HomeMy WebLinkAboutMinutes_GUS_06.08.2018Minutes of the Meeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the City of Georgetown, Texas
June 8, 2018 at 2:OOPM
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX
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Board Members Present: Mike Cunningham - Chair, John Copelan - Vice Chair, Steve Fought,
David Maserang, Ed Pastor, Edward Wiley -- Secretary, Arthur Yaeger
Board Members Absent: None
Staff Members Present: Jim Briggs, Mike Babin, Glenn Dishong, Wesley Wright, Leticia Zavala,
Jimmy Sikes, Chris Foster, Michael Hallmark, Leigh Wallace, Chelsea Solomon, Michael
Weisner, Sheila Mitchell
Others Present: Rex Woods/McCord Engineering, Matthew Garrett/NewGen Strategies, Mark
Beauchamp/ Jtility Financial Solutions, Angie Flores/Raftelis (arrived at 2:18PM)
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order — called to order by Chair at 2:OOPM
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors
Rex Woods/McCord Engineering, Matthew Garrett/NewGen Strategies, Mark Beauchamp/Utility
Financial Solutions
Employee Recognition
-- None submitted at time of posting
C. June 2018 GUS Project Updates and May Council Action
Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager
Wright gave updates on all projects included in packet. No further discussion.
D. Industry Updates
Briggs updated board on meeting with Corp of Engineers and Brazos River Authority regarding Lake
Georgetown operations and options for retaining excess water in reservoir when available instead of
releasing. Feels we are heading in a good direction for options to assist the City of Georgetown, City
of Round Rock and Brushy Creek during future summers. We appreciate the new BRA manager,
David Collinsworth, for his assistance with these conversations. Copelan asked if there are any water
conservation triggers in effect; Briggs stated no triggers to date, however Dishong will continue to
monitor water and irrigation schedules as we move through the summer months.
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
May 11, 2018. — Sheila K. Mitchell, GUS Board Liaison
No discussion. Motion by Yaeger, seconded by Copelan to approve the minutes from the Regular
GUS Board meeting held on May 11, 2018. Approved 7-0-0
F. Consideration and possible recommendation to approve Task Order CDM -18-004 with CDM Smith,
Inc. of Austin, Texas for professional services related to the Cedar Breaks to Pastor Dedicated Water
Line in the amount of $305,000.00. — Wesley Wright, P.E., Systems Engineering Director/Michael
Hallmark, CIP Manager
Wright gave update and overview of project noting increased growth of Western District area, which
was already growing when Chisholm Trail Special Utility District (CTSUD) and the city consolidated.
He displayed location on map, noting need for dedicated line to serve Western District. Wright stated
Task Order is for design portion of water line project. Motion by Pastor, seconded by Copelan to
approve Task Order CDM -18-004 with CDM Smith, Inc. of Austin, Texas for professional services
related to the Cedar Breaks to Pastor Dedicated Water Line in the amount of $305,000.00. Approved
7-0-0
G. Consideration and possible recommendation to exercise an option to renew an Agreement with
HydroPro Solutions LLC for providing Master Meter water meters and registers for the Advanced
Metering Infrastructure system with a not to exceed amount of $1,000,000. — Glenn W. Dishong,
Utility Director/Rosemary Ledesma, Purchasing Manager
Dishong updated board on purchase of water meters and registers purchased through city s
warehouse. Maserang asked and Dishong explained prices of meters are based on size of meter. He
explained meters are compatible with currently used city meters. Some discussion on city vs CTSUD
meters. Dishong confirmed purchases are only made when meters fall below minimum stock level.
Motion by Maserang, seconded by Copelan to exercise an option to renew an Agreement with
HydroPro Solutions LLC for providing Master Meter water meters and registers for the Advanced
Metering Infrastructure system with a not to exceed amount of $1,000,000. Approved 7-0-0
H. Consideration and possible recommendation to renew and Agreement with Wesco Distribution, Inc.
to provide Honeywell electric meters and related items for the Advanced Metering Infrastructure
system in an amount no to exceed $420,000. — Glenn W. Dishong, Utility Director/Rosemary Ledesma,
Purchasing Manager
Dishong updated board stating this is same type of renewal as previous item regarding water meters,
however is for electric meters and AMI infrastructure. Some questions regarding purchase process,
amount of item volume used, etc.; Dishong responded to all questions. Motion by Wiley, seconded
by Copelan to renew and Agreement with Wesco Distribution, Inc. to provide Honeywell electric
meters and related items for the Advanced Metering Infrastructure system in an amount no to exceed
$420,000. Approved 7-0-0
I. Discussion and possible recommendation on the FY19 Capital Improvement Plan. — Wesley Wright,
P.E., Systems Engineering Director
Wright reviewed water and wastewater CIP projects, stating information was included in packet. He
noted we are looking at FY19 projects only. He noted each project will be brought forward for
approval by the board, as they move along throughout the budget year process. Today we are
reviewing overall budget plans for CIP. Some discussion on various projects. Motion by Pastor,
seconded by Maserang to recommend approval of the FY19 Capital Improvement Plan. Approved 7-
0-0
J. Consideration and possible recommendation regarding the 2018 Impact Fee study and committee
findings. — Chelsea Solomon, Utility Engineer/Christopher Foster, Manager of Resource Planning and
Integration
Foster introduced Flores with Raftelis. Flores updated board on Impact Fee Committee meetings,
which board members were members of committee along with local developers. She reviewed
timeline of council dates, proposed public hearings and effective dates. Flores presented details of
impact fee rates included in packet. Some discussion amongst board members. Board members agree
with Committee's recommendation. Motion by Wiley, seconded by Copelan to approve
recommendation of Impact Fee Committee. Approved 7-0-0
Flores departed meeting after impact fee item.
K. Discussion regarding the 2018 Water Services Rate Study. — Christopher Foster, Manager of Resource
Planning and Integration (no action required)
Foster introduced Matthew Garrett/NewGen Strategies. Garrett gave background of firm, noting they
are a national firm specializing in municipal utilities working with electric, water, wastewater and
impact fees. Foster noted the need for a special GUS Board meeting to further discuss final findings
and the board's recommendation to Council. Garrett reviewed overall findings of study, noting
further details would be presented at proposed special meeting. Some discussion on commercial vs.
residential irrigation. No further discussion. Proposed date was approved in following item. (no
action required)
Yaeger stepped out at 3:11pm and returned at 3:14PM. Wallace stepped out at 3:12pm and returned at
3:13PM
L. Consideration and possible action to set a Special GUS Board meeting on Friday, June 15, 2018. —
Christopher Foster, Manager of Resource Planning and Integration
Foster proposed date. Time was discussed by board and agreed a quorum would be available.
Motion by Pastor, seconded by Wiley to set a Special GUS Board meeting on Friday, June 15, 2018 at
2:OOPM. Approved 7-0-0
M. Consideration and possible recommendation regarding proposed changes to the Electric Utility's
connect fees and line extension policy. — Christopher Foster, Manager of Resource Planning and
Integration
Sikes introduced Rex Woods with McCord Engineering, who has been the city's engineering firm for
at least 30 years. Woods discussed current process and proposed changes to the electric utility
connect fees and line extension policy, as provided to the board. Woods noted the last updates were
made in 1997 with last review in 2010; no changes made at that time. Some board discussion and
questions. Motion by Wiley, seconded by Yaeger to approve the recommended changes to the
Electric Utility's connect fees and line extension policy. Approved 7-0-0
Briggs stepped out at 3:25pm and returned at 3:30pm. Zavala stepped out at 3:25pm and returned at
3:31pm.
Motion by Wiley seconded by Copelan to enter into Executive Session at approximately 3:57PM
N. EXECUTIVE SESSION
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the item listed below will be discussed in closed session and is subject to action in the
regular session.
Sec. 551.086 Competitive Matters
Consideration, discussion, and possible recommendation on the 2019 Electric Capital Improvement
Plan — Wesley Wright, P.E., Systems Engineering Director
Sec. 551.086 Competitive Matters
Consideration and possible recommendation regarding proposed changes to the Electric Utility's
Rates from the 2018 Rate Study. -- Chris Foster, Manager of Resource Planning &
Integration
Motion by Pastor, seconded by Wiley to return to regular session. Approved 7-0-0
O. Action from Executive Session
- 2019 Electric Capital Improvement Plan (action required)
Motion by Yaeger, seconded by Maserang, to approve the 2019 Electric Capital Improvement Plan.
Approved 7-0-0
- Electric Utility Rates (action required)
Motion by Wiley, seconded by Copelan, to approve the proposed changes (option #2) to the Electric
Utility's Rates from the 2018 Rate Study. Approved 7-0-0
Adjournment
Motion by Yaeger, seconded by Maserang to adjourn. Adjourned at 4:48PM
Edward Wiley — 5ecrek y