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HomeMy WebLinkAboutMinutes_PAREB_08.13.2020Minutes of the Meeting of the Parks and Recreation Advisory Board City of Georgetown, Texas August 13, 2020 Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order - Danelle Houck, Parks and Recreation Advisory Board Chair The meeting was called to order by Danelle Houck at 6:02 pm. B Roll Call - Danelle Houck, Parks and Recreation Advisory Board Chair Members present: Danelle Houck, Katherine Kainer, Jolene Melacon, Wayne Beyer, Larry Gambone, Chad Holz, Jack Flatau Staff present: Kimberly Garrett, Jill Kellum C Discussion on how this virtual conference will be conducted, to include options for public comments and how the public may address the Commission — Kimberly Garrett, Parks and Recreation Director Kimberly Garrett explained how the ZOOM meeting would be conducted. D Project Updates and Staff Report - Kimberly Garrett, Parks and Recreation Director Eric Nuner reviewed the project update that was provided to the board ahead of time. Bid documents have been sent to Purchasing and Legal for review for the ADA project. Golden Bear Park is scheduled to be complete in September. Grace Heritage Plaza is waiting landscape and lighting. The Village PID Park Renovation is underway and expected to be complete in October. E Update from the Friends of Georgetown Parks and Recreation - Danelle Houck, Parks and Recreation Advisory Board Chair Danelle Houck stated the Friends of Georgetown Parks and Recreation held a meeting virtually on 8/3/2020. They have canceled their September membership meeting and canceled the Daddy Daughter Dance. Next year they are planning a Family Costume Ball near Halloween. They are not seeing a lot of requests for assistance and the athletic department of the Parks and Recreation Department reached out to the Friends to promote the group on their flyers. As a result of that Texas Traditions Roofing has donated as well as other groups. F Update on proposed Parks and Recreation FY2021 Budget -- Kimberly Garrett Kimberly Garrett stated the proposed FY2021 CIP includes all the projects that were included in the FY2020 CIP but delayed due to funding except the design of San Gabriel Park Phase III. The design of this project has been pushed to FY2022 and construction to FY2023. FY2021 CIP Projects include: Neighborhood Park Development (Heritage Gardens), Parks Master Plan, Regional Trail through Wolf Crossing Property, Tennis Center Pool Demo and Continuation of the Parks ADA Transition Plan. Due to reduced revenues in Parks and Recreation, over $400,000 in reductions to the base budget had to be done. Vacant positions were either put on hold until mid -year or the entire year this includes a PT position at Garey Park and the Recreation Center - hold until March 2021, a FT position in Parks Maintenance - hold until March 2021 and a FT position for the Challenge Course - hold all year. Service level reductions for FY 2021 include River Ridge Pool (closed for open swim), Kid City Day Camp — cancelled, Aerobics - Reduce Group Fitness classes included with membership, go to fee based, Babysitter Expense- reduce operating hours, Outdoor/Challenge Course programming reduced, Swim Lessons - reduced offerings, Instructional classes - reduced offerings, Tennis Tournaments — cancelled, and Garey Park programming - reduced offerings. There were reductions to travel, training and food accounts. Chad Holz stated he wanted to commend Kimberly Garrett and the department. He stated they have done a phenomenal job through all the challenges. He asked what brings in revenue for the department. Kimberly Garrett stated the programs that bring in money are camps, youth athletic programs and instructional programs. Instructional programs usually make money but if we cannot host the program, we cannot bring in the revenue. Subsidized programming would be swimming, and anything related to pools and Kid City camp. Kimberly Garrett stated it is a slow start with the limitations. The rental of the facilities brings in money. Eric Nuner stated staff will be working on the masterplan and a primary piece to that is the cost -recovery model which will help answer the questions of which programs have a high cost -recovery and which are high -subsidized. Legislative Regular Agenda G Consideration and possible recommendation on the parkland dedication proposal for the Patterson Ranch Subdivision. -- Kimberly Garrett Kimberly Garrett showed where the development was in the southeast portion of Georgetown, which is shown in the attachments of the meeting. The Patterson Ranch Subdivision is requesting credit for a private park to be built by the developer and maintained by the HOA. Up to 50% credit towards the parkland dedication fee and the park development may be granted for a private park and amenities. Their site has many challenges including a power line easement and floodplain. After much discussion with the developer, staff proposed they consider the private park option to give them some flexibility on their design. In this instance, the developer would be required to have at least a 2-acre park and have a minimum of 5 park improvement facilities. They are proposing a 2.13-acre neighborhood park and over 10 additional acres of private open space. With 400 units, their traditional parkland requirement is 5 acres. Within the park and open space, amenities proposed must be non-exclusive and include: • Playground • Pavilion ■ Picnic areas • Multi -use open space ■ Trails Private park credit may be granted by the Parks and Recreation Director after a recommendation from the Parks Board. Staff supports this proposal and believes 50% credit should be allowed due to the amount of private parkland proposed and the value of amenities to be installed. Staff also agrees that this scenario is a win -win for both the City and Developer. The residents of the neighborhood get a nice park with amenities which are non-exclusive and maintained by the HOA and the City receives funds to purchase land and/or develop another park in the development zone. Fee Summary Parkland Fee in lieu (400 * $650): $260,000 Park Development fee (400 * $1,000): $400,000 $660,000 50% Credit for Private Park $330,000 Ben Debellis, landscape architect for the development, stated the project is 106 acres and 400 units. They want to create a feature central to most of the lots where people have access to the trail and green belt but also have a dedicated park area. It is 2.13 acres of dedicated improved parkland; playground, pavilion, making new space and trail and this would be the central hub for the trail system throughout the project. Kimberly Garrett stated the estimate that was provided on the cost of the amenities is definitely 50% of the cost to develop the park. She said there is close to 20 acres of park and open space and she stated the minimum the city wants is 2 acres, ideally would want 3 acres. She stated they can do so much under the powerlines where the city cannot. For them to maximize the number of lots, they can utilize that space. Kimberly Garrett stated she has the authority to make the determination on accepting up to 50% credit with the recommendation from the Parks and Recreation Advisory Board. This is the first project that has come to the board with the new adoption of the parkland dedication. Chad Holz asked what the board's authority is since he is new to the board. He asked if the board is providing any feedback to the layout of the park; this is just for the board to approve the 50% credit. Kimberly Garrett stated that is correct. Also, they have met with staff and it meets the criteria as laid out in the parks and recreation masterplan. She stated staff does not want to hamstring the development as they know what their development is and how they are going to market their development. She stated this is very conceptual and they will have to submit their plans to the city for approval. This is the general concept plan of the project. Chad Holz asked what the other side would be if the 50% credit is not accepted. He asked if the Parks and Recreation Department would have to submit it in the CIP budget and try to receive funding to do the park improvements. Kimberly Garrett stated staff would have to look something that meets criteria for the park and maintain it. The developer would dedicate land and then pay a fee for each unit then the city would have to take the money and build what they could and maintain the park in perpetuity. The other option is they dedicate the land, they build the improvements and the city maintains. The 3rd option they designate private parkland, build the amenities and it is open to everyone. Motion made by Chad Holz, second by Danelle Houck to recommend the parkland dedication proposal for the Patterson Ranch Subdivision with up to 50% credit for parkland dedication fee and parkland development fee. Approved 7 — 0 H Consideration and possible action to approve minutes from the June 17, 2020 meeting - Jill Kellum, Administrative Supervisor Motion made by Katherine Kainer, second by Chad Holz to approve minutes from the June 17, 2020 meeting. Approved 7 — 0 Adjournment Adjourn - Danelle Houck, Parks and Recreation Advisory Board Chair Motion made by Katherine Kainer, second by Larry Gambone to adjourn the meeting. Approved 7 — 0 The meeting adjourned at 6:46 pm. Danelle Houck, Board Chair Katherine Kainer, Secretary 9I,ellum, Board Liaison These minutes were approved at the virtual meeting of September 10, 2020.