HomeMy WebLinkAboutMIN 02.28.2023 CC-RMinutes of the City Council
City of Georgetown, Texas
Tuesday, February 28, 2023
The Georgetown City Council met on Tuesday, February 28, 2023 at 2:00 PM at Council and Court
Building, 510 W. 9th Street.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
you require assistance in participating at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact
the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-
3652 or City Hall at 808 Martin Luther King, Jr Street for additional information; TTY users route
through Relay Texas at 711.
The following Members were in attendance:
Present were: Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, Josh Schroeder,
Amanda Parr, and Ben Stewart
1. Policy Development and Discussion -Workshop
This portion of the meeting will begin no earlier than 2:00 pm.
1.A Solid Waste Cost of Service Study
Presentation and discussion regarding the Solid Waste cost of service Study -- Jack Daly,
Assistant Public Works Director and Teresa Chapman, Environmental Services Manager
Daly presented the item and reviewed scope of analysis for the cost of service; cost of service
methodology; definition of revenue requirement; development of revenue requirement; revenue
requirement summary; allocation of costs between residential and commercial customers;
over/under recovery with current rates; two scenarios for proposed residential rates; residential
rate benchmarking; proposed commercial rates; over/under recovery for proposed commercial
rates; finding and recommendations; and next steps.
General discussion among Council and staff, including City Manager David Morgan, regarding
how offering smaller bins will not impact rates; how the City is recovering hard costs but not
recovering the Payment in Lieu of Taxes (PILOT) and other indirect costs; treating solid waste in
the same way other utilities are paid for and provided; fees/rates paid by MUDs (municipal utility
districts); regulation of downtown dumpsters; recovering cost for the wear and tear on City
roads; current solid waste concierge service; how to determine commercial cost benchmarking;
increase commercial cost over time to lessen the burden of business owners; and best way to
address roll off containers.
1.13 Water Conservation Measures and Drought Contingency Plan
Presentation and discussion regarding water conservation and related ordinance review and
changes -- Tiffany Diaz, Regulatory and Conservation Manager
Chelsea Solomon, Director of Water Services, presented and reviewed why ordinance updates
are needed; treatment capacity; reservoir capacity; updates for Chapter 13.15; Iteneris Wrong
Day Watering Program; how a pattern for wrong day watering is established; Chapter 13.16
Drought Contingency Plan; other recommendations; Western District AIM update; and needed
feedback.
General discussion among Council and staff regarding amount of raw water that can come out
of the lake; benefits for restricting drip irrigation; education versus regulation of conservation;
frequency of communication; need to use electronic communication for notice of violations;
Council supported hiring a third party for increasing rebates; and timing of filling of ponds and
use of potable/non-potable water.
Mayor Schroeder called for a break at 3:58 p.m.
1.D Employee Years of Service Celebration Summary
Presentation and discussion regarding the City's 2023 Employee Years of Service Celebration -
- Laura Maloy, Interim Human Resources and Organizational Development Director
Mayor Schroeder resumed the Workshop at 4:09 p.m.
This item was taken after Item B and before Item C.
Maloy presented the item and reviewed the recipients of 5, 10, 15, 20, 25, 30, 35, and 40 years
of service and noted that this year we recognized 105 employees for 1,280 total years of
service.
1.0 88th Legislative Session Update
Presentation and Discussion regarding the 88th Legislative Session — bills to watch, committee
assignments, and priorities -- Ariel Traub, Intergovernmental Relations Manager
Traub presented and reviewed the bill overview; 2022/23 Legislative Schedule; leadership
priorities; Governor's emergency items; Lieutenant Governor's priority bills; committee
assignment for Senator Schwertner, Representative Wilson, and Representative Harris; bills to
watch - Senate Bill 369, House Bill 2127/Senate Bill 814, Senate Bill 149; Shot Clock bills -
Senate Bill 259, Senate Bill 494/House Bill 866, and House Bill 2018; Public Facility Corporation
(PFC) Bills - House Bill 2402, House Bill 2071, and Senate Bill 805; efforts thus far; and
legislative ambassadors.
David Morgan, City Manager, noted that staff will continue to keep Council updated.
Mayor Schroeder recessed into Executive Session at 4:27p.m. to start at 4:35 p.m.
2. Executive Session
In compliance with the Open Meetings Act, Chapter 551, Texas Government Code, Vernon's
Codes, Annotated, the items listed below will be discussed in closed session and are subject to
action in the regular session.
2.A Executive Session 02.28.2023
Sec. 551.071: Consultation with Attorney
Advice from attorney about pending or contemplated litigation and other matters on which the
attorney has a duty to advise the City Council, including agenda items.
- Litigation Update
- Telecommunication Facilities along Rabbit Hill Rd.
Sec. 551.086: Certain Public Power Utilities: Competitive Matters - Purchase Power
Sec. 551.072: Deliberations about Real Property
- 1-35 and SE Inner Loop Property Acquisition
- FM-971 near SH-130 Property Acquisition
Sec. 551.074: Personnel Matters
- Review of Evaluation Process for Council Direct Reports
2. Regular Session This portion of the meeting will begin no earlier than 6:00 p.m.
Mayor Schroeder called the Regular Session to order at 6:02 p.m.
3.A Call to Order 02.28.2023
Pledge of Allegiance
Comments from the Mayor
- Promotion of Sergeant Jerrod Kinikin
- Shorty Valdez Proclamation
Announcements
Action Out of Executive Session
4. Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be
found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of
the item on which you wish to speak and present it to the City Secretary on the dais, prior to the
start of the meeting. You will be called forward to speak when the Council considers that item. Only
persons who have delivered the speaker form prior to the meeting being called to order may speak.
Speakers will be allowed up to three minutes to speak. If you wish to speak for six minutes, it is
permissible to use another requestor's granted time to speak. No more than six minutes for a
speaker may be granted. The requestor granting time to another speaker must also submit a form
and be present at the meeting.
On a subject not posted on the agenda: An individual may address the Council at a regular City
Council meeting by contacting the City Secretary no later than noon on the Wednesday prior to the
Tuesday meeting, with the individual's name and a brief description of the subject to be addressed.
Only those persons who have submitted a timely request will be allowed to speak. Speakers will be
given up to three minutes to address the City Council. The City Secretary can be reached at (512)
931-7715 or cs@georgetown.org.
4.A Public Wishing to Address
At the time of posting no one had signed up to speak.
5. Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items which may be acted
upon with one single vote. An item may be pulled from the Consent Agenda in order to be
discussed and acted upon individually as part of the Regular Agenda.
Mayor Schroeder recused himself from the Consent portion of the agenda due a conflict with Item
53.
Moved by Jake French; seconded by Ron Garland to Approve as presented.
Motion Approved: 6 — 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, and Ben Stewart
Voting Against: None
5.A Council Minutes - 02.14.2023
Consideration and possible action to approve the Council meeting minutes from the meeting held
on February 13, 2023 -- Robyn Densmore, City Secretary
5.13 Cancellation of May 6, 2023, Election for Districts 2 and 6
Consideration and possible action to approve a Resolution cancelling the uncontested races
Council Districts 2 and 6 of the May 6, 2023 General Election -- Robyn Densmore, City Secretary
5.0 Resolution Removing Boards and Commissions Bylaws
Consideration and possible action to approve a Resolution to remove board and commission
bylaws with the exception of for the Georgetown Village Public Improvement District No. 1 (GVPID)
Board, Georgetown Transportation Enhancement Corporation (GTEC) and Georgetown Economic
Development Corporation (GEDCO) -- Skye Masson, City Attorney
5.D Certificate of Obligation (CO) Notice of Intent
Consideration and possible action with respect to a resolution authorizing the Publication of Notice
of Intention to Issue City of Georgetown, Texas Combination Tax and Revenue Certificates of
Obligation; Authorizing the Preparation of Offering Documents by Specialized Public Finance Inc.
and Other Matters Related Thereto -- Nathan Parras, Assistant Finance Director
5.E Emergency Operations Center Audio Visual Upgrade
Consideration and possible action to approve a contract with AVI-SPL of Austin, TX in the amount
of $111,551.96 for audio-visual repairs and upgrades for the City's Emergency Operations Center --
Christy Rogers, Emergency Management Coordinator; Jack Daly, Assistant Public Works Director
5.F Emergency Debris Cleanup Monitoring Contract
Consideration and possible action to ratify a contract with Tetra Tech Disaster Recovery, of
Houston, Texas in an initial amount not to exceed $100,000.00 for debris monitoring resulting from
the winter storm, and if disaster conditions require, to allow the City Manager to increase the
amount not to exceed $200,000.00 -- Eric Johnson, Public Works Director
5.G South Central Planning and Development Commission for online permitting
Consideration and possible action to approve an annual appropriation of $58,760.00 to South
Central Planning and Development Commission for online permitting software and license fees --
Glen Holcomb, Chief Building Official
5.HContract renewal with HUB International LLC.
Consideration and possible action to approve a contract renewal with HUB International Limited for
benefit management services in an annual amount not to exceed $74,500.00 and to ratify any
services between February 23-28, 2023 -- Laura Maloy, Interim Director of Human Resources &
Organizational Development
5.1 Renewal with Chameleon for Aluminum Sulfate and Liquid Ammonia Sulfate for Water
and Wastewater Treatment
Consideration and possible action to approve the first renewal of Contact No. 22-0060-GC with
Chameleon Industries Inc to provide aluminum sulfate and liquid ammonia sulfate for use at the
water and wastewater treatment plants in the estimated amount of $651,900.00 -- Chris Graf,
Assistant Water Utility Director (Treatment) and Chelsea Solomon, Water Utility Director
5.J Prelim Design for Austin Avenue Pedestrian Bridge - Freese and Nichols, Inc.
Consideration and possible action to approve Task Order FNI-23-002 with Freese and Nichols, Inc.
for $983,264.00 for Preliminary Engineering Services for design of Austin Avenue pedestrian
bridges -- Mayra Cantu, Strategic Support Manager
5XConstruction and Design of New Sidewalk along Morrow Street - Freese and Nichols, Inc
Consideration and possible action to approve Task Order FNI-23-003 with Freese and Nichols, Inc.
for $164,792.00 for design and construction of a new sidewalk along Morrow Street — Mayra Cantu,
Strategic Support Manager
5.1- Master Service Agreement Volkert Inc.
Consideration and possible action to approve a Master Services Agreement with Volkert Inc., of
Round Rock, Texas for professional engineering services -- Lua Saluone, Transportation Manager
5.M Task Order No.VOL-23-001 for 30% design of SH 29 (East) Schematic Design
Consideration and possible action to approve Task Order No. VOL-23-001 for 30% schematic
design of SH29 from Haven Lane to SH 130 with Volkert, Inc. of Round Rock, TX in accordance
with Master Service Agreement 23-0102-MSA in the amount of $951,597.24 -- Lua Saluone,
Transportation Manager
5.NMaster Service Agreement LJA Engineering Inc.
Consideration and possible action to approve a Master Service Agreement with LJA Engineering
Inc., of Round Rock, Texas, for professional services -- Lua Saluone, Transportation Manager
5.OMaster Service Agreement LJA Engineering Inc.
Consideration and possible action to approve a Master Service Agreement with LJA Engineering
Inc., of Round Rock, Texas, for professional services -- Lua Saluone, Transportation Manager
5.PTask Order LJA-23 -001 for 30% design of FM 971 from Gann Street to SH 130
Consideration and possible action to approve Task Order LJA-23-001, for 30% design of FM971
from Gann Street to SH 130, with LJA Engineering, of Round Rock, TX, in accordance with Master
Service Agreement 23-0101-MSA in the amount of $932,374.36 -- Lua Saluone, Transportation
Manager
5.Q2023-3-LIC Encroachment into Scenic Drive Right -of -Way
Consideration and possible action to approve a license agreement with Lone Star Circle of Care for
detention pond outfall pipe, two driveway culverts, private water connection, and private wastewater
connection to encroach into the Scenic Drive right- of -way of within the Clement Stubblefield
Survey, Abstract No. 558, and to authorize the Planning Director to execute the same -- Lauren
Boenig, Real Estate Services Coordinator
5.RSecond Reading - Boards and Commissions Revisions
Second Reading of an Ordinance to amend Title 2 of the Code of Ordinances amending the
administration, terms of office, bylaws, and all currently listed boards and commissions -- Robyn
Densmore, City Secretary
5.S Second Reading - 2022-7-PUD - 3225 Westinghouse PUD
Second Reading of an Ordinance for a request for a Zoning Map Amendment to rezone 12.75 acres
out of Joseph Robertson Survey, Abstract No. 545 from Agriculture (AG) to a Planned Unit
Development (PUD) with an Low Density Multifamily (MF-1) and Local Commercial (C -1) base
zoning district, for the property generally located at 3225 Westinghouse Road -- Sofia Nelson,
Planning Director
5.T Second Reading - 2022-12-ANX - 41 AC Haverland Dr
Second reading of an Ordinance on a request for a Zoning Map Amendment to rezone 11.795
acres out of the John Berry Survey, Abstract No. 51 from the Agriculture (AG) zoning district to the
Low Density Multifamily (MF-1) zoning district, for the property generally located at the intersection
of Haverland Drive and CR 971 (2022-12-ANX) -- Sofia Nelson, Planning Director
5.U2022-16-ANX - Hudson Development - Municipal Service Agreement
Consideration and possible action to approve a Municipal Service Agreement with Hariharan
Kuppuraj, for the provision of municipal services, upon annexation, to an approximately 5.69 acres
tract of land out of the Francis A. Hudson Survey Abstract No. 295, generally located at 2400 FM
1460 (2022-16-ANX) -- Sofia Nelson, Planning Director
5.V Second Reading - Boards and Commissions Revisions
Second Reading of an Ordinance to amend Title 2 of the Code of Ordinances amending the
administration, terms of office, bylaws, and all currently listed boards and commissions -- Robyn
Densmore, City Secretary
6. Legislative Regular Agenda
6.A First Reading - 2022-10-ANX - GT Berry Springs - 2200 CR 152
Public Hearing and First Reading of an Ordinance for the voluntary annexation of 101.24 acres in
the John Berry Survey Abstract No. 51 including approximately 3.68 acres of right-of-way of County
Road 152; and a zoning map amendment to rezone 101.24 acres out of the John Berry Survey
Abstract No. 51 to the Residential Single Family (RS) and Neighborhood Commercial (CN) zoning
districts, for the property located south of CR 152 and east of Tom McDaniel Pkwy (2022-10-ANX) -
- Sofia Nelson, Planning Director
Nelson presented the item and reviewed the Location Map; Aerial Map; Future Land Use/Overall
Transportation Map; land use ratios for Neighborhood zoning; Zoning Map; proposed zoning
districts; Residential Single -Family (RS) zoning designation explanation; Neighborhood Commercial
(CN) zoning designation explanation and what is permitted by right, with limitations, and with a
SUP; how the application complies or partially complies with the approval criteria of UDC Section
3.25.2030 and Section 3.06.030; public notifications were sent and staff received thirteen
comments in opposition; and that at their November 1st meeting, the Planning & Zoning
Commission recommended to deny the request with a 6-1 vote.
Nelson read the Ordinance caption.
General discussion among Council and staff, including Skye Masson City Attorney, regarding
consideration for floodplain; how removing floodplain could effect the item; annexation would bring
in road in front of property; no known plans for improvements by the County to the road; right-of-
way dedication will be required; and if the application would be subject to a transportation
improvement fee.
Applicant presentation by Charlie Dorsaneo with Drenner Group where he reviewed the Aerial Map;
current and proposed zoning; Future Land Use designation of neighborhood; no plans to build in
the floodplain area; project details; Concept Plan; project compliance; no action scenario;
neighborhood engagement; neighborhood opposition; and original proposal.
General discussion among Council and applicant regarding concerns with keeping floodplain as
agriculture; water treatment; if septic could be used; currently wanting 160 lots; rationale for
reducing number of lots based on feedback from P&Z; and proposed square footage of smaller
interior lots to be approximately 6400 square feet.
Mayor Schroeder opened the public hearing at 6:34 p.m. James Wilson, who received 3 minutes
from Anita Wilson, explained his concerns with impact on environment and ecosystems. Jeff Greif,
who received 3 minutes from Cami Greif, explained his concerns with the impact on lifestyle. And,
Teresa Person, who received 3 minutes from Carmen Moser, explained her concerns regarding the
impact on safety especially related to road conditions of CR 152, and the desire of neighbors to see
less density in the project. Mayor Schroeder closed the public hearing at 6:48 p.m.
General discussion after the motion regarding why Pitts and Garland planned to support the
proposal; how the application complies with intention on the Future Land Use Map; and concerns
with state of the road.
Moved by Kevin Pitts; seconded by Ron Garland to Approve to approve the annexation of 101.24
acres including the approximately 3.68 acres of right-of-way at County Road 152 with the base
zoning of Residential Single Family and Neighborhood Commercial as described save and except
that portion that is in the flood plain to be zoned Ag (Agricultural).
Motion Approved: 6- 1
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart
Voting Against: Shawn Hood
6.6 First Reading - 2022-21-REZ - The Garden District in the Park
Public Hearing and First Reading of an Ordinance on a request for a Zoning Map Amendment to
rezone 8.66 acres in the Orville Perry Survey, Abstract 10, from the Residential Single -Family (RS)
zoning district to the Local Commercial (C-1) zoning district, for the property generally located at
903 Riverhaven Drive (2022-21-REZ) -- Travis Baird, Assistant Planning Director
This item was pulled at the request of the applicant to be taken up at a later Council date.
Moved by Jake French; seconded by Ron Garland to Approve to postpone the item until the March
14th Council meeting.
Motion Approved: 7- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and
Ben Stewart
Voting Against: None
6.CFirst Reading - Franchise Agreement for Direct Propane
First Reading of an Ordinance adding Chapter 14.06 of the Code of Ordinances relating to utility
franchises to establish a franchise agreement between the City of Georgetown and Direct Propane
Services -- Lauren Boenig, Real Estate Service Coordinator and Ariel Traub, Intergovernmental
Relations Manager
Boenig and Traub jointly presented the item and reviewed the background and necessity for the
item, Location Map, and process.
Traub read the Ordinance caption.
Council had no comments or questions
Moved by Kevin Pitts; seconded by Ben Stewart to Approve as presented.
Motion Approved: 7- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and
Ben Stewart
Voting Against: None
6.DTransfer Station Contract Award
Consideration and possible action to approve a contract with Novak Commercial Construction, LLC,
of Georgetown, Texas for the construction of the new transfer station in the amount of
$13,545,693.90 -- Jennifer Bettiol, CIP Manager
Bettiol presented the item and reviewed background; over capacity and operation hours of 2018 vs
2028 projection; original call for bids received one response in September of 2022; bid was
rereleased in January of 2023; after rebid received two submissions; considerations for evaluations
of proposals; results of independent evaluations; project funding; and feedback requested.
General discussion among Council and staff after the motion regarding Council's appreciation for
the work of staff to go through rebidding process.
Moved by Jake French; seconded by Ben Stewart to Approve as presented. Motion Approved: 7-
0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and
Ben Stewart
Voting Against: None
Adjournment
Mayor Schroeder adjourned the meeting at 7:06 p.m.
Moved by Kevin Pitts; seconded by Amanda Parr to Adjourn .
Motion Approved: 7 - 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben
Stewart
Voting Against: None
These minutes were approved at the meeting of HOLX� ml xOZ3
Mayor Attest