HomeMy WebLinkAboutMinutes_GUS_09.14.2018Minutes of the Meeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the City of Georgetown, Texas
September 14, 2018 at 2:OOPM
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
you require assistance in participation at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the
City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or
City Hall at 113 East 8th Street for additional information: TTY users route through Relay Texas at 711.
Board Members Present: Mike Cunningham - Chair, John Copelan - Vice Chair, Edward Wiley
-- Secretary, Steve Fought, David Maserang, Ed Pastor, Arthur Yaeger
Board Members Absent: None
Staff Members Present: Mike Babin, Glenn Dishong, Wesley Wright, Chris Foster, Michael
Hallmark, Mike Stasny, Rosemary Ledesma, Deborah Knudson, Mike Welch, Cindy Pospisil,
Roy Torrez, John Gonzales, Emily Koontz
Others Present: none
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order — called to order by Chair at 2:00 PM
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors -- None
Employee Recognition — None submitted at time of posting
C. September 2018 GUS Board Project Updates and August Council Action
Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager
Wright gave updates on all projects included in packet. Cunningham offered that he was impressed
with the safety measures on the elevated storage tank.
D. Industry Updates
There were no updates to discuss.
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
August 10, 2018. — Sheila K. Mitchell, GUS Board Liaison
No discussion. Motion by Pastor, seconded by Copeland to approve the minutes from the Regular
GUS Board meeting held on August 10, 2018. Approved 7-0-0 (none absent)
F. Consideration and possible recommendation to approve an Agreement for purchase with Elster
Solutions, LLC, to provide Energy Axis water modules and related items for the Advanced Metering
Infrastructure system in an amount not -to -exceed $800,000. — Mike Stasny, Technical Services
Manager and Rosemary Ledesma, Purchasing Manager
Stasny provided update on purchase agreement. Cunningham asked and Stasny confirmed that these
purchases are happening through Elster and are the same product and same price. Ledesma
explained that this is a new contract with the same company and that this is a sole source situation
and that is why there are not competitive bids. Motion by Pastor, seconded by Copeland to approve
an Agreement for purchase with Elster Solutions, LLC, to provide Energy Axis water modules and
related items for the Advanced Metering Infrastructure system in an amount not -to -exceed $800,000.
Approved 7-0-0 (none absent)
G. Consideration and possible recommendation to procure consulting services with Neil McAndrews
and Associates for Resource Price Risk Management. — Chris Foster, Manager of Resource Planning
and Integration
Foster stated this is a continuation of the work Mr. McAndrews has been performing for the city for
several years. Cunningham asked and McAndrews responded regarding what they need to improve
on with their system. Motion by Wiley, seconded by Maserang to approve procurement of
consulting services with Neil McAndrews and Associates for Resource Price Risk Management.
Approved 7-0-0
H. Consideration and possible recommendation to renew the Brush Trimming and Removal Services to
Austex Tree Service, Inc., of Round Rock, Texas in the estimated amount of $270,000.00. — Glenn W.
Dishong, Utility Director
Dishong stated request is a renewal of contract and this company clears areas surrounding electric
equipment in both common areas and neighborhoods to properly repair and/or maintain the
equipment. Motion by Copeland, seconded by Wiley to renew the Brush Trimming and Removal
Services to Austex Tree Service, Inc., of Round Rock, Texas in the estimated amount of $270,000.00.
Approved 7-0-0
I. Consideration and possible recommendation to approve the procurement renewal of LED Street
Light ITB No. 201738, Type 2 to Ringdale Inc. of Georgetown, Texas in the estimated amount of
$25,000.00. -- Glenn W. Dishong, Utility Director
Dishong discussed item. Dishong explained this is a renewal of a contract to continue purchasing
these specific LED lights. Wiley asked and Wright responded that these lights do have shielding on
them. Motion by Yaeger, seconded by Copeland to approve the procurement renewal of LED Street
Light ITB No. 201738, Type 2 to Ringdale Inc. of Georgetown, Texas in the estimated amount of
$25,000.00. Approved 7-0-0
Consideration and possible recommendation to continue utilizing the annual agreement for LCRA
Material Acquisition to purchase electric distribution, fiber, water, safety, and substation materials,
hardware, and tools for FY 2018-2019 from Techline Ltd. under their contract with the Lower
Colorado River Authority ("LCRA") Electric Material Acquisition Program in the not to exceed
amount of $4,500,000.00. — Wesley Wright, P.E., Systems Engineering Director
Wright presented renewal of Materials Acquisition Program through LCRA. Wright explained the
electric utility operates differently than water utility because the city is the service provider for
electric. This agreement is all of the materials that will be needed for the fiscal year. Wright explains
that the amount is a high estimate and they hope not to spend all of allotted funds. Motion by
Copeland, seconded by Wiley to continue utilizing the annual agreement for LCRA Material
Acquisition to purchase electric distribution, fiber, water, safety, and substation materials, hardware,
and tools for FY 2018-2019 from Techline Ltd. under their contract with the Lower Colorado River
Authority ("LCRA") Electric Material Acquisition Program in the not to exceed amount of
$4,500,000.00. Approved 7-0-0
K. Consideration and possible recommendation to renew the contract for labor services for Electric
System Overhead Construction and Maintenance to Techline Construction, LLC of Austin, Texas, in
the not to exceed amount of $2,000.000.00. — Wesley Wright, P.E., Systems Engineering Director
Wright presented renewal for labor services for overhead electric construction. Wright explains that
the amount is a high estimate and they hope not to spend all of funds. Motion by Yaeger, seconded
by Wiley to renew the contract for labor services for Electric System Overhead Construction and
Maintenance to Techline Construction, LLC of Austin, Texas, in the not to exceed amount of
$2,000.000.00. Approved 7-0-0
L. Consideration and possible recommendation to approve annual task orders: Task Order MEI -19-001
for Electric System & Planned Capital Improvement Projects in the not to exceed amount of
$460,000.00, Task Order MEI -19-002 for Electric System Engineering Planning and Engineering
Assistance in the not to exceed amount of $250,000.00 and Task Order MEI -19-003 for New
Development Engineering and Design Assistance in the not to exceed amount of $590,000.00 with
McCord Engineering, Inc., of College Station, Texas, for professional engineering services. — Wesley
Wright, P.E., Systems Engineering Director
Wright explained annual task orders with McCord Engineering. McCord is our principle electric
engineer for many year and provide all the engineer services we need. The reasons for three separate
task orders is to more easily monitor spending. Motion by Pastor, seconded by Maserang to approve
annual task orders: Task Order MEI -19-001 for Electric System & Planned Capital Improvement
Projects in the not to exceed amount of $460,000.00, Task Order MEI -19-002 for Electric System
Engineering Planning and Engineering Assistance in the not to exceed amount of $250,000.00 and
Task Order MEI -19-003 for New Development Engineering and Design Assistance in the not to
exceed amount of $590,000.00 with McCord Engineering, Inc., of College Station, Texas, for
professional engineering services. Approved 7-0-0
M. Consideration and possible recommendation to approve a contract with Archer Western
Construction, LLC. of Irving, Texas for the Pastor Pump Station Improvements in the amount of
$87,909.00. — Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager
Wright discussed project and need to amend contract due to the pump outage at a plant over the
summer. Part of the after -action analysis is to make sure that doesn't happen again so they are asking
for an amendment to the contract to set up for emergency by-pass pumping in case of an another
outage. Motion by Pastor, seconded by Fought to approve a contract with Archer Western
Construction, LLC. of Irving, Texas for the Pastor Pump Station Improvements in the amount of
$87,909.00. Approved 7-0-0
N. Consideration and possible recommendation to approve the purchase of Bioxide from Evoqua Water
Technologies LLC of Sarasota, Florida, in an amount not to exceed $85,000.00, for Fiscal Year
2018/2019. — David W. Thomison, Water Services Manager
Mike Welch presented item in Thomison's absence. He explained purchase of Bioxide is for odor
control in response to complaints and is a corrosion inhibitor. The Sun City Lift Station is the primary
focus. Cunningham asked and Hallmark responded that there is a tank at the location and a truck
comes out to fill it. Cunningham asked and Dishong responded that it is safe. Motion by Maseran&
seconded by Copeland to approve the purchase of Bioxide from Evoqua Water Technologies LLC of
Sarasota, Florida, in an amount not to exceed $85,000.00, for Fiscal Year 2018/2019. Approved 7-0-0
O. Consideration and possible recommendation to award a contract for Wastewater Treatment Plan
laboratory services for regulatory testing to Pollution Control Services (PCS), of Universal City,
Texas, in an estimated amount of $74,508.00. — David W. Thomison, Water Services Manager
Welch discussed laboratory testing services required for regulatory testing at wastewater treatment
plants. Yaeger asked and Welch responded sampling happens Monday and Tuesday every week and
we are complying with the TCEQ requirements. Motion by Maserang, seconded by Pastor to award
a contract for Wastewater Treatment Plan laboratory services for regulatory testing to Pollution
Control Services (PCS), of Universal City, Texas, in an estimated amount of $74,508.00. Approved 7-0-
0
P. Consideration and possible recommendation to approve the procurement renewal for Water and
Wastewater Treatment Plant chemicals to Brenntag Southwest, Inc., in an estimated amount of
$348,157.60. — David W. Thomison, Water Services Manager
Welch presented renewal for water and wastewater treatment plant chemicals noting these are
necessary to remain compliance with requirements. Copeland asked and Welch responded these are
bid out. Cunningham asked and Welch confirmed we only pay for what we need. Motion by
Maserang, seconded by Copeland to approve the procurement renewal for Water and Wastewater
Treatment Plant chemicals to Brenntag Southwest, Inc., in an estimated amount of $348,157.60.
Approved 7-0-0
Q. Consideration and possible recommendation to renew the agreement with Sheridan Environmental
for sludge and bio -solids transport and disposal services for an estimated amount of $530,000.00. —
David W. Thomison, Water Services Manager
Welch presented renewal with Sheridan Environmental for sludge and bio -solids services. Welch
explained this encompasses all the things removed from the drinking water. Sheridan has a
composting facility and that is where they take these materials. Motion by Yaeger, seconded by
Copeland to renew the agreement with Sheridan Environmental for sludge and bio -solids transport
and disposal services for an estimated amount of $530,000.00. Approved 7-0-0
R. Consideration and possible recommendation to approve a contract with Leopold, a subsidiary of
Xylem, Inc. from Zelienople, PA for the replacement of the Lake Water Treatment Plant filter number
four in the approximate amount of $56,269.00. — David W. Thomison, Water Services Manager
Welch discussed need for replacement of filter number four at the Lake Water Treatment Plant.
Welch explained this is preemptive to prevent an existing cap from experiencing failure.
Cunningham asked and Welch responded regarding status of original cap. Motion by Wiley,
seconded by Yaeger to approve a contract with Leopold, a subsidiary of Xylem, Inc. from Zelienople,
PA for the replacement of the Lake Water Treatment Plant filter number four in the approximate
amount of $56,269.00. Approved 7-0-0
Adjournment
Motion by Copeland, seconded by Pastor to adjourn. Adjourned at 3:12PM
/I . - v O. 64-
ik
m —Chair Edward Wiley -- Secretary
/�
Emily Koontz Sheila K.chell, GUS Board Liaison