1623 Rivery Boulevard -- Mike Elabarger, Planner III and Elizabeth A. Cook, Director of Community Development Elabarger read only the caption of the ordinance on second reading. • • • • - • • • C- • .•• • E • •/. & a • -* t RR Second Reading of an Ordinance denying the proposed change in rates for Oncor Electric Delive Company LLC -- Jim Briggs, Assistant City Manager I Brettle read only the caption of the ordinance on second reading. Motion by Eason, second by Gonzalez to approve Ordinance 2011-07. Approved 7-0 SS Second Reading of an Ordinance for the annexation into the city limits of twenty tracts of land totaling 5,495.81 acres, more or less, out of the Thompson, Powell and Evans Surveys, designated as 2010 Area SWI, located in the southwest quadrant of the City's ETJ adjacent to Leander Road and IFI 35 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director City Council Meeting Minutes/ Page 10 of 11 Pages TT Second Reading of an Ordinance for the annexation into the city limits of two tracts of land totaling 450.71 acres, more or less, out of the Thompson and Donagan Surveys, designated as 2010 Area SW2, located in the southwest quadrant of the City's ETJ adjacent to Leander Road and IM 35 -- Jordan J. Maddox, AICP, Principal Planner and Elizabeth A. Cook, Community Development Director Council recessed to to Executive Session under Section 551.072 -- 8:17 PM Council returned from Executive Session -- 8:40 PM Motion out of Executive Session: Motion by Ross, second by Berryman to instruct Jim Briggs, Paul Brandenburg and Charlie Crossfield to finalize the documentation involving Texas Crushed Stone Industrial Agreement. This is to be presented to Mr. Snead and or his attorney by 9:30 AM on March 9, 2011. The final document will be presented to council on Monday, March 14 at 5:00 PM for review and action. Approved 7-0 Mayor City Council Meeting Minutes/ Page 11 of 11 Pages 0 The meeting was adjourned at 08:40 PM. Jessica Brettle