HomeMy WebLinkAboutMinutes_PAREB_10.14.2021Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
October 14, 2021
This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.
A Call to Order - Katherine Kainer, Parks and Recreation Advisory Board Chair
The meeting was called to order by Katherine Kainer at 6:00 pm.
B Roll Call - Katherine Kainer, Parks and Recreation Advisory Board Chair
Present: Katherine Kainer, Chad Holz, Jack Flatau, Jolene Melancon, Brazos Fielder, Peter Bahrs
Absent: Lindsay Cooper
Staff present: Kimberly Garrett, Eric Nuner, Jill Kellum, Ryan Wong
C Consideration and possible action to approve minutes from the September 9, 2021
meeting - Jill Kellum, Administrative Supervisor
Motion made by Chad Holz, second by Jack Flatau to approve the minutes from the
September 9, 2021 meeting. Approved 6-0-1
D Parks and Recreation staff member introduction and presentation - Kimberly Garrett,
Parks and Recreation Director
Kimberly Garrett introduced Ryan Wong, Athletics and Fitness Supervisor. Ryan Wong stated
he started in January 2021. He did his undergrad in Ohio and went to grad school at the
University of Houston. He moved to Colorado and worked in collegiate recreation which he
stated is different from the parks and recreation side of things. He moved back to Texas to be
close to family. He stated he has a great team that directly puts on the programs for youth and
adult athletics that encompasses leagues, skills clinics and development opportunities as well as
group fitness, personal training and any other community events. He stated his job is to
support his team members and evaluate the programs that we are putting on. They look to see
what the community wants and what the gaps there might be. Chad Holz asked how many
employees he oversees. He currently supervises 4 full time employees and 1 part time
employee and several contractors. He stated a lot of the programs we offer are contracted out
to experts in that area. For fitness there are over 30 different contractors from group fitness
instructors, personal trainers, and for athletics in football and basketball fitness skills. Jolene
Melancon asked if he made any changes. Ryan Wong stated he has collaborated with different
team members in enhancing some things. One is the way the volunteer coaching is done. He
stated they are looking at a more holistic approach to that program. The youth leagues have an
enormous amount of volunteer coaches that are doing it for free and the kindness of their heart
and come from a bunch of different backgrounds. He stated staff wants to do the best job at
setting them up for success. Currently, they are holding a coach's meetings at the beginning of
the league going over the rules, regulations, some tips, and tricks which is a minuscule part of
what they actually do. Staff would like to broaden that and are wanting to work with the
National Sports and Youth Association to create this coaching program that will give them
conflict resolution with parents, coaches, and players. This is a holistic approach of how to best
work with the kids. The age levels range from 3 - 4 to 12 -15. There is a big gap and a need for
that. With fitness they are looking at who is coming to the classes, and they have data on their
paid fitness classes and can see age, address, and frequency attending the classes. They are
trying to make informed decisions on what classes are offered and what time they are offered
and distinguishing the difference between the paid fitness classes and the included fitness
classes. They are looking at the data and how to best support the community in that aspect.
Kimberly Garrett stated one of the number one things that came out of the master plan survey
under programs, was adult fitness classes. That will be something that will be looked in on and
what that means from the public.
E Update from the Friends of Georgetown Parks and Recreation - Peter Bahrs, Parks and
Recreation Advisory Boardmember Liaison
Peter Bahrs stated the Friends group had a meeting on October 41h. They have a balance of
$11,000 in the bank and got a donation from Texas Traditions Roofing and this was specifically
for the youth leagues. They didn't have September swim lessons due to bus driver availability
and will try to do in October. They are having a Costume Ball and if you want to volunteer to
set up on October 301h at 3:30 pm at the Community Center contact Peter Bahrs. It will cost the
Friends group under $1,000 to put on the event. The price is $5 per person in advance and $7
per person at the door.
F Director Report - Kimberly Garrett, Parks and Recreation Director
Kimberly Garrett reviewed the Director Report that was included in the agenda packet.
Kimberly Garrett proposed that November 8ffi at 6 pm to be the Parks and Recreation Advisory
November meeting. Dan Seder with Greenplay will present the draft masterplan and get any
input from the board. He will then present the draft plan to council on November 91h.
There were pictures of the equestrian additions at Garey Park and the video about Garey Park
shown.
Peter Bahrs asked where most of the revenue comes in from, Garey Park or the recreation
center. Eric Nuner stated the recreation side because there are different funds and cost centers.
There is also athletics, leagues, recreation center memberships and passes. Kimberly Garrett
stated at the recreation center's peak they were bringing in close to $750,000 - $800,00 on
recreation center memberships with the total revenue at 2.5 million. 30% was coming in from
recreation center memberships and then the leagues and field rentals also bring in revenue.
Peter Bahrs asked what the current cost recovery was for the recreation center and Eric Nuner
stated it is in the 50% - 60% range since it has been tracked. This year a rough estimate was
about 45% for the recreation side and this was even being closed for part of the year.
Peter Bahrs asked about what percentage of tax a person pays goes toward Parks and
Recreation. Eric Nuner stated it is a very small percentage and staff does not know that number
currently and is with the Finance department to get that number. He stated that number gives
value to what is provided and puts it into perspective.
G Capital Project Updates - Eric Nuner, Assistant Parks and Recreation Director
Eric Nuner went over the items in the Capital Project Updates that were included in the agenda
packet. There were additional comments on some of the items.
He stated on the ADA Trail Reconstruction they are wrapping up in the Rivery Park area and
will be go back near Chandler Park to do some minor work on curbs and concrete areas. They
will also be working on some design work at Second and Main that cuts down to the trail that is
steep. With the Heritage Gardens they anticipate being up and running by January and there
will be a 2nd phase that will happen next year. It will include some sidewalk work and the
shelter. The shelter was backordered due to supply chain issues and excluded it on the 1st
phase. Katherine Kainer asked about the fees for the garden plots. Eric Nuner stated Heather
Brewer, urban forester, is working on developing rules and policies and the fee structure. On
the Regional Trail Development staff will be looking at doing some design and construction
documents on connection to the regional trail where there may be gaps.
H Discussion on vacant parkland proposed for neighborhood park development in
FY22. — Kimberly Garrett, Parks and Recreation Director
Kimberly Garrett stated the vacant parks, La Conterra, Westhaven, Vista Verde and Crystal
Knoll, were received through the parkland dedication process years ago, and would either pay
a fee or dedicate the land. In 2019 with the new parkland dedication policy a park development
fee was instituted that gave money in the zones to develop the neighborhood parks. The money
must be used in that zone, and they have been on the list for a while. There is vacant parkland
in other areas but there isn't the money to develop them because there hasn't been the
development in that area. Additionally, some of the other parkland in the other areas the
developer went ahead and developed it. Kimberly Garrett stated that in all these areas, the
developer built a private park and they still had to do the public dedication and there was no
credit for private parks back then. These parks are being done because they are in real high
growth areas. The city can use a combination of new money that has come in through parkland
development and the old money from previous years. With the new 2019 code, the developers
not only dedicate the park, but they also build it or pay the money. After the masterplan is
done, staff will be able to see the gaps in other areas. Additionally, there has been a lot of
requests for a permanent restroom and some type of loop trail with an accessible surface at the
Bark Park.
I Update on the Parks Master Plan and Cost Recovery Policy process - Kimberly Garrett
Kimberly Garrett covered a lot of information throughout the meeting on this item. The draft
will go to council on November 91h and it will come to the Parks and Recreation Advisory Board
on November 8th. The goal for final adoption is January 25, 2022. Peter Bahrs asked if with the
masterplan you must get funding, incrementally, for parts of it. Kimberly Garrett stated the
masterplan is not a funded project, it is a guideline on how to develop the priorities, and it gives
cost estimates which sets the tone for the CIP. Katherine Kainer asked about the 2009
masterplan and if all the obligations from that plan were met. Kimberly Garrett stated all the
priorities have been met, in some form or fashion, not 100%. For example, the last masterplan
talked about acquiring land for the westside park and/or development. We do not have the
funding to develop it and have shifted some of the funds from the bond for land acquisition for
the southeast side park. We are not ready to develop westside as there are no roads or utilities.
Kimberly Garrett stated the upcoming masterplan has a recreation component with the
program evaluation. Eric Nuner stated it will show gaps where we provide services, and the
previous plan was more a CIP plan.
Adjournment
Adjourn - Katherine Kainer, Parks and Recreation Advisory Board Chair
Motion made by Katherine Kainer, second by Jack Flatau to adjourn the meeting. The meeting
adjourned at 7:48 pm.
Katherine Kainer, Board Chair
Lindsaytooper, Secretary
qilflltK�ellurn, Board Liaison