HomeMy WebLinkAboutMIN 07.25.2023 CC-RMinutes of the City Council
City of Georgetown, Texas
Tuesday, July 25, 2023
The Georgetown City Council met on Tuesday, July 25, 2023 at 2:00 PM at Council and Court
Building, 510 W. 9th Street.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512)
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through Relay Texas at 711.
Regularly scheduled meeting of the Georgetown City Council.
The following Members were in attendance: Josh Schroeder, Amanda Parr, Shawn Hood, Mike Triggs,
Kevin Pitts, Jake French, Ron Garland, and Ben Stewart.
1. Policy Development and Discussion - Workshop
Mayor Schroeder called the meeting to order at 2:04 p.m.
1.A Historic Tax Exemption Program
Presentation and discussion on the draft Historic Tax Exemption ordinance -- Maddison
O'Kelley, Historic Preservation and Redevelopment Manager and Jessica Clarke, Assistant
to the City Manager
Clarke presented and reviewed the following: program purpose; summary of previously
provided Council feedback; and program development. O'Kelley presented and reviewed
program eligibility; eligible versus ineligible projects; eligible project costs; ineligible project
costs; and project samples. Clarke presented and reviewed tax exemption structure; City
revenue impact projections, and homeowner impact. O'Kelley presented and reviewed
application process; program implementation; and needed Council feedback.
General discussion among council and staff regarding: considerations for local landmark
designations; 65+ and other tax exemptions don't prevent someone from applying for this
exemption; staff will make sure that applicants know of possible exemptions; and how data
will be shared with WCAD (Williamson Central Appraisal District).
Mayor called for a brief recess at 2:29 p.m. to address some technical issues with the
meeting broadcast. Mayor Schroeder resumed the meeting at 2:39 p.m.
1.13 2021 I -Codes and 2023 National Electrical Code
Presentation and discussion to adopt the 2021 I -Codes and 2023 National Electrical Code as
written, with amendments — Greg Holt, Assistant Building Official
Glen Holcomb, Chief Building Official, presented and reviewed: proposed Codes for
adoption; history of the City's code adoption; benefits to the code adoption; residential
building Code changes; residential energy code changes; residential plumbing code
changes; residential code changes; 2021 International Building Code; 2023 National
Electrical Code; and the associated increase in costs associated with adopting the 2023
Building Code.
General discussion among Council and staff regarding hot water heater installation and
usage.
Jason Fryer, Fire Marshal, presented and reviewed: 2021 International Fire Code Changes;
Section 3303.3 Daily Fire Safety Inspections; Section 1103.7.5.1 Retrofitting Group R-1 hotel
and motel manual fire alarm system; 1103.9 Retroactive Carbon Monoxide Detection;
proposed amendments; Appendix L L101.1 and L101.1.1 related to Firefighter Air
Replenishment Systems (FARS); FARS structure examples; amendment for group R-1
definition; amendment for group R-3 definition; and re -defining bed and breakfast occupancy.
Holcomb provided the proposed implementation timeline.
General discussion among Council and staff, including David Morgan, City Manager,
regarding: consideration for possible loopholes when operating a bed and breakfast;
clarification on FARS and when a fee in lieu of is appropriate; cost associated with
installations; and how the Emergency Services Districts (ESD) will adopt the same codes as
the City.
Mayor Schroeder called for a recess at 3:14 p.m. Mayor Schroeder resumed the
meeting at 3:24 p.m.
1.0 Request for City capital contribution to future YMCA on Williams Drive for the
upcoming November 2023 bond election
Presentation on request for capital contribution to future YMCA on Williams Drive - Laurie
Brewer, Assistant City Manager and Jeff Andresen, President/CEO YMCA of Central Texas
Brewer presented and reviewed: YMCA proposal and discussion; City's recreation planning;
background on the City's work with the YMCA; current work done to date for this proposal;
Scenario 1 with no City participation; Scenario 2 with City participation for capital costs of $9
million; Scenario 3 with City participation for capital costs of $13.7 million; cost share
estimates; estimate of annual value of City resident 15-20% discount at 50% of projected
units as residents; recreation center memberships as of June 30, 2023; bond considerations;
and current identified risks/issues to address.
Andresen with the YMCA presented and reviewed: collaboration; examples of partnerships
done in Hutto, Burnet, Round Rock, and Cedar Park; indoor features critical in attracting
new membership units; possibilities for Georgetown Family YMCA; current YMCA Central
Texas facilities; typical YMCA operates with a 60/40 revenue mix; YMCA Operating
Proforma (32-35,000 square foot and FourSquare Research) — 1711-unit potential; in the
case of Georgetown, there will be an agreed upon in -City resident discount; YMCA
Operating Proforma (50-60,000 square foot and FourSquare Research) - 2500-unit
potential; the YMCA's commitment to serve everyone; reasons for the partnership; YMCA's
responsibility for daily operating costs; shared responsibilities to be determines; possible
sites; conceptual cost estimates; and estimated timeline.
General discussion among Council and staff regarding: pros to adding a facility; funds for
scholarships; City growth and the need for these types of services; potential for future
growth; the need to make sure that bond language associated with this type of project is
clear; how debt will not be issued until after a bond was approved and agreements in place;
general support from the Council for a partnership with the YMCA; potential pricing tiers;
and different amenities offered at the YMCA versus City Recreation Center.
Joann Juhasz addressed the Council regarding her concerns with messaging on the
YMCA's website that she deems political.
1.D Follow-up Discussion on Industrial Districts
Presentation and discussion of additional background information on how Industrial
Districts work and the pros and cons of Georgetown adopting Industrial Districts within the
ETJ -- Nick Woolery, Assistant City Manager
Woolery presented and reviewed the following: Industrial District definition; potential path
forward with designations for areas east of 1 -35 designated as Employment Center in the
Future Land Use Plan, in addition to any land in this general area currently being used for
industrial purposes, land being used for quarry operations west of 1-35 in the areas of SW
Bypass, Leander Road and SH-29, and land being used for quarry operations in the general
area of SH-195 and Ronald Reagan; and potential timeline.
General discussion among Council and staff regarding: general support for Industrial
Districts in the mentioned areas from most Council members; the need for some clarification
due to how the law is written; considerations for if someone de -annexed from the ETJ and
build industrial outside of the designated areas; considerations for possible future quarry
sites; and desire from Council to have a map next time this topic is discussed.
Rose Chunik yielded time to Michael Spano. Spano addressed the Council regarding his
general support for keeping industrial areas in the noted locations. Joann Juhasz
addressed the Council regarding definitions of industrial complexes.
Mayor recessed into executive session at 4:54 p.m.
2. Executive Session
In compliance with the Open Meetings Act, Chapter 551, Texas Government Code, Vernon's
Codes, Annotated, the items listed below will be discussed in closed session and are subject to
action in the regular session.
2.A Executive Session 07.25.2023
Sec. 551.071: Consultation with Attorney
Advice from attorney about pending or contemplated litigation and other matters on
which the attorney has a duty to advise the City Council, including agenda items.
- Litigation Update
- Public/Private Partnership Agreements
- CCN Regulations
Sec. 551.072: Deliberations about Real Property
- Possession and Use Agreement pertaining to a portion of a property locally known as
132 DB Wood Rd, Georgetown, TX
- Purchase of a portion of a 3.83-acre property locally known as 960 Rabbit Hill Rd.,
Georgetown TX
Sec. 551.074: Personnel Matters
- City Attorney Quarterly Check -in
3. Regular Session This portion of the meeting will begin no earlier than 6:00 p.m.
Mayor Schroeder called the meeting to order at 6:16 p.m.
3.A Call to Order 07.25.2023
Pledge of Allegiance
Comments from the Mayor
- Texas Police Chief's Association Accreditation Program recognition
Announcements
Action Out of Executive Session
Moved by Kevin Pitts; seconded by Jake French to Approve the authorization of the City
Manager to execute any and all necessary documents on behalf of the City of Georgetown in
order to effectuate the Possession and Use Agreement in connection with the with the
purchase of a portion of property, along with Temporary Access Rights, from a property
located at 132 DB Wood Road, Georgetown, TX and generally known as Lot 7A of the Wood
Ranch Section 1 Amended Subdivision, for the DB Wood Dam Project, in accordance with
the terms discusses in Executive Session.
Motion Approved: 7- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron
Garland, and Ben Stewart
Voting Against: None
Moved by Kevin Pitts; seconded by Jake French to Approve the authorization of the City
Manager to execute any and all necessary documents on behalf of the City of Georgetown, in
order to effectuate the purchase of a portion of a 3.83 acre Tract owned by LCRA and located
on Rabbit Hill road, WCAD Parcel ID R475154, as Right -of -Way, for the construction of the
Rabbit Hill Road Expansion Project, on the terms discussed in Executive Session, and to
authorize the City Manager to execute all necessary documents.
Motion Approved: 7- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron
Garland, and Ben Stewart
Voting Against: None
4. Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be
found on the table at the entrance to the Council Chamber. Clearly print your name and the letter
of the item on which you wish to speak and present it to the City Secretary on the dais, prior to the
start of the meeting. You will be called forward to speak when the Council considers that item.
Only persons who have delivered the speaker form prior to the meeting being called to order may
speak. Speakers will be allowed up to three minutes to speak. If you wish to speak for six minutes,
it is permissible to use another requestor's granted time to speak. No more than six minutes for a
speaker may be granted. The requestor granting time to another speaker must also submit a form
and be present at the meeting.
On a subject not posted on the agenda: An individual may address the Council at a regular City
Council meeting by contacting the City Secretary no later than noon on the Wednesday prior to the
Tuesday meeting, with the individual's name and a brief description of the subject to be addressed.
Only those persons who have submitted a timely request will be allowed to speak. Speakers will be
given up to three minutes to address the City Council. The City Secretary can be reached at (512)
931-7715 or cs@georgetown.org.
4.A Public Wishing to Address 07.25.2023
- Cory Cardner - Water service restrictions
Cardner addressed the Council regarding his concerns with Stage 3 water restrictions;
delays in infrastructure improvements; water access issues; and his feeling that the
citizens in the Western part of the City being targeted.
Darlene Moore addressed the Council regarding being under Stage 3 water restrictions;
unfair burden being placed on the current customers under Stage 3 restrictions; if citizens in
the ETJ are being discriminated against; and the affects of water restrictions on home
values.
5. Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items which may be acted
upon with one single vote. An item may be pulled from the Consent Agenda in order to be
discussed and acted upon individually as part of the Regular Agenda.
Moved by Ron Garland; seconded by Amanda Parr to Approve as presented.
Motion Approved: 7 - 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and
Ben Stewart
Voting Against: None
5.A City Council Meeting Minutes July 11, 2023
Consideration and possible action to approve the meeting minutes of the Council
Regular Meeting held on July 22, 2023 -- Robyn Densmore, City Secretary
5.13 SH 138 Waterline Upgrade Project Agreement with Williamson County
Consideration and possible action to approve a funding agreement with Williamson
County for the SH 138 Waterline Upgrade Project - Chelsea Solomon, Water Utility
Director
5.0 Optimum Internet Contract Renewal
Consideration and possible action to approve a contract with CSC Holdings, LLC (Optimum
Business) to provide dedicated Internet and fiber optic connections for a total cost of
$122,472.00 over three years - Chris Bryce, IT Director; James Davis, IT Manager —
Operations
5.D Image Trend Software Maintenance (Fire)
Consideration and possible action to approve an appropriation of $55,594.00 to
ImageTrend, Inc. for subscription and maintenance fees on the ImageTrend Fire RMS
software system - Chris Bryce, IT Director; Jess Henderson, IT Manager - Public Safety
5.E Termination of a 2016 Advanced Funding Agreement for the Austin Ave Bridges
rehabilitation
Consideration and possible action to authorize the City Manager to terminate a 2016
Advanced Funding Agreement (AFA) with TxDOT for the rehabilitation of the Austin Ave
Bridges — Lua Saluone, Transportation Manager
5.F Ratification for Townsend Tree Service Company, LLC
Consideration and possible action to approve the ratification for the expenditure of
$88,315.48 for Emergency Costs spent during Winter Storm Mara under the Original
Agreement with Townsend Tree Service Company, LLC -- Mike Westbrook; Electric
Operations Manager
5.G Task Order CDM-23-007 with CDM Smith, Inc. for Wellfield Management Services
Consideration and possible action to approve Task Order CDM-23-007 with CDM Smith, Inc.
of Austin, TX for Wellfield Management Services in an amount not to exceed $100,000.00 -
Chelsea Solomon, Water Utility Director
5.H 1st Amendment to Task Order CDM-21-005 to CDM Smith, Inc.
Forwarded from the Georgetown Water Utility Advisory Board �GWUAB): Consideration and
possible action to approve the First Amendment to Task Order CDM-21-005 with CDM
Smith, Inc. of Austin, TX for professional services related to the Dove Springs and San
Gabriel WWTP Rehabilitation Project in the amount of $357,360.00 - Wesley Wright, P.E.,
Systems Engineering Director/Chris Pousson, CIP Manager
5.1 Task Order CDM-23-005 to CDM Smith, Inc. for Cimarron Hills Force and Gravity Mains
Forwarded from the Georgetown Water Utility Advisory Board {GWUAB): Consideration and
possible action to approve Task Order CDM- 23-005 with CDM Smith, Inc. of Austin, TX for
professional services related to the Cimarron Hills Wastewater Treatment Plant Force Main,
and Gravity Sewer Project in the amount of $925,250.00 - Wesley Wright, P.E., Systems
Engineering Director/Chris Pousson, CIP Manager
5.J Agreement Amendment for CDBG FY2022 funding for the Shepherd's Village
wastewater infrastructure
Consideration and possible action to approve an amendment to an agreement to accept
Community Development Block Grant (CDBG) funding for FY2022 in the amount of
$121,712.00 for continued work on the installation of wastewater infrastructure for a duplex
condominium regime available to residents making 60-80% of the area median income
known as Shepherd's Village - Cesar Acosta, AICP, Neighborhood & Housing Program
Manager
5.K Contract award to Patriot Underground for Water & Wastewater infrastructure for
Shepherd's Village
Consideration and possible action to approve a contract to Patriot Underground of Spring,
Texas for the installation of water and wastewater infrastructure for Shepherd's Village in
the amount of $233,223.75 — Wesley Wright, P.E., Systems Engineering Director/Chris
Pousson, CIP Manager
51 Construction contract award to M&C Fonseca for Downtown Sidewalk/ADA
Improvements
Consideration and possible action to award a contract to M&C Fonseca Construction Co.,
Inc. of Granite Shoals, Texas for all parts for the construction of the Downtown
Sidewalk/ADA Improvements project in the amount of $2,581,207.50 — Wesley Wright, P.E.,
Systems Engineering Director / Chris Pousson, CIP Manager
5.M Resolution for a Legislative Executive UDC Update
Consideration and possible action approving a resolution recommending initiation of an
executive amendment to chapters 2, 3, and 12 of the Unified Development Code in order to
comply with state laws and statutes resulting from the 88th Legislature - Sofia Nelson,
Planning Director
5.N Resolution authorizing the filing of the Assessment Roll for the Georgetown Village
Public Improvement District
Consideration and possible action to approve a Resolution authorizing the filing of the
Assessment Roll for the Georgetown Village Public Improvement District -- P3Works, LLC —
City's PID Administrator
5.0 Agreement with RJN Group, Inc. for Sanitary Sewer System Smoke Testing
Consideration and possible action to approve an annual agreement between the City of
Georgetown and RJN Group, Inc. of Austin, TX for sanitary sewer system smoke testing
with an annual not to exceed amount of $ 210,000.00 and to authorize the City Manager to
execute renewals of the agreement for up to four additional one- year terms with the same
terms and conditions for a total 5-year contract not to exceed amount of $1,050,000.00 —
Isaac Conde, Water Service Technical Specialist / Chelsea Solomon, Water Utility Director
5.P 2023-4-ABD Abandonment for PUE located at 1311 Williams Drive for PDC Williams
Plaza LTD
Consideration and possible action to approve a Resolution conditionally authorizing the
abandonment of a Public Utility Easement in the Nicholas Porter Survey, Abstract NO. 497,
located at 1311 Williams Drive for the benefit of PDC Williams Plaza Ltd -- Lauren Boenig,
Real Estate Services Coordinator
5.Q Paymentus contract for utility bill electronic payment services
Consideration and possible action to approve a two-year agreement between the City of
Georgetown and Paymentus Corporation for electronic utility bill payment services with an
annual not to exceed amount of $1.25 million, and to authorize the City Manager to execute
renewals of the agreement for up to three additional one-year terms with the same terms
and conditions for a total 5-year contract — Leigh Wallace, Finance Director
6. Legislative Regular Agenda
6.A First Reading - 2023-6-SUP - Georgetown TX24313-S - 620 S IH 35
Public Hearing and First Reading of an Ordinance on a request for a Special Use Permit
(SUP) for a 105' Monopole Tower in the General Commercial (C-3) zoning district on 23.556
acres located at 620 S IH 35, bearing the legal description of Rivery Phase 1, Block B, Lot 4.
(2023-6-SUP) - Travis Baird, Assistant Planning Director
Baird addressed the Council and reviewed: Location Map; Aerial Map; Future Land
Use/Overall Transportation Plan Map; Zoning Map; Survey Map; Special Use Permit (SUP)
explanation; how the application complies or partially complies with all aspects of the
approval criteria for UDC Sections 3.06.030 and 3.07.030; how public notifications sent and
to date staff has received one comment in opposition; and how at their July 18,2023 meeting,
the Planning & Zoning Commission recommended approval of the request with a 6-0 vote.
Baird read the Ordinance caption.
Harold K. Timmons spoke on behalf of SBA Communications and Verizon Wireless and
reviewed: the proposal; subject property; proposed development; ingress and egress;
compound layout; proposed landscaping plan; existing area network structures; current and
proposed coverage; tower fall zone radius; and how safety concerns are being addressed.
General discussion among Council, applicant, and staff regarding: how quickly the tower
could be up and running; inclusion of native and draught tolerant landscaping; and safety
considerations if tower were to fall.
Mayor Schroeder opened and closed the public hearing at 6:50 p.m. as there were no
speakers.
General discussion among Council and staff after the motion regarding if landscaping
requirements could be altered to require native plants.
Moved by Kevin Pitts; seconded by Ben Stewart to Approve as presented.
Motion Approved: 7- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland,
and Ben Stewart
Voting Against: None
6.B First Reading - 2022-8-SUP - North Austin Ave. Self Storage - 2815 N Austin Avenue
Public Hearing and First Reading of an Ordinance on a request for a Special Use Permit to
allow for the Indoor Self -Storage use in the General Commercial (C-3) zoning district on the
property located at 2815 North Austin Avenue, bearing the legal description of a 1.948 acre
tract in the Antonio Flores Survey, Abstract 235 (2022-8-SUP) -- Sofia Nelson, Planning
Director
Prior to starting this item Mayor Schroeder recused himself due to conflict.
Nelson presented the item and reviewed: the Location Map; Aerial Map; Site Plan; Future
Land Use/Overall Transportation Plan Map; 2030 Comprehensive Plan regarding Urban
Corridors; Zoning Map; SUP explanation; limitation based on UDC Section 5.04.020; how
the application complies or does not complies with UDC Sections 3.06.030 and 3.07.030;
subject property; how public notifications were sent and to date staff has received two
comment in favor; and how at their July 18, 2023 meeting, the Planning & Zoning
Commission recommended Approval of the request with a 5-0 vote with Chris Stanley
abstaining.
Nelson read the ordinance caption.
Mayor Pro Tern Pitts opened and closed the public hearing at 7:00 p.m. as there were no
speakers.
General discussion among Council and staff after the motion regarding how this is not the
best use for this area.
Moved by Jake French; seconded by Amanda Parr to Deny as presented.
Motion Failed: 7- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland,
and Ben Stewart
Voting Against: None
6.0 First Reading - 2022-4-ANX - Aaker Acres Development
Public Hearing and First Reading of an Ordinance for the voluntary annexation of a
35.298 acre tract out of the F. Hudson Survey Abstract No. 295 with initial zonings of
Townhome (TH) and Business Park (BP) zoning districts for the property located
approximately 280 feet north of Commerce Boulevard and east of Rabbit Hill Road
(2022-4-ANX) -- Travis Baird, Assistant Planning Director Current Planning
Baird presented and reviewed: Location Map; Aerial Map; Future Land Use/Overall
Transportation Plan Map; Zoning Map; neighboring zonings; how the application complies or
partially complies with UDC Section 03.25.030 and 3.06.030; land use ratios for Mixed
Density Neighborhood; how public notifications were sent and to date staff has received three
comments in opposition; and how at their June 20th meeting, the Planning & Zoning
Commission recommended Approval of the request with a 7-0 vote.
Baird read the Ordinance caption.
General discussion among Council and staff regarding previous requests made for this
property.
Peter Verdicchio, representing the applicant, presented and reviewed information about the
property; project background including previously submitted plans for the property; and key
takeaways including lower density plans.
Mayor Schroeder opened and closed the public hearing at 7:15 p.m. as there were no
speakers.
Moved by Ben Stewart; seconded by to Approve as presented.
Motion Approved: 7- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron
Garland, and Ben Stewart
Voting Against: None
Adjournment
Mayor Schroeder adjourned the meeting at 7:15 p.m.
Moved by Ben Stewart; seconded by Ron Garland to Adjourn.
Motion Adjourn: 7 - 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and
Ben Stewart
Voting Against: None r,
These minutes were ap�ro4d at the meeting of hA wa r-6, 7OL3
Chair