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HomeMy WebLinkAboutMinutes_PAREB_01.11.2018Minutes of the Meeting of the Parks and Recreation Advisory Board City of Georgetown, Texas January 11, 2018 The Parks and Recreation Advisory Board met Thursday, January 11, 2018 at 6:00 pm at 1101 N. College Street, Georgetown, TX 78626. Regular Session — To begin no earlier than 6:00 pm. Parks and Recreation Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Jim Hougnon for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. A Call to Order The meeting was called to order by Jim Hougnon at 6:00 pm. B Roll Call Present: Jim Hougnon, Katherine Kainer, Danelle Houck, Larry Gambone, Wayne Beyer, Scott Macmurdo Absent: Mike Simpson Staff: Kimberly Garrett, Eric Nuner, Dave Melaas, Jill Kellum C Parks and Recreation staff member introduction and presentation Kimberly Garrett introduced Dave Melaas, project manager for Parks and Recreation. Dave Melaas stated he has been with the City of Georgetown 2 1/2 years and has been in the parks and recreation industry for 28 years. He stated on a daily basis he works to see that the interest of the city with the projects is taken into consideration as a best product for what the city has had designed by the consultants. It entails making sure schedules are taken care of, that the buildings are built according to plan specifications. He works with the consultants, the contractor, and subcontractors and that they are following all state and federal guidelines and rules with ADA. He works with their pay apps and makes sure the project stays on budget. Dave Melaas stated the current projects are San Gabriel Park Phase 1, Garey Park, Garey House remodel and Founders Park, which was just finished. He state 6/101h of a mile rebuild on the San Gabriel River Trail was finished. He stated there will be additional rebuild on the trail to get the trail in ADA compliance. Dave Melaas stated Meadows Park will have a playground replacement and work with the sidewalks to get those up to ADA compliancy. He is also Page 22 of 27 working on the columbarium. He stated there are also a lot of smaller peripheral projects that blend in that take almost as much time as the bigger projects. Scott Macmurdo asked if Dave Melaas has a supportive staff. Dave Melaas stated there is not. Kimberly Garrett stated we are very fortunate to have Dave Melaas. Before this position was created Eric Nuner was doing a lot of the project management work. She stated it is good to have someone dedicated to those projects. Jim Hougnon asked if he only works with the contract projects or internal projects. Dave Melaas stated he works mostly with the contract projects but also works on internal projects. Jim Hougnon asked when he picks up the project. Dave Melaas stated he picks it up as early as possible. Eric Nuner stated that it is a team effort but once the contract is approved Dave Melaas starts working with the contractors. Wayne Beyer thanked Dave for getting the trail done so quickly. Jim Hougnon asked if Dave was a PMP with certification. Dave Melaas stated his degree is landscape architect and he has been doing project management work for several years. Scott Macmurdo asked what the most common issue Dave runs into with contractors. Dave Melaas stated money. He stated they are quick to say they can add this or that and then he asks who it paying for this. Kimberly Garrett stated next month there will be a different staff member introduced. D Update from the Friends of Georgetown Parks and Recreation Danelle Houck gave an update from the Friends of Georgetown Parks and Recreation. She stated they had an after holiday party. She stated the Friends will have a water table at Cupid's Chase. She stated requests for assistance had been pretty slow over the winter and it is now starting to pick up with volleyball registration. E Project Update: Garey Park, San Gabriel Park, Columbarium, Meadows Park and Trail Reconstruction Eric Nuner stated Dave Melaas puts the project update together. Eric Nuner stated with Garey Park there were a few hiccups with the playground and that has been resolved. San Gabriel Park has had issues with the steel subcontractors and there have been some delays on the project. They are on site now and working and that project may be a little behind schedule. The columbarium bid opening is the 251h. This item will come back to the board next month. They will start late February or March. The Meadows is a neighborhood park and was identified this budget year with the CIP replacements projects; ADA compliance issues, playground, update pavilions and add a soccer goal. Eric Nuner stated this project will be fun as our park staff will be doing the installation of the playground equipment and do some of the concrete work ourselves and some of the flat work will be subbed out. This kind of project is one our parks staff looks forward to each year because they can see the product and be proud of the work they have done. Kimberly Garrett explained the SRF is the Capital Maintenance and Replacement Fund that was established about 5 years ago that give us funding available to replace capital items as their useful life comes to an end. It gives flexibility if something needs to be pushed out a year or done sooner it can. This is what helps maintain the parks system. Eric Nuner stated the trail work will be done intermittently from now through 2020. Page 23 of 27 F Update on the Parkland Dedication process and schedule.Kimberly Garrett explained the process and the schedule for the parkland dedication. She stated it may be May before it goes to council. Katherine Kainer asked if there would be only one public input and Kimberly Garrett stated it depends on the public input; if there is a large amount of feedback and we have to rethink our process we may have to have a 2nd public meeting. The planning department is more familiar with UDC updates and we will be working with them to guide us on the process. Scott Macmurdo asked if the subcommittee will be reviewing the draft and Kimberly Garrett stated that is correct. Kimberly Garrett stated she plans to have a subcommittee meeting in January. Legislative Regular Agenda G Consideration and possible action to recommend approval of the proposed parkland dedication for the Davidson Ranch subdivision. Kimberly Garrett stated this is a subdivision that takes access off of Southwestern Boulevard. Jimmy Griffith and Tate Childs with the project were present to help answer any questions or clarify and also Sophia Nelson, the Planning Director, to help with any questions. Kimberly Garrett stated this subdivision is unique in that it is considered one subdivision but it has a combination of multifamily which are duplexes and single family. Normally they come in separately and we address them separately. Initially, it was discussed we needed a park here because of the size of the subdivision and when we looked where the subdivision was in location to the parks we currently have it was realized we already have some good neighborhood parks in the area. Considering the budget with the maintenance that has to go into the public park and capital improvements and replacement; staff feels it is best to utilize fees in lieu of in this subdivision. Kimberly Garrett stated University Park is almost 3 acres and it is a street apart from this subdivision. There is opportunity to expand the University Park and it is close to the 15 year mark where we would do some replacements and improvements. The funding would be in this zone and we could enhance this park. Another reason to consider fees in lieu of is the subdivision is wanting to do private parks and amenities to the subdivision for their residents. Raintree Park is a smaller park that is on the other end of this subdivision. Davidson Ranch is proposing some private parks, green space, trails and playgrounds which would also serve their residents. Larry Gambone asked where the HOA parks would be. Kimberly Garrett showed on a map where they would be located. She showed there would be 3 distributed throughout the subdivision. There would be about 3.5 acres of private parks. Kimberly Garrett stated that if they proposed that to the city, it does not fit our model; separate parks in the subdivision, it doesn't make sense for maintenance purposes. The subdivision will connect with sidewalks and there are several different points of access from both subdivisions. In the interest of the city's budget, time, long term capital maintenance, staff is recommending that we take fees in lieu of for this instance due to the current conditions of the area. Jimmy Griffith gave some input as to the proximity to the other parks and sidewalks and Tate Childs stated the duck pond might be an area where people can fish and hang out and they might add a pier. Page 24 of 27 I Consideration and possible action to recommend approval of a Public Parkland Maintenance Agreement with the Sun City Texas Community Association for maintenance of a nature trail through City parkland located at Stetson Trail. Items I and J will be talked about together. Kimberly Garrett stated this was brought to the board last January. She stated the Sun City Hiking Club has created lots of hiking trails in Sun City. Kimberly Garrett explained the area on a location map. She stated Sun City asked if they could use the city's parkland to connect their trails in the original Sun City development to the Queens tract. She stated the city got the board's approval to move forward last January but since it has been a year since the legal department presented the agreements, staff has come back to the board to get their blessing to show staff was moving forward with this. They need permission to be on the property as there is no public access and that is where the revocable license comes into play and they want to maintain the trail themselves so they need permission to trim limbs and maintain the paths. She stated that is where is 2 agreements come into play. Larry Gambone clarified that there is no cost to the city on it. Kimberly Garrett verified there is no cost to the city and the Sun City Community Association assumes all responsibility and they have to provide insurance. They are not doing landscaping, irrigation or installing anything expect for maybe a 12"X12" mile marker post. The Sun City hiking club has worked with the GIS department and all markers are GPS located. These posts are not mile markers they are only locations markers. They will only be accessible from dawn to dusk and it is a connector only. Larry Gambone asked if anyone can use these trails and Kimberly Garrett stated yes but no access to the Sun City Neighborhood. Motion made by Larry Gambone second by Scott Macmurdo to recommend approval of a Public Parkland Maintenance Agreement with the Sun City Texas Community Association for maintenance of a nature trail through City parkland located at Stetson Trail. Approved: 6-0-1 absent J Consideration and possible action to recommend approval of a Revocable License Agreement with the Sun City Texas Community Association to permit the use of an unimproved trail on City parkland. Motion made by Larry Gambone second by Wayne Beyer to recommend approval of a Revocable License Agreement with the Sun City Texas Community Association to permit the use of an unimproved trail on City parkland. Approved: 6-0-1 absent K Consideration and possible action to approve minutes from the November 9, 2017 meeting Page 26 of 27 Motion made by Scott Macmurdo second by Larry Gambone to approve minutes from the November 9, 2017 meeting. Approved: 6-0-1 absent Adjournment Adjourn Motion made by Katherine Kainer second by Larry Gambone to adjourn the meeting. Approved: 6-0-1 absent Meeting adjourned at 7:18 pm J es Ho , Board Chair f Katherine Kainer, Secretary Page 27 of 27