HomeMy WebLinkAboutMinutes_PAREB_03.12.2020Notice of Meeting for the
Parks and Recreation Advisory Board
of the City of Georgetown
June 17, 2020 at 6:00 PM
at 402 W. 8th Street Georgetown, Texas 78626
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's
Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin
Luther King Jr. Street, Georgetown, TX 78626 for additional information; TTY users route through Relay
Texas at 711.
Please note that a quorum of the Parks and Recreation Advisory Board may
not all be present at the same physical location. Some members may instead
participate in this meeting from one or more remote locations in an effort to
advance the public health goal of limiting face to face meetings and to contain
the spread of COVID-19. In addition, there may be occasions when the
audio transmission may not be clear or may be interrupted. In those
instances, the meeting will continue so long as a quorum is still present.
With the Governor's Order, all City Buildings are following these
procedures:
• Masks are recommended
• Physical distancing; 6 feet between you and anyone not in
your household
• Practice good hygiene and wash your hands
• If any of these apply, do not visit: known close contact with
COVID-19 Person, fever greater or equal to 100.0 degrees
Fahrenheit, difficulty breathing or shortness of breath, cough, loss
of taste or smell, sore throat, chills, headache, diarrhea or muscle
pain.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order - Danelle Houck, Parks and Recreation Advisory Board Chair
B Roll Call - Danelle Houck, Parks and Recreation Advisory Board Chair
C Parks and Recreation staff member introduction and presentation - Kimberly Garrett, Parks and
Recreation Director
D Update from the Friends of Georgetown Parks and Recreation - Danelle Houck, Parks and Recreation
Advisory Board Chair
E Update on impacts of COVID-19 to Parks and Recreation. -- Kimberly Garrett
Page 1 of 10
F Project Updates and Staff Report - Kimberly Garrett, Parks and Recreation Director
Legislative Regular Agenda
G Consideration and possible action to recommend approval of the Parks 5 Year Capital Improvement Plan
- Kimberly Garrett, Parks and Recreation Director
H Consideration and possible action to approve minutes from the March 12, 2020 meeting - Jill Kellum,
Administrative Supervisor
Adjournment
Adjourn - Danelle Houck, Parks and Recreation Advisory Board Chair
Certificate of Posting
I, Robyn Densmore, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 808 Martin Luther King Jr. Street, Georgetown, TX 78626, a place readily
accessible to the general public as required by law, on the day of , 2020, at
, and remained so posted for at least 72 continuous hours preceding the scheduled time of said
meeting.
Robyn Densmore, City Secretary
Page 2 of 10
City of Georgetown, Texas
Parks and Rec Advisory Board
June 17, 2020
SUBJECT,
Update on impacts of COVID-19 to Parks and Recreation. -- Kimberly Garrett
ITEM SUMMARY:
Staff will update the board on how COVID-19 has impacted projects, programs, and facilities.
SUBMITTED BY
Kimberly Garrett, Parks and Recreation Director
Page 3 of 10
City of Georgetown, Texas
Parks and Rec Advisory Board
June 17, 2020
SUBJECT:
Project Updates and Staff Report - Kimberly Garrett, Parks and Recreation Director
FINANCIAL IMPACT:
SUBMITTED BY:
Eric Nuner, Assistant Director of Parks and Recreation
ATTACHMENTS:
Description Type
Project updates Backup Material
Page 4 of 10
Parks and Recreation
Capital Improvement Projects —June 2020
San Gabriel Park Phase II— Project is complete.
Katy Crossing Trail — Katy Crossing Trail is 100% complete,
ADA Trail Reconstruction — Bid documents have been sent to Purchasing and Legal for review. Project
will bid once all final reviews have been completed.
Golden Bear Park —Documents have been submitted to planning for permitting. Construction will begin
once permits have been released.
Heritage Gardens (Community Garden) — Staff is researching options for restroom construction and
investigating current on -site utilities. Project has been placed on hold.
Grace Heritage Plaza — Pavers and planter box have been installed. Next steps are landscape and
lighting installation. No change.
Show Barn Demolition —Project is complete
Tennis Center Pool Demo — Project is currently on hold.
Wolf Crossing Trail — Project is currently on hold.
San Gabriel Park Phase III — Project is currently on hold.
Village PID Park Renovation — Project has bid and was approved for construction by Council on May
121h. Pre -construction meeting was held May 28th. Project is scheduled to begin June 15th. The project
duration is 120 days.
Parks, Recreation and Open Space Master Update — Draft master plan RFP has been completed. Project
is currently on hold.
Page 5 of 10
City of Georgetown, Texas
Parks and Rec Advisory Board
June 17, 2020
SUBJECT:
Consideration and possible action to recommend approval of the Parks 5 Year Capital Improvement Plan -
Kimberly Garrett, Parks and Recreation Director
ITEM SUMMARY
Each year the Parks and Recreation Department prepares a 5 year Capital Improvement Plan. A five year
plan is prepared for planning purposes but only the first year is approved for finding. City Council
approves the final plan based on the funds available and the final debt schedule. Several of our projects that
were approved in the FY 2020 were put on hold due to a stagnant bond market. These projects were
approved, but there was not funding available.
FY2020 CIP Projects
• Parks ADA improvements working towards completing the ADA Transition Plan
• Develop Heritage Gardens into a true community garden - Neighborhood Park Development*
• Design and construct a regional trail expansion along the South San Gabriel River*
• Update the Parks Master Plan*
• Design Phase 3 of San Gabriel Park improvements*
• Tennis Center Pool Demo*
* projects on hold
FY 2021 CIP Projects
• Include all projects put on hold in 2020
• Continue Parks ADA Transition Plan - trail work
• Neighborhood Park Development - La Conterra/Westhaven linear park trails
The Parks CIP will be presented to City Council for feedback and direction at the June 23th City Council
Workshop.
F IAL IMPACT
NA
SUBMITTCD BY;
Kimberly Garrett, Parks and Recreation Director
Page 6 of 10
City of Georgetown, Texas
Parks and Rec Advisory Board
June 17, 2020
�ISUBJE C'1':
Consideration and possible action to approve minutes from the March 12, 2020 meeting - Jill Kellum,
Administrative Supervisor
FINANCIAL IMPACT:
NIA
SUBMITTED BY:
Jill Kellum; Administrative Supervisor
ATTACHMENTS;
Description 1Ype
0 March 12, 2020 Minutes Backup Material
Page 7 of 10
Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
March 12, 2020
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order - Danelle Houck, Parks and Recreation Advisory Board Chair
The meeting was called to order by Danelle Houck at 6:01 pm.
B Roll Call - Danelle Houck, Parks and Recreation Advisory Board Chair
All 7 members are present: Danelle Houck, Wayne Beyer, Larry Gambone, Jolene Melacon, Jack
Flatau, Chad Holz, and Katherine Kainer.
Staff present: Kimberly Garrett, Pete Polkinghorn
C Welcome new members of the Parks and Recreation Advisory Board - Kimberly
Garrett, Parks and Recreation Director
Kimberly Garrett introduced herself and welcomed the new members. Each board member
introduced themselves.
D Discussion to set time and date for the Parks and Recreation Advisory Board tour of
parks. - Kimberly Garrett, Parks and Recreation Director
The board discussed setting the tour on April 22 at 3:30 pm.
E Review and discussion of the Parks and Recreation Advisory Board by-laws and
attendance policy for board members. - Kimberly Garrett, Parks and Recreation Director
Kimberly Garrett reviewed the board by-laws.
F Parks and Recreation staff member introduction and presentation - Kimberly Garrett,
Parks and Recreation Director
Kimberly Garrett introduced Pete Polkinghorn, Tennis Pro, at the Georgetown Tennis Center.
Pete Polkinghorn gave a brief history of the facility and current programs offered.
G Update from the Friends of Georgetown Parks and Recreation - Danelle Houck, Parks
and Recreation Advisory Board Chair
Danelle Houck stated she is the board liaison for the Friends group. She explained the Friends
group role, some of their events and how their assistance program works.
H Project Updates and Staff Report - Kimberly Garrett, Parks and Recreation Director
Page 8 of 10
Kimberly Garrett explained that staff does a 5-year capital improvement program budget. Staff
will come to the board in May with that. Kimberly Garrett gave an update on the projects.
I City of Georgetown City's Secretary's Office will hold a boards and commissions
appreciation on March 25th at 6 pm. - Kimberly Garrett, Parks and Recreation Director
Kimberly Garrett stated the appreciation has been postponed.
Legislative Regular Agenda
J Consideration and possible action to set date and time for 2020 Parks and Recreation
Advisory Board meetings - Kimberly Garrett, Parks and Recreation Director
Motion made by Katherine Kainer, second by Larry Gambone to set date and time for 2020
Parks and Recreation Advisory Board meetings at 6 pm, the second Thursday of the month.
Approved: 7 — 0
K Consideration and possible action to elect the Vice -Chair of the Parks and Recreation
Advisory Board - Kimberly Garrett, Parks and Recreation Director
Motion made by Chad Holz, second by Katherine Kaine to elect Larry Gambone as the Vice -
Chair of the Parks and Recreation Advisory Board.
Approved: 7 — 0
L Consideration and possible action to elect the Secretary of the Parks and Recreation
Advisory Board - Kimberly Garrett, Parks and Recreation Director
Motion made by Larry Gambone, second by Jack Flatau to elect Katherine Kainer as the
Secretary of the Parks and Recreation Advisory Board.
Approved: 7 — 0
M Consideration and possible action to approve minutes from the February 13, 2020
meeting - Jill Kellum, Administrative Supervisor
Motion made by Katherine Kainer, second by Wayne Beyer to approve minutes from the
February 13, 2020 meeting.
Approved: 7 — 0
Adjournment
Motion made by Larry Gambone, second by Chad Holz to adjourn the meeting at 7:37 pm.
Approved: 7 — 0
2 lqq_ IV
Danelle Houck, Board Chair
Page 9 of 10
Katherine Kainer, Secretary
JillBoard Liaison
Page 10 of 10