HomeMy WebLinkAboutMinutes_GUS_01.12.2018Minutes of the Meeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the City of Georgetown, Texas
January 12, 2018 at 2:OOPM
at Georgetown Municipal Complex, 300=1 Industrial Avenue, Georgetown, TX
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Board Members Present: Mike Cunningham - Chair, John Copelan - Vice Chair, Joyce Mapes --
Secretary, Edward Wiley, Arthur Yaeger
Board Members Absent: Steve Fought, David Maserang
Staff Members Present: Jim Briggs, Mike Babin, Glenn Dishong, Wesley Wright, Paul Diaz,
Leticia Zavala, Chris Foster, David Thomison, Sheila Mitchell
Others Present: None
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order — Called to order by Chair at 2:00p.m.
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors —
Introduced Paul Diaz, Budget Manager for the City
Employee Recognition
-- None submitted at time of posting
C. December 2017 GUS Project Updates — Wesley Wright, P.E., Systems Engineering Director/Michael
Hallmark, CIP Manager
Wright noted reports in packets and gave brief updates on each. Some discussion regarding Sun City
tank, residents around the project and timeline.
D. Industry Updates
Briggs gave update on water, Region G Planning, next planning cycle starts meeting in February.
Process takes a year to eighteen months for recommendation of a plan to water development board.
Briggs and Foster spoke about changes to new tax codes and renewable energy credits/investments.
Copelan asked and Briggs discussed Stage 1 Drought Alert declared by Brazos River Authority. Some
discussion continued; responses to this are voluntary right now. Briggs discussed cold weather; more
heaters running this winter than usual. We may be hearing about a lot of high bills. Evaluations for
accuracy has been checked before bills go out.
Legislative Regular Agenda.
The Board will individually consider and possibly take action on any or all of the following items:
E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
December 7, 2017. — Sheila K. Mitchell, GUS Board Liaison
Minutes were considered for approval. No questions or changes. Motion by Wiley, seconded by
Mapes to approve the minutes from the Regular GUS Board meeting held on December 7, 2017.
Approved 5-0-2 (Fought, Maserang absent)
Briggs stepped out of meeting at 2:25pm and returned at 2:27pm.
F. Consideration and possible recommendation to approve a contract with Leopold, a subsidiary of
Xylem, Inc., from Zelienople, PA for the replacement of Lake Water Treatment Plant filter number
two in the approximate amount of $138,500.00. — David W. Thomison, Water Services Manager
Thomison explained status of failure of filter number two at the Lake Water Treatment Plant, noting
immediate need for replacement. Additional information provided on item coversheet. The
remaining three filters were done at the same time so evaluation is needed as soon as possible.
Cunningham asked and Thomison noted age of filters is approximately 8 years old. Some discussion
continued regarding maintenance schedules, lifetime expectancies, etc. Thomison noted Xylem is a
sole source provider. Motion by Copelan, seconded by Mapes to approve a contract with Leopold, a
subsidiary of Xylem, Inc., from Zelienople, PA for the replacement of Lake Water Treatment Plant
filter number two in the approximate amount of $138,500.00. Approved 5-0-2 (Fought, Maserang
absent)
G. Consideration and possible recommendation to approve the following bid award for Water and
Wastewater Treatment Plant chemical (Sodium Hypochlorite) to Brenntag Southwest, Inc. — David W.
Thomison, Water Services Manager
Thomison explained previous vendor unable to maintain price previously given due to their
production increase costs. Bids were taken; four bids were received. He explained use of chemical in
the Water and Wastewater Treatment Plants as part of plant operations requirements. Cunningham
asked and Thomison explained differences in pricing on quotes versus previous vendor. Motion by
Copelan, seconded by Mapes to approve the following bid award for Water and Wastewater
Treatment Plant chemical (Sodium Hypochlorite) to Brenntag Southwest, Inc. Approved 5-0-2
(Fought, Maserang absent)
Motion by Wiley, seconded by Copelan to enter into Executive Session for presentation on item H.
Approved 5-0-2 (Fought, Maserang absent)
H. EXECUTIVE SESSION
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the item listed below will be discussed in closed session and is subject to action in the
regular session.
Sec. 551.086 Competitive Matters
Quarterly Financial Fiscal Year 2018 1St Quarter Update — Paul Diaz, Budget Manager/Chris Foster,
Manager of Resource Planning and Integration (no action required)
Motion by Copelan, seconded by Wiley to return to Regular Legislative Session at approximately
3:09pm.
I. Action from Executive Session
--Quarterly Financial Fiscal Year 2018 1st Quarter Update (no action required)
Adjournment
Motion Prl4iley, seconded by Yaeger to adjourn. Meeting adjourned at 3:11p.m.
Cunni — Chair Joyce Ma s —Secretary
Sheila K. Mit hell, GUS Board Liaison