HomeMy WebLinkAboutMinutes_GUS_09.13.2019Minutes of the Meeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the City of Georgetown, Texas
September 13, 2019 at 2:OOPM
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
you require assistance in participation at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the
City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or
City Hall at 808 Martin Luther King, Jr. Street, Georgetown, TX 78626 for additional information: TTY
users route through Relay Texas at 711.
Board Members Present: Ed Pastor - Chair, Edward Wiley - Secretary, Mike Cunningham,
Steve Fought, Arthur Yaeger
Board Members Absent: John Copelan - Vice Chair, David Maserang
Staff Members Present: Glenn Dishong, Wesley Wright, Leticia Zavala, Michael Hallmark,
Mike Welch, David Morgan, Laurie Brewer, Sheila Mitchell, John Gonzales, Brian Barton, Paul
Diaz
Others Present: Jake Moeller/McCord Engineering
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order - Called to order by Chair at 2:00p.m.
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors
— Jake Moeller/McCord Engineering
Employee Recognition -
-- None
C. September 2019 GUS CIP Project Updates and August Council Actions — Wesley Wright, P.E.,
Systems Engineering Director/Michael Hallmark, CIP Manager
Wright noted reports in packets, gave brief updates on each. No questions from board members.
D. Industry / Council Updates
Dishong gave update on interview process for new Electric General Manager. Morgan expects an
announcement within the next week. Dishong spoke about level of Lake Georgetown; down about 8
feet right now. We are in first phase of Drought Contingency Plan based on the utilization of our
plant capacity. Drought conditions are continuing to get worse under current weather conditions.
Cunningham asked and Morgan responded about interest rates, future funding decisions. Pastor
asked and Dishong/Hallmark responded on Zebra Mussel update; waiting on Corp of Engineers
approval for easement usage. A contractor has been selected and ready to work.
Legislative Regular Agenda.
The Board will individually consider and possibly take action on any or all of the following items:
E. Public Wishing to Address the Board
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the
table at the entrance to the Board Meeting. Clearly print your name and the letter of the item on which you wish
to speak and present it to the Staff Liaison, prior to the start of the meeting. You will be called forward to
speak when the Board considers that item. Only persons who have delivered the speaker form prior to the
meeting being called to order may speak.
On a subject not posted on the agenda: Persons may add an item to a future Regular scheduled Board agenda
by filing a written request with the Staff Liaison no later than one week prior to the Board meeting. The
request must include the speaker's name and the specific topic to be addressed with sufficient information to
inform the board and the public. Only those persons who have submitted a timely request will be allowed to
speak. For Board Liaison contact information, please logon to httQs:Neoverntnertt.gcorgetown.or =&orgeto%v_n-
utility-system-advisory-board-gu_sl.
- No persons signed up to address the board.
F. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
August 9, 2019. — Sheila K. Mitchell, GUS Board Liaison
Minutes were considered for approval. No questions or revisions. Motion by Yaeger, seconded by
Cunningham to approve the minutes from the Regular GUS Board meeting held on August 9, 2019.
Approved 5-0-2 (Copelan, Maserang absent)
G. Consideration and possible recommendation to approve the purchase of Bioxide from Evoqua Water
Technologies LLC of Sarasota, Florida, in an amount not to exceed $88,600.00, for Fiscal Year
2019/2020. -- David W. Thomison, Water Services Manager/Mike Welch, Plant Operations
Superintendent
Welch presented information on behalf of Thomison stating we've been using this product for last 20
years for any odor control in the system. Dishong stated this is a sole source patented use of the
chemical. Motion by Wiley, seconded by Cunningham to approve the purchase of Bioxide from
Evoqua Water Technologies LLC of Sarasota, Florida, in an amount not to exceed $88,600.00, for
Fiscal Year 2019/2020. Approved 5-0-2 (Copelan, Maserang absent)
H. Consideration and possible recommendation to approve the renewal #3 to the contract agreement #
17-0101 for Water and Wastewater Treatment Plant and Distribution chemicals to Brenntag
Southwest, Inc., in the estimated amount of $357,728.52. — David Thomison, Water Services
Manager/Mike Welch, Plant Operations Superintendent
Welch presented item request for renewal #3 for water, wastewater and distribution chemicals, as
required by regulation. Dishong noted previously bid out; requesting renewal. Motion by
Cunningham, seconded by Wiley to approve renewal #3 to the contract agreement # 17-0101 for
Water and Wastewater Treatment Plant and Distribution chemicals to Brenntag Southwest, Inc., in
the estimated amount of $357,728.52. Approved 5-0-2 (Copelan, Maserang absent)
I. Consideration and possible recommendation to approve annual task orders: Task Order MEI-20-001
for Electric System and Planned Capital Improvement Projects in the amount not to exceed $200,000,
Task Order MEI-20-002 for Electric System Engineering Planning and Assistance in the amount not to
exceed $250,000, and Task MEI-20-003 for New Development Engineering and Design in the amount
not to exceed $590,000 with McCord Engineering Inc., of College Station, Texas for professional
engineering services. -- Wesley Wright, PE, Systems Engineering Director
Wright presented information on scope of each task order, included in agenda packet. McCord has
been used for over 20 years and have done an excellent job working for the utility. Cunningham
stated he felt like McCord has done a great job for the city. Motion by Cunningham, seconded by
Pastor to approve annual task orders: Task Order MEI-20-001 for Electric System and Planned Capital
Improvement Projects in the amount not to exceed $200,000, Task Order MEI-20-002 for Electric
System Engineering Planning and Assistance in the amount not to exceed $250,000, and Task MEI-20-
003 for New Development Engineering and Design in the amount not to exceed $590,000 with
McCord Engineering Inc., of College Station, Texas for professional engineering services. Approved
5-0-2 (Copelan, Maserang absent)
J. Consideration and possible recommendation to approve a contract with Keystone Construction
Services, LP of Austin, Texas for the San Gabriel WWTP Dewatering Improvements project in the
amount of $3,013,050.00. - Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP
Manager
Wright provided information on sludge process and presented video of process for new system.
Reminded board our current process is performed the old way, dumped and dried in the sun, then
requires removal Most of the old drying beds will be removed. This is also inclusive of the
Wastewater Treatment Plant belt thickener rehab. Four bids received. Wiley asked if all bids require
using same type of equipment. Wright noted two machines do this process and city was acceptable of
either type. Cunningham commented on process, noting Keystone is a good company. Motion by
Cunningham, seconded by Wiley to approve a contract with Keystone Construction Services, LP of
Austin, Texas for the San Gabriel WWTP Dewatering Improvements project in the amount of
$3,013,050.00. Approved 5-0-2 (Copelan, Maserang absent)
K. Consideration and possible recommendation to execute Task Order CDM-19-008-TO with CDM
Smith for Total Dissolved Solids (TDS) source and reduction analysis for three of the City's
wastewater treatment plants in the amount of $57,000.00. - Glenn W. Dishong, Utility Director
Dishong presented item with explanation of permit renewals for TCEQ requirements due to high
levels of total dissolved solids. Dishong noted items to be removed from water, coming in from the
source water, stating TCEQ agreed not to put a limit on the plants and agreed to allow us to perform
a source analysis and determine any limits based on findings. Wiley asked and Dishong replied
potential source is from large volume of water softeners on system. Samplings will occur over a three
year period. Motion by Cunningham, seconded by Yaeger to execute Task Order CDM-19-008-TO
with CDM Smith for Total Dissolved Solids (TDS) source and reduction analysis for three of the
City's wastewater treatment plants in the amount of $57,000.00. Approved 5-0-2 (Copelan, Maserang
absent)
Adjournment
Motion by Cunningham, seconded by Fought to adjourn. Meeting adjourned at 2:26PM
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