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HomeMy WebLinkAboutMinutes_PAREB_06.10.2021Minutes of the Meeting of the Parks and Recreation Advisory Board City of Georgetown, Texas June 10, 2021 Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order - Katherine Kainer, Parks and Recreation Advisory Board Chair Katherine Kainer called the meeting to order at 6:00 pm. B Roll Call - Katherine Kainer, Parks and Recreation Advisory Board Chair Boardmembers present: Katherine Kainer, Jolene Melancon, Peter Bahrs, Lindsay Cooper, Chad Holz, Brazos Fielder Boardmembers absent: Jack Flatau Staff present: Kimberly Garrett, Eric Nuner, Sharie Palmer, Jill Kellum C Parks and Recreation staff member introduction and presentation - Kimberly Garrett, Parks and Recreation Director Kimberly Garret introduced Sharie Palmer, Recreation Specialist. Sharie Palmer gave information about her job assignments with the City of Georgetown and explained her Certified Parks and Recreation Professional certification. She stated she has a good workplace culture and enjoys everyone she works with. Peter Bahrs stated they do a great job at the front desk at the Recreation Center. D Update from the Friends of Georgetown Parks and Recreation - Peter Bahrs, Parks and Recreation Advisory Boardmember Liaison Peter Bahrs stated the Friends group did meet and for the Georgetown Swims program they are looking for staffing at the pools. Kimberly Garrett stated their main objective is to give free swim lessons. She stated we are low staffed and that makes it difficult to host those classes. They use volunteers to manage the kids that come. Peter Bahrs stated there were 3 assistanceships given for memberships to the recreation center. Kimberly Garrett stated they provide scholarships for different programs and the Friends of Georgetown Parks and Recreation does require a small payment from the people. It helps with accountability and them utilizing the services. Peter Bahrs stated that Kimberly Garrett gave an update on the city and there was also a discussion on the Family Costume Ball, which is scheduled October 30, 2021, 7 p.m. — 9 p.m. at the Community Center. This is a fundraiser for the organization. E Capital Project Updates - Eric Nuner, Assistant Director of Parks and Recreation Eric Nuner stated the ADA trail reconstruction passed with council on the 81h. Construction will start in July, and it will be intermittent and may have intermittent closures. Chad Holz asked about the construction under IH35 and the trail rerouting and when that will be complete. Eric Page 48 of 50 Nuner stated staff has not had a meeting with TXDOT recently and that needs to be scheduled. On Heritage Gardens the site plan is being reviewed by the planning department. Staff has received the survey results for University Park and a meeting will be scheduled with the citizens to review the results. The Park ADA Modifications have been delayed because of rain. Lindsay Cooper asked what the modifications were, and Eric Nuner reviewed those. There is no change on the Wolf Crossing Trail and Brazos Fielder asked when the Wolf Crossing project would start. Eric Nuner stated the construction documents are in the permitting process and the permits have gone to TCEQ. It would go to bid in the Fall and construction would start in January and possibly will be open summer 2022. Peter Bahrs asked if there were 2 access points and Eric Nuner showed on the map the connections. There is a park just to the east of Goodwill and the connection will be made there. F Director Report - Kimberly Garrett, Parks and Recreation Director Kimberly Garrett stated there is one correction on the report. She stated they were in council on April 81" and not March 111". She stated in the CIP presentation, that City Council suggested moving up the southeast park to next year to secure land. She briefly talked about the Trail Foundation and developing some mountain bike trails. On the masterplan, she thanked everyone for participating in May. Kimberly Garrett said the consultant is very pleased with the amount of participation so far. Jolene Melancon asked if once everything is in if there will be a broader range of items, other than pickle ball. Kimberly Garrett stated the consultants are used to that. She stated the survey is ready and they are sending out 4000 surveys. Kimberly Garrett stated there are a lot more items on the survey and pickleball is a trend in the industry right now. There will be a findings meeting the end of August. Kimberly Garrett stated summer programming has kicked off. The splash pool is opened as well as programs and camps. Jolene Melancon asked about mountain biking at Garey Park. Kimberly Garrett explained that in the Garey Park masterplan it is specific to horse trails and not to have mountain bikes. Kimberly Garrett stated she has discussed this with Greenplay on the masterplan, and they are exploring possibilities. Brazos Fielder gave additional information about the Trail Foundation and collaboration with other entities in Georgetown. Peter Bahrs asked if the horses that come to Garey Park are tracked. Eric Nuner stated they are, and the numbers are growing since the agility equipment has been added. He stated they are seeing a lot of new users. Legislative Regular Agenda G Consideration and possible action to recommend approval of a five (5) year extension with PerfectMind, Inc. for parks and recreation management software in an amount not to exceed $184,185. - Eric Nuner, Assistant Parks and Recreation Director Eric Nuner stated we have had PerfectMind for 5 years and it is time to renew, and we have a price for the next 5 years. We also have the opportunity to extend another 2 years. Page 49 of 50 Motion made by Lindsay Cooper second by Chad Holz to recommend approval of a five (5) year extension with PerfectMind, Inc. for parks and recreation management software in an amount not to exceed $184,185. Approved: 6-0-1 H Consideration and possible action to approve minutes from the May 13, 2021 meeting - Jill Kellum, Administrative Supervisor Correct the minutes that show Chad Holz was present; he arrived a few minutes late to the meeting. Motion made by Chad Holz, second by Lindsay Cooper to approve minutes from the May 13, 2021 meeting. Approved: 6-0-1 Adjournment Adjourn - Katherine Kainer, Parks and Recreation Advisory Board Chair Motion made by Katherine Kainer, second by Brazos Fielder to adjourn the June 10, 2021 meeting. Approved: 6-0-1 Meeting adjourned at 7:21 pm. Katherine Kainer, Board Chair Lindsay oper, Secretary 1 Kellum, Board Liaison Page 50 of 50