HomeMy WebLinkAboutMinutes_PAREB_09.12.2019Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
September 12, 2019
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to order - Jim Hougnon, Parks and Recreation Advisory Board Chair
The meeting was called to order at 6:00 pm by Jim Hougnon.
B Roll Call - Jim Hougnon, Parks and Recreation Advisory Board Chair
Jim Hougnon, Danelle Houck, Katherine Kainer, Larry Gambone, Scott Macmurdo, Mike
Simpson
Absent: Wayne Beyer
Staff: Kimberly Garrett, Eric Nuner, Jill Kellum
C Parks and Recreation staff member introduction and presentation - Kimberly Garrett,
Parks and Recreation Director
There was not a staff member introduction and presentation.
D Update from the Friends of Georgetown Parks and Recreation - Danelle Houck, Parks
and Recreation Advisory Boardmember
Danelle Houck stated on Monday, September 16th at 7 pm the Friends of Georgetown Parks and
Recreation is having their annual meeting in the Community Room. They will talk about what
they are doing and what they have done and will have their elections as well.
E Project Updates and Staff Report - Kimberly Garrett, Parks and Recreation Director
Eric Nuner stated the signage in San Gabriel Park is up and they are working on the rodeo
arena. They are wrapping up punch list items in the park and re -vegetation and waste
receptacles that have to be fabricated. The main focus is to finish around the springs and
granite trail work. They will be working on the trail over the weekend. The ribbon cutting will
be on Friday, October 41h at 10 am.
Eric Nuner stated the Wolf Ranch trail is moving along. The concrete was tested for densities to
ensure it meets certain PSI. They were tested and the test came back and they were not close.
They will be removing the concrete and re -pouring due to the psi not being accurate. Eric
Nuner and Kimberly Garrett speculated that it was due to the high temperatures and it dried
too fast.
On the recreation center, Eric Nuner stated contractors and staff got a lot of work done. There is
a new gym floor, new plaster in the indoor pool, redoing the indoor pool deck, staff is painting,
and deep cleaning. He stated they expect to do this annually. There were 3 different floor
contractors, facilities staff, recreation staff and parks staff along with the janitorial and HVAC
contractors working together. Eric Nuner stated it was a big undertaking and they did a good
job. Kimberly Garrett stated there was staff training that took place as well. Kimberly Garrett
stated the racquetball courts were to be sanded down and refinished but when they started
sanding they noticed concrete. Only one court was started so there is the other court that can be
used. Eric Nuner stated they already have a quote for a new wood floor and it is approved and
both courts will be replaced in October. Kimberly Garrett stated that was the original wood
floor from when the original Recreation Center was built and they have been sanded and re -
polished several times over 25 years.
For Golden Bear Park we have received the play equipment and plans are at TCEQ for
regulatory review. After that is complete they can start construction.
VFW Park will be complete; they are doing small finish up items such as installing the concrete
curb around the playground and landscape and irrigation in the medians.
The 2020 capital improvement projects will be presented soon. Planning, scheduling and task
orders are being prepared.
Legislative Regular Agenda
F Consideration and possible action to recommend approval of an Interlocal Agreement
between the City of Georgetown and the West Williamson County Municipal Utility District
No. 1 for a Public Parkland Maintenance agreement for the Oaks at San Gabriel Hike and
Bike Trail. - Kimberly Garrett, Parks and Recreation Director
Item Summary:
There is an 18.429 acre tract of public parkland in the Oaks of San Gabriel Subdivision out
Highway 29 west. The land is currently not improved and is outside of the City Limits. The
subdivision would like to maintain a hiking trail along this parkland. This public parkland
maintenance agreement will allow the Oaks at San Gabriel to provide general routine
maintenance for the portion of the hike and bike trail located within the Parkland, including,
but not limited to, mowing, weeding, tree trimming, regular trash collection and removal of
vegetation.
Kimberly Garrett stated this is land outside the city limits and is inside the ETJ and is along the
San Gabriel River. She stated when we accepted this land the rules about annexation were
different. There are new annexation laws. She stated this may never come into the city limits.
This is close to Cimarron Hills. The Oaks of San Gabriel would like to provide a nature trail to
their residents and maintain it and have access. It is still open to the public and it is at the back
of their subdivision. This is something that allows them to do it. They have to provide the city
insurance. It allows them to utilize this land that the city is not utilizing. We have similar
agreements on is at Lakeside Park. There has to be documentation with their rights and
approvals.
Scott Macmurdo asked if the city is responsible for maintaining it. Kimberly Garrett stated we
don't take care of anything outside the city limits. Jim Hougnon asked if this parkland has been
accepted and Kimberly Garrett stated yes, a long time ago. It was part of a development
agreement with a MUD. Mike Simpson asked if this was on track to Garey Park. Kimberly
Garrett stated it is not. This is on the Middle San Gabriel River.
Motion made by Mike Simpson, second by Larry Gambone to recommend approval of an
Interlocal Agreement between the City of Georgetown and the West Williamson County
MUD No.1 for a Public Parkland Maintenance agreement for the Oaks at San Gabriel Hike
and Bike Trail.
Approved 6-0-1(absent)
G Consideration and possible action to recommend approval of poured in place
playground safety surfacing at the Creative Playscape, San Jose Park and Garey Park to
Robertson Industries (Buy Board Contract # 512-16) in the amount of $162,483.15. - Eric
Nuner, Parks and Recreation Assistant Director
Item Summary:
The playground safety surfacing, at the Creative Playscape, San Jose Park and Garey Park
(spring rider location), is currently engineered wood fiber (EWF). The Parks Department is
proposing the removal of EWF and replacing with poured in place (PIP) surfacing. EWF
requires a considerable amount of maintenance through raking and replacement to ensure that
the proper depths are maintained for fall safety. EWF is a loose fill material which tends to
displace easily due to heavy playground use. Staff has seen a negative impact at San Jose Park
and Garey Park splash pads as a result of this displacement. Drains and spray features become
clogged creating system failure which results in splash pad closures. Replacing the EWF at
these two areas will decrease the amount of maintenance needed at these splash pads, increase
splash pad equipment life, and reduce closures. Displaced EWF also affects the accessibility of a
playscape by creating uneven areas and reducing mobility within playground areas. Installation
of PIP provides a consistent unitary surface that meets all safety standards and accessibility
requirements. It is fully accessible surfacing for children and caregivers that may utilize
mobility devices. Additionally, routine maintenance on PIP is lower than EWF providing a
savings of staff time.
Robertson Recreational Surfaces installed the original PIP at Garey Park as well as for
communities across the state. Robertson Industries warrants their workmanship and materials
for a period of five years, from completion date, against unreasonable rubber deterioration and
surface brittleness resulting in cracking. Staff recommends the approval of this cooperative Buy
Board contract for the installation of poured in place safety surfacing at Garey Park, San Jose
Park and Creative Playscape in the amount of $162,483.15 to Robertson Industries.
Eric Nuner explained this is a hard rubber surfacing and with good cushion. This was used on
the playground at San Gabriel Park Phase 1. It is not something that we have used a lot in the
past but it is something we did have originally planned when we did the Creative Playscape
several years ago, but budget number did not allow for it. One of the really good advantages is
wheelchair accessibility. There is less maintenance associate with it. It has a 10 —15 year life and
will last 15 years with good maintenance. This will be built into the SRF which allows for
capital repair replacement. The maintenance will be done yearly. The Creative Playscape is
primarily the ADA piece is a big component as that structure itself was designed to be fully
accessible and the engineered wood fiber is accessible but takes one person to kick some out
and it becomes inaccessible and becomes a maintenance issue. Because of the use that the
Creative Playscape receives, staff puts a lot of wood fiber there. Eric Nuner estimated $8,000 -
$10,000 a year is spent on wood fiber to replenish that. He stated that San Jose and Garey Park
have the same advantages, but the other advantages are that the wood fiber finds its way into
the filtration systems and gums things up at both locations. It creates a significant maintenance
issue for aquatics staff.
Mike Simpson asked about the discrepancy in the dollar amount in the handwritten and the
typed portion of the report. Eric Nuner stated he noticed that. Eric Nuner explained that staff
had talked about removing the maintenance roll coat from the approval but that did not get
switched on the quote. The maintenance piece was just for Garey Park; he stated staff was
doing it separately and not including in this approval. Eric Nuner stated it will be less than the
$178,697.82. It stated he will get that amount corrected for the Council item. Eric Nuner stated
there is some pour in place at the Recreation Center in the Tot Lot. It is protected and does not
get near the use and it is also used at San Gabriel Park and Garey Park. Eric Nuner stated that
in other municipalities and his experience is that it holds up and is not maintenance free. He
stated with heavy wear it does wear out. He stated it can be repaired; if a piece breaks you cut
it out and re -patch it. The advantages for the selected sites are significant. We would not want
to do this at every park. The Creative Playscape, Garey Park and San Jose Park are all the most
popular parks.
Larry Gambone stated he doesn't know if he would approve the higher amount because in the
confusion of all that it could be said that the board recommended approval of the higher
amount. He ask if there something we can do that says we recognize there is a difference
between the quote and the actual proposal? Eric Nuner stated we do have the funding to do the
full amount. Larry Gambone stated we could end up approving an amount higher than what
was really proposed. Jim Hougnon stated the actual number will be in the packet to council.
Larry Gambone stated he understood that, but they were seeing the number presented.
Kimberly Garrett stated that is the highest it would be. Kimberly Garrett stated it could be a
typo from what they put in from $178 to $162. Eric Nuner stated if they approve the amount
not to exceed. Jim Hougnon stated a lot is timing and Mike Simpson stated the amount is less
than 5% of the total. Kimberly Garrett stated that Larry Gambone is welcome to vote against it.
Mike Simpson stated that is why there is usually a contingency in any contract. Kimberly
Garrett stated staff made an error somewhere and there is a $16,000 difference. Scott
Macmurdo asked how the material does with heat absorption. Does it get really hot or does it
dissipate? Eric Nuner stated it doesn't dissipate and it does absorb heat and it depends on what
type of asphalt there is and the heat impact to it. He stated it is no different than the plastic
slides and those will absorb heat and that it is the reason they try to use lighter materials to help
absorb that reflect some of that. It is warmer than a natural material. Scott Macmurdo stated
his recommendation would be if there is a way to choose colors that reflect the heat. Eric Nuner
stated that is what is done on the plastic slides; they try to choose lighter colors, tans and like
that as the blues are hotter.
Motion made by Jim Hougnon, second by Danelle Houck to recommend approval of poured
in place playground safety surfacing at the Creative Playscape, San Jose Park, and Garey
Park to Robertson Industries (Buy Board Contract #512-16) no more than $178,697.82 realizing
that the item for maintenance roll coat be will deducted and that amount be adjusted before
it goes to Council.
Approved 6-0-1(absent)
H Consideration and possible action to approve minutes from the July 11, 2019 meeting
- Jill Kellum, Administrative Supervisor
Danelle Houck stated the staff person attending should have read Robert Gaylor instead of
Leland Hill. Minutes for July 11, 2019 are amended to reflect, Under Item B - Roll Call; Staff
Present should read Robert Gaylor and not Leland Hill.
Motion made by Katherine Kainer, second by Scott Macmurdo to approve minutes from the
July 11, 2019 meeting.
Approved 6-0-1(absent)
Adjournment
Adjourn - Jim Hougnon, Parks and Recreation Advisory Board Chair
Motion made by Katherine Kainer, second by Larry Gambone to adjourn the meeting. The
meeting adjourned at 6:52 pm.
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Katherine Kainer, Secretary
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