HomeMy WebLinkAboutMinutes_GUS_07.13.2018Minutes of the Meeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the City of Georgetown, Texas
July 13, 2018 at 2:OOPM
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX
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Board Members Present: Mike Cunningham — Chair, John Copelan — Vice Chair, David
Maserang, Ed Pastor, Edward Wiley -- Secretary, Arthur Yaeger
Board Members Absent: Steve Fought
Staff Members Present: Mike Babin, Wesley Wright, Leticia Zavala, Chris Foster, Michael
Hallmark, Mike Stasny, Tristan Whitmire, Sheila Mitchell
Others Present: none
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order — called to order by Chair at 2:OOPM
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors
-- None present
Employee Recognition
-- None submitted at time of posting
C. July 2018 GUS Project Updates and June Council Actions
Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager
Wright gave updates on all projects included in packet. Some discussion on specific project timelines
as well as the recent pump failure at the North Lake pump station resulting in a boil water notice.
Wright noted boil water notice as required to be issued due to continued irrigation in the area and
levels fell low. Zavala stated continued efforts will be made to remind customers in the area no
irrigation is allowed on Mondays; needed for system recovery. Zavala gave update on the CIS Project
(Customer Information System; for utility billing). The Go Live date is August 6th. Communications
have been sent out to customers with updates and additional mailings and communications will be
sent on how to access the new portal. Press releases will also be sent. No further discussion.
D. Industry Updates
Babin noted no industry updates. He spoke on the ribbon cutting at the solar farm in west Texas two
weeks ago. Mayor Ross, Briggs and several staff members attended the event. Some discussion.
Board congratulated staff on accomplishment.
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
June 8, 2018 and the Special GUS Board meeting held on June 15, 2018. — Sheila K. Mitchell, GUS
Board Liaison
No discussion. Motion by Pastor, seconded by Copelan to approve the minutes from the Regular
GUS Board meeting held on June 8, 2018 and the Special GUS Board meeting held on June 15, 2018.
Approved 6-0-1 (Fought absent)
F. Consideration and possible recommendation to approve Task Order CDM -18-005 with CDM Smith,
Inc. of Austin, Texas for professional services related to the San Gabriel Interceptor Phase 2 (SGI-2) in
the amount of $1,037,700. — Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark,
CIP Manager
Wright gave update and overview of wastewater project, noting location of area for proposed
improvements. Task order is for design, environmental and geotech. This interceptor is a critical need
for continued wastewater service in Western District; preparations for the next five years. Estimated
overall cost is around $20 million. Some questions and discussion on specifications. Motion by
Cunningham, seconded by Maserang to approve Task Order CDM -18-005 with CDM Smith, Inc. of
Austin, Texas for professional services related to the San Gabriel Interceptor Phase 2 (SGI-2) in the
amount of $1,037,700. Approved 6-0-1 (Fought absent)
G. Consideration and possible recommendation to approve the First Amendment increasing the contract
amount by $200,000 to the Agreement with Elster Solutions LLC to provide EnergyAxis AMI meter
modules and related items for the Advanced Metering Infrastructure system in a total amount not to
exceed $376,078. — Mike Stasny, Technical Services Manager/Glenn W. Dishong, Utility Director
Stasny re -introduced himself to board and stated his responsibilities with city. He updated board on
request for increase of contract amount and terms of contract dates. Some questions regarding why
need and how so greatly underestimated. Wright spoke to estimates noting increase is due to the
tremendous growth, especially in Western District. Cunningham asked and Wright confirmed meter
modules are only purchased as needed. No further questions or discussion. Motion by Pastor,
seconded by Copelan to approve the First Amendment increasing the contract amount by $200,000 to
the Agreement with Elster Solutions LLC to provide EnergyAxis AMI meter modules and related
items for the Advanced Metering Infrastructure system in a total amount not to exceed $376,078.
Approved 6-0-1 (Fought absent)
Adjournment
Motion Wiley, sjr.epnded by Yaeger to adjourn. Adjourned at 2:35PM
F
— Chair Edward Wiley — Secre pry
Sheila K. Mitc ell, GUS Board Liaison