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HomeMy WebLinkAboutMIN 09.12.2023 CC-RMinutes of the City Council City of Georgetown, Texas Tuesday, September 12, 2023 The Georgetown City Council met on Tuesday, September 12, 2023, at 3:00 PM at Council and Court Building, 510 W. 9th Street. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King, Jr Street for additional information; TTY users route through Relay Texas at 711. Regularly scheduled meeting of the Georgetown City Council. The following Members were in attendance: Amanda Parr, Kevin Pitts, Jake French, Ron Garland, Ben Stewart, Josh Schroeder, and Mike Triggs. Shawn Hood was absent. Policy Development and Discussion - Workshop This portion of the meeting will begin no earlier than 3:00 p.m. Mayor Schroeder called the meeting to order at 3:02 p.m. 1.A Future Land Use Map Update Presentation, update, and discussion regarding 2023 Updates to the 2030 Future Land Use Map -- Sofia Nelson, Planning Director Nelson presented and reviewed the following: feedback requested regarding if there are any changes the Council would like made to the draft Future Land use Map or Land Use District descriptions; background; outreach summary; Future Land Use designation proposed changes for Rural Residential, Neighborhood Residential, Mixed Density Residential, Community Center, Regional Center, Employment Center; and feedback on land use designations. General discussion among Council and staff regarding target ratios for Mixed density Residential; who all will have access to the information; notifications that will take place during the preapplication meetings; where to build retail in the City; and goals of implementing retail and residential hubs. Nelson noted the feedback needed on target ratios for Rural Residential, Mixed Density Neighborhood, Employment Center, Multi -Family, and Employment centers. General discussion among Council and staff regarding how staff has done well capturing previous Council input; zonings that are currently labeled for areas in the City's ETJ; changes to density versus target ratios; connectivity among developments; parking in different zonings; vertical mixed -use design; trends in feedback received during outreach; and how the City can encourage properties to develop consistent with the Land Use Map. Nelson then reviewed draft changes to the Future Land Use Map; Future Land Use Plan Update areas; Area 1 near the Sam Houston and SH130 intersection; Area 2 near Hwy 29 and Patriot Way; Area 3 near IH-35 and SH195. General discussion among Council and staff regarding Employment Centers versus Regional Centers and where they should be located. Nelson then reviewed Areas 3 and 4 from IH-35 and SH130 intersection southeastward toward Hwy 29 and SH130, and next steps. General discussion among Council and staff regarding: Community Center node at CR100 and CR105; future of Southwestern University property and considerations for it; and future workshop to address the Road Mobility Plan. 1.13 Water Quality Management Plan Presentation, discussion and possible direction regarding the City's Water Quality Management Plan -- Jack Daly, Assistant Public Works Director Daly presented and reviewed the following: background; how water quality efforts are complex and decentralized; Municipal Separate Storm Sewer System (MS4) Storm water Management Program (SWMP); Halff and Associate's efforts to date; draft recommendations for GIS mapping, asset management, CIP planning, structural control inspection program, rate, staffing, equipment; CIP quick wins, short-term goals, and long- term goals; ranking criteria example; what's missing; and next steps. General discussion among Council and staff regarding how quick projects are not in any current priority; some projects address multiple areas; corner of Church and University by Tony and Luigi's restaurant; process to begin ranking priorities; how the City will work with the County on joint projects; and work with all overlapping entities. 1.0 Intersection Improvements Workshop Presentation, discussion, and possible direction regarding intersection improvements -- Wesley Wright PE, Systems Engineering Director and Lua Saluone, Transportation Manager Saluone presented and reviewed the following: purpose; Overview Location Map; active intersections including Wildwood and Williams, Scenic and SH29, Williams Drive and Lakeway/Bootys, Shell Road, Leander Road from East Norwood Drive to Southwest Bypass, SE Inner Loop at Same Houston, SE Inner Loop and Southwestern, SE Inner Loop and Way Hill Road, SE Inner Loop and Churchill Farms, Rockride from Sam Houston to SE Inner Loop, and SH29 and Wolf Lake Drive; TxDOT installation of reflective delineators at Austin Avenue and Exit 265 North bound, and SH29 and Church Street; Road Bond funding; active intersections under TxDOT control at FM1460 and La Conterra, and RM1460 and Quail Valley and upcoming developments; potential signal locations; alternative improvements; intersection rankings and criteria used; intersection control and grants; and requested feedback from Council. General discussion among Council and staff regarding what projects could utilize 2015 and 2021 Road Bond Funds; what projects have funding available; and traffic associated with different intersections. 1.D FY2023 Third Quarter Financial Report Presentation and discussion regarding the quarterly financial report for the quarter ended June 30, 2023 -- Nathan Parras, Assistant Finance Director Parras presented and reviewed the following: Second Quarter background; Budget in this report reflects the CIP Roll Forward and Mid -year amendment; year -over -year comparisons of FY2022 and FY2023; Q3 actuals to budget comparisons and Q3 actuals to year-end projections; General Fund revenue budget sources, Sales Tax, Property Tax, Franchise Fees, PILOT (Payment in Lieu of Taxes), Planning and Development revenue, Sanitation revenue, Fire and EMS revenue, Parks and Recreation, expense budget sources, and year- to-date actuals for Personnel and Operations; Electric Fund revenue budget sources, Electric Sales revenue, expense budget, Purchased Power, Q3 for FY2022 compared to Q3 for FY2023, and other factors; Water Fund revenue budget sources, Water charges, Wastewater charges, Irrigation charges, and rate increases as part of the FY2023 budget were effective on October 1, 2022, Impact Fee revenues, expense budget, Water revenue, and Water expense; and Tourism Fund revenue budget sources. General discussion among Council and staff regarding impact fee transfers. Mayor Schroeder recessed into Executive Session at 5:14 p.m. 2. Executive Session In compliance with the Open Meetings Act, Chapter 551, Texas Government Code, Vernon's Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. 2.A Executive Session 09.12.2023 Sec. 551.071: Consultation with Attorney Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items. - Litigation Update Sec. 551.087: Deliberation Regarding Economic Development Negotiations - Project Ecosystem 3. Regular Session This portion of the meeting will begin no earlier than 6:00 pm. Mayor Schroeder called the meeting to order at 6:00 p.m. &A Call to Order 09.12.2023 Pledge of Allegiance Comments from the Mayor - National Preparedness Month Proclamation Announcements Action Out of Executive Session 4. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, prior to the start of the meeting. You will be called forward to speak when the Council considers that item. Only persons who have delivered the speaker form prior to the meeting being called to order may speak. Speakers will be allowed up to three minutes to speak. If you wish to speak for six minutes, it is permissible to use another requestor's granted time to speak. No more than six minutes for a speaker may be granted. The requestor granting time to another speaker must also submit a form and be present at the meeting. On a subject not posted on the agenda: An individual may address the Council at a regular City Council meeting by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the individual's name and a brief description of the subject to be addressed. Only those persons who have submitted a timely request will be allowed to speak. Speakers will be given up to three minutes to address the City Council. The City Secretary can be reached at (512) 931-7715 or cs@georgetown.org. 4.A Public Wishing to Address 09.12.2023 At the time of posting no one had signed up to speak. 5. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items which may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order to be discussed and acted upon individually as part of the Regular Agenda. Moved by Kevin Pitts; seconded by Jake French to Approve as presented. Motion Approved: 6 - 0 Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None 5.A City Council Minutes August 22, 2023 Consideration and possible action to approve the meeting minutes of the Council Regular Meeting held on August 22, 2023 -- Robyn Densmore, City Secretary 5.B Annual Appointment of Members to Advisory Boards and Commissions Consideration and possible action to appoint members to the City of Georgetown Advisory Boards and Commissions -- Mayor Josh Schroeder 5.0 Confirmation of Ethics Commission Members Consideration and possible action to confirm the Ethics Commission members as a City of Georgetown Advisory Board -- Mayor Josh Schroeder 5.D Appoint City Council Members to Advisory Boards and Commissions Consideration and possible action to appoint City Council Members to the City of Georgetown Advisory Boards and Commissions -- Mayor Josh Schroeder 5.E Appoint Board Chairs to the Advisory Boards and Commissions Consideration and possible action to appoint Board Chairs to the City of Georgetown Advisory Boards and Commissions -- Mayor Josh Schroeder 5.F Atmos Energy Rates Review Resolution Consideration and possible action to approve a resolution for a negotiated settlement between the Atmos Cities Steering Committee ("ACSC") and Atmos Energy Corp., Mid -Tex Division regarding the company's 2022 rate review mechanism filing -- Jessica Clarke, Assistant to the City Manager 5.G Resolution for Strategic Partnerships for Community Services Grant Awards Consideration and possible action to approve a resolution to grant awards to local non- profits as recommended by the Strategic Partnerships for Community Services (SPCS) Advisory Board for the allocation of grant funds for FY2023-2024 -- Paul Secord, SPCS Advisory Board Chair and Jessica Clarke, Assistant to the City Manager 5.H Resident Survey Interlocal Agreement Consideration and possible action to approve a service agreement with Texas State University related to the Resident Satisfaction Survey -- Jessica Clarke, Assistant to the City Manager 5.1 Contract Renewal with Avfuel Corporation for FY2024 Consideration and possible action to approve the first 1-year contract renewal with Avfuel Corporation in the amount of $4,500,000.00 for the wholesale purchase of aviation fuel -- Matthew Sommerfeld, Airport Manager, and Eric Johnson, Public Works Director 5.J PCG Agreement for MGADCS Consideration and possible action to approve a service agreement with Public Consulting Group (PCG) for the completion of the required Medicare Ground Ambulance Data Collection Survey (MGADCS) -- John Sullivan, Fire Chief 5.K Debt Defeasance Resolution Consideration and possible action to approve a Resolution authorizing the defeasance and redemption of certain of the City's outstanding obligations and other related matters -- Nathan Parras, Assistant Finance Director 5.L Acceptance of Third Quarter Financial Report of FY2023 Consideration and possible action to accept the City's Quarterly Financial Report, which includes the Investment Reports for the City of Georgetown, Georgetown Transportation Enhancement Corporation (GTEC), and the Georgetown Economic Development Corporation (GEDCO) for the quarter ended June 30, 2023 -- Nathan Parras, Assistant Finance Director 5.M Resolution - Agreement between the City and the Williamson County and Cities Health District Consideration and possible action to approve a Resolution authorizing a funding agreement between the City of Georgetown and the Williamson County and Cities Health District for this agency to continue to provide services for the citizens of Georgetown -- Leigh Wallace, Finance Director 5.N Ratification of $50,000 for Amazon Contract Consideration and possible action to approve the ratification for funds in the amount of $50,000.00 for the Amazon Capital Services (Amazon.com) contract -- Donna Cantwell, Purchasing Manager 5.0 Ratification for Leander Interconnect Pump Purchase Consideration and possible action to ratify the expenditure of $86,711.00 with Xylem Dewatering Solutions Inc., of Windcrest, TX, for the emergency purchase of an eight -inch Dri-Prime pump -- Isaac Conde, Water Service Tech Specialist and Chelsea Solomon, Water Utility Director 5.P Agreement with Alamon, Inc for Electric Distribution Pole Inspections and Remediation Services Consideration and possible action to approve a general services contract with Alamon, Inc for the inspection, treatment and/or reinforcement of wood distribution poles throughout City of Georgetown Electric Utility System for an initial one- year term in an annual not to exceed amount of $300,000.00; and to authorize the City Manager to execute renewals of the agreement for up to two additional one year terms on the same terms and conditions for a total not to exceed amount of $900,000.00 -- Mike Westbrook, Electric Operations Manager 5.Q Resolution - Electric Line Extension Policy Updates Consideration and possible action to approve a Resolution amending the Electric Line Extension and Meter Connect Policy to update fees and clarify certain requirements and responsibilities for applicants -- Daniel Bethapudi, General Manager of Electric Utility 5.R MEI Task Order 24-001 for McCord Engineering - Electric System and Planned CIP Consideration and possible action to approve Task Order MEI-24-001 with McCord Engineering, Inc. for Electric System and Planned Capital Improvement Projects in the not to exceed amount of $200,000.00 -- Daniel Bethapudi, General Manager of Electric Utility 5.S MEI Task Order 24-002 for McCord Engineering - Electric Planning and Engineering Assistance Consideration and possible action to approve Task Order MEI-24- 002 with McCord Engineering, Inc. for Electric Planning and Engineering Assistance in the not to exceed amount of $250,000.00 -- Daniel Bethapudi, General Manager of Electric Utility 5.T Task Order MEI-24-003 for McCord Engineering - New Development Engineering and Design Assistance Consideration and possible action to approve Task Order MEI-24-003 with McCord Engineering, Inc. for New Development Engineering and Design Assistance in the not to exceed amount of $590,000.00 -- Daniel Bethapudi, General Manager of Electric Utility 5.0 Renewal of Tree Pruning and Removal Service Contracts for Parks and Recreation Department for FY2024 Consideration and possible action to approve the second renewal of the tree pruning and removal service contracts with Legacy Arbor Care and Tree Amigos in an amount not to exceed $315,375.00 for Fiscal Year 2024 -- Eric Nuner, Assistant Parks and Recreation Director 5.V Pond Management Service Contract - Garey Park and Rivery Park Consideration and possible action to award a contract to SOLitude Lake Management, LLC for Pond Maintenance Services at Garey Park and Rivery Park for an initial three-year term in the amount of $73,710.00; and to authorize the City Manager to renew the agreement for two (2) additional one (1) year terms at an annual cost of $24,570.00 under the same terms and conditions for a total of five (5) years -- Eric Nuner, Assistant Parks and Recreation Director 5.W Agreement with Habitat for Humanity of Williamson County for Operation of Home Repair Program Consideration and possible action to approve the submission of the application to Williamson County to request 2023 Community Development Block Grant (CDBG) funding -- Cesar Acosta, AICP Candidate, Neighborhood & Housing Program Manager 5.X Second Reading - Adoption of Williams Drive Gateway TIRZ Second Reading of an ordinance amending Ordinance No. 2006-104 designating Reinvestment Zone Number 3 (Williams Drive Tax Increment Reinvestment Zone) by amending the City's percentage of contribution to Reinvestment Zone Number 3; by extending the term of Reinvestment Zone Number 3; and by adopting the Final Project and Financing plan for the zone -- Nick Woolery, Assistant City Manager 5.Y Second Reading - 2023-4-ANX - Longhorn Junction Corporate Park - 210 Blue Springs Blvd. Second Reading on an Ordinance for the voluntary annexation of a 6.316 acres tract in the L.J. Dyches Survey, Abstract 180, with an initial zoning, upon annexation, of the General Commercial (C-3) zoning district for the property generally located southeast of the intersection of Rabbit Hill Road and Blue Springs Boulevard (2023-4-ANX) -- Sofia Nelson, CNU-A, Planning Director 52 Second Reading - 2022-13-PUD - Honeycutt - 2301 Rockride Lane Second Reading of an Ordinance on a request for a Zoning Map Amendment to rezone 132.973 acres in the William Addison Survey, Abstract 21, from the Agriculture (AG) zoning district to a Planned Unit Development with the base zoning districts of 18 acres of the Local Commercial (C-1) zoning district, 38.6 acres of the General Commercial (C-3) zoning district, and 57.9 acres of the Multi -Family (MF-1) zoning district, for the property generally located at Sam Houston Avenue, Rockride Lane and Bell Gin Road (2022-13-PUD) -- Sofia Nelson, CNU-A, Planning Director 5.AA Second Reading - 2023-8-SUP - Faith Lutheran Church - 4010 Williams Dr. Second Reading of an Ordinance on a request for a Special Use Permit (SUP) for the specific use of a Columbarium Addition in the Agriculture (AG) zoning district on a property located at 4010 Williams Drive, bearing the legal description of 5.004 acres, Block 1, Lot 1 (2023-8-SUP) -- Travis Baird, Assistant Planning Director 5.AB Second Reading of an Ordinance Adopting the City of Georgetown FY2024 Budget Second Reading of an ordinance adopting the City of Georgetown Annual Budget for the fiscal year beginning October 1, 2023, and ending September 30, 2024 -- Nathan Parras, Assistant Finance Director 5.AC Second Reading - Strength of Force Ordinance Second Reading of an Ordinance establishing the classifications and number of positions (Strength of Force) for all the City of Georgetown Fire Fighters and Police Officers pursuant to Chapter 143 of the Texas Local Government Code pertaining to Civil Service -- Laura Maloy, Human Resources Director 5.AD Second Reading - Administrative Departments Ordinance Second Reading of an ordinance amending § 2.08.010. "Administrative Departments" of the Georgetown Code of Ordinances -- Erika Young, Budget Manager 5.AE Second Reading of Water Rates Second Reading of an Ordinance amending Section 13.04, Article II related to water rates, amending section 13.04.120 of the rates and charges water schedule -- Leigh Wallace, Finance Director 5.AF Second Reading of Sewer Rates Second reading of an Ordinance amending Section 13.04, Article III related to sewer rates, and amending Section 13.04.140 of the rates and charges sewer schedule -- Leigh Wallace, Finance Director 6. Legislative Regular Agenda 6.A First Reading - 2023-7-ANX - CR 245 First Reading of an Ordinance for the voluntary annexation of approximately 17.182 acres of County -owned Right -of -Way situated in part in the L.P. Dyches Survey, Abstract No. 171 and the F. Foy Survey, Abstract No. 229, known as the County Road 245; making certain necessary findings and establishing a service plan (2023-7-ANX) -- Sofia Nelson, Planning Director Nelson presented the item and reviewed the Location Map and annexation process. Nelson read the Ordinance caption. Moved by Amanda Parr; seconded by Ron Garland to Approve as presented. Motion Approved: 6- 0 Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None 6.13 First Reading - Ordinance Repealing Chapter 9.13 of the Code of Ordinances - Juvenile Curfew First Reading of an Ordinance of the City of Georgetown, Texas, repealing Chapter 9.13 titled "Juvenile Curfew" of the Code of Ordinances of the City of Georgetown -- Cory J. Tchida, Chief of Police Tchida presented the item and noted the background and State requirements for the update. Tchida read the Ordinance caption. General discussion among Council and staff regarding the State's reasoning for repealing curfews, and how a study showed that the curfew was not an effective tool. Moved by Kevin Pitts; seconded by Ben Stewart to Approve as presented. Motion Approved: 6- 0 Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None 6.0 Public Hearing - Proposed 2023 Property Tax Rate Consideration and possible action to conduct a public hearing on the proposed 2023 Property Tax Rate used for the FY2024 Annual Budget -- Nathan Parras, Assistant Finance Director Parras presented and reviewed that a Property Tax rate proposed at $ 0.374000 with O&M being $0.132684 and Interest and Sinking - $0.241316; summary of public outreach; and FY2024 proposed budget calendar. Mayor Schroeder opened and closed the public hearing at 6:14 p.m. and there were no speakers. He added that the City Council will vote to adopt the tax rate on first reading tonight, September 12, 2023, at the City Council Chambers at 510 West 9th St., Georgetown, Texas; and on second reading at 6:OOpm on Tuesday, September 26, 2023, at the City Council Chambers at 510 West 9th St., Georgetown, Texas. Moved by Kevin Pitts; seconded by Amanda Parr to Approve to close the public hearing. Motion Approved: 6- 0 Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None 6.D Resolution - Ratify the Property Tax Rate Increase for FY2024 Budget Consideration and possible action to approve a Resolution ratifying the property tax increase included in the 2024 Annual Budget and acknowledging that the 2023 tax rate will raise more revenue from property taxes than the previous year -- Erika Young, Budget Manager Parras presented and reviewed that the purpose of this item is to ratify the property tax revenue increase reflected in the budget; while the proposed tax rate is the same as the current rate, because of new assessed value in the City there will be more revenue from taxes; this vote is required by State law; Council must make this vote separately to make clear that you know it will take more property taxes than the City raised last year to pay for the budget that you approved for this year; this is not a vote on the tax rate; and Council will take a separate vote on the tax rate in a few minutes. Parras read the Resolution caption. Moved by Kevin Pitts; seconded by Jake French to Approve to ratify the property tax revenue increase reflected in the Fiscal Year 2024 budget. Motion Approved: 6- 0 Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, Ben Stewart Voting Against: None 6.E First Reading of an Ordinance to Levy the Tax Rate for Tax Year 2023 First Reading of an ordinance levying a tax rate for the City of Georgetown for the tax year 2023 -- Nathan Parras, Assistant Finance Director Parras presented the item and reviewed how this item is to levy the tax rate; State law requires this to be a separate vote from adopting the budget and a separate vote from ratifying the tax rate; the proposed property tax rate is 37.4 cents per $100 of assessed valuation which is the same rate as the current tax rate; and while the overall rate is the same, the Operations and Maintenance portion of the rate has increased by $ 0.000494 per $100 of valuation, and the Interest and Sinking (or debt service) portion is decreasing by that amount, State law requires that the Operations and Maintenance portion of the tax rate revenue may only be increased by 3.5%, and the proposed rate complies this requirement. Parras read the Ordinance caption. Robyn Densmore, City Secretary, performed a roll call vote for this item. Moved by Kevin Pitts; seconded by Ben Stewart to Approve that the property tax rate be increased by the adoption of a tax rate of 37.4 cents, which is effectively a 6.71 percent increase in the tax rate. Motion Approved: 6- 0 Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None 6.F First Reading - Historic Tax Exemption Program Ordinance First reading of an ordinance to approve the Historic Tax Exemption program and exemption agreement — Maddison O'Kelley, Historic Preservation and Redevelopment Manager, Caroline Stewart, Assistant City Attorney and Jessica Clarke, Assistant to the City Manager Clarke presented and reviewed the program purpose; program development; program eligibility; ordinance changes since last presented including a sunset provision and landmark eligibility; and program implementation. Clarke read the Ordinance caption. General discussion among Council and staff regarding outreach planned to communicate the change; appreciation for inclusion of sunset provision; and expiration of Ordinance and need to renew in 2027. Moved by Amanda Parr; seconded by Jake French to Approve as presented. Motion Approved: 5- 1 Voting For: Amanda Parr, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: Mike Triggs Adjournment Mayor Schroeder adjourned the meeting at 6:25 p.m. Moved by Ben Stewart; seconded by Jake French to Adjourn. Motion Adjourn: 6 - 0 Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None These minutes were prov d at the meeting of �Q��Ec L—�o loz,3 Mayor Attest