HomeMy WebLinkAboutMinutes_PAREB_09.14.2017Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
September 14, 2017
The Parks and Recreation Advisory Board met Thursday, September 14, 2017 at 6:00 pm at
1101 N. College Street, Georgetown, TX 78626.
Regular Session — To begin no earlier than 6:00 pm.
Parks and Recreation Board may, at any time, recess the Regular Session to convene an
Executive Session at the request of the Jim Hougnon for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551.)
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
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(ADA). If you require assistance in participating at a public meeting due to a disability, as
defined under the ADA, reasonable assistance, adaptations, or accommodations will be
provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to
the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional
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Regular Session
A Call to Order
The meeting was called to order by Jim Hougnon at 6:01 p.m.
B Roll Call
Jim Hougnon, Michael Simpson, Katherine Kainer, Larry Gambone, Danelle Houck, Wayne
Beyer, Scott Macmurdo
Staff present: Kimberly Garrett, Eric Nuner, and Jessi Fischetti
C Update from the Friends of Georgetown Parks and Recreation
Danelle Houck stated on September 181h the Friends of Georgetown Parks and Recreation will
have their annual meeting. It will be an opportunity to listen to the parks and rec staff about
programs and projects including parks, aquatics, outdoor adventure and programming.
Danelle Houck asked anyone on Facebook to share the meeting and it starts at 7:00 p.m.
Kimberly Garett interjected that at least 5 staff members will be there to give a brief 5 — 7 minute
overview of what they do and what the current programs and projects are. Jim Hougnon
requested that Danelle Houck pass on to the Friends group, appreciation from the Parks and
Recreation Advisory Board for what they do.
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D Project Update: Garey Park, San Gabriel Park, Founders Park, Columbarium
Eric Nuner stated at Garey Park most of the roads have been paved and there is still some
asphalt work to do. He stated most of the pavilions are up and they are working on restroom
facilities now. He stated there are a few delays on house related to the fire suppression system
and the scope of that has grown and staff will be coming back to board in October to discuss
costs associated with that work. Jim Hougnon asked about the budget and Eric Nuner stated
that budget is not an issue; it is a process of timing. Kimberly Garrett stated staff will present
details on the budget as there were some cost savings and stated there were unforeseen things
with the house.
Eric Nuner stated that the San Gabriel Park phase 1 renovation is plugging along. The steel for
restrooms is up and need to work on roof and then start working on trail in late October to early
November.
Eric Nuner stated Founder's Park construction starts next week. It should take a month to 45
days. He also mentioned there will be improvements made to Grace Heritage church, the
restrooms and parking improvement project by Grace Heritage and founders. The Watkins
building will take up parking lot space but the city is adding 8 parking spaces by Grace
Heritage Church.
Eric Nuner stated the ADA is complete at the recreation center.
Eric Nuner stated Kimberly Garrett presented information to City Council on Tuesday about
the columbarium. Staff is moving into construction documents. The fees and policies will take
research and Jill Kellum is doing research on this information. Kimberly Garrett stated the
consultant had done some cost estimates and with the budget remaining after design there will
be about 120 niches; 12"x12"x12" which will hold 2 standard sized urns. The standard sized
urns are based on body structure. Eric Nuner stated there is a company in Austin that the
consultant and staff have received information on about the niches. Kimberly Garrett stated
that in phase 1 it will have the 2 accessible parking spaces and the driveway and the 120 niches.
In future phases the area is designed to have potential 700 niches. Staff showed city council the
conceptual design and they liked it and want to move forward. Eric Nuner stated that in
October or November they will start the bidding and possible construction starting in January.
Jim Hougnon asked if the sales of the niches will support the future construction. Kimberly
Garett stated that is the plan. As we sell the niches we will replenish the $150,000 from the
special revenue account. The plan is to recover that cost and build on that fund. In 2012, from
this board the idea was to create a mechanism to offset that cemetery maintenance fee.
Currently, our lots sales are covering that but we are running out of lots to sell. Kimberly
Garrett stated staff hopes to get approvals from council by the end of the year.
Eric Nuner stated the pavilion renovations at Chautauqua, San Jose and Katy Crossing parks
were scheduled to be completed in September but with the hurricane the roofing contractor is
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busy repairing roofs in the areas affected by the hurricane. We will be flexible with the
contractor and reschedule the pavilion construction.
E Update on the Parkland Dedication process and schedule.
Kimberly Garrett stated she received a draft from Frees and Nichols the consultant and then
met on 9/14 with Chris Yanez, Assistant Planning Director. Their discussion was on philosophy
about fees and process and the document was not discussed. She stated they are trying to
create a different philosophy but stated we would have to gradually go into. Our thought
process would be we take money and not land and we go and buy our own land and develop
where we want. She stated that some communities have adopted that philosophy but she
doesn't know if that is the way we want to go and that we don't want to make that decision
right now and it might be better coming from community input; maybe through master plan
process. Kimberly Garrett stated after meeting with Chris Yanez they are back on same page
with changing standards and insure we get good parkland and finding the mechanisms for the
fees and looking at what the capital improvements are to develop a neighborhood park and
justifying where the fees come from. Kimberly Garrett stated it could take 3-4 months to finish
changes to the parkland dedication ordinance. Kimberly Garett stated the parks master plan is
scheduled to be updated in 2019. The current master plan was adopted in 2009 and she feels
this is a good step to take to amend the parkland dedication ordinance and then in 2019 it will
give opportunity to make adjustments and we will have the justification to edit it again. A
meeting will be set up with the parkland dedication subcommittee.
Legislative Regular Agenda
F Discussion and possible action on naming new pavilions in San Gabriel Park.
Kimberly Garett stated the city has a naming policy for parks, road and facilities. The City has a
strict naming policy/resolution for naming things in the city; person has to have given a certain
amount of dollars and most of the time had to have passed away; parks are usually named for
the street they are on. Kimberly Garett stated we are trying to avoid naming areas A, B, C, etc
and other parks only have one pavilion and are named after the park name. For customers that
have rented the areas in the past; A, B, C, etc. and want to book their annual event not knowing
the park has been renovated, we can provide the updated information so they can choose their
pavilion. Kimberly Garett stated the CVB board went through a process and named public
parking lots downtown; they named them after wildflowers. Naming the pavilions at Garey
Park will also have to be done in the future. There will be 8 pavilions in San Gabriel Park; 3 in
phase 1 and 5 in phase 2. There was some discussion about trees, rocks and trail names and
using interpretive boards to explain. River life and aquatic life was recommended. Plants were
also recommended. The board will pick 2 genres; aquatic life and trees for naming the pavilions
and leave it up to the staff to name the pavilions.
Motion made by Michael Simpson, second by Danelle Houck that the staff would name the
pavilions based on the 2 genres of native trees and local aquatic life. Approved 7 - 0
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G Consideration and possible action to approve minutes from the August 10, 2017
meeting
Motion made by Katherine Kainer, second by Wayne Beyers to approve minutes from the
August 10, 2017 meeting.
Approved 7 - 0
Adjournment
Adjourn
Motion made by Katherine Kainer, second by Jim Hougnon to adjourn the meeting.
The meeting adjourneq at 7:18 p.m.
Chair
Katherine Kainer, Secretary
t
J' Kellum, oard Liaison
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