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HomeMy WebLinkAboutMinutes_GUS_05.11.2018Minutes of the Meeting of the Georgetown Utility Systems Advisory Board and the Governing Body of the City of Georgetown, Texas May 11, 2018 at 2:OOPM at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information: TTY users route through Relay Texas at 711. Board Members Present: Mike Cunningham - Chair, John Copelan - Vice Chair, Steve Fought, David Maserang, Ed Pastor, Edward Wiley -- Secretary, Arthur Yaeger Board Members Absent: None Staff Members Present: Jim Briggs, Mike Babin, Glenn Dishong, Wesley Wright, Leticia Zavala, Jimmy Sikes, David Thomison, Chris Foster, Michael Hallmark, Paul Diaz, Tristan Whitmire, Christi Rawls, Sheila Mitchell, Ed Rollmann, Jr., Allen Brantley, Bill Cardwell, Cameron Currie, Chase Kluge Others Present: Gary Newman/Trio Development (joined at 2:05), Angie Flores & Tim William/Raftelis (joined at 2:05pm) Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order — called to order by Chair at 2:OOPM The Board may, at any time, recess the Regular Session to convene an Executive Session at the --request of -the -Chair a- Board -Member, the -City -Manager Assistant City Manager, GeneralManager- - - of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors Employee Recognition — Dishong spoke about progression training program in water department. He spoke about duration, tests and licensing required to achieve these promotions. -- Water and Wastewater Promotional Recognitions -- David Thomison, Water Services Manager/Mike Welch, Plant Operations Superintendent Thomison introduced those present, noting time of employment with the city and gave recognition for their accomplishments. Board congratulated all and thanked them for their hard work and dedication. -- Ed Rollmann, Jr. - earned Bachelor's in Project Management and promoted to Senior Technician; began with city in January 2013. -- Chase Kluge - promoted to Senior Technician; began with city in 2013. -- Allen Brantley - promoted to Senior Technician; began with city in September 2014. -- Bill Cardwell - promoted to Senior Technician; began with city in June 2014. -- Cameron Currie - promoted to Senior Treatment Plant Operator; began with city in October 2016. -- Willie Tapia - promoted to Senior Treatment Plant Operator (was not able to attend meeting) All including Thomison departed after recognitions. C. May 2018 GUS Board Updates and April Council Action Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Wright gave updates on all projects included in packet. Yaeger asked and Wright stated we will send development pipeline map out to board. Ed Wiley stepped out at 2:09pm and returned at 2:10PM D. Financial FY18 Update/Water - Chris Foster, Manager of Resource Planning & Integration/Paul Diaz, Budget Manager Diaz gave explanation of proposed new financial report format to be presented to the board on a quarterly basis. He spoke specifically on the water financials and noted the water fund is in a healthy position with strong cash reserves. Briggs clarified wastewater rates are not up; water revenues are up, showing a representation of growth. Diaz asked board if this format is in-line with information they're looking to receive. Fought stated he was satisfied with this level of information and noted Council will receive information in their budget book. Cunningham agreed with proposed format. Diaz noted electric financials to be presented in Executive Session as noted later on the agenda. Some discussion on expenditures regarding upcoming CIP projects. E. Industry Updates --Business and Commerce Hearing — May 1St, Regulated Markets Briggs noted their attendance and testimony at the hearing for Senate Business and Commerce Hearing, noting synopsis included in packet. Briggs gave background of deregulation on electric market in the late 90's; rules were created to comply with the law. He gave update on end of hearing and some discussions with staff that followed; not expecting anything else to come out of the hearing. Updates will be given as follow up to Hearing Committee. Briggs announced the new General Manager at Brazos River Authority (BRA), David Collinsworth; Phil Ford retired at the end of March after 17 years of service. Collinsworth has been with BRA for more than 20 years. Some discussion continued regarding water, ERCOT summer electric supply & demand, etc. Legislative Regular Agenda The Board will individually consider and possibly take action on any or all of the following items: F. Review and possible action to approve the minutes from the Regular GUS Board meeting held on April 13, 2018. — Sheila K. Mitchell, GUS Board Liaison No discussion. Motion by Yaeger, seconded by Copelan to approve the minutes from the Regular GUS Board meeting held on April 13, 2018. Approved 7-0-0 G. Consideration and possible recommendation to approve a contract with Huffman Contractors, LLC of Nederland, Texas for the Raw Water Intake Maintenance Improvements in the amount of $774,000.00 — Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Wright gave update and overview of project at Lake Georgetown, showing diagram of gates. Proposed project will revise structure from five gates to nine. Four bids were received. Propose to start work around October and finish by spring of next year. All work is done underwater via qualified diver. Some discussion regarding specifics of project. Motion by Yaeger, seconded by Pastor to approve a contract with Huffman Contractors, LLC of Nederland, Texas for the Raw Water Intake Maintenance Improvements in the amount of $774,000.00. Approved 7-0-0 H. Discussion on the proposed FY19 Utility Capital Improvement Plan - Wesley Wright, P.E., Systems Engineering Director (no action required) Wright distributed DRAFT CIP for board review. The Board will review final list and make recommendation in June. Wright discussed some of the major projects included in the CIP, noting all projects will be reviewed when final report comes to board in June. No further discussion. No action required. Motion by Wiley seconded by Copelan to enter into Executive Session at approximately 2:58PM I. EXECUTIVE SESSION In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the item listed below will be discussed in closed session and is subject to action in the regular session. Sec. 551.086 Competitive Matters Quarterly Electric Financials and Power Supply planning discussion. -- Chris Foster, Manager of Resource Planning & Integration (no action required) Sec. 551.086 Competitive Matters Electric Rate Study Update and discussion. -- Chris Foster, Manager of Resource Planning & Integration (no action required) Yaeger departed at 3:25PM and Maserang departed at 3:28PM; both during Executive Session. Quorum still remained. Motion by Wiley, seconded by Cunningham to return to regular session. Approved 5-0-2 (Yaeger and Maserang absent) J. Action from Executive Session - Quarterly Electric Financials/Power Supply planning discussion (no action required) - Electric Rate Study Update and discussion (no action required) No action required. Adjournment Motion by Fought, seconded by Copelan to adjourn. 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