HomeMy WebLinkAboutRES 021307-EEf ! f
A Resolution of • of of Georgetown,
Establishing••cial Event Guidelines for Major and Minor City Sponsored
WHEREAS, the City Council wishes to adopt a written policy for waiving fees for
special events sponsored by the City of Georgetown; and
WHEREAS, it is the policy of this Council and the City of Georgetown to establish a
systematic, fair and consistent procedure for the waiving of fees for special events sponsored by
the City of Georgetown.
TEXAS THAT,
SECTION 1. The facts and recitations contained in the preamble of this resolution are
hereby found and declared to be true and correct, and are incorporated by reference herein and
expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this
resolution implements the following policies of the Century Plan - Policy Plan Element:
8.0 Policy Statement, which states: Parks, open space, recreation facilities and services, and
social and cultural activities contribute to an enhanced quality of life for the citizens of
Georgetown.
SECTION 2. That the attached City of Georgetown Policy for waiving fees for special
events sponsored by the City of Georgetown, attached hereto as Exhibit "A" and incorporated
herein, is hereby approved and adopted.
The City Council hereby finds and declares that written notice of the date, hour, place
and subject at which this resolution was adopted was posted and that such meeting was open
Resolution No. �� 0 - Ee
City Sponsored Special Event Guidelines
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to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open
Meetings Act, Chapter 551, Texas Government Code, as amended.
RESOLVED this of February, 2007.
• •;
Mayor
APPROVED AS TO FORM:
Patricia E. Carls
City Attorney
Resolution No. 1. 7
City Sponsored Special Event Guidelines
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Sandra D. Lee
City Secretary
,A 1
:1�11'llw[+ll�/lCtll7l�1 ��►1
The purpose and intent of this policy is to establish a systematic, fair, and consistent policy
and process for waiving for waiving fees for special events sponsored by the City of
Georgetown.
The policy of the City of Georgetown waiving fees for events will be categorized by two (2)
areas:
1.
Major
City
Sponsored Events, and
2.
Minor
City
Events,
III. CRITERIA
In order for an event to be considered for eligibility in the Major City Sponsored Event
category by the City Council, the event should meet at least two (2) or more of the
following criteria:
® Attracts tourists and visitors from outside the city.
® Utilizes City property, facilities, streets, parks, equipment, and personnel.
® Directly brings sales tax to the community.
® Contributes motel/hotel tax to the community by overnight stays.
Exhibit "A"
Resolution No. 421949
City Sponsored Special Event Guidelines
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Encourages the promotion of the City's historical, natural, arts, or cultural
assets.
All Major City Sponsored Events shall be approved by the City Council to be
designated as such.
Major City Sponsored Events that have been approved in the past by the City Council
are:
Red Poppy Festival
® The Sertoma 41hof July Celebration
i The Georgetown Music Festival (no longer held)
a The Williamson County Sheriff's Posse Rodeo Parade
® The Christmas Stroll
® Hill Country Wine and Food Festival
® The Festival of the Arts
Up the Chisholm Trail
Major City Sponsored Events will have all fees, charges, and costs of the City waived.
The sponsors of the event are required to complete and process a Special Event Permit
in order to coordinate the usage of facilities and/or other resources such as personnel,
barricades, refuse containers, amplified noise, utilities, or other special requirements.
E. MINOR CITY SPONSORED EVENTS
Minor City Sponsored Events may also have their fees reduced by application and
approval of the City Manager. The sponsors of the event are required to complete and
process a Special Event Permit with the City.
Minor City Sponsored Events that have been approved in the past include:
® Texas Mission of Mercy
® Project Graduation
® The Downtown Georgetown Association's Art Walk
® The Garden Club's Arbor Day Celebration and Flower Show.
Exhibit "A"
Resolution No. I
City Sponsored Special Event Guidelines
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