HomeMy WebLinkAboutMinutes_GUS_10.12.2018Minutes of the Meeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the City of Georgetown, Texas
October 12, 2018 at 2:OOPM
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX
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Board Members Present: Mike Cunningham - Chair, John Copelan - Vice Chair, David
Maserang, Ed Pastor, Arthur Yaeger
Board Members Absent: Edward Wiley - Secretary, Steve Fought
Staff Members Present: Jim Briggs, Mike Babin, Wesley Wright, Leticia Zavala, Chris Foster,
Michael Hallmark, Mike Westbrook, Chelsea Solomon, Rosemary Ledesma, Roy Torrez, Brian
Mikulencak, Sheila Mitchell, Debbie Mitchell (joined at 2:05pm)
Others Present: none
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order — called to order by Chair at 2:00 PM
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors -- none
Employee Recognition -
--Chelsea Solomon, Control Center Manager
Briggs introduced Solomon and announced her job transition as Electric Engineer in Systems
Engineering to Manager of our Systems Control Center. Solomon has been with the City for
approximately four years, working with David Munk. The Board congratulated Solomon on her new
position and thanked her for her hard work.
C. October 2018 GUS Board Project Updates and September Council Action
Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager
Wright gave updates on all projects included in packet. Briggs spoke on Berry Creek Wastewater
Interceptor Open House and the work done regarding routing the line to protect the Berry Springs
Park and coordination with County Commissioners and Judges to assist moving project forward.
Wright reviewed remaining project reports with board. He is working on future bids for several
projects which staff would like to hold a special board meeting in December in order to move items
on to the only Council meeting in December. Consideration of December 4th. Maserang is unavailable
due to travel. Others seemed available and would check calendars. Cunningham recommended
moving forward. Board present agreed. Mitchell will follow up with communication to full board to
determine a quorum.
D. Financial FY18 Update / Water and Electric — Chris Foster, Manager of Resource Planning &
Integration
Foster informed board financial year-end numbers not available at this time. Will bring to a future
meeting.
E. Industry Updates
Briggs spoke on next legislative session and coordinating information with Council. After elections
are over, November is pre -file of bills. Some discussion of possible electric prices increasing in the
industry, possible coal plants coming offline and recent increase in gas prices. Regarding Water
updates, Brazos River Authority (BRA's) new General Manager, Collinsworth has been meeting with
city regarding BRA's future activities; possibility of moving forward on pipeline between Belton and
Stillhouse Hollow. Council is set to approve the land purchase for South Lake Water Treatment Plant;
plans will then move along on the project working with the Corp of Engineers to identify raw
waterline route. Future discussion will come to the board in 2019 regarding Aquifer Storage and
Recovery (ASR) in the local area, coordinating with BRA for future water plans.
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
F. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
September 14, 2018. — Sheila K. Mitchell, GUS Board Liaison
No discussion. Motion by Copelan, seconded by Yaeger to approve the minutes from the Regular
GUS Board meeting held on September 14, 2018. Approved 5-0-2 (Wiley, Fought absent)
G. Consideration and possible recommendation to renew the Tree Trimming and Vegetation
Management Contract to Townsend Tree Service Company, LLC dba National Tree Expert Company,
Inc., of Burnet, Texas, in the estimated amount of $280,000.00. — Mike Westbrook, Electric Operations
Manager
Westbrook provided update on renewal of agreement. Pastor expressed concerns with Oak Wilt and
Westbrook explained stipulation in contract for vendor to have an arborist on staff to assist with any
concerns and timing of trimming. Motion by Yaeger, seconded by Pastor to renew the Tree
Trimming and Vegetation Management Contract to Townsend Tree Service Company, LLC dba
National Tree Expert Company, Inc., of Burnet, Texas, in the estimated amount of $280,000.00.
Approved 5-0-2 (Wiley, Fought absent)
H. Consideration and possible recommendation to renew the contract for labor services for Outside
Plant Fiber Optic Infrastructure Construction to JC Communications of Cedar Park, Texas, in the not
to exceed amount of $300,000.00. — Wesley Wright, P.E., Systems Engineering Director
Wright provided update on the yearly renewal, noting city owns and maintains our own fiber
communications network for our facilities, lift stations, pump stations, signals, etc. Installation
services performed by JC Communications are used on demand. Wright gave usage numbers for
previous years. This is the fourth renewal of the contract. Motion by Pastor, seconded by Maserang
to renew the contract for labor services for Outside Plant Fiber Optic Infrastructure Construction to
JC Communications of Cedar Park, Texas, in the not to exceed amount of $300,000.00. Approved 5-0-
2 (Wiley, Fought absent)
I. Consideration and possible recommendation for the award of the Annual Electric System
Underground Construction and Maintenance Bid for labor services to Pedro S.S. Services, Inc., of
Austin, Texas, in the estimated amount of $3,500,000.00. — Wesley Wright, P.E., Systems Engineering
Director
Wright stated underground service contractor work went out for bid this year as current contractor
Pedro S.S. Services chose not to renew their prior contract, as they felt their prices were below market
levels. Contract went out for bid and two bids were received; one did not have all items bid. .
However, in comparing like items, Pedro came in as most competitive and low bidder (22% lower).
Their pricing increased approximately 9% from last year's contract. Pedro has installed the majority
of our systems, have performed well for the City and staff desires to continue working with them.
Motion by Pastor, seconded by Copelan for the award of the Annual Electric System Underground
Construction and Maintenance Bid for labor services to Pedro S.S. Services, Inc., of Austin, Texas, in
the estimated amount of $3,500,000.00. Approved 5-0-2 (Wiley, Fought absent)
J. Consideration and possible recommendation to approve Task Order CDM -18-006 with CDM Smith
Inc., of Austin, Texas for professional services related to the San Gabriel Wastewater Treatment Plant
Thickener Rehabilitation in the amount of $58,500.00. — Wesley Wright, P.E., Systems Engineering
Director
Wright explained process used at treatment plant to dewater sludge. Thickener needs some
rehabilitation to repair leaks, breaks, etc. Cunningham commented on this need for many years now.
Wright stated we would like to pair this work with the belt press being designed as well. Belt press
planned to bid out after beginning of new year. Motion by Pastor, seconded by Copelan to approve
Task Order CDM -18-006 with CDM Smith Inc., of Austin, Texas for professional services related to
the San Gabriel Wastewater Treatment Plant Thickener Rehabilitation in the amount of $58,500.00.
Approved 5-0-2 (Wiley, Fought absent)
K. Consideration and possible recommendation on Task Order CDM -18-007 to CDM Smith of Austin,
TX in the amount of $55,000.00 for utility evaluations. — Wesley Wright, P.E., Systems Engineering
Director
Wright informed the board of need for water and wastewater utility evaluations regarding proposed
projects as development continues. This is a yearly request for services. Motion by Cunningham,
seconded by Maserang to approve Task Order CDM -18-007 to CDM Smith of Austin, TX in the
amount of $55,000.00 for utility evaluations. Approved 5-0-2 (Wiley, Fought absent)
L. Consideration and possible recommendation to approve a contract with Landmark Structures I, LP.
of Fort Worth, Texas for the Braun 3MG Elevated Storage Tank project in the amount of $3,485,000.00.
— Wesley Wright, P.E., Systems Engineering Director
Wright provided information on the Elevated Storage Tank (EST) in Western District just past Ronald
Reagan Blvd. Critical need to meet infrastructure demands and needs to be online by September
2019. Cunningham asked why critical need and Wright stated increased development in area; has
doubled in last several years. Location is Santa Rita Ranch area. Developer is assisting by donating
lank for the tank. Three bids received. Braun tank will remain in place and both will be operational.
Yaeger asked and Solomon responded regarding connections in relation to number of people served;
approximately 3 people per meter. Motion by Pastor, seconded by Copelan to approve a contract
with Landmark Structures I, LP. of Fort Worth, Texas for the Braun 3MG Elevated Storage Tank
project in the amount of $3,485,000.00. Approved 5-0-2 (Wiley, Fought absent)
Motion by Yaeger seconded by Pastor to enter into Executive Session at approximately 2:52pm.
M. EXECUTIVE SESSION
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the item listed below will be discussed in closed session and is subject to action in the
regular session.
Sec. 551.086 Competitive Matters
Quarterly Electric Financials and Power Supply planning discussion. — Chris Foster, Manager of
Resource Planning & Integration (no action required)
N. Action from Executive Session — Quarterly Electric Financials/Power Supply planning discussion. —
(no action required)
Adjournment
Motion by Pastor, seconded by
-7-
Mike Cunningham — Chair
Adjourned at 3:OOPM
c
Edward Wiley -- Secr tary
Sh la K. Mit hell, GUS Board Liaison
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