HomeMy WebLinkAboutMinutes_GUS_03.09.2018Minutes of the Meeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the City of Georgetown, Texas
March 9, 2018 at 2:OOPM
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
you require assistance in participation at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the
City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or
City Hall at 113 East 8th Street for additional information: TTY users route through Relay Texas at 711.
Board Members Present: Mike Cunningham — Chair, John Copelan, Steve Fought, David
Maserang, Ed Pastor, Edward Wiley, Arthur Yaeger
Board Members Absent: None
Staff Members Present: Jim Briggs, Mike Babin, Glenn Dishong, Wesley Wright, Leticia Zavala,
Chris Foster, Michael Hallmark, Sheila Mitchell, Deborah Knudson (joined at 2:04pm), Chelsea
Soloman (joined at 2:40pm)
Others Present: Gary Newman/Trio Development, Steve Ashlock/Pulte (joined at 2:06pm),
Angie Flores/Raftelis (joined at 2:14pm),
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order — Called to order by Chair at 2:00p.m.
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors —
Gary Newman, Trio Development
Employee Recognition
-- None submitted at time of posting
C. Review Board/Meeting Procedures — Sheila K. Mitchell, GUS Board Liaison
Mitchell provided documents for board review and reference. Reviewed Attendance policy, Quorum
requirements, reminded board to sign in at each meeting, reserved parking for each meeting, and
reminder of Attorney General online trainings.
D. March 2018 GUS CIP Project Updates and Jan/Feb Council Actions — Wesley Wright, P.E., Systems
Engineering Director/Michael Hallmark, CIP Manager
Wright noted reports in packets and gave brief updates on each. Some discussion on Sun City Tank
process and timelines. No further discussion.
E. Industry Updates
Briggs spoke on Senate Business and Commerce Committee to have a hearing on May 15ton open
market status and conditions. They'll hear testimony from ERCOT, wholesale generators, status of
market conditions going into the summer, in addition to testimony and discussion from non -opt -in
electric utilities that have not opted into the open market. Some discussion on deregulation. Spoke
about a recent meeting held at the Clearwater Groundwater Conservation District, which Briggs and
Dishong attended in Belton. The Texas Water Development Board is updating groundwater
availability models; last update was in 1980's. Williamson and Bell Counties will be looked at in
updating the model; a draft of the study will be available by July 2019. Briggs provided further
details. Briggs commented on City being recipient of Bloomberg Philanthropies Grant on rooftop
solar. He mentioned the previous work done by an intern in the last year, which was presented to
board during that process. This information was the basis for submittal for the grant. Foster then
further spoke on project, noting data collected by intern was then expanded upon by our GIS staff
and compared to panels installed on the city's West Side Service Center during that time. Foster
spoke on grant requirements and timeline. Some discussion continued.
Legislative Regular Agenda.
The Board will individually consider and possibly take action on any or all of the following items:
F. Nominations and election of Vice -Chair of the GUS Board. — Mike Cunningham, GUS Board Chair
Cunningham nominated Copelan. No other nominations. Copelan accepted nomination. Motion by
Wiley seconded by Maserang to elect John Copelan as Vice -Chair of the GUS Board. Approved 7-0-0
G. Nominations and election of Secretary of the GUS Board. — Mike Cunningham, GUS Board Chair
No nominations made. Wiley volunteered for position. Motion by Yaeger seconded by Copelan to
elect Ed Wiley as Secretary of the GUS Board. Approved 7-0-0
H. Review and possible action related to the Day and Time of the GUS Board Meetings. — Mike
Cunningham, GUS Board Chair
Board stated they were in agreement on current Day and Time of meeting as presented; second
Friday of each month, with the exception of December. Motion by Cunningham seconded by Wiley
to approved the Day and Time of the GUS Board meetings as presented. Approved 7-0-0
I. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
January 12, 2018 and the regular GUS Board meeting scheduled for February 9, 2018. — Sheila K.
Mitchell, GUS Board Liaison
Minutes were considered for approval. No questions or changes. Motion by Yaeger, seconded by
Copelan to approve the minutes from the Regular GUS Board meeting held on January 12, 2018 and
the regular GUS Board meeting scheduled for February 9, 2018. Approved 7-0-0
J. Consideration and possible recommendation to approve issuance of a Purchase Order for utility bill
printing and mailing services through 2/21/19 to Dataprose LLC pursuant to a piggyback clause in an
agreement with the City of Plano in an annual cost of $240,240.00. — Leticia Zavala, CGFO Customer
Care Director
Zavala explained services provided through Dataprose, stating this is an annual renewal of their
contract. Cunningham asked and Zavala noted we approved the same agreement last year. Motion
by Wiley seconded by Copelan to approve issuance of a Purchase Order for utility bill printing and
mailing services through 2/21/19 to Dataprose LLC pursuant to a piggyback clause in an agreement
with the City of Plano in an annual cost of $240,240.00. Approved 7-0-0
K. Consideration and possible recommendation to authorize payment to Tyler Technologies for online
web account management and web portal fee in the amount of $75,825.00. — Leticia Zavala, CGFO
Customer Care Director
Zavala explained web services provided through vendor for current online customer service portal.
Noting those services will no longer be needed after end of this fiscal year, with the new CIS system
coming on board. Motion by Yaeger, seconded by Copelan to authorize payment to Tyler
Technologies for online web account management and web portal fee in the amount of $75,825.00.
Approved 7-0-0
L. Consideration and possible recommendation to approve a contract with Archer Western
Construction, LLC of Irving, Texas for Pastor Pump Station Improvements in the amount of
$1,094,700.00. — Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager
Wright gave location and background of Pastor Pump Station, serving western district. It is the
primary feed for western district. Wright explained there are currently two pumps with need to add
additional pumps. This improvement has been needed for several years. Nine bids were received.
Archer Western has done work for the city and has done a good job. Cunningham commented on
number of bids received; felt this is a good bid from Archer Western. No further discussion. Motion
by Pastor, seconded by Copelan to approve a contract with Archer Western Construction, LLC of
Irvin, Texas for Pastor Pump Station Improvements in the amount of $1,094,700.00. Approved 7-0-0
M. Consideration and possible recommendation to approve Task Order CDM -18-003 with CDM Smith
Inc. of Austin, Texas for professional services related to the San Gabriel Wastewater Treatment Plant
Belt Press in the amount of $306,068.00. — Wesley Wright, P.E., Systems Engineering Director/Michael
Hallmark, CIP Manager
Wright gave location and background of San Gabriel Wastewater Treatment Plant; near the animal
shelter. Wright discussed process currently used for treatment. Wright explained the belt press and
process it performs. This will help with operations, assist with aesthetics, clean up the site, etc.
Cunningham discussed location (will be inside a building), specifications to be determined with
CDM and operations staff of preference. Wright clarified this request is for design only. Some
question and discussion continued. Briggs further commented about haul off and how it's handled.
No further discussion. Cunningham asked and Wright gave update on funds available in budget and
timeline. Motion by Yaeger, seconded by Copelan to approve Task Order CDM -18-003 with CDM
Smith Inc. of Austin, Texas for professional services related to the San Gabriel Wastewater Treatment
Plant Belt Press in the amount of $306,068.00. Approved 7-0-0
Adjournment
Mgtion b Copelan, seconded by Wiley to adjourn. Meeting adjourned at 3:05PM
i
ike Cunningham - Chair Edward Wiley - Sec tary
BoardAW 1-offimid z
4 LP"'/ I' re, �) 620� "11111 wl 0
M GUS Liaison
...................
......... .......... .......... ................................:..:............................................. ....... .............. ...............:::::.........
gy
...... ........................... ... ... ... ... ... ... ........ ... ...... ......
.. . ..
.::-:::....:...::........:.:.......................................
...::..:.. ...
.. .....
......:.., ..::..:.....::. ..
........................ ..............................
..'
...:.:.::......:...:..:.::.::
:'..
....................
...: .. ................ .... . •:::'.::...::..:� :.::.::: �.'.::: ::.. �::::'..:.:..:.. .. :::'. '::.::: ::::::: .:....:: k :': ��::::..::::..::.:::::::::..: :.: ... ......:: ... ....... ... ....
. ....... ...:.: ....: .. ...... ....................... ..........:...........::................:. ............... .................: :.................:.
:'...:':...
. ...:.:: ..�:..�. .. .......:.:.... ..: ... .... ..... .. .. ... ....
...... ... ...... .... ......... ... ... ... ... .. .. ... ... ... ..
..:..: .... ... ........... ... .... .... ......... ....... ......... .......
..
................
........:.:....
. ... .......
..... .. .. ... . .
... .. .. ....
.........:.
.............: .
......::......
.
....... ........... ............. ......
x::.::.:.....::::::.'::::':..::::'::..:.:..::.....::: }':::::'':::::::::::. :'::::...:....:::::.::'::':::::.:::':::.:::.:..:.::::::.::::. ::'::::::':::::::::.::::::::":::.::.:.:.:::::::::::::::..::.::::::...
... ..
......... .....::'...
........ ..
...... ... ... ..:....
.. ...... .... ... ................
..:...
..::.:::::: ..
................................... .........
..::. ... ........... .. ......
................ ... ... ...........: ...... .. ...
... ...... .. ...... ..... ... .: ... ... ............
.........:::.:.:.:..::..:..........:::':.::::::::'.::.:: '.........:.:...:::.:::'::'::K...:.... ::
::: ::
... ......:. ..
.. .... ..:..: . ..:
....................... ...... ,.::::.. ......:........:...:....... ...
... ........... ... ............ ... ... ... ...... ... ... ... ...... ... ...... ... ...................... ... ...... ........ ... ... ........................ ... ... ... ... ... ... ... ......