HomeMy WebLinkAboutMIN 01.10.2023 CC-RMinutes of the City Council
City of Georgetown, Texas
Tuesday, January 10, 2023
The Georgetown City Council met on Tuesday, January 10, 2023 at 2:00 PM at Council and Court
Building, 510 W. 9th Street.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512)
930-3652 or City Hall at 808 Martin Luther King, Jr Street for additional information; TTY users route
through Relay Texas at 711.
The following Members were in attendance: Josh Schroeder, Amanda Parr, Shawn Hood, Mike Triggs,
Kevin Pitts, Jake French, Ron Garland, Ben Stewart
1. Policy Development and Discussion — Workshop
This portion of the Council meeting will begin no earlier than 2:00 p.m.
Mayor Schroeder called the meeting to order at 2:01 p.m.
1.A Downtown Master Plan Update
Presentation and discussion regarding the Downtown Master Plan Update -- Kim McAuliffe,
Downtown & Tourism Director
McAuliffe introduced the item and turned the presentation over to Chris Geddes with Design
Workshop presented and reviewed community input on the downtown environment; economic
features, and art.
General discussion among Council, staff, and consultant regarding: downtown neighborhood
transitions being critical; checking in with Planning on what's currently in the development pipeline;
including Southwestern staff and students in plan and how to move them about safely; safer and
improved connectivity; pedestrian friendliness of the Square; the need to better define the arts
portion of the plan; parking and possible location of future parking garages; how to best utilize few
remaining undeveloped properties downtown; alternate sources of housing; how to consider the
future of properties currently owned by the County that might not be owned by the County in the
future; wayfinding signage; ways to enhance sharing the history of the existing buildings downtown;
consideration for future parking needs; inclusion of food truck lot in plan; demographic information
that will be collected; and considering all possible uses for the Square and the different times the
Square is being utilized.
Nick Wester then spoke and reviewed the project schedule and next steps.
General discussion regarding how the team will participate in the 175th celebration and Poppy
Festival.
1.B City's Debt Program
Overview presentation and discussion regarding the City's Debt Program -- Nathan Parras,
Assistant Finance Director
Parras presented the item and reviewed the following: annual debt overview; debt planning; debt
policies; types of debt (general obligation bonds, tax backed certificates of obligation, self
supporting certificates of obligation, revenue bonds, and refunding bonds); current bond ratings;
debt coverage ratio; current tax rate; current tax obligation not including self funded obligations; 5 -
year tax supported debt not including self funded obligations; debt per capita; enterprise
obligations; 5 -year enterprise debt including self supported debt; debt per customer; historical
assets net of debt; bond authorization remaining; remaining mobility bond authorization project
planning; 5-year tax backed CIP; FY2023 proposed debt, tax supported, certificates of obligation;
FY2023 proposed debt, self -supported certificate of obligation; and supporting the debt.
General discussion among Council and staff, including Jennifer Ritter from Specialized Public
Finance; David Morgan, City Manager; and Leigh Wallace, Finance Director regarding: general
support of staff and praise for their thorough presentation; tax note for current support for CIP
projects; PPFCO (Public Property Financial) used to pay for winter storm costs; interest rates for
cities are coming down slightly and how the city's bond rating impacts those; impacts to the debt
coverage ratio; future road bond plan; bond ratings and how they work with the water and electric
debts; what factors into how much debt the City can take on at any given time; how debt from
County and School District can effect the City; and how in -City MUDs don't impact the City bond
rating.
1.0 CIP Roll Forward Budget Amendment
Presentation and discussion regarding the FY2023 Roll Forward Budget Amendment for capital
improvement projects and operational amendments -- Nathan Parras, Assistant Finance Director
Parras presented the item and reviewed the background; tier 1 amendments that are routine; tier
2 amendments; life of a capital improvement project; and next steps.
General discussion among Council and staff including Laurie Brewer, Assistant City Manger; and
David Morgan, City Manager regarding purchase power; updated fund schedule reflecting reserve
obligations; approaches to managing the City's electric portfolio; metering costs; future
improvements to Garey Park;
Mayor Schroeder called for a recess at 3:33 p.m. and resumed the meeting at 3:47 p.m.
1.D Austin Ave Parking Garage Design Update
Presentation and discussion regarding the Austin Ave Parking Garage Design Update -- Jennifer
Bettiol, CIP Manager
Bettiol presented the item and reviewed the history of project; HARC feedback; heights of the
structure; response to HARC's requests; major concerns noted by HARC; HARC proposed options;
where the project does not comply with HARC design guidelines; Austin Avenue/6th Street corner
of the garage; renderings; schedule of project; and feedback requested on options provided.
General discussion among Council staff regarding strong support for the January 10th design for
both Austin Ave and Main St, which includes removing the stair roof.
1.E Councilmember Vacancy Policy
Presentation and discussion regarding adoption of policy for Councilmember vacancies -- Skye
Masson, City Attorney
Masson presented the item and provided a review of City Charter Section 2.03 regarding
Vacancies; potential policy for vacancies including a call for applications, and bring forward
nominations to Council; how it would be beneficial to add this policy to the governance policy; and
how the next step would be to bring forward an amendment to the governance policy.
General discussion among Council and staff regarding Council's general support for Masson's
proposed approach; when the start date of the vacancy would be; 30 day requirement to fill the
vacancy; allow for some flexibility, but also be clear and fair; specify how many days Council will
accept applications for; consideration to add an interview to the process; how a special election
would be called if Council fails to appoint someone then a special election will be called; add
process for if Council denies who the Mayor proposes; consideration for a 7 day application
process; nomination 7 days after application process closes; special meeting(s) will be called as
needed; history of the need for this policy; and how a holdover would work if a Council member
resigns but doesn't move.
Mayor Schroeder recessed into Executive Session at 4:24 p.m. to start at 4:45 p.m.
2. Executive Session
In compliance with the Open Meetings Act, Chapter 551, Texas Government Code, Vernon's
Codes, Annotated, the items listed below will be discussed in closed session and are subject to
action in the regular session.
2.A Executive Session 01.10.2023
Sec. 551.071: Consultation with Attorney
Advice from attorney about pending or contemplated litigation and other matters on which the
attorney has a duty to advise the City Council, including agenda items.
- Litigation Update
Sec. 551.086: Certain Public Power Utilities: Competitive Matters
- Purchase Power
Sec. 551.087: Deliberation Regarding Economic Development Negotiations
- Project Stay
3. Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be
found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of
the item on which you wish to speak and present it to the City Secretary on the dais, prior to the
start of the meeting. You will be called forward to speak when the Council considers that item. Only
persons who have delivered the speaker form prior to the meeting being called to order may speak.
Speakers will be allowed up to three minutes to speak. If you wish to speak for six minutes, it is
permissible to use another requestor's granted time to speak. No more than six minutes for a
speaker may be granted. The requestor granting time to another speaker must also submit a form
and be present at the meeting.
On a subject not posted on the agenda: An individual may address the Council at a regular City
Council meeting by contacting the City Secretary no later than noon on the Wednesday prior to the
Tuesday meeting, with the individual's name and a brief description of the subject to be addressed.
Only those persons who have submitted a timely request will be allowed to speak. Speakers will be
given up to three minutes to address the City Council. The City Secretary can be reached at (512)
931-7715 or cs@georgetown.org">cs@georgetown.org
3.A Public Wishing to Address - January 10, 2023
At the time of posting no one had signed up to address the Council.
4. Regular Session This portion of the Council meeting will begin no earlier than 6:00 p.m.
This Regular Session may, at any time, be recessed to convene in Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.
4.A Call to Order 01.10.2023 Pledge
of Allegiance
Comments from the Mayor
- Isaiah 117 House Day Proclamation
Announcements
Action Out of Executive Session
Mayor Schroeder called the meeting to order at 6:00 p.m.
There were no actions out of executive session.
Councilmember Parr led the pledges.
5. Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items which may be acted
upon with one single vote. An item may be pulled from the Consent Agenda in order to be
discussed and acted upon individually as part of the Regular Agenda.
Moved by Kevin Pitts; seconded by Amanda Parr to approve as presented.
Motion Approved: 7 — 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, Ben
Stewart
Voting Against: None
5.A Council Meeting Minutes for December 9, 10, and 13, 2022
Consideration and possible action to approve the Council meeting Minutes for special meetings
held on Friday, December 9th, Saturday, December 10th, and regular meeting held on Tuesday,
December 13, 2022 -- Robyn Densmore, City Secretary
5.13 Fill Vacancy for Main Street Advisory Board
Consideration and possible action to appoint Evan Culyer to the Main Street Advisory Board to
fill a vacancy -- Mayor Josh Schroeder
5.0 Animal Shelter Advisory Board Appointment
Consideration and possible action to appoint April Haughey to the Animal Shelter Advisory
Board to fill a vacancy -- Mayor Josh Schroeder
5.D Library Strategic Plan
Consideration and possible action to approve the 2023-2026 Library Strategic Plan -- Sally Miculek,
Library Director
5.E Fiscal Impact Model Update Contract 23-0055-CC - FY23
Consideration and possible action to approve a contract 23-0055-CC with TischlerBise for
$39,480.00 for a Fiscal Impact Model (FIM) update, which will continue to enhance the City's ability
to better analyze the financial impact of development projects and land use policies as well as
enhance long range financial planning — Sabrina Poldrack, Special Districts Program Manager
5.F Facilities Study 2023
Consideration and possible action to approve a Professional Services Agreement with Freese
& Nichols, Inc. of Austin, Texas in the amount of $297,000.00 for the City of Georgetown
Facilities Study 2023 -- Eric Johnson, Public Works Director
5.G Contract for Substation Breaker Maintenance with LCRA
Consideration and possible action to approve a Customer Services Contract with Lower Colorado
River Authority for Substation Breaker Maintenance in an amount not to exceed $317,850.00 --
Daniel McReynolds, Electric Engineering Manager
5.H Advanced Funding Agreement with TxDOT for Williams Drive Safety Lighting
Consideration and possible action to approve a Resolution authorizing the City Manager to
negotiate and execute an Advanced Funding Agreement (AFA) with the Texas Department of
Transportation (TxDOT) for safety lighting improvements on Williams Drive from DB Wood to Jim
Hogg Rd -- Wesley Wright, PE, Engineering Director
5.1 Master Service Agreement Terracon Consultants, Inc.
Consideration and possible action to approve a Master Services Agreement with Terracon
Consultants, Inc. for professional engineering services -- Wesley Wright, PE, Systems Engineering
Director
5.J Facility Use Agreement - Georgetown Youth Girls Softball Association
Consideration and possible action to approve a third amendment and renewal of a facility use
agreement with Georgetown Youth Girls Softball Association (GYGSA) at the VFW Softball
Fields for the operation of a youth softball program -- Kimberly Garrett, Parks and Recreation
Director
5.K Georgetown Recreation Center Waterslide Purchase
Consideration and possible action to approve the purchase and installation of a pool waterslide
from Kraftsman Commercial Playgrounds and Waterparks of Spring, TX using Buyboard contract
#679-22 in the amount of $ 126,324.80 for the Georgetown Recreation Center outdoor pool --
Kimberly Garrett, Parks and Recreation Director
5.L Georgetown Recreation Center Indoor Pool Lighting
Consideration and possible action to approve the purchase and installation of indoor pool lighting
from Musco Sports Lighting, LLC of Oskaloosa, IA using Buyboard contract #677-22 in the amount
of $69,895.00 for the Georgetown Recreation Center indoor pool - - Kimberly Garrett, Parks and
Recreation Director
5.M Task Order Amendment - RVI to San Gabriel Park Phase III
Consideration and possible action to approve a Task Order Amendment with RVi Planning and
Landscape Architecture of Austin, TX for professional services related to San Gabriel Park Phase III
improvements in the amount of $153,900.00 -- Kimberly Garrett, Parks and Recreation Director
5.N Professional Services Contract - Glenn Dishong
Consideration and possible action to approve the professional services contract for Glenn Dishong
in the amount of up to $80,000.00 for a one year term, with an option to renew for one (1) additional
one- (1) year term, for a total contract length of two (2) years -- Chelsea Solomon, Water Utility
Director
5.0 23-0053-MSA with Engineer, Freese and Nichols, Inc - Engineering Related Professional
Services
Consideration and possible action to approve a Master Services Agreement (MSA) between
the City of Georgetown (City) and Engineer, Freese and Nichols, Inc (FNI) for engineering
related professional services — Contract No. 23-0053-MSA -- Tiffany Diaz, Regulatory &
Conservation Manager and Chris Graf, Assistant Water Utility Director
5.P Task Order FNI-23-001 for Freese and Nichols, Inc. to update the City's Industrial
Pretreatment Program
Consideration and possible action to approve Task Order No. FNI-23-001 for engineering related
professional services with the City of Georgetown (City) and Freese and Nichols, Inc. (FNI) to
update the City's Industrial Pretreatment Program (IPP) in the amount of $515,246.00 -- Tiffany
Diaz, Regulatory & Conservation Manager and Chris Graf, PE Assistant Water Utility Director
5.Q Pastor Pump Station #2 Replacement Pump
Consideration and possible action to approve the purchase of a replacement pump and motor for
Pastor Pump Station in slot #2 with a new vertical turbine pump and motor from Austin Armature
Works, LP in the amount of $ 95,282.09 which includes installation - - Chris Graham, Water Utility
Manager; and Chelsea Solomon, Water Utility Director
5.R CDM Task Order CDM-22-007 for Recycled Water Reuse Master Plan
Consideration and possible action on Task Order CDM -22- 007 with CDM Smith for an update
the city's Recycled Water Reuse Master Plan in the amount of $422,600.00 - Chelsea
Solomon, Water Utility Director
5.S Year End Budget Amendment - 2nd Reading
Second Reading of an Ordinance amending the FY2022 Annual Budget for year-end obligations
that were not known at the time the budget was adopted; appropriating the various amounts
thereof; and repealing all ordinances or parts of ordinances in conflict therewith -- Nathan Parras,
Assistant Finance Director
6. Legislative Regular Agenda
6.A 2022-12-REZ - Berry Lane C-Store - 51 Berry Lane - First Reading
Public Hearing and First Reading of an Ordinance on a request for a Zoning Map Amendment to
rezone 1.97 Acres out of the W. Stubblefield Survey, from the Agriculture (AG) zoning district to
the General Commercial (C-3) zoning district, for the property generally located at 51 Berry Ln
(2022-12-REZ) -- Travis Baird, Assistant Planning Director Current Planning
Baird presented and reviewed the Location Map; Aerial Map; Zoning Map; Community Center
designation explanation; General Commercial (C-3) designation explanation; how the application
complies or partially complies with all aspects of the approval criteria for UDC Section 3.06.030;
and how public notifications sent and to date staff has received no comments. He added that at
their December 20, 2022, meeting, the Planning & Zoning Commission recommended approval of
the request with a 6-0 vote.
Baird read the Ordinance caption.
General discussion among Council and staff regarding how an SUP will not be needed for fuel
sales; curb cuts; and access points.
Mayor Schroeder opened and closed at the public hearing 6:15 as there were no speakers.
Moved by Jake French; seconded by Ron Garland to Approve as presented.
Motion Approved: 7- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, Ben
Stewart
Voting Against: None
6.13 2022-11-ANX -Dry Creek -Georgetown - 35 County Road 130 -First Reading
Public Hearing and First Reading of an Ordinance for the voluntary annexation of 63.888 acres out
of the John Berry Survey Abstract No. 51 including approximately .8137 acres of right-of-way of
County Road 150 with an initial zoning of Industrial (IN) for the property located north of CR 150
and east of IH-35 (2022-11-ANX) -- Travis Baird, Assistant Planning Director
Nelson presented the item and reviewed the Location Map; Aerial Map; Future Land Use/Overall
Transportation Plan Map; Employment Center (EC) designation explanation; highway corridors;
Zoning Map; map of nearby developments that are zoned industrial; Industrial (IN) Zoning
designation explanation; uses allowed by right, with limitation, and with a SUP in IN zoning; land
use ratios for EC designation; how the application complies, partially complies, or does not comply
with all aspects of the approval criteria for UDC Section 3.06.030, but complies in most areas; and
how public notifications were sent and one comment was received in favor. She added at their
December 20, 2022, meeting, the Planning & Zoning Commission recommended approval of the
request with a 5-1 vote.
Nelson read the Ordinance caption.
General discussion among Council, staff, and Brett Barnes and Vince Odine regarding if a
Business Park (BP) zoning designation would work; home some of the BP uses could restrict the
ability of the business do to the need of using large equipment; how Keystone currently owns all of
the property being zoned; how the owners of the company has been considering annexing into the
City for a while; curb cuts being pursued; how most current uses would be allowed with a BP
designation, except for the storage yard; the needed amount of outdoor storage for the applicant;
and challenges with the fact that the property is already developed and how to make it work with
existing City guidelines.
Mayor Schroeder opened the public hearing at 6:37 p.m. Both Barnes and Odine had already
addressed the Council and opted not to speak at this time. Mayor Schroeder closed the public
hearing at 6:38 p.m.
General discussion after the motion to approve was made regarding concerns for the future with an
Industrial zoning in this area; some council members noted that they preferred a Business Park
designation; and some council members noted that they saw a benefit for pursuing this zoning
designation.
Moved by Ron Garland; seconded by Kevin Pitts to approve as presented.
Motion Approved: 4- 3
Voting For: Shawn Hood, Mike Triggs, Kevin Pitts, Ron Garland
Voting Against: Amanda Parr, Jake French, Ben Stewart
6.0 2022-12-ANX - 41 AC Haverland Dr -170 Haveriand Drive - First Reading
Public Hearing and First Reading of an Ordinance for the voluntary annexation of a 29.177 acre
tract out of the John Berry Survey Abstract No. 51 including approximately 1.648 acres of right-of-
way of Haverland Drive with an initial zoning of Low Density Multifamily (MF-1) zoning district for the
property located at the intersection of Haverland Drive and CR 971 (2022-12-ANX) -- Sofia Nelson,
Planning Director
Prior to the item starting Mayor Schroeder recused himself and Mayor ProTem Pitts led the item.
Nelson presented the item and provided an explanation noting a caption error which will led to
holding the public hearing and asking Council to postpone the item. She then reviewed the Aerial
Map; Future Lan Use/Overall Transportation Plan Map; Mixed Density Neighborhood (MDN)
designation explanation; scenic/natural corridors; 2022 Parks Master Plan: Regional Trails; Zoning
Map; Low Density Multi -Family (MF-1) designation explanation; land use ratios for MDN; how the
application complies, partially complies, and does not comply with the aspects of the approval
criteria for UDC Section 3.25.030; and how public notifications were sent and staff received three
letters in opposition. Nelson stated that at their December 20, 2022, meeting the Planning & Zoning
Commission recommended approval of the request with a 5-1 vote.
General discussion among Council, staff, and Norm Ashby (applicant) regarding road improvements
along FM971; the types of product planned for the development; how the homes will be for rent;
current price point unknown; access points for the property will be along FM971; how the flood plain
will effect the density of the zoning for the property; clarification on density of different zoning
options; and if a Traffic Impact Analysis would be required.
Ashby the addressed the Council regarding putting a park system in through the property and opting
out of including commercial on the property.
Mayor ProTem Pitts opened the public hearing at 7:07 p.m. Lois Robinson addressed the Council
regarding her support for the proposed zoning, her disapproval of more high density type
developments in the area, and concerns with the location of entrances and exits for the proposed
development. Jen Bradac addressed the Council regarding concerns with the location of entrances
and exits; traffic growing on FM971 based on upcoming developments; and needed improvements
along FM971. Mayor ProTem Pitts closed public hearing at 7:13 p.m.
Moved by Jake French; seconded by Amanda Parr to approve to postpone until a future Council
meeting.
Motion Approved: 7- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, Ben
Stewart
Voting Against: None
6.D Capital Roll Forward Budget Amendment - First Reading
First Reading of an Ordinance of the City of Georgetown, TX, amending the FY2023 Annual Budget
due to conditions that resulted in new program requirements in the current year, due to the timing of
capital projects and other expenditures approved in the prior year; appropriating the various amounts
thereof; and repealing all ordinances or parts of ordinances in conflict therewith -- Nathan Parras,
Assistant Finance Director Parras presented the item and noted that this action item was based on
the workshop presentation on the same issues; is routine in nature; and staff recommends rolling
$500 million for CIP projects.
Parras read the ordinance caption.
Moved by Shawn Hood; seconded by Jake French to approve as presented.
Motion Approved: 7- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, Ben
Stewart
Voting Against: None
Adjournment
Mayor Schroeder adjourned the meeting at 7:17 p.m.
Moved by Jake French; seconded by Ron Garland to adjourn.
Motion Approved: 7 — 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, Ben
Stewart
Voting Against: None
These minutes were a roved at the mee irrg of .4
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