The URL can be used to link to this page

Home My WebLink AboutMinutes_GUS_05.10.2019Minutes of the Meeting of the Georgetown Utility Systems Advisory Board and the Governing Body of the City of Georgetown, Texas May 10, 2019 at 2:OOPM at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King, Jr. Street, Georgetown, TX 78626 for additional information: TTY users route through Relay Texas at 711. Board Members Present: Ed Pastor — Chair, Steve Fought, David Maserang, Arthur Yaeger, Edward Wiley — Secretary Board Members Absent: John Copelan — Vice Chair, Mike Cunningham Staff Members Present: Mike Babin, Glenn Dishong, Wesley Wright, Leticia Zavala, David Thomison, Mike Stasny, Chris Foster, Paul Diaz, Ken Taylor, Sheila Mitchell, Laurie Brewer, Tristan Whitmire (joined at 2:02pm), Rosemary Ledesma (joined at 2:04), Brian Mikulencak (joined at 2:09pm), David Morgan (joined at 2:20pm) Others Present: Trae Sutton/Kpa, Addison Skrla/KPA, Greg Swoboda/Garver Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order — Called to order by Chair at 2:00p.m. The Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors — Trae Sutton/Kpa, Addison Skrla/KPA, Greg Swoboda/Garver Employee Recognition -- None submitted at time of posting C. June 2019 GUS CIP Project Updates and May Council Actions — Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Wright noted reports in packets, gave brief updates on each and responded to a few questions on projects from board members. D. Industry Updates Babin stated no industry updates to be given. Legislative Regular Agenda. The Board will individually consider and possibly take action on any or all of the following items: E. Public Wishing to Address the Board On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Board Meeting. Clearly print your name and the letter of the item on which you wish to speak and present it to the Staff Liaison, prior to the start of the meeting. You will be called forward to speak when the Board considers that item. Only persons who have delivered the speaker form prior to the meeting being called to order may speak. On a subject not posted on the agenda: Persons may add an item to a future Regular scheduled Board agenda by filing a written request with the Staff Liaison no later than one week prior to the Board meeting. The request must include the speaker's name and the specific topic to be addressed with sufficient information to inform the board and the public. Only those persons who have submitted a timely request will be allowed to speak. For Board Liaison contact information, please logon to htt s:/1 overmnetit. e r etown.or eor etown- UtiIitYsystem-advisory-board--Ru . - No persons signed up to address the board. F. Review and possible action to approve the minutes from the Regular GUS Board meeting held on April 12, 2019. — Sheila K. Mitchell, GUS Board Liaison Minutes were considered for approval. No questions or revisions. Motion by Yaeger, seconded by Maserang to approve the minutes from the Regular GUS Board meeting held on April 12, 2019. Approved 5-0-2 (Cunningham, Copelan absent) G. Consideration and possible recommendation to approve renewal #1 to the contract agreement #18- 0039-GC with Brenntag Southwest, Inc., for Water and Wastewater Treatment Plant chemicals Sodium Hypochlorite) in the estimated amount of $309,931.50. — David Thomison, Water Services Manager Thomison provided information on chemicals used in plants, noting request is for renewal of contract. Yaeger asked and Thomison explained amount of chemicals and how they are used varies on amount of water to be treated, which fluctuates. Motion by Maserang, seconded by Fought to approve renewal #1 to the contract agreement #18-0039-GC with Brenntag Southwest, Inc., for Water and Wastewater Treatment Plant chemicals Sodium Hypochlorite) in the estimated amount of $309,931.50. Approved 5-0-2 (Cunningham, Copelan absent) H. Consideration and possible recommendation to exercise an option to renew an Agreement with HydroPro Solutions LLC for providing Master Meter water meters and registers for the Advanced Metering Infrastructure system with a not to exceed amount of $1,000,000. — Mike Stasny, Technical Services Manager/Rosemary Ledesma, Purchasing Manager Stasny updated board on the second renewal of contract, stating vendor is a sole source provider. Meters and registers are for new water services as well as maintenance replacements. Motion by Yaeger, seconded by Maserang to renew an Agreement with HydroPro Solutions LLC for providing Master Meter water meters and registers for the Advanced Metering Infrastructure system with a not to exceed amount of $1,000,000. Approved 5-0-2 (Cunningham, Copelan absent) I. Consideration and possible recommendation to renew an Agreement with Wesco Distribution, Inc. to provide Honeywell electric meters and related items for the Advanced Metering Infrastructure system in an amount not to exceed $420,000. — Mike Stasny, Technical Services Manager/Rosemary Ledesma, Purchasing Manager Stasny updated board on the second renewal of contract for electric meters and is a sole source vendor as well. Meters are for new services and replacements as well. Fought asked if items will be moved on to Council or if Board has final approval? Stasny and Mitchell stated items will go on the Council agenda. Pastor asked and Stasny responded approximate number of meters to be purchased is based on projections and dependent on growth. Motion by Wiley, seconded by Pastor to renew an Agreement with Wesco Distribution, Inc. to provide Honeywell electric meters and related items for the Advanced Metering Infrastructure system in an amount not to exceed $420,000. Approved 5-0-2 (Cunningham, Copelan absent) J. Consideration and possible recommendation to approve Task Order KPA-19-006 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to the 2019 EARZ Wastewater Rehabilitation — Area 2 in the amount of $382,745.00. — Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Wright reminded board EARZ is the Edwards Aquifer Recharge Zone, which our system sits over, and is mandated by TCEQ (Texas Commission on Environmental Quality) to be tested/repaired once every five years. We have designated our system into five zones and staff works camera lines daily. This request is for design of any needed repairs based on data gathered by city staff. No questions or discussion. Motion by Maserang, seconded by Pastor to approve Task Order KPA-19-006 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to the 2019 EARZ Wastewater Rehabilitation — Area 2 in the amount of $382,745.00. Approved 5-0-2 (Cunningham, Copelan absent) K. Consideration and possible recommendation to approve Task Order #GVR-19-001-TO to Garver USA for the design of 12 inch water main from SE Inner Loop to the Vantage apartments along FM 1460 in the amount of $61,663.00. -- Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Wright updated on need for 12" water main connecting to existing infrastructure to provide service for a future project. Request is for design of water main. Pastor asked and Wright confirmed funds are in current budget. No questions or discussion. Motion by Yaeger, seconded by Wiley to approve Task Order #GVR-19-001-TO to Garver USA for the design of 12 inch water main from SE Inner Loop to the Vantage apartments along FM 1460 in the amount of $61,663.00. Approved 5-0-2 (Cunningham, Copelan absent) L. Consideration and possible recommendation on the FY20 Capital Improvement Plan -- Wesley Wright, P.E., Systems Engineering Director Wright distributed copies of CIP included in packets. He noted Electric CIP will be discussed in Executive Session. Wright reviewed proposed Water and Water Treatment projects. No questions. He reviewed proposed Wastewater projects. Fought asked if there was anything easily identified that we would be able to cut out of the proposed projects if needed; Wright responded projects have been scrubbed to bare minimums, stating water treatment is essential for needs of the system. No further questions. Motion by Wiley, seconded by Yaeger to recommend to Council approval of the FY20 Capital Improvement Plan. Approved 5-0-2 (Cunningham, Copelan absent) Motion by Wiley, seconded by Maserang to enter into Executive Session at approximately 2:35PM. Approved 5-0-2 (Cunningham, Copelan absent) M. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the item listed below will be discussed in closed session and is subject to action in the regular session. Sec. 551.086 Competitive Matters Consideration, discussion and possible recommendation on the FY20 Electric Capital Improvement Plan -- Wesley Wright, P.E., Systems Engineering Director Motion by Wiley, seconded by Pastor to return to Regular Session at approximately 2:45PM. Approved 5-0-2 (Cunningham, Copelan absent) N. Action from Executive Session FY20 Electric Capital Improvement Plan Motion by Yaeger, seconded by Maserang to recommend to Council approval of the FY20 Electric Capital Improvement Plan. Approved 5-0-2 (Cunningham, Copelan absent) Adjournment Motion by Wiley, seconded by Pastor to adjourn. Meeting adjourned at 2:46PM �Gt/ Ed Pastor — Chair Ed Wiley — JSeetary Sheila K. Mitch , EUS Surd Liaison �mlimima% = r!v!u !m io-- -W.r4 —&-w- � . m% = J -=OmJ &mm:m mr� ur-i� MEW amooLomra-� �1 'fir ■ I f fF - F _f` f� H� I = H " tMmi� ■ - - H f m7m 1' 41�-R.� -m-Fa -� fmimmm�m- � UHF - ■ f■1.- ..Ir��.--.5 it -OPW : F fM�.m ■ .# _ I.%mr-A■. Vpr--� MA ■g f ■ If ■■_�.�■-Q�_�.- ■_ ��. y:� ter- Jay �iF& -16- -- - _ - _ _ - - -■=miFI � i=■:■