HomeMy WebLinkAboutMinutes_PAREB_11.21.2019Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
November 21, 2019
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to order - Jim Hougnon, Parks and Recreation Advisory Board Chair
The meeting was called to order by Jim Hougnon at 6:00 pm.
B Roll Call - Jim Hougnon, Parks and Recreation Advisory Board Chair
Board Present: Jim Hougnon, Scott Macmurdo, Danelle Houck, Larry Gambone, Wayne Beyer,
Michael Simpson
Board Absent: Katherine Kainer
Staff Present: Kimberly Garrett, Eric Nuner, Jill Kellum, J.J. Lillibridge
C Parks and Recreation staff member introduction and presentation - Kimberly Garrett,
Parks and Recreation Director
Kimberly Garrett introduced J.J. Lillibridge, Recreation Coordinator, for the City of Georgetown
who is over athletics and fitness. J.J. Lillibridge stated he has been here almost a year. He came
from the City of Round Rock's Parks and Recreation Department and was there for almost 5
years and was over fitness and wellness. He said what he does here is oversees, supervises and
coordinates all sporting events and athletic tournaments at all fields. He supervises the athletic
coordinator and they run all the youth and adult athletic programs. This includes contracted
athletic programs. He also supervises the fitness specialist who works 50% at the front desk at
the recreation and 50% over fitness related programs such as the group exercise classes,
personal trainers and over the instructors and contracted payroll. Jim Hougnon asked how J.J.
got into the recreation and fitness business. J.J. Lillibridge stated he is originally from Iowa and
he came up through the parks and recreation programs growing up. He got into it after the
parks and recreation director in his home town offered him a job when he was 14 as soon as he
graduated from all the programs that he could participate in. He stated he coached anything
from canoeing to tennis to everything. He stated it was a town of 8,000 people. He then moved
to Iowa City, where the University of Iowa is and worked for Coralville Parks and Recreation
where he was the before and after school and summer camp coordinator. He stated he was
working on his masters at the University of Iowa in Recreation, Sport and Tourism and was
applying for jobs all over the country and took the job in Round Rock. Scott Macmurdo asked if
there are enough volunteers for the youth athletic programs. J.J. Lillibridge stated it can be a
challenge and soccer is the largest challenge as there are over 550 kids and that is 60 — 70
coaches every time. He is using different resources to empower the coaches to want to
volunteer. Wayne Beyer asked where the referees come from. J.J. Lillibridge stated for soccer
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they are all contract based. For the 9 and under age groups those are high school aged referees
and for the 10 and up they are all adult certified officials. They have been trying to streamline
all the officiating services and there is now a head official that helps recruit officials for soccer
and then there is an assigner for basketball and volleyball. Scott Macmurdo asked what the
biggest challenge that he faces and something that the board could help out with resource wise.
J.J. Lillibridge stated we are all aware of the growth that is taking place; so more manpower to
facilitate. He said he meets with his supervisor regularly and asks if we are offering programs
for a town of 35,000 - 40,000 people or are we offering programs for 60,000 - 70,000 people. He
said they are trying to be as resourceful as they can and stay competitive in the market as we
are surrounded by so many different cities and there are small businesses and entrepreneurs
offering the same types of things we are. It is important that we continue to be resourceful. Jim
Hougnon asked how the facilities are keeping up with the growth. J.J. Lillibridge stated as far
as the athletic fields, he stated he had a meeting with the softball leagues and they asked if
Georgetown has a plan to get more softball fields. J.J. Lillibridge stated it is something that
needs to be looked at; since softball is on the decline is that something that is still going to be in
existence in 5 or 10 years from now. He stated maybe we need different types of fields as things
are changing so much, but more fields are needed. Michael Simpson asked with the future
soccer teams in Austin do we anticipate an increase in soccer. J.J. Lillibridge stated soccer is
definitely growing even adult leagues. Also, LaCrosse is something that is navigating from the
northeast this way. Kimberly Garrett stated when we go through the parks masterplan that is
when we will get updated information on what the demands are and what the community
wants. We will take an inventory and the masterplan will give us a lot more information and
help guide us the next 5 -10 years.
D Update from the Friends of Georgetown Parks and Recreation - Danelle Houck, Parks
and Recreation Advisory Boardmember
Danelle Houck stated the Friends had a successful Daddy Daughter dance and there were
around 122 people that attended the dance on October 26th. Assistanceships have been steady.
The Friends will benefit from the Turkey Trot from the Georgetown Running Club.
E Project Updates and Staff Report - Eric Nuner, Assistant Director of Parks and
Recreation
Eric Nuner stated on the San Gabriel Park Phase II they are finalizing some punch list items.
The trail is making progress even though they are a little behind schedule. The Wolf Ranch trail
is complete and they are working on handrails and revegetation. Scott Macmurdo asked if this
is the piece where some concrete had to be repoured due to concrete test fail. Eric Nuner stated
there were a few pieces that failed as there were some testing issues and when it was retested
they had to redo some but not as much as they first thought. With Golden Bear Park, staff had a
meeting with planning working through getting the permitting. Staff has the playground
equipment and are ready to install. Booty's Road pavilion is done and staff will install the new
picnic tables. At Grace Heritage the concrete is poured for the base for pavestone pavers and
will be installed within 2 weeks. Eric Nuner stated at the next meeting staff will give an update
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on some of the 2020 projects; the Wolf Crossing and San Gabriel Park Phase 3 will be part of
that.
F Discussion on December 2019 Parks and Recreation Advisory Board meeting. -
Kimberly Garrett, Parks and Recreation Director
Kimberly Garrett asked the board if they would like to have a holiday dinner in lieu of the
December 12th regular meeting. It was decided to have a dinner and staff will plan that for
December 121h.
Legislative Regular Agenda
G Consideration and possible recommendation to approve the City of Georgetown's
Bicycle Master Plan - Ray Miller, Acting Director of Public Works
Summary: In 2018, the City of Georgetown began updating its 2030 Comprehensive Plan. A component
of this update is the Bicycle Master Plan (the Plan), a joint effort between City staff and a project team
from the University of Texas at Austin (UT Austin). An initial study of bicycling conditions in
Georgetown was conducted in fall 2016 by the UT project team. This study provided a baseline for the
formal planning process that began in fall 2018. To inform the plan -making, the project team engaged
with the Georgetown community extensively through public workshops, online surveys, and
neighborhood intercept surveys; led stakeholder meetings with City and County staff and representatives
of regional and state agencies; and administered site visits across the city. In addition, the project team
assembled 12 case studies of best practices from around the country and completed 11 topical reports on
technical components of bicycle planning, including but not limited to crash analyses, cost estimates, and
design considerations.
Beginning in September, representatives from the University of Texas and City Staff have been
presenting the plan to various City boards and commissions, several community groups and to the public
to introduce them to the plan and to obtain their comments regarding the draft Bicycle Master Plan.
Below is a summary of the meetings and groups that the plan has been presented to:
• September 24, 2019 - City Council Workshop
• September 25, 2019 - Plan goes live on the Web
• October 1, 2019 - Presentation to the Youth Advisory Council (6 were in attendance)
• October 10, 2019 - Presentation to the Parks & Rec Board
• October 11, 2019 - Presentation to the GTAB
• October 15, 2019 - Presentation to the Planning & Zoning Commission
■ October 18, 2019 - Presentation to Sun City Cyclists (56 members were in attendance)
• October 21, 2019 - Presentation to the Commission on Aging (10 were in attendance)
• October 23, 2019 - Public Open House at Georgetown Public Library (20 persons signed in)
Stories on the Draft Bicycle Master Plan were aired on the Following Austin News Stations: KXAN -
NBC News, KVUE - ABC News, and Fox 7 - Fox News. The Bicycle Master Plan was also on the City's
Web site and staff received about 50 comments on-line.
Ray Miller, Acting Director of Public Works gave a presentation of the plan. The purpose
behind the bicycle masterplan is part of Georgetown comprehensive masterplan. Another
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subset to the comprehensive plan is the overall transportation plan which calls for the study
and the implementation of a bicycle masterplan. This process began in 2016 as a data collection
interest finding task partnering with the University of Texas. In 2018 the city formalized an
agreement with UT to work on developing this masterplan. There was a team of graduate
students that went through the city, logged numerous hours of biking throughout the city, used
mobile apps to trace paths, 1,300 surveys were obtained online as well as doing 600 intercept
surveys throughout the city in different neighborhoods and talked to cycling groups. All that
data lead to the presented plan. The plan was run through the planning commission and this is
similar criteria that they look at when recommending something forward based on the Unified
Development Code which takes into account all of our development codes, the comprehensive
plan, and everything that feeds into the development process.
Currently, most of our bicycle facility exists with Parks and Recreation's off street trail system
with approximately 36 miles. The vision statement was to create a safe, well connected, bicycle
network that was accessible for all ages, abilities, for avid or recreation cyclist; trying to take
that all into account as well as spur it around the community so that everyone has access to the
bicycle network. He stated they are proposing an additional 51 miles of bicycle infrastructure
for a total just under 90. He presented the different types of bicycle infrastructure. Mike
Simpson asked about the street parking that is existing in the downtown area. Ray Miller stated
that will all be taken into account as they look at implementing this process and as they develop
each project they will look at parking and how that fits into the plan and how they remedy that
situation. In the downtown area, they also have to take into account the downtown masterplan;
it calls for angled parking and only on one side of the road and they will look at blending those
types of facilities together. The downtown will also be a good area to implement the sharrow as
proposed in front of the library. A sharrow is pavement marking and signage that shows you
are sharing that lane with a cyclist as well as a motor vehicle. He showed a breakdown of what
the plan proposes as far as bike lanes; buffered, protected, off street paths and the initial total of
51 additional miles. The plan also touches on phasing and priorities. The highest priorities also
lend into what the plan recommends as the top 10 projects for the city. A lot of the reasons for
those are to promote some of the connections in the downtown area landing on some of the
existing facilities, being the San Gabriel River Trail as well as some of the other trail systems,
that are in the area and leading off of some areas where they can do some easy bicycle facilities
such as Northwest Boulevard. The plan ultimately creates 3 different loops; a northern outer
loop, an inner loop and a southwestern loop. The plan touches on tiered projects; tier 1 being
the easy wins, tier 2 would be the bigger projects that they would have to put in their CIP -
Capital Improvements Program which would be the Austin Avenue bridges and Holly Street
crossings. He showed the location of the top 10 projects; Northwest Boulevard extension,
Austin Avenue bridges and some of the others. He stated the plan lists out those projects and
cost ranges. Scott Macmurdo asked if any of these plans, in the residential areas, would you put
a physically protected bike lane and would that be carved out of the existing road. Ray Miller
stated potentially it could be and it could shift depending on the road and where it exists. Scott
Macmurdo stated this plan is not set in stone. Ray Miller confirmed that it is not and is only a
recommendation and as they tackle each individual project they will have to see what will fit in
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that right of way or if they need to go out and get an easement for additional right of way to put
in that facility as well. Ray Miller stated the main thing about the plan is to show connectivity
and how they would promote that connectivity. Ray Miller stated the plan shows the different
types of infrastructure and are showing a potential cost of the whole build out of a net worth of
15 million dollars. He suspects that to be somewhat lower as they work some of the projects
into maintenance projects and bigger projects where it becomes a bid item in that project and
get a cost savings by going through that process. Mike Simpson states the spreadsheet shows
the cost as a minimum. Ray Miller stated that it is not taking into account the implementation
of the project. The existing plan also touches on policy recommendations a lot of that ties into
the development ordinance if it is adopted by council. Some of the policy recommendations are
increased education in both the riders and drivers of vehicles as well as the police department
and educating them on bicycle safety.
Ray Miller went through the time line of presentations and public open house. The first reading
of the ordinance to adopt on November 26t" to City Council and then followed by a second
reading on December 10th. During that October process, the comments that they have obtained,
a lot of it was based on additional connectivity. Williams Drive was not shown on the initial
plan and in speaking with the Georgetown Village PID and the Sun City area, a lot of them
currently use Williams Drive as a bicycle path so they asked for that to be included on the plan.
He showed it coming over at Lakeway and mainly because of the right of way difference. As
you go out north on Williams Drive the right of way expands out to a 10 foot shoulder. Jim
Hougnon stated that from experience that from Serenada north you see bicycles along there but
between Serenada and Lakeway, you have a shoulder but it narrows down. Ray Miller states
they show the connection through Serenada and they have had comments from small local
streets and the feedback is "how can you do this in our neighborhood" and he stated it is to
show that connectivity. The other parts were the southeast inner loop connecting the southwest
by-pass and going up DB Woods and Shell Road to make that connection to the San Gabriel
River trail and Lake Georgetown trail as well as adding Patriot's Way into that. So there is the
existing mileage and proposing now 64 additional miles for a total of 100 miles of bicycle
network or infrastructure. The cost with the additional lane miles they are adding is 17 million
dollars to complete the entire network. Through the process a lot of the comments have been
about connectivity, implementation, when is it going to happen and is it going to happen.
Something else that is being added to the plan is a memorial proclamation for Tommy
Ketterhagen who was tragically killed on Patriot Way in 2017. Ray Miller also recommended
on the 2nd reading to read a proclamation to the Ketterhagen family to honor Tommy. Ray
Miller stated the implementation is initially going to take into account the maintenance
program. Projects will be entered in the CIP process after the first of the year and look at the
2021 budget, the bicycle masterplan will be taken into account and how to get that implemented
and move forward with it. Jim Hougnon stated some of the pieces are along arterial roadways
that don't exist right now. He asked, with the Northwest Bridge project is the bicycle plan
already in the design. Ray Miller stated yes it is. He stated on the sharrow or parallel routes,
that was the initial point of the plan was to use Northwest Boulevard based on the conversation
with Sun City mainly and that was the reason for adding the Williams Drive aspect. Mike
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Simpson asked to what extent the people on Williams Drive were talked too and didn't feel like
the word had gotten out. He stated there are 2 schools that don't have proper sidewalks in
place and kids are walking in the streets and in the dirt to get back and forth from school. He
stated we should not be addressing bicycle access on Williams Drive until the safety for the kids
in the schools. He stated he knew they were two different departments and that was a problem.
He stated public safety for the City of Georgetown needs to be a priority. He stated they keep
coming back to Williams Drive and he stated they haven't taken a serious look at it because the
impact is significant. They already talk about adding more traffic at the intersection of Williams
Drive and Lakeway. Ray Miller stated they are working on a project that starts next year to add
turn lanes into that intersection. Mike Simpson stated that won't help because they are adding
more traffic. He stated they are communicating with people that live a long way out and the
amount of actual participation in Sun City is about 200 riders and he stated that is a
disproportion of addressing of an issue. Mike Simpson asked Ray Miller to take a look and do a
survey on the sidewalks. Ray Miller stated we do have a sidewalk plan. Mike Simpson stated
the issue on the sidewalks came up 20 years ago and he was in those meetings and went to the
public meetings. He stated he doesn't remember a public meeting about the bike trails on
Williams Drive. Jim Hougnon asked Mike Simpson if there is specific part he was concerned
about. Mike Simpson stated from IH 35 going west and with additional apartments and such
there is additional traffic and he asked, are there sidewalks? When do you first get sidewalks
from IH35 going west on Williams Drive? He stated in front of one set of apartments all the
way to Lakeway; there are none only one section and only on one side. He stated a lot of it is
new construction and why haven't they been putting in sidewalks? He stated if you continue
on beyond that there are no sidewalks in Serenada either. Ray Miller stated that sidewalks will
be added as development occurs and there will be a path across IH 35 and as the sidewalk
masterplan is implemented they are filling in gaps of sidewalks everywhere. They have
concentrated the priority of projects in the downtown area and that is what is going on right
now. There is a shift of priority 2's and there is a map online and how those projects are
categorized. As redevelopment occurs those will have sidewalks; it's a timing issue. As the
south side of Williams Drive redevelops, there are a lot of single family homes and it will be
filled in with sidewalks. There are talks about a parallel path from Dairy Queen that provides
more connection through there as well. Scott Macmurdo asked what the overlap with parks is;
do we need to amend our codes, do we need to think about bike lanes when we do future
development. Ray Miller states as we do new projects it will become part of the development
code and the main part with Parks is the connectivity. Kimberly Garrett stated as we work on
the masterplan plan this will integrate with the trails masterplan. This will help to integrate our
role and how you can connect and utilize the trail and get off of the street and be on a recreation
trail and potentially pick back up on the street in a safe manner. Ray Miller stated there has
been a lot of work that has gone into this since 2016 and once the plan is adopted they will look
at the codes and how to amend them. The planning department is working on their
comprehensive plan and there will be some tweaks and changes. He explained that any
masterplan is a living, breathing document so as situations change and there is a need to change
the plan we can go ahead and change it. Kimberly Garrett stated this plan originally came to
the parks board 4 year ago as the Parks being the lead and then it was looked at as it not being a
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Parks and Recreation lead because these bike lanes are on the streets. It was more appropriate
for the Transportation department to take the lead and see how the Parks and Recreation
department could be supportive and integrate our recreation trails into the bike path. Kimberly
Garrett stated that staff supports what they are trying to do. Jim Hougnon stated when he first
saw the numbers there were high side and low side numbers. Ray Miller stated the overall plan
put it in different ranges of construction. He stated depending on the economy you could look
at different spectrums as far as cost. Jim Hougnon asked Ray Miller, you are not looking for
someone to write a check for this as a lot of this will be incorporated into other upcoming
projects. Ray Miller stated that was correct. Ray Miller stated that was a stand alone cost if you
were going to implement it today. Jim Hougnon asked about the thought process for time
period of the build out. Ray Miller stated there is not one lined out in the plan. It will be at
council's discretion moving forward and stated it will be a reoccurring item that is talked about
each year at the budget. He stated it is more of a 10 —15 year build out. Scott Macmurdo stated
Main Street and south of University is mostly a residential area and they have it as a physically
protected barrier and he stated they might want to consider what that would do to the
neighborhood. Ray Miller stated that with the physically protected barrier there are different
ways to do that. On the roadway he stated you can do traffic buttons or other alternatives. He
stated it will have to be massaged to the different areas. Larry Gambone asked with the UT
survey results, that there will be bicycle traffic on all these interconnecting roads. Ray Miller
stated potentially. Larry Gambone stated why build bicycles lanes on the roads that no bicycles
will go on. He asked how did they determined that these routes are the routes bicyclist are
going to ride on. Ray Miller stated information from the cycling community, stake holder
meetings, 2 public meetings before the plan was drafted, and numerous intercept surveys in
different neighborhoods all throughout the city determined the routes. Ray Miller stated there
had been about 2,000 comments on the development on the plan.
Motion made by Danelle Houck second by Scott Macmurdo to recommend to approve the
City of Georgetown's Bicycle Master Plan.
Mike Simpson stated he understands there was a lot of effort to collect information about the
plan and mostly from the bicycle community. But, all good processes go through a pro and a
con evaluation and the impact on the neighborhoods for example, instead of Williams Drive use
Airport Boulevard. If you take a look at the map, the impact would be minimal there to the
residential areas and it adds a little more distance and it would have zero impact on a
significant part of the population. He stated they have not talked to the stakeholders who are
the people parking on the streets or trying to navigate through traffic and schools or stop lights.
He stated they have not addressed the entire population and all the stakeholders; they have
only addressed those that are interested in the program. Jim Hougnon asked if they planned to
do community outreach as the projects get underway. Ray Miller stated definitely. Mike
Simpson stated that all sounds good but the fact is once it is approved everybody thinks
everything is great and then the explanation of when someone wants changes, but we've
already approved the masterplan. The fact that there might be some small tweaks available is
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true, but significant tweaks, no. Once we vote on this it is set in concrete. Ray Miller stated it is
not. Mike Simpson stated he agreed to disagree.
Approved: 5 —1-1
H Consideration and possible action to recommend approval of the parkland dedication
proposal for the Bridgehaven single family development. -- Kimberly Garrett, Parks and
Recreation Director
Summary: Bridgehaven is a single family residential development at the intersection of Maple and
Westinghouse. They are proposing 254 single family homes which equates to 3.175 acres of parkland. In
addition, this development is subject to the development fee of $1,000 per lot. The developer has indicated
they would like to propose developing the park in lieu of paying the fee. In addition, the HOA will enter
into a maintenance agreement with the City to maintain the park and open space.
The developer is proposing to dedicate 14.43 acres of open space, lot 24 being 1.3 acres with several
heritage trees and lot 23 being 13.13 acres. A large majority of parkland lot 23 has drainage, but creates a
nice open space area that is usable most of the time and can be be accessed by trails. The FEMA floodplain
shown on the map is only proposed, it has not been adopted. In addition, there is ample street frontage
along Sunniberg Loop.
This development is going to become part of Westhaven HOA and their residents will have access to their
amenity center as well. This development is also in close proximity to Pinnacle Park as well as
undeveloped parkland in Westhaven.
Staff is recommending approval of the proposed parkland dedication.
Kimberly Garrett introduced Dustin Goss with Pape Dawson, and Scott Rempe with
Packsaddle Partners with the Bridgehaven project. She stated this is the first project based on
the new development code that was approved in July. It not only has the land dedication but
also the development side of it. She showed the location map and it is in the southeast
quadrant of Georgetown. She stated it is a challenging area with some drainage in that area. It
is also surrounded by other parks and other recreation opportunities in that area. There is
Pinnacle Park, parkland in Fairhaven, and Westhaven which has public parkland in the
subdivision but has not been developed and is with prior code. Westhaven does have an HOA
with an amenity center, splashpad and playground. Bridgehaven is looking at opting into the
HOA at Westhaven so the residents have those amenities. Kimberly Garrett reviewed the
parkland requirements with the board. Bridgehaven is taking into account the floodplain that
has not been adopted yet. Kimberly Garrett stated she was concerned about the large amount
of space and the possible drainage and she stated staff only agreed to accept it if the HOA
would be willing to maintain it and that was part of the agreement. She stated that she felt it
would be well maintained and kept up because it is a gateway into their subdivision. She
showed the area where the heritage trees are and it would be an opportunity for a playground
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and trails and they would have to put in the amenities since they would like to do the
development instead of paying the fee.
Dustin Goss and Scott Rempe showed and explained the plan. They stated they do include
some trail aspects showed the different phases of the project. They are focusing on the heritage
tree area and making that their primary park focus as there is good frontage on Westinghouse
that is visible has the best trees on the property. They have a widened concrete trail that shows
connectivity between the different phases of the project. The floodplain area is relatively flat
and are useable grounds and will serve as a run and play area for the whole neighborhood.
They stated there is also a little commercial section on the plan in phase one. They stated they
are also in the childcare development business so this section will potentially become a
childcare center there. Kimberly Garrett showed that the area is trisected by the green space
and there are 3 separate areas and they are trying to bring those 3 areas together to a central
green space.
Scott Macmurdo stated, looking at this, a lot of this is in the floodplain. Kimberly Garrett
interjected, proposed floodplain. Scott Macmurdo asked how much of the land in the green is
acceptable under the normal parkland requirement. They stated about 4 acres is not in the
flood plain. Kimberly Garett stated it is an opportunity for trail and something that
compliments what they don't have at Westhaven. She stated trails are always number one and
it is a large piece of property to get a loop trail there. Scott Macmurdo asked what amenities
could be built other than trails. Kimberly Garrett stated you could be playgrounds and
pavilions. The developer stated currently there is a 3,000 square foot house there which will be
gone. There is a lot of area that is out of the floodplain that could suffice for those types of
amenities. Scott Macmurdo asked since their requirement is 3.1 and there are 4 acres that
would fit the standard, why do we need to have a separate vote or variation on this, couldn't
they donate the 4 plus the extra? Kimberly Garrett stated it wasn't contiguous so she brought it
to the board to review and it is a larger piece than what we need and has some drainage. They
are not asking for a variance. Kimberly Garett stated the area is not contiguous and there is an
opportunity for additional amenities around the perimeter. It is also an opportunity for the
board to see how the new process plays out. Larry Gambone asked about the flood area.
Kimberly Garrett stated they have done studies that show the floodplain. In 2017 they have
gone and mapped it but no one has adopted it. She stated she spoke to the city's development
engineer and they thought generally this property is usable and when it is not raining it is an
open space. Kimberly Garrett stated her biggest thing was that she wanted to insure that the
HOA was going to maintain it because it is a large tract of land. Kimberly Garrett stated they
have to layout the parkland early so they can design the rest of the subdivision because it all
hinges on where the parkland is.
Motion made by Michael Simpson second by Wayne Beyer to recommend approval of the
parkland dedication proposal for the Bridgehaven single family development.
Approved: 6 - 0 -1
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I Consideration and possible action to recommend approval of a Task Order with RVi
of Austin, TX, for professional services related to San Gabriel Park Phase III improvements
in the amount of $592,775.00— Eric Nuner, Assistant Parks and Recreation Director
Summary: A master plan for San Gabriel Park was completed in June 2015. The master plan proposed
the renovations to the park be completed in phases. Phase I construction started in March 2017 and was
completed 2018. Phase 2 construction began in August 2018 and will be complete December 2019. This
task order with RVi will complete the design for phase III of San Gabriel Park. RVI has completed the
design for the previous phases of construction.
Design of phase III will include one large multi -use performance pavilion, splash pad plaza, entry
monuments, roadway and parking improvements, three shade shelters, one new restroom building, one
lighted skate park, directional and interpretive signage, open spaces and landscaping, and a low water
crossing across the San Gabriel River.
Timeline:
Schematic Design April 2020
Design Development July 2020
Construction Documents November 2020
Construction of Phase III is expected to begin in spring 2021.
Eric Nuner explained the task order with RVi and that they are planning the design piece now
and then going into the construction phase in 2021. He stated the plan also includes some
stakeholder meetings and will include the low water pedestrian crossing as well as the other
items. Kimberly Garrett stated this year's budget was approved for $600,000. Eric Nuner stated
he anticipated the showbarn to be down by summer and will be gone by the time construction
begins. Wayne Beyer asked about the skate park. Eric Nuner stated the existing skate park
would be demoed and turned back into green space. The skate park piece would probably
move somewhere closer behind the recreation center detention pond. This is all conceptual and
from the phasing masterplan that is the general idea where that would go. Jim Hougnon asked
about additional parking. Eric Nuner stated there is green space in front of the recreation center
that might be used for additional parking. Scott Macmurdo asked if the showbarn is still being
used. Eric Nuner stated it is not. Larry Gambone asked about the task order and the cost. Eric
Nuner stated if staff comes back and wanted RVI to do additional services they would give a
proposal to do the additional services based off of their rates. There are different principals and
that is the range. Eric Nuner stated that is not something that has been done in the past and
have never had to engage that but it is part of the master service agreement that they have to
include hourly rates for additional professional services.
With the board's approval this item would go to council on December 101" so design could start
after the first of the year. Jim Hougnon asked about the sunken gardens. Eric Nuner stated
there are some drainage issues there and that will be addressed.
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Motion made by Danelle Houck second by Scott Macmurdo to recommend approval of a
Task Order with RVi of Austin, TX, for professional services related to San Gabriel Park
Phase III improvements in the amount of $592,775.00.
Approved: 6 — 0 —1
J Consideration and possible action to approve minutes from the October 10, 2019
meeting - Jill Kellum, Administrative Supervisor
Motion made by Scott Macmurdo second by Larry Gambone to approve minutes from the
October 10, 2019 meeting.
Approved: 6 — 0 —1
Adjournment
Adjourn - Jim Hougnon, Parks and Recreation Advisory Board Chair
Motion made by Larry Gambone second by Wayne Beyer to adjourn the meeting.
Approved: 6 — 0 —1
The meeting adjourned at 7:47 pm.
Katherine Kainer, Secretary
Jill Ke lWm, Board Liaison
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