HomeMy WebLinkAboutMIN 07.11.2023 CC-RMinutes of the City Council
City of Georgetown, Texas
Tuesday, July 11, 2023
The Georgetown City Council met on Tuesday, July 11, 2023, at 11:30 AM at Council and Court
Building, 510 W. 9th Street.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
you require assistance in participating at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact
the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-
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through Relay Texas at 711.
Regularly scheduled meeting of the Georgetown City Council. The council will arrive at 11:30 for lunch
and the regular workshop will be called to order no earlier than noon.
The following Members were in attendance: Josh Schroeder, Amanda Parr, Shawn Hood, Mike Triggs,
Kevin Pitts, Jake French, Ron Garland, and Ben Stewart
1. Policy Development and Discussion - Workshop
Mayor Schroeder called the meeting to order at 12:04 p.m.
1.A Legislative Impact: Policy Updates
Presentation and discussion on updates to state legislation and their impact the
development process -- Sofia Nelson, Planning Director
Travis Baird, Assistant Planning Director, presented the item and reviewed the following:
Development Review Team; bills passed during 88th Leg that impact the City and planning
processes; SB 929 - Non -Conformity and Zoning notice; SB2038 - ETJ Disannexation; SB586
- Annexation of Right of Way (ROW); HB 3699 - Platting, Shot Clock, and Delegation; what is
subject to shot clock applications; and comparison of review authority.
General discussion among Council and staff regarding: notices required for SB 929; the
differences between property owner and applicant; removing properties from the ETJ and its
effects where the County would be the regulating authority; HB 3699, exemptions, and limited
public feedback; how preliminary and final plats should match; subdivision variances; putting
as many things through staff is allowed by state law; have subdivision variances go through
P&Z; how the public can access information regarding future developments; and proper
communication with the public regarding public comment.
Kimberly Spencer, Development Administration Program Manager, presented and
reviewed the following: customer/process impact and proposed approach; submittal
calendar; approach to metrics and review process; customer service and approach to
communication; other areas under consideration; and request feedback from Council.
General discussion among Council and staff regarding: Council generally supported staffs
proposed changes; consider heritage tree appeal process; and how Council agreed that all
applications except for subdivisions variances can go through the appropriate staff instead of
going to P&Z.
Nick Woolery, Assistant City Manager, presented and reviewed the following: Industrial
Districts; industrial agreements; provisions for Industrial Districts in SB 2038; criteria when
exploring opportunities for the use of a District; IH-35 from Market Street to CR 143; SH195
from CR143 to Ronald Regan; and requested feedback from Council.
General discussion among Council and staff regarding: if the City could designate the
entire ETJ as Industrial; mining in the ETJ; if there is a limit to the number of industrial
districts that could be established in the ETJ; and how to best utilize industrial
agreements.
Rose Chunik addressed the Council regarding safety and well being; geographic separation
between residential and industrial areas; and need for public to provide input. Joann Juhasz
addressed the Council regarding HB3699 and questions she had regarding the creation of the
bill.
After this item Mayor Schroeder called for a break at 1:08 p.m. Mayor Schroeder resumed the
meeting at 1:19 p.m.
1.13 Overview, discussion and feedback regarding the FY2024 City of Georgetown
Budget and Tax Rate -- David Morgan, City Manager
Overview, discussion and feedback regarding the FY2024 City of Georgetown Budget and Tax
Rate -- David Morgan, City Manager
Morgan presented the item and reviewed the following: development of the FY2024 Budget;
budget development workshops with Council; budget themes for FY2023 and FY2024 of
maintaining service levels, address full year impact of new positions, maintain core services,
and prepare for future bond initiatives; Permitting service levels; Inspections service levels;
Public Safety calls for service; Water Utility
growth; growth management; current studies and initiatives; recruitment and retention with
compensation and benefits; budget focus and planning; preliminary budget and budget
revenue assumptions from Property Tax, and Sales Tax.
General discussion among Council and staff regarding: the impact of Builders First Source and
how they are using an Economic Development Agreement with Helotes, Texas to circumvent
paying taxes to the City; Costco opening this week and will lead to increased Sales tax
revenue; recent opening of new HEB; if other businesses could do something similar to what is
happening with Builders Frist Source; and how staff is unsure if Builders First Source is doing
the same thing with nearby cities.
Morgan continued and reviewed: budget assumptions for other revenues, Electric, Water, and
solid waste; budget components of expenses, general fund, joint services, Electric Utility,
Water Utility; summary of proposed new staffing by Fund for General Fund, Join Services
Fund, Electric Fund, Water Fund, and Stormwater Fund for a total of 51 positions; Budget
Workbook review; and government budget and accounting refresher.
General discussion among Council and staff regarding surety of staff on incoming revenues;
being cautious with revenue predictions; enterprise account possibly being increased due to
lack of guarantee of growth; and economic stability reserve.
Laurie Brewer, Assistant City Manager, presented and reviewed: a walk through the budget
workbook; revenue of General Fund revenues and expenses; and requests in the FY2024
budget including Parks Maintenance Worker for Downtown, heater replacement in Parks bay,
recreation software, Library Master Plan, and 311 Call Center implementation. Woolery
reviewed requests for an Associate Planner for Landscaping, communications for bond
election materials and 311 launch marketing. Wayne Nero, Assistant City Manager reviewed
the following requests: Fire and life Specialist position, Deputy Fire Marshal promotional costs,
6 additional firefighter positions, Motorola body cameras, 4 emergency communications
operators, Police Records Specialist, and Animal Shelter transition costs.
General discussion among Council and staff regarding: Crisis Intervention Team not being
funded and what that team would address if it did exist; consideration for future funding over
this Team; once PD is fully staffed and retained, can then look at taking existing officers and
making them part of the Crisis Intervention Team; and training associated with being a part of
the Crisis Intervention Team.
Brewer presented and reviewed the General Fund schedule and what it includes.
General discussion among Council staff including Nathan Parras, Assistant Finance Director
regarding: possible increases in sales tax and industrial sales tax; subsectors of sales tax and
the overall decline and slow down; how projections are calculated; reasons for the reduction in
Public Works and Streets budgets; assumptions for CapMetro costs; and one time costs.
Mayor Schroeder called for a break at 2:49 p.m. and resumed the Council meeting at 3:03
p.m.
Nero presented and Introduced the Solid Waste Fund highlights. Jack Daly, Assistant Public
Works Director, presented and reviewed the New Gen Strategies and Solutions Municipal
Solid Waste Cost of Service and Rate Design Study including the following: scope of analysis;
cost of service methodology; what the revenue requirement is; revenue requirement
assumptions; revenue requirement summary; over/under recovery with current rates;
proposed residential rates; residential benchmarking; commercial garage rate increase;
commercial benchmarking disclaimer with potential variances, due to commercial rates used
to subsidize residential rates, higher costs if rates include a transfer station vs. direct hauling
to landfill, older cities vs. "newer cities" as newer cities may be laid out more efficiently, and
pricing strategies; commercial benchmarking; and findings and recommendations.
General discussion among Council and staff regarding the Downtown Ambassador Program
costs and coverage area.
Morgan presented and reviewed the Electric Fund and requests for adding Electric SCADA
equipment, Cyber Security Network Monitoring solution detection and response
implementation and capital network supply, System Analyst position, SCADA Network
technician position, physical security network technician position, Assistant General Manager
position, tree trimming services, storm related overtime and fuel costs, meter test bench, and 4
Technical Assistant positions.
General discussion among Council and staff regarding factors when estimating costs and the
current rate study that is underway.
Brewer reviewed the Water Fund revenues, expenses, and budget requests for 2 Senior
Water Utility Mechanics, Utility Safety Coordinator, specialized training for staff, employee
recognition, security cameras and access assessment, Senior Plant Operations Technician,
tree hauling and fence repair, Edwards Aquifer Recharge one (EARZ) inspection Camera/3
manhole inspection units, mini excavator, Senior Plant Operations Technicians, Treatment
Manager, Plant Engineer, pump maintenance, Regulatory Sample Technician, 3rd party
rebate processing, education and outreach funding, and 4 Water Services Technician trainees.
General discussion among Council and staff, including Chelsea Solomon, Director of Water
Services, regarding how all of the current funds marked for rebates will be used or close to
being used this fiscal year; and the need to make sure that the City facilities follow the required
watering schedules.
Nero presented and reviewed: Airport Fund revenues, expenses, increase in fuel sales; and
Stormwater revenues, expenses, and budget requests for 2 Light Equipment Operator
positions, mowing contracts, open drainage maintenance, and Water Quality Management
Plan implementation. Woolery presented and provided an overview of Joint Services and
noted the request for a Systems Engineering Permit Technician. Brewer presented and
reviewed Customer Care and the requests for an Accounting Specialist Supervisor, temporary
labor for Utility Billing, and a Meter to Cash Operations Consultant. Nero presented and noted
the need for an addition Human Resources Generalist.
General discussion among Council and staff regarding penalties and fees among City funds.
Woolery reviewed the Tourism Fund and proposed requests for holiday decorations and larger
budget for the 25th annual Red Poppy Festival.
General discussion among Council and staff, including Leigh Wallace, Finance Director,
regarding: what is included in the City owned holiday decorations; how short term rental HOT
tax is not included in these projects due to timing; and proposed timing of implementing Short
Term Rental software in August and the possible positive impact it could have on the budget.
Woolery reviewed the Georgetown Transportation Enhancement Corporation (GTEC) budget
and Georgetown Economic Development Corporation (GEDCO) budget.
Morgan presented and reviewed the Capital Improvement Plan (CIP) and taxable debt; CIP
tax backed projects for Facilities, Parks, and Streets; FY2024 budget changes in development;
FY2024 proposed budget calendar; and public outreach.
General discussion among Council and staff regarding the following: any positions that have
been routinely pushed out; future need for additional Public Works positions; compliment on
new digital layout for proposed budget; Solid Waste Reserve funding; sales tax trends; items
that could be put on hold if sales tax come back lesser than needed; need for a break down of
sales tax categories to see specific trends; and support for budget team and
acknowledgement of their hard work.
Mayor Schroeder recessed into Executive Session at 4:41 p.m.
2. Executive Session
In compliance with the Open Meetings Act, Chapter 551, Texas Government Code, Vernon's
Codes, Annotated, the items listed below will be discussed in closed session and are subject to
action in the regular session.
2.A Executive Session 07.11.2023
Sec. 551.071: Consultation with Attorney
Advice from attorney about pending or contemplated litigation and other matters on which
the attorney has a duty to advise the City Council, including agenda items.
- Litigation Update
- Public/Private Partnership Agreements
Sec. 551.072: Deliberations about Real Property
- Purchase of approximately 35 acres of land, located off of SE Inner Loop described in
Document No. 2013117061 of Williamson County.
- Purchase of approximately 59.41 acres of land located at 2915 FM 971, Georgetown,
Texas.
Sec. 551.087: Deliberation Regarding Economic Development Negotiations
- Wolf Lake TIRZ
- Project Wings
3. Regular Session. This portion of the meeting will begin no earlier than 6:00 pm.
Mayor Schroeder called the meeting to order at 6:15 p.m.
3.A Call to Order 07.11.2023
Pledge of Allegiance
Comments from the Mayor
- National Parks and Recreation Month Proclamation
- Recognition of Georgetown Beard Club
Announcements
Action Out of Executive Session
Moved by Kevin Pitts; seconded by Ben Stewart to Approve the authorization of the Mayor to
execute and all necessary documents on behalf of the City of Georgetown of 35 acres of land,
more or less, located off of SE Inner Loop in the Williamson Addison Survey, Abstract 21,
Williamson County, Texas said 35 acres being a portion of the called 107.37 acre tract of land
described in Document No. 2013117061 of the Official Public Records of Williamson County, in
accordance with the terms of the Purchase and Sale Agreement executed by and between the
City of Georgetown and Connie Poarch, et al, and in accordance with the terms discussed in
Executive Session.
Motion Approved: 7- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland,
and Ben Stewart
Voting Against: None
Moved by Kevin Pitts; seconded by Ron Garland to Approve the authorization of the Mayor to
execute any and all necessary documents on behalf of the City of Georgetown in order to
effectuate the purchase by the City of Georgetown of approximately 59.41 acres of land
located at 2915 FM 971, Georgetown, Texas, in accordance with the terms of the Purchase
and Sale Agreement executed by and between the City of Georgetown and Jerry Gibson, and
in accordance with the terms discussed in Executive Session.
Motion Approved: 7- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland,
and Ben Stewart
Voting Against: None
4. Public Wishing to Address Council
On a subject that is posted on this a , ecL nda: Please fill out a speaker registration form which can be
found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of
the item on which you wish to speak and present it to the City Secretary on the dais, prior to the
start of the meeting. You will be called forward to speak when the Council considers that item. Only
persons who have delivered the speaker form prior to the meeting being called to order may speak.
Speakers will be allowed up to three minutes to speak. If you wish to speak for six minutes, it is
permissible to use another requestor's granted time to speak. No more than six minutes for a
speaker may be granted. The requestor granting time to another speaker must also submit a form
and be present at the meeting.
On a subject not posted on the agenda: An individual may address the Council at a regular City
Council meeting by contacting the City Secretary no later than noon on the Wednesday prior to the
Tuesday meeting, with the individual's name and a brief description of the subject to be addressed.
Only those persons who have submitted a timely request will be allowed to speak. Speakers will be
given up to three minutes to address the City Council. The City Secretary can be reached at (512)
931-7715 or cs@georgetown.org.
4.A Public Wishing to Address 07.11.2023
At the time of posting no one had signed up to speak.
5. Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items which may be
acted upon with one single vote. An item may be pulled from the Consent Agenda in order to be
discussed and acted upon individually as part of the Regular Agenda.
Prior to the Consent Agenda being considered for approval Mayor Schroeder recused due
to a conflict with item item 5.W.
Moved by Jake French; seconded by Shawn Hood to Approve as presented.
Motion Approved: 7 - 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland,
and Ben Stewart
Voting Against: None
5.A City Council Minutes June 27, 2023
Consideration and possible action to approve the meeting minutes of the joint Council and
Planning and Zoning Commission work session and Regular Meeting held on June 27, 2023
-- Robyn Densmore, City Secretary
5.13 Resolution for AFA with TxDOT for SH29 West (Wolf Ranch Pkwy to 1 35)
Consideration and possible action to authorize the City Manager to negotiate and execute an
Advanced Funding Agreement (AFA) with TxDOT for SH29 expansion project from 1000 feet
west of Wolf Ranch Parkway to 440 feet west of interstate southbound frontage road -- Lua
Saluone, Transportation Manager
5.0 Construction Contract award to Bell Contractors for the Shell Rd Phase 1 Waterline
Project
Consideration and possible action to approve a contract for the construction of the Shell Rd
Phase 1 Waterline Project to Bell Contractors, Inc. of Belton, TX in the amount of
$2,074,351.94 -- Wesley Wright, P.E., Systems Engineering Director/Chris Pousson, CIP
Manager.
5.D Master Services Agreement with Lee Engineering, LLC
Consideration and possible action to approve a Master Services Agreement with Lee
Engineering, LLC. for professional engineering services -- Lua Saluone, Transportation
Manager, Systems Engineering
5.E Task Order with Lee Engineering, LLC. for the Neighborhood Traffic Management Plan
(NTMP)
Consideration and possible action to approve Task Order Lee-23-001, for professional
services related to the Neighborhood Traffic Management Plan and Signal Warrant
Studies to Lee Engineering, LLC. of Dallas, Texas, in the amount of $246,860.00 -- Lua
Saluone, Transportation Manager, Systems Engineering
5.F Renewal of License from USACE for Radio Tower
Consideration and possible action to approve renewal of a license from the United States to
the City of Georgetown on Tract 101 near DB Woods Road for the use of a radio tower --
Lauren Boenig, Real Estate Services Coordinator; and Caroline Stewart, Assistant City
Attorney
5.G Convergint Contract -Transfer Station and Fuel Site
Consideration and possible action to approve contract with Convergint of Austin, Texas for
the security and access control for the Transfer Station and Fuel Site in the amount of
$66,735.61 -- Jennifer Bettiol, CIP Manager
5.1-1 Convergint Contract - City Hall and Council
Consideration and possible action to approve a contract with Convergint of Austin, Texas for
the addition of two (2) servers for the camera system at City Hall and Council Chambers in
the amount of $79,869.10 -- Jennifer Bettiol, CIP Manager
5.1 LCRA Material Acquisition
Consideration and possible action to appropriate the remaining $500,000.00 for this contract
year under the Interlocal Agreement with the Lower Colorado River Authority to purchase
electric distribution, fiber, water, safety, and substation materials, hardware, and tools from
Techline Ltd. -- Mike Westbrook, Electric Operations Manager
5.J Resolution adding staff members to the list of approved Financial Officers
Consideration and possible action approving a resolution adding Sabrina Poldrack, Assistant
Treasurer and Dana Card, Accounting Manager, to the list of approved Financial Officers to
conduct business with various banking institutions and to appoint them as "Representatives
of the Depositor" -- Nathan Parras, Assistant Finance Director
5.K Texas Department of Emergency Management - federal funding reimbursement for
Winter Storm Mara
Consideration and possible action to submit the Texas Department of Emergency
Management (TDEM) Subrecipient Agreement for TDEM-Administered Grant Awards for
reimbursement of costs associated with Winter Storm Mara and to authorize the City
Manager to execute all required paperwork as the City's Certifying Official for this grant
funding -- Elaine S. Wilson, Assistant Finance Director
51 Mosaic mural project at the San Jose Park splash pad
Consideration and possible action to approve a grant application to the Texas Commission
on the Arts for an Arts Respond Project Grant to provide partial funding for a mosaic mural
project at the San Jose Park splash pad and designate authority to Amanda Still to submit
the grant application -- Kim Mcauliffe, Director of Downtown and Tourism and Amanda Still,
Arts and Culture Program Manager
5.M Performance artist at the 2023 South Main Arts Festival
Consideration and possible action to approve a grant application to the Texas Commission
on the Arts for an Arts Respond Performance Support Grant to provide partial funding for the
headlining performance artist at the 2023 South Main Arts Festival and designate authority
to Amanda Still to submit the grant application -- Kim Mcauliffe, Director of Downtown and
Tourism and Amanda Still, Arts and Culture Program Manager
5.N Generator Maintenance Contract with Clifford Power Systems, Inc.
Consideration and possible action to approve an initial one-year contract with two (2) optional
one-year renewals with Clifford Power Systems, Inc. of Austin, TX for Triennial Service
Generator Maintenance through BuyBoard #657-21 in the amount of $102,843.90 for the
initial term -- Isaac Conde, Water Services Technical Specialist, and Chelsea Solomon,
Water Utility Director
5.0 Electric Easement language deviation from standard form for the benefit of Longhorn
Junction Owner (TX) LP
Consideration and possible action to approve and accept an electric easement to be
granted to the City of Georgetown by Longhorn Junction Owner (TX) LP, utilizing an
easement document that will include terms that deviate from the City's standard electric
easement document -- Lauren Boenig, Real Estate Services Coordinator
5.P Encroachment Agreement between City of Georgetown and Oncor
Consideration and possible action to approve an Encroachment Agreement between the City
of Georgetown and Oncor Electric Delivery Company LLC in connection with the acceptance
of public infrastructure within the Gtown 971 Subdivision upon the approval of 2022-78-FP,
and to authorize the City Manager to execute the Assignment — Lauren Boenig, Real Estate
Service Coordinator
5.Q Consent Agreement for Utility Crossing and Easement between PEC and City of
Georgetown for Jackson Shaw Development
Consideration and possible action to approve a Consent for Crossing Utility Easement
and Consent for Grant of Easement with Pedernales Electric Cooperative, Inc. in
connection with the Jackson Shaw Development -- Andrew Culpepper Senior Assistant
City Attorney - Real Estate Services
5.R Tree Trimming Contract Amendment
Consideration and possible action to approve an amendment with Townsend Tree
Service, LLC to increase the total contracted amount to not exceed $375,000.00 -- Mike
Westbrook, Electric Operations Manager
5.S Resolution for Self -Funded Insurance
Consideration and possible action to approve a Resolution to award contracts for self -funded
dental, employee assistance program, basic life, voluntary life and accidental death and
dismemberment insurance coverage, health savings account, flexible spending account
administration, and authorizing the City Manager to negotiate and enter such contracts and
renewals on behalf of the City -- Laura Maloy of Human Resources
5.T 2023-7-ABD Abandonment Request for the benefit of PR South Inc. RR 2338
Georgetown, Tx 78628
Consideration and possible action to approve a Resolution conditionally authorizing the
abandonment of a Wastewater easement situated in the Charles H. Delaney Survey No. 11
Abstract-181 for the benefit of PR South Inc, and to authorize the Mayor to execute all
necessary documents to effectuate the abandonment -- Lauren Boenig, Real Estate Services
Coordinator
5.0 Titan North Park 35 Request for Reapplication
Consideration and possible action on a request for reapplication within a 12 month period for
a zoning change denied (2022-1-PUD Titan Northpark 35) by the City Council located at
3001 IH -35 -- Sofia Nelson, Planning Director
5.V Second Reading - 2023-3-REZ - AIITrades - 2020 Airport Road
Second Reading of an Ordinance on a request for a Zoning Map Amendment to rezone
9.088 acres out of the David Wright Survey, Abstract No. 13, from the Residential Single-
family (RS) zoning district to the Industrial (IN) and General Commercial (C-3) zoning
district, for the property generally located at 2020 Airport Road (2023-3-REZ) -- Travis
Baird, Assistant Planning Director
5.W Second Reading - 2023-3 -ANX - Annexation wlPublic Facility Zoning - GISD High
school - DB Woods Road and Cedar Breaks
Second Reading of an Ordinance for a Voluntary Annexation of 90 acres out of the J. Fish
Abstract NO. 232 and the I Donagan Survey Abstract No. 178 with an initial zoning of Public
Facility (PF) for the property generally located at the intersection of D.B. Wood Road and
Cedar Break Road (2023-3-ANX) -- Sofia Nelson, Planning Director
6. Legislative Regular Agenda
There were no items on the Legislative Regular Agenda.
Adjournment
Mayor Schroeder adjourned the meeting at 6:24 p.m.
Moved by Amanda Parr; seconded by Ron Garland to Adjourn.
Motion Adjourn: 7 - 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben
Stewart ' l
Voting Against: '/one I
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