HomeMy WebLinkAboutMinutes_GUS_04.13.2018Minutes of the Meeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the City of Georgetown, Texas
April 13, 2018 at 2:OOPM
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX
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Board Members Present: Mike Cunningham — Chair, John Copelan, Steve Fought, Ed Pastor,
Edward Wiley, Arthur Yaeger
Board Members Absent: David Maserang
Staff Members Present: Jim Briggs, Mike Babin (joined at 2:22pm), Glenn Dishong, Wesley
Wright, Jimmy Sikes, Chris Foster, Chelsea Solomon, Michael Hallmark, Tristan Whitmire,
Sheila Mitchell, Leticia Zavala (joined after start of meeting)
Others Present: Gary Newman/Trio Development (joined at 2:02), Trae Sutton & Brenton
Burney/KPA Engineers, Allen Woelke/CDM Smith, Mary Calixtro, Angie Flores/Raftelis (joined
at 2:20pm)
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order - Called to order by Chair at 2:00p.m.
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
-request of-the-Chaira- Board -Member, -the-City -Manager, Assistant City- Manager-,-General-Manager- -
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors -
None
Employee Recognition
-- Briggs and Dishong spoke of passing of employee Eddie Bracamontez that morning; further details
were not available. He had been with the city for a number of years and served as a customer service
metering tech in the Metering Department. He will be sorely missed by everyone. The board
expressed their sympathies.
C. April 2018 GUS Board Updates and March Council Action - Wesley Wright, P.E., Systems
Engineering Director/Michael Hallmark, CIP Manager
Wright noted reports in packets and gave brief updates on each. Copelan asked and Briggs clarified
line break near Sun City was irrigation only, so no effect on service interruption. Dishong noted the
line was in Sun City's system and not the City's. No further discussion.
D. Industry Updates
Briggs gave update on upcoming Senate Hearing for May 15t regarding the electric competitive
market and the committee's evaluation of how the market is functioning and if public power should
be required to opt into the competition. We will be testifying along with others. Wiley asked and
Briggs responded to question regarding information he's read on West Texas drilling; Briggs noted
most issues in the Permian Basin are outside of ERGOT. Some discussion continued.
Legislative Regular Agenda.
The Board will individually consider and possibly take action on any or all of the following items:
E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
March 9, 2018. — Sheila K. Mitchell, GUS Board Liaison
Minutes were considered for approval. No questions or changes. Motion by Copelan, seconded by
Yaeger to approve the minutes from the Regular GUS Board meeting held on March 9, 2018.
Approved 6-0-1 (Maserang absent)
F. Consideration and possible recommendation to approve Task Order KPA-18-008 with Kasberg,
Patrick & Associates, LP of Georgetown, Texas, for professional services related to the 2018 EARZ
Wastewater Rehabilitation Area 1 in the amount of $375,395.00. — Wesley Wright, P.E., Systems
Engineering Director/Michael Hallmark, CIP Manager
Wright provided update on Edwards Aquifer Recharge Zone (EARZ) rehab process noting TCEQ
requirements. Wright noted this is a three phase project; gathering data, bidding design and then
construction. Pastor asked and Wright noted expenses are comparable to previous expenses; costs
have continued to diminish as we've made repairs through the first full cycle working through the
system. Motion by Pastor seconded by Copelan to approve Task Order KPA-18-008 with Kasberg,
Patrick & Associates, LP of Georgetown, Texas, for professional services related to the 2018 EARZ
Wastewater Rehabilitation Area 1 in the amount of $375,395.00. Approved 6-0-1 (Maserang absent)
G. Consideration and possible recommendation to approve a contract amendment with Archer Western
Construction, LLC of Irving, Texas, for Domel Pump Station Improvements in the amount of
$100,000.00. — Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager
Wright provided update on project and location of pump station; former Chisholm Trail asset. He
explained during design they relied on as -built drawings to show location of piping. Due to
discrepancies, we are in need of a contract amendment. We expect this to be a not to exceed amount
of $100,000 and will monitor during construction based on what will be needed. Fought asked when
item moves to Council, it be put on Legislative agenda instead of consent; Wright noted request
would be honored. Motion by Yaeger, seconded by Pastor to approve a contract amendment with
Archer Western Construction, LLC of Irving, Texas, for Domel Pump Station Improvements in the
amount of $100,000.00. Approved 6-0-1 (Maserang absent)
H. Consideration and possible recommendation on an Electric Service Agreement with Waypoint Austin
Georgetown Owner, LLC for the proposed Estraya Apartments. — Wesley Wright, P.E., Systems
Engineering Director
Wright provided information on the proposed apartments. Explained location is at the edge of our
service area, which is also served by Oncor. Oncor has offered to put everything in for no charge. To
be competitive, we are proposing to match Oncor's offer and put in the infrastructure due to the rate
of return and establishing long-term multi -family customers. We have utilities in the area. This is
coming to the board as this is a non-standard process. Fought asked and Briggs further discussed
overlap of CCN with Oncor, debt issuance, rate of return within an 8-10 year period, future
apartments, deregulation, etc. Wright further explained details of agreement included in the agenda
packet. Motion by Pastor, seconded by Copelan to approve an Electric Service Agreement with
Waypoint Austin Georgetown Owner, LLC for the proposed Estraya Apartments. Approved 6-0-1
(Maserang absent)
Adjournment
Motion by Yaeger, seconded by Fought to adjourn. Meeting adjourned at 2:37PM
W441_
Mike Cunn' g am. — Chair Edward Wiley — Secreta
Sh ila iG. Mitch Il, C1S Board Liaisosl