HomeMy WebLinkAboutMIN 01.11.2011 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor
George Garver presiding.
Council Present. Council Absent:
Patty Eason, Gabe Sansing, Danny Meigs, Pat Bill Sattler
Berryman, Dale Ross, Tommy Gonzalez
Staff Present:
Paul E. Brandenburg, City Manager; Mark Sokolow, City Attorney; Jessica Brettle, City Secretary; Jim
Briggs, Assistant City Manager; Micki Rundell, Chief Financial Officer; Terri Calhoun, Real Estate
Services Coordinator; Thomas R. Benz, Systems Engineering Director; Edward Polasek, Transportation
Services Director; Glenn Dishong, Water Services Director; Cari Miller, Tourism Manager; Mike Peters,
Information Technology Director; Lorie Lankford, Accounting Manager; Laurie Brewer, Assisant Finance
Director; Kevin Russell, Director of Human Resources and Civil Service; Rachel Osgood, Environmental
Services; Ken Arnold, Director of Environmental Services; Carla Benton, Planner 11; Keith Hutchinson,
Communications Director; Wayne Nero, Police Chief; Robert Fite, Fire Chief; Mark Miller, Transportation
Services Manager; Trina Bickford, Purchasing Manager; Mark Thomas, Economic Development
Director; Terry Jones, Facilities Manager;
Regular Session -1"o begin no earlier than 06:15 P
(Council may, at any time, recess the Regular Session to convene an Executive Session at the request of
the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act,
Texas Government Code Chapter 551.)
Comments from the Mayor
- Welcome and Meeting Procedures
- Boards and Commissions Applications
City Manager Comments
-Boards & Commissions Applications
-City holiday office closings
-Texas Disposal Systems trash pickup
-City Elections
,fiction from Executive Session
There was no action out of Executive Session,
Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the
City Council Meeting Minutes/
Page 1 of 7 Pages
table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to
speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called
forward to speak when the Council considers that item.
On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the
City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the
topic they would like to address and their name. The City Secretary can be reached at 512/930-3651.
B - As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda.
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with
one single vote. A councilmember may pull any item from the Consent Agenda in order that the council
discuss and act upon it individually as part of the Regular Agenda.
C Consideration and possible action to approve the minutes of the Workshop and Regular Council Meeting held
on Tuesday, December 14, 2010 -- Jessica Brettle, City Secretary
D Consideration and possible action to approve a resolution appointing Councilmember Patty Eason as the City
of Georgetown's representative on the Board of Directors for the Lone Star Rail District -- Paul E.
Brandenburg, City Manager
E Discussion and possible action to authorize the Mayor to execute a Memorandum of Termination of Lease
with I.O.O.F. of Texas related to approximately .362 acres of land in the corporate limits of Georgetown and to
also authorize the Mayor to execute the First Amendment to Lease Agreement Between the City of
Georgetown and Williamson -Burnet County Opportunities, Inc. (WBCO) for the Early Head Start Center -- Paul
E. Brandenburg, City Manager
F Consideration and possible action to approve a Resolution, amending Resolution No. 112310-D, finding
public convenience and necessity and authorizing eminent domain proceedings, if necessary, for the
acquisition of +42.448 acre of real property and easements from George J. Shia and Forrest N.
Troutman, Co -Trustees for the Lera Brock Hughes Trust No. 2, to effectuate certain public right-of-way
and utility infrastructure improvements in connection with the Southeast Arterial One Road Project -- Terri
Calhoun, SR/WA, RM -NAC, Real Estate Services Coordinator, and Thomas R. Benz, P.E., Systems
Engineering Director
G Consideration and possible action to approve a Resolution authorizing a Multiple Use Agreement ("MUA")
with the Texas Department of Transportation ("TXDOT") concerning the construction of a sidewalk within
the FM 1460 right of way between Quail Valley Drive and South Austin Avenue and confirming the city's
intent to maintain the sidewalk and comply with the terms of the MUA; and establishing an effective date --
Thomas R. Benz, P.E., Systems Engineering Director and Edward G. Polasek, AICP, Transportation Services
Director
H Consideration and possible action to approve a Resolution adopting the Texas Department of Transportation
("TXDOT") federally -approved Disadvantaged Business Enterprise Program and authorizing a
memorandum of understanding with TXDOT related thereto; and establishing an effective date. -- Thomas R.
Benz, P.E., Systems Engineering Director and Edward G. Polasek, AICP, Transportation Services Director
Consideration and possible recommendation to approve Task Order SBEA1-003 with Steger and Bizzell, Inc.
of Georgetown Texas, for professional engineering services related to South Austin Waterline Improvements
in an amount not to exceed $20,000.00 -- Thomas R. Benz, P. E. Systems Engineering Director
J Consideration and possible action to approve Change Order #1 to the contract with Smith Contracting of Austin,
Texas for the 2009 Curb and Sidewalk Project in the amount of $42,601.66 -- Thomas R. Benz, P.E., Systems
Engineering Director and Jim Briggs, Assistant City Manager
K Forwarded from the Convention and Visitors Bureau (CVB) Board:
Consideration and possible action to approve an allocation of $2,500.00 in Hotel Occupancy Tax (HOT)
funds to the Georgetown High School Soccer Booster Club, for help in the cost of promoting and facilitating
the Men's 16th and Women's 11th Annual Governor's Cup Tournament -- Cad Miller, Tourism Manager
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L Consideration and possible action to approve the purchase Microsoft server and client licenses, in the
amount of $38,586.22 from Dell Computer Corporation -- Mike Peters, Information Technology Director and
Micki Rundell, Chief Financial Officer
M Consideration and possible action to approve the purchase of Cisco network switches equipment from
Internetworking Experts, Inc. (INX) for an amount not to exceed $38,818.00 -- Mike Peters, Information
Technology Director and Micki Rundell, Chief Financial Officer
N Discussion and possible action regarding amending the 2010/11 GTEC Budget for projects with remaining
funding and approval from 2009/10 -- Lorie Lankford, Accounting Manager and Laurie Brewer, Assistant
Finance Director
O Consideration and possible action to authorize the participation in the creation of the Central Texas Deferred
Compensation Plan in an amount not to exceed $25,000.00 without further authorization -- Kevin Russell,
Director of Human Resources and Civil Service
P Consideration and possible action to appoint Tom Benz, Systems Engineering Director and Chris Foster,
Chief Financial Analyst to the Central Texas Deferred Compensation Plan Oversight Committee -- Kevin
Russell, Director of Human Resources and Civil Service
Q, Consideration and possible action to approve a Resolution pertaining to the appointment of members to the
Georgetown Village Public Improvement District No. 1 Advisory Board and establishing an effective date —
Mark Sokolow, City Attorney
Motion by Sansing, second by Berryman to approve the consent agenda in its entirety. Approved 6-0 (Sattler
absent)
Council will individually consider and possibly take action on any or all of the following items:
R Georgetown Citizen Academy Graduation -- Paul E. Brandenburg, City Manager
Mayor reviewed the Citizen Academy program and what it provides to the citizens who participate. He said it
provides the academy students with an in depth and involved look at City workings and processes. He said
many other cities in the area are now emulating what the City Manager has set in place here in Georgetown with
the Academy. Brandenburg said the program was started back in 2007 as a way to open up City government
and show citizens how the City really works. He described the many sessions the volunteers go through and he
listed the many City departments that participate. He said, since 2008, there have been over 100 graduates. He
listed the names of the folks who could not attend the meeting for graduation. Brandenburg read the names of
the Academy graduates and Mayor presented them with their graduation certificates.
S Consideration and possible action to approve the FY 2009-2010 fuel true -up and CPI rate calculations
pertaining to labor costs as provided in the existing contract between the City of Georgetown and Texas
Disposal Systems (TDS) -- Rachel Osgood, Environmental Services Coordinator and Ken Arnold, Conservation
and Environmental Services Director
Osgood described the item and said the annual review of the fuel true -up as specified in the service contract is
complete and has been verified by Finance. She said the net amount due to the City is $3,745. She said the
review for contract years 2008-2010 has been concluded and it too has been verified by Finance. She noted the
amount payable to TDS is $77,030 for labor costs, which brings the contract provisions current.
Motion by Ross, Gonzalez to approve the item. Approved 6-0 (Sattler absent)
T Discussion and possible action to appoint a Public Safety Facility Task Force for the Public Safety Complex
and Training Facility -- Paul E. Brandenburg, City Manager
Brandenburg described the item and explained what the task force will be doing. He said each Council member
will be appointing two members to the task force. He provided a timeline for the task force and said the group
will be getting together over the next 30-45 days to discuss the proposed public safety complex and training
facility. He added the task force will then come back to Council at the last meeting in February with the results of
their study. He noted the Council will then be able to make a decision on the issue. He showed Council the list
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Page 3 of 7 Pages
of members
and
noted it
seems it
is a
varied group of people and, though
Gonzalez has not appointed a
member yet,
the
City can
add his
new
member once a decision has been
made on his second appointee.
Motion by Berryman, Ross to approve the listing of appointments to the committee as well as to pre approve the
second nomination from council member Gonzalez. Approved 6-0 (Sattler absent)
U. Consideration and possible action to approve the purchase of additional Compellent data storage
equipment from EST Group, Inc for an amount not to exceed $92,770.00 -- Mike Peters, Information
Technology Director and Micki Rundell, Chief Financial Officer
Peters said, as part of the Advanced Metering Infrastructure project passed last month, there was an amount
included for a number of Information Technology items to support that project and this is the largest of that
group.
Motion by Ross, Berryman to approve the purchase. Approved 6-0 (Sattler absent)
V Consideration and possible action to approve the purchase of wireless data services to Verizon Wireless for
a price not to exceed $80,100.00 -- Mike Peters, Information Technology Director and Micki Rundell, Chief
Financial Officer
Peters
said, back in
October, staff did
appropriations
related
to annual services that staff pays for on a monthly
basis.
He noted this
should have been
on the list and
added
this is all of the City's data network services.
Motion by Ross, second by Gonzalez to approve the purchase. Approved 6-0 (Sattler absent)
W Consideration and possible action to approve an Interlocal Agreement with Williamson County regarding the
supplemental payment to HDR Engineering for a City of Georgetown task order for design of the Southwest
By-pass and appointment of project manager for design and construction of Southwest By-pass -- Ed
Polasek, Transportation Services Director and Jim Briggs, Assistant City Manager
Briggs said, during the month of December, Williamson County Commissioners Court asked that the City bring
this to Council for consideration as part of the City's effort to continue cooperation with the County on the
Southwest Bypass. He said the issue with this is that the County still has funds available for this project. He
said they would like to participate in this project with the City and would like to contribute these funds but noted
they requested they be the project manager of this project. He noted the County would also like to coordinate
other projects they have in the area with this one and, by doing so, the County would be responsible for the
initial task order related to preliminary engineering aspects of this project. He said staffs recommendation is to
consider keeping this relationship with the County but, if the Council has any thoughts or comments relative to
this agreement, staff will do as instructed. Sansing said, being part of the transportation boards in the City, it is
obvious there are still some questions and concerns outstanding related to this issue. He said it may be good
for staff to wait until the next meeting to take action on this item so staff and council can look at this further.
Motion by Sansing, second by Ross to postpone this item until the second meeting in January.
Briggs asked, if there are specifics that Council would like to see addressed on this subject, he would be happy
to receive comments from Council and take those into consideration. He said this was a request from
Commissioner's Court and he will communicate with them that Council would like a couple of extra weeks to
review the item.
• • • • «;• •.,III I
i
X Public Hearing and possible action on a Special Use Permit for Block I- of the South San Gabriel Urban
Renewal, being the Madella Hilliard Neighborhood Center - Meals on Wheels, to allow the expansion of a
Senior Activity Center, located at 803 W. 8"' Street -- Carla Benton, Planner II and Elizabeth Cook, Community
Development Director
Benton presented a special use permit for the Madella Hillard Neighborhood Center, Meals on Wheels facility.
She said the reason for this permit request is to expand the facility by 1400 square ft to enlarge a dining room,
kitchen and to do a complete overhaul of parts of the facility. She said this expansion requires them to come to
Council for review and noted this is located in a single family neighborhood. She said the staff is recommending
approval of this item as it meets the criteria for a special use permit.
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Public Hearing was opened at 6:41 PM
No person was present to speak.
Public Hearing was closed at 6:41 PM
Motion by Berryman, second by Sansing to approve the special use permit.
Eason asked and Benton said is staff working with the applicant on the site plan to make sure the heritage trees
will not be lost in this expansion. Sansing said someone called him with concerns about the parking. Sansing
asked and Benton said she has only received one phone call about parking. Benton she she told this person
that the applicant has actually exceeded the parking requirement for the development. Approved 6-0 (Sattler
absent)
Y Forwarded from the Georgetown Transportation Advisory Board (GTAB) and Georgetown Utility System
(GUS) Advisory Board:
Consideration and possible action to approve a list of "pre -qualified" professional services providers which
submitted Statements of Qualifications and Proposed Selection Process -- Thomas R. Benz, P.E., Director of
Systems Engineering and Jim Briggs, Assistant City Manager
Benz described
the item
and said this
is a pre qualification list of engineering firms that staff will select from to
use on the City's
capital
the City
improvement
projects.
Motion by
Sansing, second by
Ross to
approve the list with the addition of columns for the location of each firm
and if they
have done work for
the City
before.
Ross asked and Benz described how a new firm would be added to the list. Benz said a new firm would submit
a statement of qualification like all of the other firms and it would then be reviewed, scored and placed on the
list. He noted that process would take about thirty days. Ross asked and Benz agreed this is a very dynamic list
so a new firm that comes into town and would like to work for the City could be added to the list. Vote on the
motion: Approved 6-0 (Sattler absent)
Z Forwarded by the Georgetown Utility System (GUS) Advisory Board:
Consideration and possible action to award the contract for improving weatherization of eleven (11) homes
recently audited for energy efficiency through the Energy Efficiency & Community Block Grant, to
Weatherization Management Group of Dallas, Texas, in an amount not to exceed $27,945.76 -- Kenneth Arnold,
Energy Conservation & Environmental Services Director and Jim Briggs, Assistant City Manager
Arnold described the item and said the City received this grant through the American Recovery and
Reinvestment Act back in 2009. He said money has been placed into an account and controlled by Finance.
He noted the City has spent money to date on the auditing of eleven homes and those homes are ready for the
weatherization step in the process.
Motion by Sansing, second by Berryman to approve the award of contract.
Ross asked and Arnold said Weatherization Management Group is from Dallas, Texas. Berryman asked and
Arnold said, as staff establishes the conservation budget, the City is hoping to continue this program throughout
the future. Approved 6-0 (Sattler absent)
AA First Reading of an Ordinance to make changes to the City's Personnel Policy #350 on Longevity -- Kevin
Russell, Director of Human Resources & Civil Service
Russell read the caption of the Ordinance on first reading after having satisfied the requirements of the City
Charter. He described the Ordinance that came to Council back in November and described the mistakes that
were in the last Ordinance which was approved. He spoke about how this new version of the Ordinance will fix
the mistake that was made. Motion by Ross, Berryman to approve the Ordinance on first reading. Meigs asked
and Russell clarified the change once more. Approved 5-0 (Sansing, Sattler absent)
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BB Second Reading of an Ordinance amending the 2009/10 Annual Operating Plan Element (budget) due to
conditions that resulted in year end budget variances -- Lorie Lankford, Accounting Manager and Laurie Brewer,
Assistant Finance Director
Lankford described the item and read only the caption of the Ordinance on second reading.
Motion by Ross, second by Gonzalez to approve Ordinance 2011-01. Approved 5-0 (Sansing, Sattler
absent)
CC Second Reading of an Ordinance amending the 2010/11 Annual Operating Plan Element (budget) due to
conditions that resulted in excess fund balance at the end of fiscal year 2009/10 due to the timing of capital
projects -- Lorie Lankford, Accounting Manager and Laurie Brewer, Assistant Finance Director
Lankford described the item and read only the caption of the Ordinance on second reading.
Motion by Ross, second by Gonzalez to approve Ordinance 2011-02. Approved 5-0 (Sansing, Sattler
absent)
DD Consideration and possible action to appoint a Boards and Commissions Council Subcommittee -- Mayor
George Garver
Mayor said he has the responsibility to recommend new Boards and Commissions members to the Council for
approval. He described the item and said, in past years, he has invited members of the Council to come forward
to review all Board applications. He suggested the appointment of Meigs, Gonzalez and Berryman to the
subcommittee and noted this meeting is posted, so all members can attend if they wish.
Sansing
said,
last year, everyone showed up and contributed
to the discussion. He suggested that, if a council
member
want
to
be at
the meeting,
they should
be able
to do
so.
Motion by Sansing, second by Ross to approve the appointments.
Berryman said, throughout the year, there are occasionally people who leave the Board. She noted, up until this
point, Council does not know about these openings until the meeting in which the replacements are
recommended. She said she knows of people who move into her district who may be good candidates to fill
vacancies. She asked that Council be notified of vacancies before the replacement is brought to Council for
approval in case there are any candidates in a council member's district who would want to apply. Berryman
said she would like for there to be enough of a solid process throughout the year to fill vacancies. Mayor said,
when vacancies occur, he goes back to the list of applicants that Council reviewed during the normal yearly
process and appoints those new members who were not appointed yet. He said, if there are no back up
candidates, he will come back to Council to ask for applications. Berryman requested that there be a
notification sent to Council as well as the Mayor when a vacancy occurs on a Board so they can let people in
their district know in case they are interested in applying. Gonzalez clarified and noted this would be like asking
for open enrollment throughout the year. Brettle clarified the application process. Berryman just asked that
Council be notified when a vacancy is on Board. Brettle agreed that is doable. Sansing said all Boards and
Commission should not have members who are on the Council unless required by state law. Eason spoke
about, in the past during this application process, they interviewed people before they were appointed. She said
they have not met the applicants face to face in the past few years. She noted this may have caused hesitancy
on a part of council members to appoint the applicants to the Boards. She said she feels holding interviews of
the applicants is important and necessary.
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The meeting was adjourned at 07:06 PM.
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