HomeMy WebLinkAboutMIN 03.14.2023 CC-RMinutes of the City Council
City of Georgetown, Texas
Tuesday, March 14, 2023
The Georgetown City Council met on Tuesday, March 14, 2023 at 3:00 PM at Council and Court
Building, 510 W. 9th Street.
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Regularly scheduled meeting of the Georgetown City Council.
The following Members were in attendance:
Present were: Josh Schroeder, Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French,
Ron Garland, and Ben Stewart
1. Policy Development and Discussion - Workshop
This portion of the meeting will begin no earlier than 3:00 p.m.
Mayor Schroeder called the meeting to order at 3:02 p.m.
1.A Two Step Inn Festival Update
Presentation and update regarding the Two Step Inn Festival -- Kimberly Garrett, Parks
and Recreation Director
Garrett presented the item and reviewed the Council area of emphasis for economic
develop events in the park; Two Step Inn Festival details; festival agreement and future
plans; benefit to the community; festival preparation; communication plan; parking,
shuttle, and ride share options; outstanding items in progress; San Gabriel Phase -in Map;
San Gabriel Park move in plan; and Two Step Inn Schedule from 12 p.m. - 10 p.m. each
day.
General discussion among Council, staff, and C -3 representatives regarding donation to
the Friends of the Park; park must be returned to order it was before event starts;
enforcement for parking in neighborhoods including hotline for residents to report
violators; parking signage to what is used for Red Poppy Festival; use of the Community
Center during the event; no park rentals will be happening during the event; ride share
location at the Recreation Center; staggered arrival of attendees; after action plan for
event; frequency of shuttles provided for offsite shuttles running on a continuous loop;
feedback from meetings with citizens; what attendees are allowed to carry into the
festival; how success of the festival is measured, both financial and logistical; and how an
economic impact will be provided by C-3.
Larry Olson presented to the Council and reviewed Old Town Neighborhood
Associations' concerns with parking, traffic, and security.
1.13 Annual Comprehensive Financial Report
Presentation and discussion regarding the City's annual year -end external audit and
Annual Comprehensive Financial Report (ACFR) for the fiscal year ended September 30,
2022 -- Elaine S. Wilson, Assistant Finance Director
Wilson presented he item and reviewed background and terms; independent audit;
contents of the summary statement of net position; summary statement of activities; 2022
highlights; and GASB 87 regarding lease receivables and payables.
General discussion among Council and staff regarding appreciation for staffs work on the
audit.
Brandon Tran with Weaver, the external auditor, presented and reviewed engagement
leadership; audit cycle; audit process; audit results and communications; financial
statements; federal awards; and required communications.
General discussion among Council, staff, and auditor regarding reason for adjustments to
GASB 87; and review of internal City policies and best practices.
1.0 list Quarter Report
Presentation and discussion regarding the quarterly financial report for the quarter ended
December 31, 2022 -- Nathan Parras, Assistant Finance Director
Parras presented the item and reviewed the first quarter background; General Fund
review including revenue budget sources, sales tax, property tax, franchise fees, PILOT
(payment in lieu of taxes), Planning and Development revenue, sanitation revenue, Fire
and EMS revenue, Parks and Recreation, expense budget sources, personnel, and
operations; Electric Fund review including revenue budget sources, Electric sales
revenue, expense budget, purchased power, first quarter of FY2022 compared to first
quarter of FY2023, specifics for cost centers for T&D Services and Electrical Engineering;
Water Fund review including revenue budget sources, Water charges, Wastewater
charges, Irrigation charges, expense budget, water revenue and water expenses; and
Tourism Fund review including revenue budget sources and expense budget sources.
General discussion among Council and staff regarding reason for Public Works having a
higher usage of budget to this point based on front loaded expenses for once time reports
being done; correlation between decrease in Planning and Development fees and
potential Water Impact fees; tracing of occupancy rates for hotels and motels; and
improvement to the overall Electric Fund since 2019.
2. Executive Session
In compliance with the Open Meetings Act, Chapter 551, Texas Government Code, Vernon's
Codes, Annotated, the items listed below will be discussed in closed session and are subject
to action in the regular session.
Mayor Schroeder called the meeting into recess for the Executive Session at 4:14 p.m.
2.A Executive Session 03.14.2023
Sec. 551.071: Consultation with Attorney
Advice from attorney about pending or contemplated litigation and other matters on which
the attorney has a duty to advise the City Council, including agenda items.
- Litigation Update
- Docket No. 54520 with the Public Utility Commission of Texas and TCEQ proposed
permit number No.W00016257001
Sec. 551.087: Deliberation Regarding Economic Development Negotiations
- Project Mars
Sec. 551.074: Personnel Matters
- City Secretary Annual Evaluation
-City Attorney Annual Evaluation
3. Regular Session
This portion of the meeting will begin no earlier than 6:00 p.m.
Mayor Schroeder called the meeting to order at 6:13 p.m.
3.A Call to Order 03.14.2023 Pledge of Allegiance Comments from the Mayor
- Texas Outdoor Power Proclamation
Announcements
Action Out of Executive Session
Moved by Kevin Pitts; seconded by Ben Stewart to Approve the authorization of the City
Attorney to retain the law firm of Spencer Fane to represent the City with all matters
concerning the applications of New Horizons Utility, LLC and Optin Holdings 1 LLC for a
Certificate of Convenience and Necessity and proposed Texas Pollutant Discharge
Elimination System permit, pending before the Public Utility Commission of Texas and
Texas Commission on Environmental Quality, respectively; and directing the City
Attorney and City staff to assist Spencer Fane in such representation as necessary.
Motion Approved: 7- 0
Voting For: Jake French, Ron Garland, Ben Stewart, Amanda Parr, Shawn Hood, Mike
Triggs, and Kevin Pitts
Voting Against: None
4. Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which
can be found on the table at the entrance to the Council Chamber. Clearly print your name
and the letter of the item on which you wish to speak and present it to the City Secretary on
the dais, prior to the start of the meeting. You will be called forward to speak when the Council
considers that item. Only persons who have delivered the speaker form prior to the meeting
being called to order may speak. Speakers will be allowed up to three minutes to speak. If you
wish to speak for six minutes, it is permissible to use another requestor's granted time to
speak. No more than six minutes for a speaker may be granted. The requestor granting time
to another speaker must also submit a form and be present at the meeting.
On a subject not posted on the agenda: An individual may address the Council at a regular
City Council meeting by contacting the City Secretary no later than noon on the Wednesday
prior to the Tuesday meeting, with the individual's name and a brief description of the subject
to be addressed. Only those persons who have submitted a timely request will be allowed to
speak. Speakers will be given up to three minutes to address the City Council. The City
Secretary can be reached at (512) 931-7715 or cs@georgetown.org.
4.A Public Wishing to Address 03.14.2023
At the time of posting no one had signed up to speak.
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items which may be
acted upon with one single vote. An item may be pulled from the Consent Agenda in order to
be discussed and acted upon individually as part of the Regular Agenda.
Moved by Kevin Pitts; seconded by Ron Garland to Approve as presented.
Motion Approved: 7 — 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland,
and Ben Stewart
Voting Against: None
5.A Council Minutes - 02.28.2023
Consideration and possible action to approve the Council meeting minutes from the
meeting held on February 28, 2023 -- Robyn Densmore, City Secretary
5.13 Appointment of Poyo to Library Advisory Board
Consideration and possible action to appoint Susan Poyo to the Library Advisory Board to
fill a vacancy -- Mayor Josh Schroeder
5.0 ILA with WilCo to Study the Animal Shelter Expansion
Consideration and possible action to approve an Interlocal Agreement with Williamson
County for design services for the Williamson County Regional Animal Shelter expansion
project in the amount of $50,000.00 -- Jackson Daly, Assistant Public Works Director
5.D Friends of Georgetown Parks and Recreation MOU
Consideration and possible action to approve a Memorandum of Understanding between
the City of Georgetown and the Friends of Georgetown Parks and Recreation related to
fundraising efforts -- Kimberly Garrett, Parks and Recreation Director
5.E Disaster Declaration Extension for Winter Storm Mara
Consideration and possible action to approve a Resolution to continue the Disaster
Declaration signed February 7, 2023 and extend it through April 11, 2023, and
consenting to its continuation for a period of more than seven days -- Christine Rogers,
Emergency Management Coordinator
51 Grant application to the Texas Commission on the Arts
Consideration and possible action to approve a grant application to the Texas
Commission on the Arts for operational support to fund part time personnel costs at the
Georgetown Art Center -- Amanda Still, Arts and Culture Program Manager and Kim
Mcauliffe, Downtown and Tourism Director
5.G 1st Quarter Report
Consideration and possible action to accept the City's Quarterly Financial Report, which
includes the Investment Reports for the City of Georgetown, Georgetown Transportation
Enhancement Corporation (GTEC), and the Georgetown Economic Development
Corporation (GEDCO) for the quarter ended December 31, 2022 -- Nathan Parras,
Assistant Finance Director
5.H Annual Comprehensive Financial Report
Forwarded from the General Government and Finance Advisory Board (GGAF):
Consideration and possible action to accept the independent audit of all accounts of the
City reported in the Annual Comprehensive Financial Report (ACFR) for the fiscal year
ended September 30, 2022 -- Elaine S. Wilson, Assistant Finance Director
5.1 2023-1- LIC Encroachment into existing right-of-way (ROW) along 6th Street, S.
Austin Avenue, 7th Street, and Rock Street
Consideration and possible action to approve a license agreement with Compostela
Holdings, LLC for awnings, landscape areas, street lighting and grease traps to encroach
into the 6th Street, S. Austin Avenue, 7th Street, and Rock Street right-of-way of within
the Gilbert Stubblefield Survey, Abstract No. 558, and to authorize the Planning Director
to execute the same -- Lauren Boenig, Real Estate Services Coordinator
5.J Amendment to Emergency General Services Agreement for Debris Collection
Consideration and possible action to approve an amendment to an Emergency General
Service Agreement with Global Emergency Services, LLC to add disaster -related
provisions, extend the term of the Agreement, and increase the cost from $600,000 to
$1.6 million - Eric Johnson, Public Works Director
6. Legislative Regular Agenda
6.A Resolution for Easements for Construction of Wastewater Line to South Fork
Wastewater Interceptor
Consideration and possible action to approve a Resolution pursuant to Government Code
Section 2206.053 finding that easements across portions of properties along a route
generally running south from the approved SLWTP, along Cedar Breaks Rd., continuing
south and west of properties owned by GISD, and then south and near D B Wood Rd., to
a point on the northern boundary of SH 29 and adjacent to the west side of the Wood
Ranch Subdivision are necessary for the construction of the of a new wastewater line to
the South Fork Wastewater Interceptor and authorizing eminent domain proceedings for
the acquisition of easements across properties in the area of the route -- Juan Carlos
Rodriguez, Real Estate Services Manager and Andrew Culpepper, Senior Assistant City
Attorney — Real Estate Services
Rodriguez presented and reviewed the following: project overview; wastewater line route;
an overview of Property Code Ch. 21.
General discussion among Council and staff regarding if this issue has come up
previously. It had not.
A record vote was conducted by Mayor Schroeder.
Moved by Kevin Pitts; seconded by Shawn Hood to Approve that the City Council of the
City of Georgetown, Texas, authorize the use of the power of eminent domain to acquire
portions of properties along a route generally running south from the approved SLWTP,
along Cedar Breaks Rd., continuing south and west of properties owned by GISD, and
then south and near D B Wood Rd., to a point on the northern boundary of SH 29 and
adjacent to the west side of the Wood Ranch Subdivision, for the construction of the
Wastewater Line from the South Lake Treated Water Treatment Plant to the South Fork
Wastewater Interceptor and delegate authority to the City Manager to initiate eminent
domain proceedings for the acquisition of utility easements across properties in the area
of the route, and that the first record vote applies to all units of property to be condemned.
Motion Approved: 6- 1
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, and Ron
Garland
Voting Against: Ben Stewart
6.B First Reading on Ordinance Chapter 8.40 Standards of Care for youth recreation
programs
Public Hearing and First Reading of an Ordinance adopting Chapter 8.40 of the Code of
Ordinances relating to establishing minimum standards of care for youth recreation
programs -- Kimberly Garrett, Parks and Recreation Director
Garrett presented the item and noted that it is routine in nature and requires annual
approval. There have been no changes since the adoption last year.
Garrett read the Ordinance caption.
Mayor Schroeder opened and closed the public hearing at 6:28 p.m. as there were no
speakers.
Moved by Shawn Hood; seconded by Jake French to Approve as presented.
Motion Approved: 7- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron
Garland, and Ben Stewart
Voting Against: None
6.0 Second Reading - 2022-10-ANX - GT Berry Springs - CR 152
Second Reading of an Ordinance for the voluntary annexation of 101.24 acres in the
John Berry Survey Abstract No. 51 including approximately 3.68 acres of right -of- way of
County Road 152; and a zoning map amendment to rezone 101.24 acres out of the John
Berry Survey Abstract No. 51 to the Residential Single Family (RS) and Neighborhood
Commercial (CN) zoning districts, for the property located south of CR 152 and east of
Tom McDaniel Pkwy (2022-10-ANX) -- Travis Baird, Assistant Planning Director
Baird presented the item and reviewed the Aerial Map; proposed zoning districts; and
changes to the floodplain requested at first reading. He added that at their February 28,
2023, meeting, the City Council approved the first reading of the ordinance with a 6-1
vote.
Baird read the Ordinance caption.
Moved by Kevin Pitts; seconded by Ron Garland to Approve as presented.
Motion Approved: 6- 1
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben
Stewart
Voting Against: Shawn Hood
6.D First Reading - 2022-21 -REZ - The Garden District in the Park - 903 Riverhaven Dr.
Public Hearing and First Reading of an Ordinance on a request for a Zoning Map
Amendment to rezone 8.66 acres in the Orville Perry Survey, Abstract 10, from the
Residential Single -Family (RS) zoning district to the Local Commercial (C-1) zoning
district, for the property generally located at 903 Riverhaven Drive (2022-21-REZ) --
Travis Baird, Assistant Planning Director
This item was pulled at the request of the applicant and was not taken up for
consideration by Council.
6.E First Reading - 2022-14-SUP - Christian Brothers Automotive - NEC FM1460 and
Westinghouse
Public Hearing and First Reading of an Ordinance on a request for a Special Use Permit
(SUP) for Automobile Repair and Service, General in the General Commercial (C-3)
zoning district on the property generally located on the northline of Westinghouse Road,
approximately 235 feet east of the intersection with FM 1460, bearing the legal
description of 1.3713 Acres in the Joseph Robertson Survey, Abstract No. 545. (2022-14-
SUP) -- Travis Baird Assistant Planning Director - Current Planning Prior to the item
Mayor Schroeder recused himself from the item.
Baird presented the item and reviewed the following: Location Map; Aerial Map; site plan;
concept plan; Future Land Use/Overall Transportation Plan Map; Zoning Map; SUP
designation explanation; how the application complies with all aspects of the approval
criteria for UDC Sections 3.07.030 and 3.06.030; and land use ratios for Mixed Density
Neighborhood zoning. He added that public notifications were sent and to date staff has
received zero comments, and at their March 7, 2022 meeting, the Planning & Zoning
Commission recommended Approval of the request with a 7-0 vote.
Baird read the Ordinance caption.
Mayor Pro Tern Pitts opened and closed the public hearing at 6:39 p.m. as there were no
speakers.
Moved by Ben Stewart; seconded by Ron Garland to Approve as presented.
Motion Approved: 7- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron
Garland, and Ben Stewart
Voting Against: None
Adjournment
Mayor Schroeder adjourned the meeting at 6:40 p.m.
Moved by Ben Stewart; seconded by Amanda Parr to Approve.
Motion Adjourn: 7 - 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and
Ben Stewart
Voting Against: None
These minut4ere approved at the meeting of 2$
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