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HomeMy WebLinkAboutMinutes_PAREB_01.14.2021Minutes of the Meeting of the Parks and Recreation Advisory Board City of Georgetown, Texas January 14, 2021 Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order - Danelle Houck, Parks and Recreation Advisory Board Chair The meeting was called to order by Danelle Houck at 6:01 pm. B Roll Call - Danelle Houck, Parks and Recreation Advisory Board Chair Kate Kainer, Danelle Houck, Chad Holz, Wayne Beyer, Jack Flatau, Jolene Melancon, Larry Gambone C Update from the Friends of Georgetown Parks and Recreation - Danelle Houck, Parks and Recreation Advisory Board Chair Danelle Houck stated the Friends got a few more donations before the end of the year. Swim lessons will start in April with a max of 3 people. The Boys and Girls Club will wait on swim lessons until the capacity increases due to cost of transportation. D Project Updates and Staff Report - Kimberly Garrett, Parks and Recreation Director Eric Nuner stated even with COVID-19 issues we have been able to get some projects done. On the ADA trail reconstruction, legal has reviewed the bid documents and they are back in purchasing and this should be bid over the next couple of months and will come back to the board in February. This is for renovations along the trail that may not be in compliance with ADA. Golden Bear Park is complete and there was extra funding and had public input that wanted some adult fitness equipment. This should be installed before the next meeting. The Grace Heritage Plaza project is complete. Village PID project renovation is complete. The Tennis Center Pool project is complete. The Wolf Crossing Trail in late December we received 60% complete drawings from the consultant and staff will continue to refine those construction documents. There is a trail layout and will work with the topography and crossings. This will connect to the Wolf Ranch Trail. Heritage Gardens is moving forward and staff receive public input from the gardeners that have been using the garden. Staff received valuable information from them and confirmed staffs thought. Staff hopes to be open by winter. Master Plan had eight bidders and the top 3 firms will be interviewed later in the month. The finalist will be brought back to the board and council in February. Chad Holz asked about the capital improvement projects that were put on hold due to unknown and uncertainty due to COVID and if they will come back again or are we waiting for the masterplan. Eric Nuner stated the items that were frozen are the ones we are working on now. They were all deferred from last year. The one that was planned was the design for San Gabriel Park and that one is deferred to 2022. Legislative Regular Agenda E Consideration and possible action to recommend approval of a parkland maintenance agreement with Lakeside at Lake Georgetown Community Association- Kimberly Garrett, Parks and Recreation Director Kimberly Garrett stated there was an agreement in the packet for review. Kimberly Garrett showed the location of the park on a map and stated the subdivision is now completely built out. She stated they Page 46 of 49 wanted to maintain the park so it could be maintained at a higher standard. She stated there are 2 parks in their subdivision. She stated this park backs up and has access to the US Army Corps of Engineer property at Lake Georgetown. This park is a more passive park. The agreement helps the city, and staff can monitor the parks routinely to make sure they are following the agreement. Motion made by Wayne Beyer, second by Danelle Houck to recommend approval of a parkland maintenance agreement with Lakeside at Lake Georgetown Community Association. Approved 7 — 0 F Consideration and possible action to approve the parkland dedication proposal for the Bluffview Subdivision - Kimberly Garrett, Parks and Recreation Director Kimberly Garrett showed the map of the area and gave history on the property. She stated the property fronts Leander Road all the way to the South San Gabriel and touches Lyndoch Park. Lyndoch Park is owned by the City of Georgetown but has no access. Kimberly Garrett stated they have been working with the developer for quite a while and when the bypass came through it changed the thought process on what the property would look like. The developer then came to the city to discuss a PID. The developer would have to provide a very desirable feature for the community for the city to allow them to create a PID. Kimberly Garrett stated this development would provide much needed access to the proposed regional trail on the South San Gabriel River. She stated they wanted to be able to get people to the river on this side of town. This area has steep slopes. The developer is proposing to build a 12- space parking lot. They would build a trail. She stated the city manager's office was supportive of this project as well and would be a great benefit because if we do not have this access, we do not have a way down to the river trails. Kimberly Garrett stated with the PID they are dedicating 37 acres and improvements; they must go above and beyond and building that trail down that slope is not cheap; and they will be spending over a million dollars on this parkland to provide access to the neighborhood and general public as well. A summary of what they are providing through their PID; entry road, the parking lot, the trail and then making that connection to the regional trail. She stated she is very supportive of this and feels it is a benefit to the community. She stated City Council has seen the package and they are supportive of moving forward with all the deal points that staff and the developer has worked out. She stated there are multiple other agreements to work out and this is only one piece. In addition to the PID, this development also has a PUD document and a parkland improvement agreement. Wayne Beyer asked about how many spaces were in the parking lot. Kimberly Garrett stated there are 12 spaces. Wayne Beyer asked about it being shut down at a certain time. Kimberly Garrett stated there will be trail hours. Wayne Beyer asked if people would be able to take BBQ grills down there. Kimberly Garrett stated that staff hasn't look at that level of detail but there can be rule signs posted. Wayne Beyer asked if this is the only parking area and it looks like there is connections to River Down which is a dead-end street. He stated it looked like there was an overlook there. Kimberly Garrett stated there is a huge ravine there and the developer has proposed that this be a privately maintained viewing area. Wayne Beyer asked if people could park there and Kimberly Garrett stated they could because it is a public street. She stated it is a good way for them to walk all the way down to the river. Chad Holz asked if that is a sidewalk that goes along the road. Kimberly Garrett stated there will be a sidewalk. Jolene Melancon asked about a time frame for this project. Kimberly Garrett stated she has been working with this project for 2.5 years and her estimate would 2 years out for construction. Wayne Beyer asked if Hillwood would be building the trail at the same time. Kimberly Garrett said she doesn't have their schedule yet and stated it could all happen about the same time. Page 47 of 49 Motion made by Larry Gambome, second by Chad Holz to approve the parkland dedication proposal for the Bluffview Subdivision. Approved 7 — 0 G Consideration and possible action to recommend approval of the parkland dedication proposal at the Parks at Westhaven. - Kimberly Garrett, Parks and Recreation Director Kimberly Garrett stated this development came to the board in November of 2019. This development came to the board as a traditional development. Not too long after their planning process they wanted to get PID financing for their development. The parkland was already approved then they came back and wanted to do a PID. She stated with other MUD's that have come in have been a no brainer as they have been along the river corridor. With this one it is not on the river or a major corridor, so they have proposed an all -abilities type playground for the community. Originally, they were required to dedicate 5 acres of land with the code and now they are looking at giving 16 acres and originally $400,000 in park improvement and now they have $1.4 million in park improvements. There is heavy housing development in this area and city council and staff felt this was a good plan. With the PID mechanism they can provide a much larger park. The trail is confined to the development. Kimberly Garrett stated that at Westhaven across the street, they have an amenity center, and they are going to marry up with the Parks at Westhaven and be in the same HOA. They will provide access to their pool, splashpad and playground as well. There are a lot of agreements that still need to be put in place. She stated they definitely exceed their requirement. Chad Holz asked if the maintenance will be taken care of by the city or the HOA. Kimberly Garrett stated there will be a landscape maintenance agreement and staff is working on a replacement fund for the playground. Larry Gambone asked if this is good parkland, meaning out of the flood plain. Kimberly Garrett stated it is in the floodplain. She stated some of it is a natural drainage area. She also stated with this new plan we are getting more than with the old development plan. Motion made by Jolene Melancon, second by Larry Gambone, to recommend approval of the parkland dedication proposal at the Parks at Westhaven. Approved 7-0 H Discussion and possible action on selecting date for a possible special meeting. -- Kimberly Garrett, Parks and Recreation Director Kimberly Garrett stated we are trying to find a consultant for the master plan. There are interviews scheduled with the 3 firms for the end of January. She would like to get this to council as soon as possible. We will meet Monday, February 15Y at 6 pm for this special meeting. No action only consensus on a date and time for the special meeting. I Consideration and possible action to approve minutes from the September 10, 2020 meeting - Jill Kellum, Administrative Supervisor Danelle Houck asked about the minutes; she left the meeting and did not actually adjourn but Larry Gambone took over the meeting and adjourned the meeting. Motion made by Wayne Beyer, second by Larry Gambone to approved the minutes as corrected for the September 10, 2020 meeting. Approved 7 — 0 Page 48 of 49 Adjournment Adjourn - Danelle Houck, Parks and Recreation Advisory Board Chair Motion made by Katherine Kainer, second by Larry Gambone to adjourn the meeting. Meeting adjourned at 7:08 pm. Danelle Houck o& Chair Katherine Kain , Secretary Cl. , I(-- JiYlCelluirn, Board Liaison Page 49 of 49