HomeMy WebLinkAboutMIN 09.12.2023 CC-RMinutes of the City Council
City of Georgetown, Texas
Tuesday, September 12, 2023
The Georgetown City Council met on Tuesday, September 12, 2023, at 3:00 PM at Council and Court
Building, 510 W. 9th Street.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
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through Relay Texas at 711.
Regularly scheduled meeting of the Georgetown City Council. The following Members were in
attendance: Amanda Parr, Kevin Pitts, Jake French, Ron Garland, Ben Stewart, Josh Schroeder, and
Mike Triggs. Shawn Hood was absent.
Policy Development and Discussion - Workshop
This portion of the meeting will begin no earlier than 3:00 p.m.
Mayor Schroeder called the meeting to order at 3:02 p.m.
1.A Future Land Use Map Update
Presentation, update, and discussion regarding 2023 Updates to the 2030 Future Land
Use Map -- Sofia Nelson, Planning Director
Nelson presented and reviewed the following: feedback requested regarding if there are
any changes the Council would like made to the draft Future Land use Map or Land Use
District descriptions; background; outreach summary; Future Land Use designation
proposed changes for Rural Residential, Neighborhood Residential, Mixed Density
Residential, Community Center, Regional Center, Employment Center; and feedback on
land use designations.
General discussion among Council and staff regarding target ratios for Mixed density
Residential; who all will have access to the information; notifications that will take place
during the preapplication meetings; where to build retail in the City; and goals of
implementing retail and residential hubs.
Nelson noted the feedback needed on target ratios for Rural Residential, Mixed Density
Neighborhood, Employment Center, Multi -Family, and Employment centers.
General discussion among Council and staff regarding how staff has done well capturing
previous Council input; zonings that are currently labeled for areas in the City's ETJ;
changes to density versus target ratios; connectivity among developments; parking in
different zonings; vertical mixed -use design; trends in feedback received during outreach;
and how the City can encourage properties to develop consistent with the Land Use Map.
Nelson then reviewed draft changes to the Future Land Use Map; Future Land Use Plan
Update areas; Area 1 near the Sam Houston and SH130 intersection; Area 2 near Hwy 29
and Patriot Way; Area 3 near IH-35 and SH195.
General discussion among Council and staff regarding Employment Centers versus
Regional Centers and where they should be located.
Nelson then reviewed Areas 3 and 4 from IH-35 and SH130 intersection southeastward
toward Hwy 29 and SH130, and next steps.
General discussion among Council and staff regarding: Community Center node at
CR100 and CR105; future of Southwestern University property and considerations for it;
and future workshop to address the Road Mobility Plan.
1.13 Water Quality Management Plan
Presentation, discussion and possible direction regarding the City's Water Quality
Management Plan -- Jack Daly, Assistant Public Works Director
Daly presented and reviewed the following: background; how water quality efforts are
complex and decentralized; Municipal Separate Storm Sewer System (MS4) Storm water
Management Program (SWMP); Halff and Associate's efforts to date; draft
recommendations for GIS mapping, asset management, CIP planning, structural control
inspection program, rate, staffing, equipment; CIP quick wins, short-term goals, and long-
term goals; ranking criteria example; what's missing; and next steps.
General discussion among Council and staff regarding how quick projects are not in any
current priority; some projects address multiple areas; corner of Church and University by
Tony and Luigi's restaurant; process to begin ranking priorities; how the City will work with
the County on joint projects; and work with all overlapping entities.
1.0 Intersection Improvements Workshop
Presentation, discussion, and possible direction regarding intersection improvements --
Wesley Wright PE, Systems Engineering Director and Lua Saluone, Transportation Manager
Saluone presented and reviewed the following: purpose; Overview Location Map; active
intersections including Wildwood and Williams, Scenic and SH29, Williams Drive and
Lakeway/Bootys, Shell Road, Leander Road from East Norwood Drive to Southwest
Bypass, SE Inner Loop at Same Houston, SE Inner Loop and Southwestern, SE Inner Loop
and Way Hill Road, SE Inner Loop and Churchill Farms, Rockride from Sam Houston to SE
Inner Loop, and SH29 and Wolf Lake Drive; TxDOT installation of reflective delineators at
Austin Avenue and Exit 265 North bound, and SH29 and Church Street; Road Bond funding;
active intersections under TxDOT control at FM1460 and La Conterra, and RM1460 and
Quail Valley and upcoming developments; potential signal locations; alternative
improvements; intersection rankings and criteria used; intersection control and grants; and
requested feedback from Council.
General discussion among Council and staff regarding what projects could utilize 2015 and
2021 Road Bond Funds; what projects have funding available; and traffic associated with
different intersections.
1.D FY2023 Third Quarter Financial Report
Presentation and discussion regarding the quarterly financial report for the quarter ended
June 30, 2023 -- Nathan Parras, Assistant Finance Director
Parras presented and reviewed the following: Second Quarter background; Budget in this
report reflects the CIP Roll Forward and Mid -year amendment; year -over -year comparisons
of FY2022 and FY2023; Q3 actuals to budget comparisons and Q3 actuals to year-end
projections; General Fund revenue budget sources, Sales Tax, Property Tax, Franchise
Fees, PILOT (Payment in Lieu of Taxes), Planning and Development revenue, Sanitation
revenue, Fire and EMS revenue, Parks and Recreation, expense budget sources, and year-
to-date actuals for Personnel and Operations; Electric Fund revenue budget sources,
Electric Sales revenue, expense budget, Purchased Power, Q3 for FY2022 compared to Q3
for FY2023, and other factors; Water Fund revenue budget sources, Water charges,
Wastewater charges, Irrigation charges, and rate increases as part of the FY2023 budget
were effective on October 1, 2022, Impact Fee revenues, expense budget, Water revenue,
and Water expense; and Tourism Fund revenue budget sources.
General discussion among Council and staff regarding impact fee transfers.
Mayor Schroeder recessed into Executive Session at 5:14 p.m.
2. Executive Session
In compliance with the Open Meetings Act, Chapter 551, Texas Government Code, Vernon's
Codes, Annotated, the items listed below will be discussed in closed session and are subject to
action in the regular session.
2.A Executive Session 09.12.2023
Sec. 551.071: Consultation with Attorney
Advice from attorney about pending or contemplated litigation and other matters on
which the attorney has a duty to advise the City Council, including agenda items.
- Litigation Update
Sec. 551.087: Deliberation Regarding Economic Development Negotiations
- Project Ecosystem
3. Regular Session
This portion of the meeting will begin no earlier than 6:00 pm.
Mayor Schroeder called the meeting to order at 6:00 p.m.
&A Call to Order 09.12.2023
Pledge of Allegiance
Comments from the Mayor
- National Preparedness Month Proclamation
Announcements
Action Out of Executive Session
4. Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can
be found on the table at the entrance to the Council Chamber. Clearly print your name and the
letter of the item on which you wish to speak and present it to the City Secretary on the dais, prior
to the start of the meeting. You will be called forward to speak when the Council considers that
item. Only persons who have delivered the speaker form prior to the meeting being called to order
may speak. Speakers will be allowed up to three minutes to speak. If you wish to speak for six
minutes, it is permissible to use another requestor's granted time to speak. No more than six
minutes for a speaker may be granted. The requestor granting time to another speaker must also
submit a form and be present at the meeting.
On a subject not posted on the agenda: An individual may address the Council at a regular City
Council meeting by contacting the City Secretary no later than noon on the Wednesday prior to the
Tuesday meeting, with the individual's name and a brief description of the subject to be
addressed. Only those persons who have submitted a timely request will be allowed to speak.
Speakers will be given up to three minutes to address the City Council. The City Secretary can be
reached at (512) 931-7715 or cs@georgetown.org.
4.A Public Wishing to Address 09.12.2023
At the time of posting no one had signed up to speak.
5. Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items which may be acted
upon with one single vote. An item may be pulled from the Consent Agenda in order to be
discussed and acted upon individually as part of the Regular Agenda.
Moved by Kevin Pitts; seconded by Jake French to Approve as presented.
Motion Approved: 6 - 0
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart
Voting Against: None
5.A City Council Minutes August 22, 2023
Consideration and possible action to approve the meeting minutes of the Council Regular
Meeting held on August 22, 2023 -- Robyn Densmore, City Secretary
5.B Annual Appointment of Members to Advisory Boards and Commissions
Consideration and possible action to appoint members to the City of Georgetown Advisory
Boards and Commissions -- Mayor Josh Schroeder
5.0 Confirmation of Ethics Commission Members
Consideration and possible action to confirm the Ethics Commission members as a City of
Georgetown Advisory Board -- Mayor Josh Schroeder
5.D Appoint City Council Members to Advisory Boards and Commissions
Consideration and possible action to appoint City Council Members to the City of
Georgetown Advisory Boards and Commissions -- Mayor Josh Schroeder
5.E Appoint Board Chairs to the Advisory Boards and Commissions
Consideration and possible action to appoint Board Chairs to the City of Georgetown
Advisory Boards and Commissions -- Mayor Josh Schroeder
5.F Atmos Energy Rates Review Resolution
Consideration and possible action to approve a resolution for a negotiated settlement
between the Atmos Cities Steering Committee ("ACSC") and Atmos Energy Corp., Mid -Tex
Division regarding the company's 2022 rate review mechanism filing -- Jessica Clarke,
Assistant to the City Manager
5.G Resolution for Strategic Partnerships for Community Services Grant Awards
Consideration and possible action to approve a resolution to grant awards to local non-
profits as recommended by the Strategic Partnerships for Community Services (SPCS)
Advisory Board for the allocation of grant funds for FY2023-2024 -- Paul Secord, SPCS
Advisory Board Chair and Jessica Clarke, Assistant to the City Manager
5.H Resident Survey Interlocal Agreement
Consideration and possible action to approve a service agreement with Texas State
University related to the Resident Satisfaction Survey -- Jessica Clarke, Assistant to the City
Manager
5.1 Contract Renewal with Avfuel Corporation for FY2024
Consideration and possible action to approve the first 1-year contract renewal with Avfuel
Corporation in the amount of $4,500,000.00 for the wholesale purchase of aviation fuel --
Matthew Sommerfeld, Airport Manager, and Eric Johnson, Public Works Director
5.J PCG Agreement for MGADCS
Consideration and possible action to approve a service agreement with Public Consulting
Group (PCG) for the completion of the required Medicare Ground Ambulance Data
Collection Survey (MGADCS) -- John Sullivan, Fire Chief
5.K Debt Defeasance Resolution
Consideration and possible action to approve a Resolution authorizing the defeasance and
redemption of certain of the City's outstanding obligations and other related matters --
Nathan Parras, Assistant Finance Director
5.L Acceptance of Third Quarter Financial Report of FY2023
Consideration and possible action to accept the City's Quarterly Financial Report, which
includes the Investment Reports for the City of Georgetown, Georgetown Transportation
Enhancement Corporation (GTEC), and the Georgetown Economic Development
Corporation (GEDCO) for the quarter ended June 30, 2023 -- Nathan Parras, Assistant
Finance Director
5.M Resolution - Agreement between the City and the Williamson County and Cities Health
District
Consideration and possible action to approve a Resolution authorizing a funding agreement
between the City of Georgetown and the Williamson County and Cities Health District for this
agency to continue to provide services for the citizens of Georgetown -- Leigh Wallace,
Finance Director
5.N Ratification of $50,000 for Amazon Contract
Consideration and possible action to approve the ratification for funds in the amount of
$50,000.00 for the Amazon Capital Services (Amazon.com) contract -- Donna Cantwell,
Purchasing Manager
5.0 Ratification for Leander Interconnect Pump Purchase
Consideration and possible action to ratify the expenditure of $86,711.00 with Xylem
Dewatering Solutions Inc., of Windcrest, TX, for the emergency purchase of an eight -inch
Dri-Prime pump -- Isaac Conde, Water Service Tech Specialist and Chelsea Solomon,
Water Utility Director
5.P Agreement with Alamon, Inc for Electric Distribution Pole Inspections and
Remediation Services
Consideration and possible action to approve a general services contract with Alamon, Inc
for the inspection, treatment and/or reinforcement of wood distribution poles throughout City
of Georgetown Electric Utility System for an initial one- year term in an annual not to exceed
amount of $300,000.00; and to authorize the City Manager to execute renewals of the
agreement for up to two additional one year terms on the same terms and conditions for a
total not to exceed amount of $900,000.00 -- Mike Westbrook, Electric Operations Manager
5.Q Resolution - Electric Line Extension Policy Updates
Consideration and possible action to approve a Resolution amending the Electric Line
Extension and Meter Connect Policy to update fees and clarify certain requirements and
responsibilities for applicants -- Daniel Bethapudi, General Manager of Electric Utility
5.R MEI Task Order 24-001 for McCord Engineering - Electric System and Planned CIP
Consideration and possible action to approve Task Order MEI-24-001 with McCord
Engineering, Inc. for Electric System and Planned Capital Improvement Projects in the not to
exceed amount of $200,000.00 -- Daniel Bethapudi, General Manager of Electric Utility
5.S MEI Task Order 24-002 for McCord Engineering - Electric Planning and Engineering
Assistance
Consideration and possible action to approve Task Order MEI-24- 002 with McCord
Engineering, Inc. for Electric Planning and Engineering Assistance in the not to exceed
amount of $250,000.00 -- Daniel Bethapudi, General Manager of Electric Utility
5.T Task Order MEI-24-003 for McCord Engineering - New Development Engineering and
Design Assistance
Consideration and possible action to approve Task Order MEI-24-003 with McCord
Engineering, Inc. for New Development Engineering and Design Assistance in the not to
exceed amount of $590,000.00 -- Daniel Bethapudi, General Manager of Electric Utility
5.0 Renewal of Tree Pruning and Removal Service Contracts for Parks and Recreation
Department for FY2024
Consideration and possible action to approve the second renewal of the tree pruning and
removal service contracts with Legacy Arbor Care and Tree Amigos in an amount not to
exceed $315,375.00 for Fiscal Year 2024 -- Eric Nuner, Assistant Parks and Recreation
Director
5.V Pond Management Service Contract - Garey Park and Rivery Park
Consideration and possible action to award a contract to SOLitude Lake Management, LLC
for Pond Maintenance Services at Garey Park and Rivery Park for an initial three-year term
in the amount of $73,710.00; and to authorize the City Manager to renew the agreement for
two (2) additional one (1) year terms at an annual cost of $24,570.00 under the same terms
and conditions for a total of five (5) years -- Eric Nuner, Assistant Parks and Recreation
Director
5.W Agreement with Habitat for Humanity of Williamson County for Operation of Home
Repair Program
Consideration and possible action to approve the submission of the application to Williamson
County to request 2023 Community Development Block Grant (CDBG) funding -- Cesar
Acosta, AICP Candidate, Neighborhood & Housing Program Manager
5.X Second Reading - Adoption of Williams Drive Gateway TIRZ
Second Reading of an ordinance amending Ordinance No. 2006-104 designating
Reinvestment Zone Number 3 (Williams Drive Tax Increment Reinvestment Zone) by
amending the City's percentage of contribution to Reinvestment Zone Number 3; by
extending the term of Reinvestment Zone Number 3; and by adopting the Final Project and
Financing plan for the zone -- Nick Woolery, Assistant City Manager
5.Y Second Reading - 2023-4-ANX - Longhorn Junction Corporate Park - 210 Blue Springs
Blvd.
Second Reading on an Ordinance for the voluntary annexation of a 6.316 acres tract in the
L.J. Dyches Survey, Abstract 180, with an initial zoning, upon annexation, of the General
Commercial (C-3) zoning district for the property generally located southeast of the
intersection of Rabbit Hill Road and Blue Springs Boulevard (2023-4-ANX) -- Sofia Nelson,
CNU-A, Planning Director
52 Second Reading - 2022-13-PUD - Honeycutt - 2301 Rockride Lane
Second Reading of an Ordinance on a request for a Zoning Map Amendment to rezone
132.973 acres in the William Addison Survey, Abstract 21, from the Agriculture (AG) zoning
district to a Planned Unit Development with the base zoning districts of 18 acres of the Local
Commercial (C-1) zoning district, 38.6 acres of the General Commercial (C-3) zoning district,
and 57.9 acres of the Multi -Family (MF-1) zoning district, for the property generally located at
Sam Houston Avenue, Rockride Lane and Bell Gin Road (2022-13-PUD) -- Sofia Nelson,
CNU-A, Planning Director
5.AA Second Reading - 2023-8-SUP - Faith Lutheran Church - 4010 Williams Dr.
Second Reading of an Ordinance on a request for a Special Use Permit (SUP) for the
specific use of a Columbarium Addition in the Agriculture (AG) zoning district on a property
located at 4010 Williams Drive, bearing the legal description of 5.004 acres, Block 1, Lot 1
(2023-8-SUP) -- Travis Baird, Assistant Planning Director
5.AB Second Reading of an Ordinance Adopting the City of Georgetown FY2024 Budget
Second Reading of an ordinance adopting the City of Georgetown Annual Budget for the
fiscal year beginning October 1, 2023, and ending September 30, 2024 -- Nathan Parras,
Assistant Finance Director
5.AC Second Reading - Strength of Force Ordinance
Second Reading of an Ordinance establishing the classifications and number of positions
(Strength of Force) for all the City of Georgetown Fire Fighters and Police Officers pursuant
to Chapter 143 of the Texas Local Government Code pertaining to Civil Service -- Laura
Maloy, Human Resources Director
5.AD Second Reading - Administrative Departments Ordinance
Second Reading of an ordinance amending § 2.08.010. "Administrative Departments" of the
Georgetown Code of Ordinances -- Erika Young, Budget Manager
5.AE Second Reading of Water Rates
Second Reading of an Ordinance amending Section 13.04, Article II related to water rates,
amending section 13.04.120 of the rates and charges water schedule -- Leigh Wallace,
Finance Director
5.AF Second Reading of Sewer Rates
Second reading of an Ordinance amending Section 13.04, Article III related to sewer rates,
and amending Section 13.04.140 of the rates and charges sewer schedule -- Leigh Wallace,
Finance Director
6. Legislative Regular Agenda
6.A First Reading - 2023-7-ANX - CR 245
First Reading of an Ordinance for the voluntary annexation of approximately 17.182 acres of
County -owned Right -of -Way situated in part in the L.P. Dyches Survey, Abstract No. 171 and
the F. Foy Survey, Abstract No. 229, known as the County Road 245; making certain
necessary findings and establishing a service plan (2023-7-ANX) -- Sofia Nelson, Planning
Director Nelson presented the item and reviewed the Location Map and annexation process.
Nelson read the Ordinance caption.
Moved by Amanda Parr; seconded by Ron Garland to Approve as presented.
Motion Approved: 6- 0
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben
Stewart
Voting Against: None
6.13 First Reading - Ordinance Repealing Chapter 9.13 of the Code of Ordinances -
Juvenile Curfew
First Reading of an Ordinance of the City of Georgetown, Texas, repealing Chapter 9.13
titled "Juvenile Curfew" of the Code of Ordinances of the City of Georgetown -- Cory J.
Tchida, Chief of Police
Tchida presented the item and noted the background and State requirements for the update.
Tchida read the Ordinance caption.
General discussion among Council and staff regarding the State's reasoning for repealing
curfews, and how a study showed that the curfew was not an effective tool.
Moved by Kevin Pitts; seconded by Ben Stewart to Approve as presented.
Motion Approved: 6- 0
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben
Stewart
Voting Against: None
6.0 Public Hearing - Proposed 2023 Property Tax Rate
Consideration and possible action to conduct a public hearing on the proposed 2023 Property
Tax Rate used for the FY2024 Annual Budget -- Nathan Parras, Assistant Finance Director
Parras presented and reviewed that a Property Tax rate proposed at $ 0.374000 with O&M
being $0.132684 and Interest and Sinking - $0.241316; summary of public outreach; and
FY2024 proposed budget calendar.
Mayor Schroeder opened and closed the public hearing at 6:14 p.m. and there were no
speakers. He added that the City Council will vote to adopt the tax rate on first reading
tonight, September 12, 2023, at the City Council Chambers at 510 West 9th St., Georgetown,
Texas; and on second reading at 6:OOpm on Tuesday, September 26, 2023, at the City
Council Chambers at 510 West 9th St., Georgetown, Texas.
Moved by Kevin Pitts; seconded by Amanda Parr to Approve to close the public hearing.
Motion Approved: 6- 0
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben
Stewart
Voting Against: None
6.D Resolution - Ratify the Property Tax Rate Increase for FY2024 Budget
Consideration and possible action to approve a Resolution ratifying the property tax increase
included in the 2024 Annual Budget and acknowledging that the 2023 tax rate will raise more
revenue from property taxes than the previous year -- Erika Young, Budget Manager
Parras presented and reviewed that the purpose of this item is to ratify the property tax
revenue increase reflected in the budget; while the proposed tax rate is the same as the
current rate, because of new assessed value in the City there will be more revenue from
taxes; this vote is required by State law; Council must make this vote separately to make
clear that you know it will take more property taxes than the City raised last year to pay for
the budget that you approved for this year; this is not a vote on the tax rate; and Council
will take a separate vote on the tax rate in a few minutes.
Parras read the Resolution caption.
Moved by Kevin Pitts; seconded by Jake French to Approve to ratify the property tax
revenue increase reflected in the Fiscal Year 2024 budget.
Motion Approved: 6- 0
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, Ben Stewart
Voting Against: None
6.E First Reading of an Ordinance to Levy the Tax Rate for Tax Year 2023
First Reading of an ordinance levying a tax rate for the City of Georgetown for the tax year
2023 -- Nathan Parras, Assistant Finance Director
Parras presented the item and reviewed how this item is to levy the tax rate; State law
requires this to be a separate vote from adopting the budget and a separate vote from
ratifying the tax rate; the proposed property tax rate is 37.4 cents per $100 of assessed
valuation which is the same rate as the current tax rate; and while the overall rate is the
same, the Operations and Maintenance portion of the rate has increased by $ 0.000494 per
$100 of valuation, and the Interest and Sinking (or debt service) portion is decreasing by
that amount, State law requires that the Operations and Maintenance portion of the tax rate
revenue may only be increased by 3.5%, and the proposed rate complies this requirement.
Parras read the Ordinance caption.
Robyn Densmore, City Secretary, performed a roll call vote for this item.
Moved by Kevin Pitts; seconded by Ben Stewart to Approve that the property tax rate be
increased by the adoption of a tax rate of 37.4 cents, which is effectively a 6.71 percent
increase in the tax rate.
Motion Approved: 6- 0
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben
Stewart
Voting Against: None
6.F First Reading - Historic Tax Exemption Program Ordinance
First reading of an ordinance to approve the Historic Tax Exemption program and exemption
agreement — Maddison O'Kelley, Historic Preservation and Redevelopment Manager,
Caroline Stewart, Assistant City Attorney and Jessica Clarke, Assistant to the City Manager
Clarke presented and reviewed the program purpose; program development; program
eligibility; ordinance changes since last presented including a sunset provision and landmark
eligibility; and program implementation.
Clarke read the Ordinance caption.
General discussion among Council and staff regarding outreach planned to communicate the
change; appreciation for inclusion of sunset provision; and expiration of Ordinance and need
to renew in 2027.
Moved by Amanda Parr; seconded by Jake French to Approve as presented.
Motion Approved: 5- 1
Voting For: Amanda Parr, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart
Voting Against: Mike Triggs
Adjournment
Mayor Schroeder adjourned the meeting at 6:25 p.m.
Moved by Ben Stewart; seconded by Jake French to Adjourn.
Motion Adjourn: 6 - 0
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart
Voting Against: None
These minutes were prov d at the meeting of �Q��Ec L—�o loz,3
Mayor Attest