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HomeMy WebLinkAboutMinutes_PAREB_06.08.2017Minutes of the Meeting of the Parks and Recreation Advisory Board City of Georgetown, Texas June 8, 2017 The Parks and Recreation Advisory Board met Thursday, June 8, 2017 at 6:00 pm at 1101 N. College Street, Georgetown, TX 78626. Regular Session - To begin no earlier than 6:00 pm. Parks and Recreation Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Jim Hougnon for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order The meeting was called to order by Jim Hougnon at 6:00 pm. B Roll Call Present: Jim Hougnon, Katherine Kainer, Danelle Houck, Larry Gambone, Michael Simpson, Wayne Beyer Absent: Scott Macmurdo Staff: Kimberly Garrett, Eric Nuner, Jill Kellum C Update from the Friends of Georgetown Parks and Recreation Danelle Houck gave an update from the Friends of Georgetown Parks and Recreation. A new Georgetown Swims class started today. For the month of July the Georgetown Swims class is full with 22 students from the Georgetown Exceptional Alliance. This takes place at River Ridge Pool. The daddy daughter dance is June 23rd. Friends of Georgetown met on Monday. D Project Update: Garey Park, San Gabriel Park, Village Park and Pool, McMasters Park, Founders Park, Williams Drive Pool and the Community Center Eric Nuner stated Garey Park is in progress with a lot activity on the roads, trails, conduit, pavilions and house. San Gabriel Park is moving along very well. The box culverts are going in soon and the road will be back open on Monday. The parking lots will be done in a few weeks. A lot of the flat work and concrete work is done. The stone columns are up which is the entrance of the park. Village Park and McMasters Park are on hold until after summer. Founders Park is on schedule to begin in September. Additional accessibility work was done at Williams Drive Pool and that was complete last week. The transportation department will be repaving the section of parking lot there to get the parking lot in compliance. Community Page 19 of 21 Center accessibility improvements are complete. James Hougnon asked how the construction in San Gabriel Park has affected the use of the park. Eric Nuner stated some of the pavilions have not been rented but people are still able to get around and use the trail. One focus with the contractor is to get as much done before the 41h of July and they are on schedule for that. Their goal is to have the parking lots done to where they are useable by the 4th. They will try to get as much done in and around the shelters and cleaned up. They will reduce the amount of area they have fenced off. Kimberly Garrett stated it was a good idea to phase in the construction for the impact on the park. E Update on the Parkland Dedication process and schedule. Kimberly Garrett stated the contract planner with Freese and Nichols stated she can understand why the other planner was not able to get to this project as there are several projects. Kimberly Garett stated it would be October or November before it is done. Legislative Regular Agenda F Consideration and possible recommendation on approval of change order #2 to Westar Construction, Inc. of Georgetown, TX in the amount of $137,589.92 for ADA trail improvements in San Gabriel Park. Eric Nuner stated the attachment in the agenda was incorrect and the correct attachment was shown. Eric Nuner explained the ADA transition plan was done in 2015 and through that several areas and locations were identified that need to be brought up to compliance with ADA. In 2017 there was $150,000 to do ADA improvements and those were for the south San Gabriel Trail which happens to be tied to where Westar Construction is working on Phase 1 of the San Gabriel Park project. They have trail work they are already doing. From .0 to .6 mile marker there are ADA compliance issues where there was excessive cross slope. That section of the trail must be re -poured. There were 5 competitive bids and we are able to use Westar's pricing. We are able to do a change order and use their contract. Next year, FY'18 there will be $150,000 to continue the trail ADA compliance issues. They will plan to start after July 4 and the trail from IH35 to San Gabriel Park will be closed. Kimberly Garrett stated this does not affect the San Gabriel Park construction budget as it will come out of the ADA funds. This will have to go to council since it is over $50,000. It will go to council on June 27th. It will add 21 days to the contract. Motion made by James Hougnon second by Larry Gambone to recommend approval of change order #2 to Westar Construction, Inc. of Georgetown, TX in the amount of $137,589.92 for ADA trail improvements in San Gabriel Park. Approved: 6-0 G Consideration and possible action to approve a BuyBoard contract with TF Harper and Associates LP of Austin Texas, for the installation of playground equipment and surfacing at Garey Park in the amount of $140,640.50. Page 20 of 21 Eric Nuner stated in February a list of items were presented to the board for approval of non- contract related projects. One was with GameTime for the playground equipment. Originally it was planned to have the installation of the equipment included in that list, and they were working with details through the purchasing department and because of timing it did not work. The item was pulled at the time because the installation wasn't going to happen for several months. Staff went back to GameTime and worked with them on the price and TF Harper who is on the BuyBoard and a certified installer with GameTime to get the installation of the equipment completed. Michael Simpson asked if the equipment had already been purchased and this is for the installation only. Eric Nuner stated it is for the installation only and he stated it is the same price as in February. Kimberly Garrett stated this meets all the purchasing requirements. It was explained that the general contractor could not install the playground as they are not certified installers through the manufacturer to do the installation. This is for the installation of the equipment and the surfacing. Motion made by Michael Simpson second by Wayne Beyer to approve a BuyBoard contract with TF Harper and Associates LP of Austin Texas, for the installation of playground equipment and surfacing at Garey Park in the amount of $140,640.50. Approved: 6-0 H Consideration and possible action to approve minutes from the May 11, 2017 meeting Motion made by Katherine Kainer second by Danelle Houck to approve minutes from the May 11, 2017 meeting. Approved: 6-0 Adjournment Motion made by Katherine Kainer second by Larry Gambone to adjourn the meeting. Approved: 6-0 Adjourn =ourd :29 pm ir Katherine Kainer, Secretary Cl�iee IZ; /� Jill lum, Board Liaison Page 21 of 21