HomeMy WebLinkAboutMIN 03.12.2024 CCMinutes of the City Council
City of Georgetown, Texas
Tuesday, March 12, 2024
The Georgetown City Council met on Tuesday, March 12, 2024 at 1:00 PM at Council and Court
Building, 510 W. 9th Street.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
you require assistance in participating at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact
the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-
3652 or City Hall at 808 Martin Luther King, Jr Street for additional information; TTY users route
through Relay Texas at 711.
The following Members were in attendance: Amanda Parr, Kevin Pitts, Jake French, Ron Garland, Ben
Stewart, Josh Schroeder, and Mike Triggs. Shawn Hood was absent.
1. Policy Development and Discussion - Workshop
Mayor Schroeder called the meeting to order at 1:01 p.m.
1.A Wayfinding and Gateway Signage Master Plan Update
Wayfinding & Gateway Signage Master Plan Update -- Kim McAuliffe, Downtown & Tourism
Director
This item was taken up after Item 1.B and before Item 1.C.
McAuliffe presented and reviewed the background; designs for highway, downtown,
residential, trailhead, kiosks, and parking; gateway designs for refurbishing existing signs, 1-15
gateway, major roadways, and downtown gateways; locations and sign types; and phasing
and next steps.
General discussion among Council and staff regarding printed materials for downtown kiosks,
information included to identify businesses on the kiosks, importance of changing and
updating signage, general support for proposed examples, materials picked for ease of
maintenance, possibility for some electronic messages as long as it fits within the City's
design guidelines, possibly using QR codes, including history and heritage of the City where
possible, and timing of phases for the project.
1.13 City's Emergency Management Efforts in FY2024
Presentation and discussion regarding the City's Emergency Management efforts in FY2024 --
Christy Rogers, Emergency Management Coordinator
Rogers presented and reviewed the definition of emergency management, Office of
Emergency Management (OEM) mission statement, OEM team, programs, trainings,
preparations for the 2024 total solar eclipse, map of path of totality, what could happen during
the eclipse, and what OEM is asking of the community.
General discussion among Council and staff regarding: how alerts are issues via Warn
Central Texas and how citizens can sign up to receive alerts, plans for potential wildfires, if
hotel rooms are book completely booked for April 8th eclipse, efforts for the eclipse are similar
to other partner events (ex: Two Step Inn), continue to inform citizens about proper watering
and use of fireworks, and coordinate with Southwestern for their Solar Eclipse event.
1.0 Williamson County Regional Animal Shelter Merger Update
Discussion and possible direction regarding a proposed merger between the City of
Georgetown and the Williamson County Regional Animal Shelter -- Jack Daly, Assistant
Public Works Director, and April Haughey, Animal Services Manager
Daly presented and reviewed efforts to date, photo of current Williamson County Regional
Animal Shelter, proposed changes to Regional Animal Shelter, proposed details of merger,
cost of City buy -in to shelter, merger process, points of discussion, and next steps.
General discussion among Council and staff regarding how County issued debt was handled,
how participating cities handle buying into the shelter, role of the Attorney General's Office in
reviewing and approving the merger, all other member governments are on board for
Georgetown joining the shelter, there will be action items to acquire signatures from other
participating entities, unanimous vote must occur for Georgetown to join, approximate timing
of having the animal shelter turned back over to the City from the County, dissolution of the
Friends of the Georgetown Animal Shelter, and options for employees currently working at the
Animal Shelter.
Mayor Schroeder called for a break at 2:09 p.m. and resumed the meeting at 2:17 p.m.
1.D Presentation of FY2023 Audit and Financial Report
Presentation and discussion of the City's annual year -end external audit and Annual
Comprehensive Financial Report (ACFR) for the fiscal year ended September 30, 2023 --
Christi Rawls, Controller, and Adam McCane, Weaver
Rawls presented and reviewed the background and terms, independent audit, contents of the
AFR (Annual Financial Report), summary of Statement of Net Position, summary Statement of
Activities, 2023 highlights, and GASB 96 and Subscription Based Information Technology
Arrangements (SBITA) assets and payables.
Adam McCane, with Weaver and Tidwell, LLP presented and reviewed about Weaver,
government experience, audit process, audit timeline, overview, significant risks, response to
identified risks, required communications, uncorrected and corrected misstatements,
deficiencies, and thought leadership.
General discussion among Council, consultant, and staff regarding appreciation for work on
budget and audit, and calculation of sales tax revenue and accounting for street maintenance
sales tax.
1.E First Quarter Financial Report
Presentation and discussion of the City's Quarterly Financial Report, which includes the
Investment Reports for the City of Georgetown, Georgetown Transportation Enhancement
Corporations (GTEC), and the Georgetown Economic Development Corporation (GEDCO) for
the quarter ended December 31, 2023 -- Nathan Parras, Assistant Finance Director
Parras presented and reviewed: the background; General Fund revenue budget sources,
sales tax, property tax, franchise fees, PILOT (payment in lieu of taxes), Planning and
Development revenue, Fire and EMS revenue, parks and recreation, expense budget
sources, personnel, operations, expected increases, and the removal of solid was services
from the General Fund; Electric Fund revenue budget sources, sales revenue, expense
budget, purchased power, 1st quarter comparison of FY 2023 and FY 2024; Water Fund
revenue budget sources, water charges, wastewater charges, irrigation charges, rate
increases, impact fee revenues, expense budget, water revenue, water expense; Tourism
Fund revenue budget sources, expense budget sources; Village PID revenue budget sources,
expense budget sources; other enterprise funds; GTEC (Georgetown Transportation
Enhancement Corporation) revenue budget sources, expense budget sources; and GEDCO
(Georgetown Economic Development Corporation) revenue budget sources, sales tax,
operating expense budget sources, non -operating expense budget sources.
General discussion among Council and staff regarding the seasonality of Planning and
Development revenue, and the negative fund balance in Airport Fund due to fuel purchase
and how the fund will right itself as fuel is sold.
1.F IT Strategic Communications Plan
Presentation and discussion regarding the Strategic Communications Plan for the City's fiber
optic and wireless communications network -- Chris Bryce, IT Director
Bryce presented and reviewed the scope and need of the project, about the network, plan
contents, and key findings to watch for.
Eric Wirth of Power Systems Engineering presented and reviewed project overview and
phases, needs assessment findings, existing fiber network, wireless SCADA system
coverage, wireless SCADA recommendations, overall communication recommendations, 10-
Year Fiber Map, and 10-Year network plan costs.
General discussion among Council, Consultant and staff regarding efficiencies in laying of
fiber, County's investment in fiber, tracking of costs, improving system redundancies, and
suggested staffing upcoming years.
Mayor Schroeder recessed into Executive Session at 3:30 p.m.
2. Executive Session
In compliance with the Open Meetings Act, Chapter 551, Texas Government Code, Vernon's
Codes, Annotated, the items listed below will be discussed in closed session and are subject to
action in the regular session.
2.A Executive Session 03.12.2024
Sec. 551.071: Consultation with Attorney
Advice from attorney about pending or contemplated litigation and other matters on which the
attorney has a duty to advise the City Council, including agenda items.
- Litigation Update
Sec. 551.072: Deliberations about Real Property
- 711 N College
Sec. 551.087: Deliberation Regarding Economic Development Negotiations
- Project Sabine
- Project Sharp
Sec. 551.074: Personnel Matters
- City Secretary Annual Evaluation
- City Attorney Annual Evaluation
2. Regular Session - This portion of the meeting will begin no earlier than 6:00 pm.
Mayor Schroeder called the meeting to order at 6:01 p.m.
3.A Call to Order 03.12.2024
Pledge of Allegiance
Comments from the Mayor
- Recognition of Tiffany Diaz receiving the Emerging Leader Award through the Waternow
Alliance
Announcements
Action Out of Executive Session
4. Public Wishing to Address Council
On a subiect that is posted on this agenda: Please fill out a speaker registration form which can be
found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of
the item on which you wish to speak and present it to the City Secretary on the dais, prior to the
start of the meeting. You will be called forward to speak when the Council considers that item. Only
persons who have delivered the speaker form prior to the meeting being called to order may speak.
Speakers will be allowed up to three minutes to speak. If you wish to speak for six minutes, it is
permissible to use another requestor's granted time to speak. No more than six minutes for a
speaker may be granted. The requestor granting time to another speaker must also submit a form
and be present at the meeting.
On a subiect not posted on the agenda: An individual may address the Council at a regular City
Council meeting by contacting the City Secretary no later than noon on the Wednesday prior to the
Tuesday meeting, with the individual's name and a brief description of the subject to be addressed.
Only those persons who have submitted a timely request will be allowed to speak. Speakers will be
given up to three minutes to address the City Council. The City Secretary can be reached at (512)
931-7715 or cs@georgetown.org.
4.A Public Wishing to Address 03.12.2024
At the time of posting no one had signed up to speak.
5. Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items which may be acted
upon with one single vote. An item may be pulled from the Consent Agenda in order to be
discussed and acted upon individually as part of the Regular Agenda.
Moved by Kevin Pitts; seconded by Jake French to Approve as presented.
Motion Approved: 6 - 0
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart
Voting Against: None
5.A Council Minutes 02.27.2024
Consideration and possible action to approve the council meeting minutes from the meeting
held on February 27, 2024 -- Robyn Densmore, City Secretary
5.13 Reappoint members to the Georgetown Housing Authority
Consideration and possible action to affirm the re -appointment of four Georgetown Housing
Authority members for another two-year term -- Josh Schroeder, Mayor
5.0 Appointment of Thompson to Library Advisory Board and Library Long Range Steering
Committee
Consideration and possible action to confirm the appointment of Janet Thompson to the
Library Advisory Board and Library Long Range Steering Committee to fill a vacancy -- Josh
Schroeder, Mayor
5.D ETJ Disannexation - McPherson Pyle Living Trust, 5340 E Hwy 29, 2.51 acres -
Resolution
Consideration and possible action to confirm the disannexation of approximately 2.51 acres
acres of land from the City of Georgetown's Extraterritorial Jurisdiction (ETJ), located at 5340
E Hwy 29 and owned by Katherine McPherson Pyle Living Trust -- Robyn Densmore, City
Secretary, and Skye Masson, City Attorney
5.E ETJ Disannexation - Zunker, 251 CR 107, 21.97 acres - Resolution
Consideration and possible action to confirm the disannexation of approximately 21.97 acres
acres of land from the City of Georgetown's Extraterritorial Jurisdiction (ETJ), generally
located at 251 CR 107 and owned by Greg Zunker -- Robyn Densmore, City Secretary, and
Skye Masson, City Attorney
5.F Adoption of the City Council's 2024 Strategic Plan
Consideration and possible action to approve the final consulting report and 2024 Strategic
Plan summarizing Council's vision and feedback from the Council/Staff Annual Retreat that
occurred December 1, 2023 -- Jessica Clarke, Assistant to the City Manager
5.G Purchase of Parking Garage Access Control and Security Cameras
Consideration and possible action to approve purchase of access control and security
cameras for the Austin Avenue parking garage by Convergint Technologies of Austin, TX in
the amount of $ 178,105.73 per Sourcewell contract 030421-CTL -- Eric Johnson, Public
Works Director, and Trish Long, Facility Services Manager
5.H Purchase of CUES Inspection Camera and Software from CLS Equipment Company,
Inc.
Forwarded from the Georgetown Water Utility Advisory Board (GWUAB):
Consideration and possible action to approve the purchase of one (1) CUES inspection
camera and software from CLS Equipment Company, Inc. of Houston, Texas for TCEQ
regulated inspections of the City's wastewater collection infrastructure in an amount not -to -
exceed $204,651.00 under Buy Board Contract 676-22 -- Isaac Conde, Water Utility Contract
Program Manager, and Chelsea Solomon, Water Utility Director
5.1 Purchase of Citywide AED Replacements Through SafetyMed
Consideration and possible action to approve purchase of Citywide AED (automated external
defibrillator) replacements through SafetyMed, TX through BuyBoard Contract #704- 23 in the
amount of $64,498.00 -- Eric Johnson, Public Works Director, and Trish Long, Facility
Services Manager
5.J Purchase of (1) Freightliner Dump Truck from Doggett Freightliner
Consideration and possible action to approve the purchase of one (1) M2106 Dump Truck
through Doggett Freightliner TIPS contract# 230802 for an amount not to exceed $137,873.52
-- Scott Parker, Fleet Services Manager
5.K Purchase of Cellular Service -First Net for Police Department
Consideration and possible action to approve the purchase of cellular services from First Net
(ATU) through DIR Contract # DIR-TELE-CTSA-002 in the amount not to exceed $95,040.00
-- Cory Tchida, Police Chief
51 Payment for Repairs to Truck 5 Due to Hail Damage
Consideration and possible action to ratify a payment to Siddons -Martin Emergency Group
LLC for the body and equipment repairs to Truck 5 due to hail damage for an amount not to
exceed $51,892.50 -- Scott Parker, Fleet Services Manager
5.M MOU - City of Georgetown and the Member Governments of the Williamson County
Regional Animal Shelter
Consideration and possible action to approve a proposed memorandum of understanding
between the City of Georgetown and the Williamson County Regional Animal Shelter Member
Governments, including approving non -substantive changes and authorizing the City Manager
to execute the agreement -- Jack Daly, Assistant Public Works Director, and April Haughey,
Animal Services Manager
5.N Advanced Funding Agreement with the Texas Department of Transportation for
Landscaping Improvements at Williams Drive
Consideration and possible action to approve an Advanced Funding Agreement with the
Texas Department of Transportation for landscaping Improvements for the Williams Drive and
IH35 diverging diamond intersection in the amount of $400,000.00 -- Lua Saluone,
Transportation Manager, and Kimberly Garrett, Parks and Recreation Director
5.0 Interlocal Cooperation Contract for Failure to Appear Program
Consideration and possible action to approve Interlocal Cooperation Contract for Failure to
Appear Program -- Holly Hafey, Municipal Court Administrator
5.P Acceptance of the FY2023 Audit and Financial Report
Forwarded from the City Council Audit and Finance Sub -Committee:
Consideration and possible action to accept the independent audit of all accounts of the City
reported in the Annual Comprehensive Financial Report (ACFR) for the fiscal year ended
September 30, 2023 -- Christi Rawls, Controller
5.Q Acceptance of the FY2024 1st Quarter Financial Report
Consideration and possible action to accept the City's Quarterly Financial Report, which
includes the Investment Reports for the City of Georgetown, Georgetown Transportation
Enhancement Corporations (GTEC), and the Georgetown Economic Development
Corporation (GEDCO) for the quarter ended December 31, 2023 -- Nathan Parras, Assistant
Finance Director
5.R Construction Contract for Downtown Austin Ave Parking Garage
Consideration and possible action to approve contract with Swinerton Builders of Austin for
the construction of the Downtown Austin Ave Parking Garage -- Jennifer Bettiol, CIP Manager
Public Works
5.S Amendment to Parkland Maintenance Agreement for Highland Village Community
Assoc.
Consideration and possible action to approve the first amendment of the Parkland
Maintenance Agreement with Highland Village Community Association, Inc. to provide
maintenance, capital repair, and replacement of parkland improvements -- Kimberly Garrett,
Parks and Recreation Director
5.T Schneider Engineering Task Order Updates for MSA-230116 Pole Attachments
Consideration and possible action to amend a task order in association with MSA-230116 with
Schneider Engineering to perform engineering review and analysis concerning pole
attachments in an amount not to exceed $250,000 per year -- Kress Carson, Electric Business
Operations Supervisor
5.0 Agreement with Samsara Inc. for Fleet Tracking on all City Vehicles
Consideration and possible action to approve an agreement with Samsara Inc. for fleet
tracking on all City of Georgetown vehicles for an amount not to exceed $88,733.00 and to
authorize the City Manager to approve any future purchases that may occur -- Scott Parker,
Fleet Services Manager
5.V Second Reading - Executive Amendment to the Unified Development Code
Second Reading of an Ordinance amending Sections 12.02.030, 12.03.030, 12.06 and
12.07.010 of the UDC; updating and adding certain definitions in Chapter 16 of the UDC
relating to amendments necessary for the implementation of the Future Mobility Plan and
updating references throughout the UDC to the Future Mobility Plan -- Lua Saluone,
Transportation Manager
5.W Second Reading - 2024-2-REZ - Lawhon Lane & SH 130
Second Reading of an Ordinance on a request for a Zoning Map Amendment to rezone 12
acres of land out of the Woodruff Stubblefield Survey, Abstract No. 556, from the Agriculture
(AG) zoning district to the General Commercial (C-3) zoning district, for the property generally
located southeast of the intersection of Lawhon Lane and State Highway 130 (2024-2-REZ) --
Kimberly Spencer, Interim Assistant Planning Director
5.X Second Reading - 2023-18-REZ - 212 & 215 Royal Drive
Second Reading of an Ordinance on a request for a Zoning Map Amendment to rezone 8.319
acres of land out of the Nicholas Porter Survey, Abstract No. 497, from the Industrial (IN)
zoning district to the General Commercial (C -3) zoning district, for the property located at 212
and 215 Royal Drive, Georgetown, Texas (2023-18-REZ) -- Travis Baird, Assistant Planning
Director - Current Planning
5.Y Second Reading - Large PV and Battery Storage Options
Second reading of an Ordinance amending Section 13.04.18 which entails updated
requirements and rates for customers with photovoltaic and battery systems interconnected
with the City -- Daniel Bethapudi, General Manager of Electric Utilities
6. Legislative Regular Agenda
6.A First Reading on Ordinance Chapter 8.40 Standards of Care for Youth Recreation
Programs.
Public Hearing and First Reading of an Ordinance adopting Chapter 8.40 of the Code of
Ordinances relating to establishing minimum standards of care for youth recreation programs -
- Kimberly Garrett, Parks and Recreation Director
Garrett presented and reviewed how the item is routine in nature and is renewed each year.
She added that there has been one new addition related to swimming activities at camps.
Garrett read the ordinance caption.
Mayor Schroeder opened and closed the public hearing at 6:09 p.m. as there were no
speakers.
Moved by Amanda Parr; seconded by Ron Garland to Approve as presented.
Motion Approved: 6- 0
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, Ben Stewart
Voting Against: None
6.B First Reading - 2023-16-REZ - 3701 Buffalo Springs Trail
Public Hearing and First Reading of an Ordinance on a request for a Zoning Map Amendment
to rezone approximately 2.72 acres, being approximately 2.00 acres out of the David Wright
Survey, Abstract No. 13 & Lot 4, Block B, Rocky Hollow Est. Unit 2, from the Two -Family (TF)
and Single Family Residential (RS) zoning districts to the Low Density Multi -Family (MF-1)
zoning district, for the property generally located at 3701 Buffalo Springs Trail (2023-16-REZ)
-- Travis Baird, Assistant Planning Director
Baird presented and reviewed the Aerial Map, site photo, nearby properties, inventory of
existing or entitled multi -family, Zoning Map, how the application complies or does not comply
with the approval criteria of UDC Section 3.06.030, neighborhood context, Future Land
Use/Overall Transportation Plan Map, notification were sent and to date staff has received
three comments in opposition, and how at their February 20, 2024, meeting, the Planning and
Zoning Commission recommended disapproval of the request with a 7-0 vote.
Baird read the Ordinance Caption.
General discussion among Councils and staff regarding a driveway variance.
Jen Henderson representing the applicant presented and reviewed the history of the
application, this has come to Council before, currently two zoning districts on the property and
trying to get it to one district, and potential layout.
Mayor Schroeder opened and closed the public hearing at 6:22 p.m. with no speakers.
Discussion after the motion regarding preference to single -family zoning, and Council being
unsure of what zoning would apply based on access issues.
Moved by Kevin Pitts; seconded by Ben Stewart to Deny as presented.
Motion Approved: 6- 0
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben
Stewart
Voting Against: None
6.0 First Reading Water Rate Increase
First Reading of an Ordinance adding Section 13.04.115 and amending Section 13.04.120
relating to the City of Georgetown's water rates -- Leigh Wallace, Chief Financial Officer
Wallace presented for both items 6.0 and 6.0 and reviewed rate design milestones, rate
goals, major factors behind rising water rates, why another increase is needed now, rate plan
effect on monthly bills, projected combined utility performance under projected rate revenues,
residential regional bill comparison at 6,000, 10,000, and 25,000 gallons, and customer
engagement and assistance.
Wallace read the ordinance caption.
General discussion among Council and staff regarding an increase to the base rate for water.
Moved by Ben Stewart; seconded by Ron Garland to Approve as presented.
Motion Approved: 5- 1
Voting For: Amanda Parr, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart
Voting Against: Mike Triggs
6.D First Reading Sewer Rate Increase
First reading of an ordinance amending Section 13.04, Article III related to sewer rates,
amending section 13.04.140 to the City of Georgetown's sewer rates -- Leigh Wallace, Chief
Financial Officer
This item was presented with Item 6.C.
Wallace read the Ordinance caption and noted that only commercial users will received a
volumetric rate.
General discussion among Council and staff regarding the need to review water rates
annually based on current circumstances.
Moved by Kevin Pitts; seconded by Ron Garland to Approve as presented.
Motion Approved: 6- 0
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben
Stewart
Voting Against: None
Adjournment
Mayor Schroeder adjourned the meeting at 6:34 p.m.
Moved by Ron Garland; seconded by Amanda Parr to Adjourn.
Motion Adjourn: 6 - 0
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart
Voting Against: None
These minutes w,9relapproved at the meeting of _ tAo,�� 2,G ► &Z9
Mayor
Attest