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HomeMy WebLinkAboutMinutes_PAREB_09.14.2017Minutes of the Meeting of the Parks and Recreation Advisory Board City of Georgetown, Texas September 14, 2017 The Parks and Recreation Advisory Board met Thursday, September 14, 2017 at 6:00 pm at 1101 N. College Street, Georgetown, TX 78626. Regular Session — To begin no earlier than 6:00 pm. Parks and Recreation Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Jim Hougnon for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session A Call to Order The meeting was called to order by Jim Hougnon at 6:01 p.m. B Roll Call Jim Hougnon, Michael Simpson, Katherine Kainer, Larry Gambone, Danelle Houck, Wayne Beyer, Scott Macmurdo Staff present: Kimberly Garrett, Eric Nuner, and Jessi Fischetti C Update from the Friends of Georgetown Parks and Recreation Danelle Houck stated on September 181h the Friends of Georgetown Parks and Recreation will have their annual meeting. It will be an opportunity to listen to the parks and rec staff about programs and projects including parks, aquatics, outdoor adventure and programming. Danelle Houck asked anyone on Facebook to share the meeting and it starts at 7:00 p.m. Kimberly Garett interjected that at least 5 staff members will be there to give a brief 5 — 7 minute overview of what they do and what the current programs and projects are. Jim Hougnon requested that Danelle Houck pass on to the Friends group, appreciation from the Parks and Recreation Advisory Board for what they do. Page 43 of 46 D Project Update: Garey Park, San Gabriel Park, Founders Park, Columbarium Eric Nuner stated at Garey Park most of the roads have been paved and there is still some asphalt work to do. He stated most of the pavilions are up and they are working on restroom facilities now. He stated there are a few delays on house related to the fire suppression system and the scope of that has grown and staff will be coming back to board in October to discuss costs associated with that work. Jim Hougnon asked about the budget and Eric Nuner stated that budget is not an issue; it is a process of timing. Kimberly Garrett stated staff will present details on the budget as there were some cost savings and stated there were unforeseen things with the house. Eric Nuner stated that the San Gabriel Park phase 1 renovation is plugging along. The steel for restrooms is up and need to work on roof and then start working on trail in late October to early November. Eric Nuner stated Founder's Park construction starts next week. It should take a month to 45 days. He also mentioned there will be improvements made to Grace Heritage church, the restrooms and parking improvement project by Grace Heritage and founders. The Watkins building will take up parking lot space but the city is adding 8 parking spaces by Grace Heritage Church. Eric Nuner stated the ADA is complete at the recreation center. Eric Nuner stated Kimberly Garrett presented information to City Council on Tuesday about the columbarium. Staff is moving into construction documents. The fees and policies will take research and Jill Kellum is doing research on this information. Kimberly Garrett stated the consultant had done some cost estimates and with the budget remaining after design there will be about 120 niches; 12"x12"x12" which will hold 2 standard sized urns. The standard sized urns are based on body structure. Eric Nuner stated there is a company in Austin that the consultant and staff have received information on about the niches. Kimberly Garrett stated that in phase 1 it will have the 2 accessible parking spaces and the driveway and the 120 niches. In future phases the area is designed to have potential 700 niches. Staff showed city council the conceptual design and they liked it and want to move forward. Eric Nuner stated that in October or November they will start the bidding and possible construction starting in January. Jim Hougnon asked if the sales of the niches will support the future construction. Kimberly Garett stated that is the plan. As we sell the niches we will replenish the $150,000 from the special revenue account. The plan is to recover that cost and build on that fund. In 2012, from this board the idea was to create a mechanism to offset that cemetery maintenance fee. Currently, our lots sales are covering that but we are running out of lots to sell. Kimberly Garrett stated staff hopes to get approvals from council by the end of the year. Eric Nuner stated the pavilion renovations at Chautauqua, San Jose and Katy Crossing parks were scheduled to be completed in September but with the hurricane the roofing contractor is Page 44 of 46 busy repairing roofs in the areas affected by the hurricane. We will be flexible with the contractor and reschedule the pavilion construction. E Update on the Parkland Dedication process and schedule. Kimberly Garrett stated she received a draft from Frees and Nichols the consultant and then met on 9/14 with Chris Yanez, Assistant Planning Director. Their discussion was on philosophy about fees and process and the document was not discussed. She stated they are trying to create a different philosophy but stated we would have to gradually go into. Our thought process would be we take money and not land and we go and buy our own land and develop where we want. She stated that some communities have adopted that philosophy but she doesn't know if that is the way we want to go and that we don't want to make that decision right now and it might be better coming from community input; maybe through master plan process. Kimberly Garrett stated after meeting with Chris Yanez they are back on same page with changing standards and insure we get good parkland and finding the mechanisms for the fees and looking at what the capital improvements are to develop a neighborhood park and justifying where the fees come from. Kimberly Garrett stated it could take 3-4 months to finish changes to the parkland dedication ordinance. Kimberly Garett stated the parks master plan is scheduled to be updated in 2019. The current master plan was adopted in 2009 and she feels this is a good step to take to amend the parkland dedication ordinance and then in 2019 it will give opportunity to make adjustments and we will have the justification to edit it again. A meeting will be set up with the parkland dedication subcommittee. Legislative Regular Agenda F Discussion and possible action on naming new pavilions in San Gabriel Park. Kimberly Garett stated the city has a naming policy for parks, road and facilities. The City has a strict naming policy/resolution for naming things in the city; person has to have given a certain amount of dollars and most of the time had to have passed away; parks are usually named for the street they are on. Kimberly Garett stated we are trying to avoid naming areas A, B, C, etc and other parks only have one pavilion and are named after the park name. For customers that have rented the areas in the past; A, B, C, etc. and want to book their annual event not knowing the park has been renovated, we can provide the updated information so they can choose their pavilion. Kimberly Garett stated the CVB board went through a process and named public parking lots downtown; they named them after wildflowers. Naming the pavilions at Garey Park will also have to be done in the future. There will be 8 pavilions in San Gabriel Park; 3 in phase 1 and 5 in phase 2. There was some discussion about trees, rocks and trail names and using interpretive boards to explain. River life and aquatic life was recommended. Plants were also recommended. The board will pick 2 genres; aquatic life and trees for naming the pavilions and leave it up to the staff to name the pavilions. Motion made by Michael Simpson, second by Danelle Houck that the staff would name the pavilions based on the 2 genres of native trees and local aquatic life. Approved 7 - 0 Page 45 of 46 G Consideration and possible action to approve minutes from the August 10, 2017 meeting Motion made by Katherine Kainer, second by Wayne Beyers to approve minutes from the August 10, 2017 meeting. Approved 7 - 0 Adjournment Adjourn Motion made by Katherine Kainer, second by Jim Hougnon to adjourn the meeting. The meeting adjourneq at 7:18 p.m. Chair Katherine Kainer, Secretary t J' Kellum, oard Liaison Page 46 of 46