HomeMy WebLinkAboutMinutes_PAREB_06.09.2022Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
June 9, 2022
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order - Chad Holz, Parks and Recreation Advisory Board Chair
The meeting was called to order by Chad Holz at 6:00 p.m.
B Roll Call - Chad Holz, Parks and Recreation Advisory Board Chair
Chad Holz, Lindsay Cooper, Peter Bahrs, Keith Fruge
Absent: Brazos Fielder, Jack Flatau, Jolene Melancon
Staff: Kimberly Garrett, Eric Nuner, Traci Stengle, Robert Gaylor, Courtney Butler, Jill Kellum
C Consideration and possible action to approve minutes from the April 14, 2022 meeting - Jill
Kellum, Administrative Supervisor
Motion made by Lindsay Cooper, seconded by Keith Fruge to approve minutes from the April 14,
2022 meeting.
Approved 4 — 0 — 3
D Parks and Recreation staff member introduction and presentation - Kimberly Garrett, Parks
and Recreation Director
Kimberly Garrett introduced Courtney Butler, Community Engagement Coordinator. Courtney Butler
gave an introduction of her education and her roles in the Parks and Recreation Department. She is
responsible for the volunteers, sponsorships, and partnerships, as well as special events. She talked
about the Summer Movie Series, upcoming Pop-up Events, and events for National Parks and Rec
month. They discussed the enterprise system that will help with the volunteer program. She stated
there are over 300 active volunteers currently in the system.
E Update from the Friends of Georgetown Parks and Recreation - Peter Bahrs, Parks and
Recreation Advisory Boardmember Liaison
Peter Bahrs gave an update. He stated for the dance they had 30 registered and 40 walk-ins. They will
not be doing the event this year due to the venue not being available. Peter Bahrs gave information
about the music festival that is planned for April 2023 in San Gabriel Park. The Friends group will be the
contract holder for the event and will be in partnership with the parks and the city. The goal is 25,000
tickets sold, 3 music venues, food, drink, and gated area with tickets. They are planning on doing it for 5
years in a row and minimum revenue for the Friends to hold the contract is $100,000, plus 8 —10% of the
profits. He stated the discussion was around who is liable from a TABC perspective if they are serving
alcohol; is it the contract holder, the city, or C3. There was a legal review, and they approved the non-
profit to sign the contract.
F Capital Project Updates - Kimberly Garrett, Director of Parks and Recreation
Eric Nuner went over the project updates. He discussed the skate park input meeting that took place
Wednesday, June 8 and there were 31 people present. There is a San Gabriel Park Phase III design
meeting scheduled for June 301n.
G Director Report - Kimberly Garrett, Parks and Recreation Director
Kimberly Garrett presented the director report.
H Presentation and possible recommendation on proposed capital projects to be included in the
Parks 5 Year CIP - Kimberly Garrett, Parks and Recreation Director
Kimberly Garrett presented the Parks 5 Year CIP and explained the projects as identified in the master
plan and their priorities. This will be presented to council, and they will provide feedback how to fund
the projects. Kimberly Garrett asked the board what their high priorities would be. Peter Bahrs said
Westside Park. Keith Fruge stated he felt like the Recreation Center decision needs to be made and go
forward soon. Eric Nuner stated the feasibility study is tied to the Recreation Center Renovation and the
New Recreation Center. Kimberly Garrett went through the regional trail projects and priorities.
I Presentation, discussion, and possible recommendation on proposed fees for FY23 - Kimberly
Garrett, Parks and Recreation Director
Robert Gaylor presented recommendation on the proposed fees for FY23. He stated they used the cost
recovery model to adjust the fees. He stated this is a draft. Keith Fruge stated this draft looks acceptable
yet knows there will be some friction.
Kimberly Garrett presented the parkland dedication fees. It was proposed to consider a 20% increase for
the parkland dedication fees.
At the time of this posting, no one had signed up to speak.
Adjournment
Motion made by Peter Bahrs, seconded by Keith Fruge to adjourn the meeting. The meeting
adjourned at 9:03 pm
Approved 4 - 0 - 3
Chad Holz, Board Chair
Lindsay Cooper, Secretarl
I
Jill wium, Board Liaison