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HomeMy WebLinkAboutMinutes_PAREB_10.14.2021Minutes of the Meeting of the Parks and Recreation Advisory Board City of Georgetown, Texas October 14, 2021 This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551. A Call to Order - Katherine Kainer, Parks and Recreation Advisory Board Chair The meeting was called to order by Katherine Kainer at 6:00 pm. B Roll Call - Katherine Kainer, Parks and Recreation Advisory Board Chair Present: Katherine Kainer, Chad Holz, Jack Flatau, Jolene Melancon, Brazos Fielder, Peter Bahrs Absent: Lindsay Cooper Staff present: Kimberly Garrett, Eric Nuner, Jill Kellum, Ryan Wong C Consideration and possible action to approve minutes from the September 9, 2021 meeting - Jill Kellum, Administrative Supervisor Motion made by Chad Holz, second by Jack Flatau to approve the minutes from the September 9, 2021 meeting. Approved 6-0-1 D Parks and Recreation staff member introduction and presentation - Kimberly Garrett, Parks and Recreation Director Kimberly Garrett introduced Ryan Wong, Athletics and Fitness Supervisor. Ryan Wong stated he started in January 2021. He did his undergrad in Ohio and went to grad school at the University of Houston. He moved to Colorado and worked in collegiate recreation which he stated is different from the parks and recreation side of things. He moved back to Texas to be close to family. He stated he has a great team that directly puts on the programs for youth and adult athletics that encompasses leagues, skills clinics and development opportunities as well as group fitness, personal training and any other community events. He stated his job is to support his team members and evaluate the programs that we are putting on. They look to see what the community wants and what the gaps there might be. Chad Holz asked how many employees he oversees. He currently supervises 4 full time employees and 1 part time employee and several contractors. He stated a lot of the programs we offer are contracted out to experts in that area. For fitness there are over 30 different contractors from group fitness instructors, personal trainers, and for athletics in football and basketball fitness skills. Jolene Melancon asked if he made any changes. Ryan Wong stated he has collaborated with different team members in enhancing some things. One is the way the volunteer coaching is done. He stated they are looking at a more holistic approach to that program. The youth leagues have an enormous amount of volunteer coaches that are doing it for free and the kindness of their heart and come from a bunch of different backgrounds. He stated staff wants to do the best job at setting them up for success. Currently, they are holding a coach's meetings at the beginning of the league going over the rules, regulations, some tips, and tricks which is a minuscule part of what they actually do. Staff would like to broaden that and are wanting to work with the National Sports and Youth Association to create this coaching program that will give them conflict resolution with parents, coaches, and players. This is a holistic approach of how to best work with the kids. The age levels range from 3 - 4 to 12 -15. There is a big gap and a need for that. With fitness they are looking at who is coming to the classes, and they have data on their paid fitness classes and can see age, address, and frequency attending the classes. They are trying to make informed decisions on what classes are offered and what time they are offered and distinguishing the difference between the paid fitness classes and the included fitness classes. They are looking at the data and how to best support the community in that aspect. Kimberly Garrett stated one of the number one things that came out of the master plan survey under programs, was adult fitness classes. That will be something that will be looked in on and what that means from the public. E Update from the Friends of Georgetown Parks and Recreation - Peter Bahrs, Parks and Recreation Advisory Boardmember Liaison Peter Bahrs stated the Friends group had a meeting on October 41h. They have a balance of $11,000 in the bank and got a donation from Texas Traditions Roofing and this was specifically for the youth leagues. They didn't have September swim lessons due to bus driver availability and will try to do in October. They are having a Costume Ball and if you want to volunteer to set up on October 301h at 3:30 pm at the Community Center contact Peter Bahrs. It will cost the Friends group under $1,000 to put on the event. The price is $5 per person in advance and $7 per person at the door. F Director Report - Kimberly Garrett, Parks and Recreation Director Kimberly Garrett reviewed the Director Report that was included in the agenda packet. Kimberly Garrett proposed that November 8ffi at 6 pm to be the Parks and Recreation Advisory November meeting. Dan Seder with Greenplay will present the draft masterplan and get any input from the board. He will then present the draft plan to council on November 91h. There were pictures of the equestrian additions at Garey Park and the video about Garey Park shown. Peter Bahrs asked where most of the revenue comes in from, Garey Park or the recreation center. Eric Nuner stated the recreation side because there are different funds and cost centers. There is also athletics, leagues, recreation center memberships and passes. Kimberly Garrett stated at the recreation center's peak they were bringing in close to $750,000 - $800,00 on recreation center memberships with the total revenue at 2.5 million. 30% was coming in from recreation center memberships and then the leagues and field rentals also bring in revenue. Peter Bahrs asked what the current cost recovery was for the recreation center and Eric Nuner stated it is in the 50% - 60% range since it has been tracked. This year a rough estimate was about 45% for the recreation side and this was even being closed for part of the year. Peter Bahrs asked about what percentage of tax a person pays goes toward Parks and Recreation. Eric Nuner stated it is a very small percentage and staff does not know that number currently and is with the Finance department to get that number. He stated that number gives value to what is provided and puts it into perspective. G Capital Project Updates - Eric Nuner, Assistant Parks and Recreation Director Eric Nuner went over the items in the Capital Project Updates that were included in the agenda packet. There were additional comments on some of the items. He stated on the ADA Trail Reconstruction they are wrapping up in the Rivery Park area and will be go back near Chandler Park to do some minor work on curbs and concrete areas. They will also be working on some design work at Second and Main that cuts down to the trail that is steep. With the Heritage Gardens they anticipate being up and running by January and there will be a 2nd phase that will happen next year. It will include some sidewalk work and the shelter. The shelter was backordered due to supply chain issues and excluded it on the 1st phase. Katherine Kainer asked about the fees for the garden plots. Eric Nuner stated Heather Brewer, urban forester, is working on developing rules and policies and the fee structure. On the Regional Trail Development staff will be looking at doing some design and construction documents on connection to the regional trail where there may be gaps. H Discussion on vacant parkland proposed for neighborhood park development in FY22. — Kimberly Garrett, Parks and Recreation Director Kimberly Garrett stated the vacant parks, La Conterra, Westhaven, Vista Verde and Crystal Knoll, were received through the parkland dedication process years ago, and would either pay a fee or dedicate the land. In 2019 with the new parkland dedication policy a park development fee was instituted that gave money in the zones to develop the neighborhood parks. The money must be used in that zone, and they have been on the list for a while. There is vacant parkland in other areas but there isn't the money to develop them because there hasn't been the development in that area. Additionally, some of the other parkland in the other areas the developer went ahead and developed it. Kimberly Garrett stated that in all these areas, the developer built a private park and they still had to do the public dedication and there was no credit for private parks back then. These parks are being done because they are in real high growth areas. The city can use a combination of new money that has come in through parkland development and the old money from previous years. With the new 2019 code, the developers not only dedicate the park, but they also build it or pay the money. After the masterplan is done, staff will be able to see the gaps in other areas. Additionally, there has been a lot of requests for a permanent restroom and some type of loop trail with an accessible surface at the Bark Park. I Update on the Parks Master Plan and Cost Recovery Policy process - Kimberly Garrett Kimberly Garrett covered a lot of information throughout the meeting on this item. The draft will go to council on November 91h and it will come to the Parks and Recreation Advisory Board on November 8th. The goal for final adoption is January 25, 2022. Peter Bahrs asked if with the masterplan you must get funding, incrementally, for parts of it. Kimberly Garrett stated the masterplan is not a funded project, it is a guideline on how to develop the priorities, and it gives cost estimates which sets the tone for the CIP. Katherine Kainer asked about the 2009 masterplan and if all the obligations from that plan were met. Kimberly Garrett stated all the priorities have been met, in some form or fashion, not 100%. For example, the last masterplan talked about acquiring land for the westside park and/or development. We do not have the funding to develop it and have shifted some of the funds from the bond for land acquisition for the southeast side park. We are not ready to develop westside as there are no roads or utilities. Kimberly Garrett stated the upcoming masterplan has a recreation component with the program evaluation. Eric Nuner stated it will show gaps where we provide services, and the previous plan was more a CIP plan. Adjournment Adjourn - Katherine Kainer, Parks and Recreation Advisory Board Chair Motion made by Katherine Kainer, second by Jack Flatau to adjourn the meeting. The meeting adjourned at 7:48 pm. Katherine Kainer, Board Chair Lindsaytooper, Secretary qilflltK�ellurn, Board Liaison