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HomeMy WebLinkAboutMinutes_GTAB_06.08.2018Minutes of the Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Tune 08 2018 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least three (3) days prior to the scheduled meeting date, at (512)930-3652 or City Hall at 113 East 81h Street for additional information: TTY users route through Relay Texas at 711. Board Members Present: Ron Bindas - Vice Chair, Donna Courtney - Secretary, Dan Jones, Robert Redoutey, John Marler, Sheila Mills, Doug Noble, John Hesser Board Members Absent: Troy Hellmann Staff Present: Wes Wright, Russ Volk, Octavio Garza, Jim Briggs, Mike Babin, Michael Hallmark, Ed Polasek, Emily Koontz Others Present: Gary Reed, Carl Norris, John Milford, Richard Valentine, Trae Sutton - KPA Engineering, Regular Session A. Call to Order: Meeting called to order by John Marler at 10:00am Georgetown Transportation Advisory Board may, at any time, recess the Regular Session to Convene an Executive Session at the request of the Chair, a Board Member, The City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors: All visitors and staff were introduced. C. Industry/CAMPO/TxDOT/Transit Updates: Ed Polasek gave updates. Ed Polasek and Wes Wright on Monday going to CAMPO/TxDOT workshop coordinating the 2018 project selection, project kick-off. They will be learning about the scheduling and that AFA process that the city will have to go through for the grants it received for the Williams Drive corridor and the Leander Road projects. Jim Briggs gave update on the Neighborhood Traffic Management Program. Will present a workshop to received feedback on this program and then go back to the council in July and make a presentation of the policy. D. Airport Monthly Update: Russ Volk gave updates. Airport master plan still under review by the FAA. FAA waiting for Washington D.C. to finish their review and provide comments. Operations and fuels have seen an uptick with better flying days. Counts and fuel sales are healthy. Gas prices continue to rise, but we continue to see healthy set of operations and fuel sales. Continue a robust full -occupancy on hangar and tie -downs. Planning to retro -fit one of the box hangars to LED bulbs as an initiative to see what it does maintenance -wise and energy efficiency. Continuing to clear fence lines for the wildlife management program and it is also a security upgrade. In packets are fuel comparisons - still seeing uptick in fuel prices - anywhere from five to ten cents per gallon every few weeks. Airport is running in the black for the fiscal year. Noble asks why fuel sales were down and Volk responds that it was mostly weather related due to inclement weather in the months of December through February, but we are still ahead of what we budgeted for. E. June 2018 GTAB Updates: Wright gave updates. All updates included in the packet. Hesser asks and Wright responds that they are conventional concrete sidewalks. Legislative Regular Agenda F. Consideration and possible approval of the Minutes from the May 11, 2018 Meeting - Emily Koontz - Board Liaison. MOTION by Sheila Mills, second by Donna Courtney to approve the minutes as presented. APPROVED 8-0-1 (Hellmann - absent) G. Consideration and possible recommendation to approve a resolution authorizing execution of the necessary agreements with the Texas Transportation Commission and Texas Department of Transportation for the City of Georgetown to sponsor an Airport Runway Rehabilitation project. - Russ Volk, C.M., Airport Manager and Octavio A. Garza, P.E., C.P.M., Public Works Director. Volk explains the scope of the project the surface of the runway to be rehabilitated is thirty years old and has a design -useful life of twenty years. It has had routine maintenance over the years, but it has met its useful life and was identified in 2015 for potential rehabilitation effort. TxDOT confirmed that requirement, placed it in their funding queue for future funding, and that is what is before the board today. The FAA has made the funding available to make the two phases one project - the design and construction phase. The construction was originally planned for 2019, but the FAA made funding available for the fiscal year of 2018. The city prefers to net fund and the airport covers the debt cost through annual payments of interest and principal. That is what they would still like to do with this project, but the money was made available to the city after this year's debt funding. The proposal, worked on with the city manager's office, is that the airport fund is healthy enough to pay cash for its cost -share and then get reimbursed next spring through a debt sale to replenish the cash from the fund. Not only is the fund healthy enough to do that, bit it would still meets contingency requirements to keep 90 days of cash on hand. The airport not only meets, but exceeds those requirements. Vote will be to move forward with this project with this resolution with the total contribution as identified by TxDOT on the two documents that are included in the packet - the contribution from the airport would be $516,500 through this resolution which would allow us to proceed with the design phase and then on to the construction phase. Hesser asked if they were replacing the runway or adding a seal. Volk responds that they cannot be sure until the design is done. The early discussions have been that it's going to be some type of asphalt overlay, but once they get a look at the sub -grade material underneath, they'll know if they need to make any repairs there. Hesser talks about runway maintenance and that this will improve safety and longevity. Hesser asks about major issues to bring the airport up to standard and Volk and Briggs respond that this is a critical infrastructure update. Courtney asks and Volk and Briggs respond that the runways will not be lengthened during this project. Marler asks about the policy and Garza responds that the pavement policy that the airport uses is different than the city streets policy. Bindas makes a comment that the city has made best efforts to extend the life of the airport and there are very important safety reasons to do this rehabilition. Jones asks about a timeline and Volk responds that pending approval, the FAA will immediately start the design phase with something to bid by the summer. MOTION by Ron Bindas, second by Donna Courtney. APPROVED 8-0-1 (Hellmann - absent) Citizens Wishing to Address the Board: The following people with the Airport Concerned Citizens (ACC) signed up to speak to the Board on Item G: Hugh C. Norris Jr. - 6 minutes H. Consideration and possible recommendation to approve a contract with Cutler Repaving, Inc. of Lawrence, Kansas for 2018 Street Maintenance (Hot in Place Recycling) in the amount of $1,166,658.50 - Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager. Wright explains that Cutler is a pavement recycling method. They mill what is there and they add in an inch and a half of new asphalt to get a whole new riding surface. It is generally used on streets that are more degraded. The streets being proposed are generally Old Town south of University. Cutler has had consistent pricing for about three years. Noble asks why there was only one bid and Wright responds that it is a propriety process - Cutler is the only one with the machines to do the process. Other companies just recycle pavement without adding new mix and their processes are not set up to do smaller roads. Bindas asks and Wright responds that they have not used Nova -Chip in Georgetown and that we did not receive a bid from Nova -Chip. Mills asks and Wright responds that the timeline that they are rushing this item to council because Cutler wants to come to Georgetown quickly. MOTION by Doug Noble, second by Dan Jones. APPROVED 8-0-1 (Hellmann - absent) I. Consideration and possible recommendation to approve a contract with Alpha Paving Industries, LLC of Round Rock, Texas for 2018 Street Maintenance Project High Performance Pavement Seal Treatment (Onyx) Package #1 for Part A: Sun City Area, Add Alternate A: Summercrest Subdivision and Add Alternate B: Quail Valley Subdivision, in the amount of $782,325.00 - Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager. Wright explains this is a less aggressive maintenance than Cutler, these streets are in better shape than the Cutler roads, they just need a little protection from water and sun. This product provides a uniform riding surface and this product generally extends useable life to about four to eight years. Marler asks about history with this product and Wright responds that Onyx was brought forward as a high-performance pavement seal. This is a fast set and they can have the road open in half a day if the temperatures and other factors are good. MOTION by Donna Courtney, second by Doug Noble. APPROVED 8-0-1 (Hellmann - absent) J. Consideration and possible recommendation to approve a contract with Andale Construction, Inc. of Wichita, Kansas for 2018 Street Maintenance High Performance Pavement Seal Treatment Package #2 (HA5) in the amount of $277,240.00 - Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager. Wright explains this product has a slightly longer shelf life than Onyx, but requires a longer set- up time. This product is recommended for this area because the roads are in good shape and have low traffic flow. This company has a much more customer -service-oriented process. Marler asks about delay and Wright responds that they will have to work with the constructor's schedule. Trey explains that they plan to come in some time after Labor Day for the first package and at the end of September, early October for this process. Noble asks and Wright responds that the HA5 is a little more expensive and Wright explains that the longevity is the main factor in choosing this product. Bindas asks and Wright responds that residents in the neighborhood are being communicated with. MOTION by Sheila Mills, second by Donna Courtney. APPROVED 8-0-1 (Hellmann - absent) K. Consideration and possible recommendation to approve a contract with Clark Construction of Texas, Inc. of San Antonio, Texas for 2018 Two Course Surface Treatment with Fog Seal Project in the amount of $959,950.00 - Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager. Wright explains that we have done this for the past two to three years and it's proven to be every successful. Streets include Lakeway up north near Airport Road, Inter Loop, and SEL These streets are generally in good condition and this seals the pavement and prevents it from taking water in and protects the subgrade as well. MOTION by Doug Noble, second by Donna Courtney. APPROVED 8-0-1 (Hellmann - absent) L. Discussion and possible recommendation on the proposed FY19 Capital Improvement Plan - Wesley Wright, P.E., Systems Engineering Director. Wright explained the projects. FY19 Capital Improvement Plan is included in the packet. MOTION by Doug Noble, second by Sheila Mills. APPROVED 8-0-1 (Hellmann - absent) ACC GTAB STATEMENT JUNE 08, 2018 AGENDA ITEM "G" AIRPORT RUNWAY REHABILITATION PROJECT Good morning Mr. Chairman, members of the Georgetown Transportation Advisory Board, city staff and ladies and gentlemen. My name is Hugh C. Norris, Jr. My address is 4400 Luna Trail, Georgetown, Texas. I am a member of the Airport Concerned Citizens (ACC). This is the 83rd presentation by ACC members to the city council and/or the GTAB demanding compliance with the National Environmental Policy Act (NEPA) regarding federal funding and fiscal transparency for the Georgetown Municipal Airport (GTU). My comments this morning address agenda item "G", the staff proposed resolution for agreements with the Texas Transportation Commission and the Texas Department of Transportation for design and construction of GTU Runway 18-36 Rehabilitation. The ACC recommends the board postpone action on this item pending FAA's final approval of the new 20 year Airport Master Plan Update and its 52 projects, $60 Million capital improvements PROGRAM. This project is included in this TxDOT contracted plan and is a centerpiece project of the new proposed $60 Million PROGRAM. The project has not been exposed to any legitimate NEPA level review for direct, indirect, and cumulative public social, economic, human environmental impacts nor full examination of all practicable alternatives. Any action by the GTAB fostering its design and/or construction prior to FAA's approval of the new GTU $60 Million PROGRAM for continued expansion of GTU aviation operations would be entirely inappropriate and premature. This board is aware that this project has been vigorously opposed and protested by the ACC by public statements, letters and emails to local, state and federal officials before and since the GTAB June 12, 2015 meeting wherein the board recommended to city council the city manager letter dated June 30, 2015 initially requesting TxDOT to fund the project. The most recent email dated May 23, 2018 on behalf of ACC to GTAB members addressed the issues and objections to this project in considerable detail. There exist other public controversial issues this board must consider in its duties to weigh staff versus community controversial concerns. This project is reminiscent of FAA's approval of the city requested 1980 GTU planned PROGRAM that increased the strength of RW 18-36 from 12,500 lb to 30,000 lb Single Wheel Load design and its length from 4,100 to 5,000 if with no community wide newspaper advertized public hearings nor conduct of such hearings for full examination of all social, economic, and human environmental impacts and practicable alternatives for conversion of the GTU to a military and civilian Reliever airport for the Central Texas region. This 1980 planned major federal grant action requested by the city initiated the history of the GTU's conversion to a documented health and safety hazard and subject of continuing public controversy. Staff proclaims this project is necessary to preserve the runway's condition. BUT, neither the city federal funding requested 1998 20 year PROGRAM nor the 2005 20 year PROGRAM addressed this concern with any project for protective resurfacing. The city could have addressed any observed interim concerns with normal street surface maintenance methods for the past 38 years with local funds or with state taxpayer maintenance grants, but did nothing. The city manager, in his June 30, 2015 letter to TxDOT could have addressed the runway's surface maintenance to preserve and protect its designed strength by the same method proposed therein for the same purpose as for RW 11-29 for a fraction of public cost for RW 18- 36, but he did not. GTAB and staff continue to evade their collective political and professional responsibilities by refusal to address ACC issues raised in its May 12, 2017 GTAB statement for agenda item "G". This board continues to ignore ACC demands for open public workshops for full public dialog and examination with city officials of all NEPA related issues regarding past state and federal funded GTU grants and the new 20 year GTU master plan update and its $60 Million PROGRAM for continued unrestrained and hazardous GTU expansion of aviation operations. Are these simple city official's oversights or something more significant? Are there issues here of public accountability, fiscal integrity, and full transparency? Are there concerns for inappropriate FAA and TxDOT actions? Should there be public concerns of possible fraud, waste and abuse of public taxpayer funds? Mr. Chairman, the prudent action for the board today is to postpone action on this item pending FAA's review and response to the proposed new GTU 20 year $60 Million PROGRAM of which this project is a significant interrelated and interconnected part. Mr. Chairman, questions and comments from the board are encouraged. Adjournment Motion by Hesser, second by Bindas. APPROVED 8-0-1 (Hellmann — absent) Meeting was Adjourned at 11:18 AM Approved: jq n Marler - Chair Attested: ey — Secretary sh�Ei1./� /h�LLs Emily K oz tz — GTAB Bo r Liaison