HomeMy WebLinkAboutMIN 08.08.2017 CC-WMinutes of a Meeting of the
Governing Body of the
City of Georgetown, Texas
Tuesday, August 8, 2017
The Georgetown City Council will meet on Tuesday, August 8, 2017 at 3:00 PM at the Council Chambers, at 101 E.
Th St., Georgetown, Texas
The city of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's
Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East Stn
Street for additional information; TTY users route through Relay Texas at 711.
Mayor Ross called the meeting to order at 3:00 PM. All Councilmembers were in attendance, with the exception of
Anna Eby, District 1 and Tommy Gonzalez, District 7. Mayor Dale Ross, Valerie Nicholson, District 2, John
Hesser, District 3, Steve Fought, District 4, Ty Gipson, District 5 and Rachael Jonrowe, District 6 were in
attendance. Tommy Gonzalez, District 7 arrived at 4:10 PM.
Policy Development/Review Workshop — Call to order at 3:00 PM
A. Presentation and discussion on Georgetown's Cultural Arts District and renewal of Georgetown Art Center
operating agreement -- Eric Lashley, Library Director
Eric Lashley, Library Director, provided a presentation on the Cultural Arts District and spoke on a renewal of the
Georgetown Art Center operating agreement with Georgetown Art Works, the City's non-profit partner.
Lashley noted that the Georgetown Arts and Culture scene is making history in a historical town. Lashley named
the members of the Arts and Culture Board. All were present with the exception of Sewell and Watson.
■ Jane Estes — Chair, Writer
• Laura Sewell — Vice Chair — Sarofim School of Fine Arts
• Carol Watson — Secretary — Director of Fine Arts at GISD
• Wes Odell — Photographer
• Linda Wilde — Sculptor
• Sharon Snuffer — Educator/Art Collector
• Tim Fleming — Retired 31 Year Career as an Arts Administrator
Lashley also noted staff members who contribute greatly to the success of Georgetown's Cultural Arts District. He
went on to note marketing and advertisement of the programs that are taking place.
• Laurie Brewer
• Cari Miller
• Dana Hendrix
• Lawren Weiss
• Keith Hutchinson
• John Njagi
• Jamie Beran and "the Parks Boys" (helping with the downtown sculptor placements)
Lashley said that Georgetown is 1 of only 30 Cities in the State of Texas to have the designation of having a
Cultural District. He said he receives calls from Temple, Austin and other cities asking about what Georgetown
has done or is doing. He said Georgetown is honored. Lashley noted that the City has a lot of assets that need to
be managed and marketed. He provided a slide depicting the City Sculptor Tour, Murals, Installations and Utility
Box Wraps.
Public Art
• City Sculpture Tour
• Murals
• Installations
• Utility Box Wraps
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Lashley spoke on how the City provides information and promotion regarding arts and culture.
• arts. georgetown.org
• facebook.com/artsgeorgetown
• Twitter
• Arts & Culture Guide
• Monthly e -newsletter
Lashley listed the grants provided by the Georgetown Arts & Culture Board to local non-profit arts organizations,
totaling $26,500 for the year. He mentioned that these local organizations contribute greatly to the community
through music, visual arts, dance and poetry.
• Festival of the Arts - $3,000
• Georgetown Cultural Citizen Memorial Association - $1,000
■ GHS Booster Club — Theater Department - $2,000
• Palace Theatre - $3,000
• Senior University - $1,500
• Southwestern University — North American Pow Wow - $1,500
• Williamson County Symphony Orchestra - $3,000
• Williamson Museum - $2,000
• GISD Elementary Librarians - $750
• Poetry Festival - $1,750
• Georgetown Art Works $2,000
• Georgetown Film Conference - $2,000
Lashley provided results of the Economic Impact Study, completed this year. He spoke on the impact of the
Library, the Palace Theatre, the Georgetown Art Center, the Sheraton Hotel and the Williamson Museum.
Lashley noted that the Sheraton had purchased $20,000 of local art for their grand opening. Lashley provided
images of various events held throughout the City and the economic drivers for the City. He noted Mayor Ross
and the proclamations he presents to honor the City's local artists.
Economic Impact Study
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Lashley described the Arts Programming at the Library and provided images of many of the events. He said the
Texas Society of Art Show was currently at the Library. He explained that the Texas Society of Sculpture
provides an annual exhibit at the Library showing how to do sculpture. Lashley said there is live music at the
Library every 3rd Sunday of the month and at special events. He described some recent dance events featuring
Indian dance and ballet.
Lashley spoke on future projects and provided images of a Utility Art Project and a mural proposed for the Blue
Corn Harvest restaurant downtown. Lashley also provided before and after portraits of the Georgetown Art
Center and pictures of its grand opening.
Lashley read the Art Center's Mission Statement.
• "The Georgetown Art Center elevates and enriches the visual arts landscape for the cultural and educational
benefit of our diverse audiences. Through innovative, intelligent exhibits and programs, we engage and
challenge the greater community through the visual arts."
Lashley spoke on Summer Camp programs that are offered for kids, the Art Hop and the Lost Tarot Exhibit which
ends August 20'h. He spoke on the many artist talks and receptions. Lashley spoke on the studio and gift shop
at the Art Center raising money.
Lashley noted the GISD High School AP Art Exhibit, held for the first time this year. Two students from East View
High School, Annabelle Richardson and Mikaela Simmang, won National Recognition in the Exhibit.
Lashley went over the Art Center Statistics
• Open 3 years and 10 months
• Approximately 92,000 visitors
• Approximately 35 volunteers work at the art center per month
• Approximately 200 members
• Have averaged 10 exhibits per year
• One part-time position
Lashley described the Current Agreement
• Ends August 31, 2017
■ City provides both the first and the second floors to Georgetown Art Works (GAW) to operate an Art Center
for the benefit of Georgetown residents. GAW can rent space on the second floor to artists and nonprofit
organizations that have an artistic mission.
• Revenue generated through the operation of the art center shall be used for the operation of the art center.
■ GAW cannot discriminate.
• GAW is responsible for utilities and custodial services.
• GAW cannot make structural improvements without the permission of the City.
• GAW must make monthly reports to the Arts and Culture Board containing: door count, name of exhibit,
number of classes, class attendance, number of volunteer hours, monthly revenue and expenses, and
attendance of artist receptions.
■ The Art Center must be open 6 days a week (37 hours per week) as well as two evening events per month.
• Must have a minimum of six exhibits per year.
• Must have insurance.
• Must provide meeting space to the City at no cost.
• Must keep the building in good repair.
• The City will provide major maintenance for the building (plumbing, HVAC, phone, internet, security
cameras, fire alarm and electrical)
■ GAW will provide annual report to the Arts and Culture Board, as well as a joint board meeting.
Lashley spoke on the Recommendations from the Arts & Culture Board
• Renew the agreement for an additional three years
• Keep the current conditions, but add two new conditions to the agreement.
o GAW must conduct an annual visitor survey and provide results to City in annual report
o GAW must collect zip code information of visitors and provide the information to the City in the
monthly report
Lashley explained to the Council that the Operating Agreement Renewal will be on the August 22, 2017 Council
Agenda.
Mayor Ross asked about the visitor survey. He suggested working with other departments, as it could be helpful
to others also. Lashley said that it was a good idea and he will be happy to do so. He explained that the survey
is already shared with the Convention and Visitors Bureau and the Economic Development Department.
Councilmember Fought said the program is running so well that there would be no reason to not renew the
agreement. Ross noted that the City is fortunate to have 26 advisory boards with 182 members. He said the Arts
and Culture Board does a fantastic job. Ross thanked the Board.
Councilmember Gipson asked about the possibility of expanding art throughout the City. Lashley said there are
always more ideas than money, but art is definitely a collateral benefit to many.
B. Discussion and possible direction on proposed amendments to Chapter 8.12, Food Sanitation, of the Code of
Ordinances -- Andreina Davila -Quintero, Planning Manager
Andreina Davila -Quintero, Planning Manager, spoke on proposed amendments for food sanitation and how it
relates to the Code of Ordinances. Davila introduced Deborah Marlow, the Director of Environmental Services for
the Williamson County Health District and Kay Kelley, the Team Lead for the Retail Food Program for the
Williamson County Health District.
Davila provided the Agenda for the presentation.
• Purpose of Food Sanitation regulations
• Proposed Amendments
• Next Steps
Davila noted that the purpose of the presentation was to obtain feedback and direction on the proposed
amendments to the City's Food Sanitation regulations.
The Purpose of Food Sanitation regulations were discussed and State requirements noted.
• Safeguard public health and provide consumers safe, unadulterated, and honestly presented food,
as well as protect them against health hazards and nuisances
• City adopted Food Sanitation Ordinance in 2003 (ORD 2003-41)
o Adopted the state standards by reference
• State standards were last amended in 2015
Davila explained the Enforcement of Food Sanitation regulations by the Williamson County and Cities Health
District. She explained that the idea would be to bring the City up to date and compliant and consistent with the
new State Regulations.
• Ordinance 2003-41 assigned the WC&CHD as the regulatory agency for enforcement and inspections
■ WC&CHD is requesting participating cities to update local food sanitation regulations
• Staff has been working with WC&CD to identify the Code sections to be updated and proposed amendments
Davila presented and described the Proposed Amendments
Removes conflicts and inconsistencies with state regulations
Revises
o Definitions - remove definitions that are no longer applicable
o Permit Requirements — clarify application requirements and processes
o Fees — update annual fees
o Inspections — revise the number of inspections per year
o Plan Review — clarify requirements for renovations
o Food Handlers — remove requirements
Maintains consistent standards for all food establishments within the district
Davila provided charts showing the Code Sections, current requirements and the proposed change for each
Proposed Amendments
Sec. 8.12.020 Food
Definitions Employee/Handler
and Health Official
Temporary Food
Establishments (TFE)
exclude those in
operation for less
than 4 hours, or
2 consecutive days for
a special event or
celebration.
Delete - no longer
applicable.
Clarify that TFE only include
those that operate more
than 4 hours in a single day
to the general public and
less than 14 consecutive
days in a single event.
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Proposed Amendments
Code Section Current Requirement
ProposedChange
Sec. 8.12.030 Applies to new
Site Inspection required:
Permit required permits and renewals.
- For new applications,
- Application All permits are valid
required for permanent
for one year.
and mobile
Risk level assigned at
establishments.
inspection completed
Temporary
establishments will vary
after food
establishment opens.
on event and type of
food.
For renewals, required for
Mobile establishments.
Permanent and
temporary will vary on
event and type of food
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Proposed Amendments
Code Section CurrentReqUirement ProposedChange
Sec. 8.12.040 Food Handler Permit Shift the Food Handler
Permit required fee. Permit (certification) fees to
- Fees the Food Establishment
Permit fee.
Daycare facilities with
a kitchen, fees
determined by
number of children.
Applies to non-profit
organizations and
governmental entities
Daycare facilities with a
kitchen, fees to be
determined per number of
kitchen staff.
Exempt non-profit
organizations and
governmental entities from
permitting fee for temporary
_events.
OOKOI 11.
Annual Fee Schedule - Food Establishments
1-7
$150
$200
$250
8-15
$150 _
$300
$350
16-30
$250
$400
$450
31-45
L $300
$550
$600
46 or more
$300
$750
$800
mit - $100
MFE
$200
$250
Adtl. units - $75
$50 (non-profit
TFE
N/A
$50
& gov. entities
fee exempt)
Fee Schedule — Daycare Centers with kitchen
13-40 $150 j $200 1-7 $250
41-100 $150 $300 8-15 $350
101 or more 1 $250 $400 16-30 $450
Proposed Amendments
Code Section Current Requirement ProposedChange
Sec. 8.12.050 Applies to new food Clarification - Extensive
Review of plans establishments and remodel to be determined
those undergoing by the WCCHD depending
extensive remodel on type and extent of work.
(20% or more of the
food establishment
area).
Mayor Ross asked why there would be a difference according to the number of staff. Deborah Marlow, of the
Williamson County Health District, explained that the number of employees indicates the size of the facility and
the amount of work that a company or restaurant would do.
Davila spoke on the Plan Review Requirements.
• Change of menu requiring additional equipment (For instance, a deli adding a fryer)
• An additional service area not previously used for food storage/preparation/service (For instance, curbside
service at HEB)
• Change of type of restaurant requiring preparation of different types of food — property equipment for
preparation of different food
Davila explained the Proposed Amendments and spoke on the benefits.
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Proposed Amendments
Code Section Current Requirement ProposedChange
Sec. 8,12.060 Minimum of 4 Subsequent site inspections
Inspection — inspections per year will only be completed on
Food and as needed an as needed basis
Establishments (minimum of 2 for depending on the
prepackaged food). establishment's risk level.
Secs. 8.12.090 — Registration and Remove these sections -
8.12.120 certification process registration and certification
Food Handlers for Food Handlers. process are now required in
the TFER.
Proposed Amendments Benefits
• Maintain consistent food safety standards and processes for all retail food operations within the City and
District
■ Inspections and plan review to be determined by existing conditions and extent of work
• Exempts nonprofit vendors and governmental entities from the permit fee for temporary events
• Remove local requirements for food handler training as these are processed by the state
■ Update the permit fees for food establishments and daycare center.
Davila asked the Council for Direction on the Proposed Amendments.
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Direction on Proposed Amendments
•:• Purpose: Obtain feedback and direction on the proposed
amendments to the City's Food Sanitation regulations
❖ 6 sections proposed to be amended
•:• Definitions - remove definitions that are no longer applicable
•:• Permit Requirements - clarify application requirements and
processes
•:• Fees - update annual fees
•:• Inspections - revise the number of inspections per year
❖ Plan Review - clarify requirements for renovations
•:• Food Handlers - remove requirements
Davila explained the next steps. She said that a draft ordinance incorporating the changes, as directed by
Council, would be drafted and brought for Council consideration and possible action on a future agenda.
Mayor Ross asked if the Williamson County Health District does the inspections, would they use county criteria or
Georgetown criteria. Marlow explained that the County Order had been updated to the State statute and the
intent is to have the City update their criteria to the same, in order to make the criteria enforceable. She
explained that the Health District is the regulating authority for the City and the County.
Councilmember Fought said he likes the changes because they have gotten rid of old definitions and updated to
compliance. He asked if food vendors have been given the opportunity to look at proposed changes. Davila said
that vendors have been approached and staff will continue reaching out to them before bringing the ordinance to
Council.
Hesser said the role of the City is confusing and asked for permit fee definitions. Marlow explained that the
vendor pays just one fee — the City fee — and does not pay a separate fee to the County. City Manager, David
Morgan, explained that the proposed changes are just making sure there is consistency with the City Ordinance
and the County Order. Marlow said the State prefers all entities to have their own minimum statutes, which
cannot be less than state regulations. She explained that since the City does not have its own Health District, the
authority goes to the County Health District.
Mayor Ross asked how the County is paid or made whole. Marlow said they would be paid fees from
unincorporated areas. City Manager, David Morgan, explained that the Health District is a joint entity between
the County and the Cities and the Cities pay annual fees to the Health District, based on population and the
Health District administers and enforces the ordinances.
C. Update, discussion and direction on the solid waste contract with Texas Disposal Systems (TDS) -- Mike Babin,
Deputy General Manager of Utilities
Mike Babin, Deputy General Manager of Utilities, provided Council with an update on the solid waste contract and
negotiations with Texas Disposal Systems (TDS). He began with an agenda of the presentation.
Babin described the existing contract, which was signed in 2012.
5 Years, with 3 x 5 Year Renewal Options
Annual Inflation Index, requires Council Approval
0 87.5% BLS Core CPI
0 12.5% BLS #2 diesel Fuel
Only One Price Adjustment
0 2014, 2.88% Increase Applied Uniformly
o First year not allowed
0 Negative for the last 3 years
Babin said indexes like this work over a small range but not well with dramatic changes. He explained that staff
will be looking at a different mechanism for adjusting rates going forward.
Babin reviewed a Prior Meeting and Council Direction
Babin provided the Updates for Pricing Through Negotiations, the 10 + 10 Cost of Service Contract and the 5
Year Extension Contract.
Update — Pricing Through Negotiations
• Nov. 2016 - 5 year renewal
— Residential 12% Commercial 22%
• May 2017 — 10+10 Cost of Service
—Residential 12% Commercial 29-34%
• Early July 2017 — 10+10 Cost of Service
—Residential 12% Commercial 29%
• Early July 2017 - 5 year renewal
— Residential 12% Commercial 29% with auto 3.5% index
• Late July 2017 — 5 year renewal
— Residential 12% Commercial 20% with modified index
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Update — 10+10 Cost of Service Contract
• 10+10 year Cost of Service Contract deemed not viable
at this time
— Price vs. Risk
ur,dlige in Risk not reflected in Price
Effect of Transfer Station not known yet
— Transparency vs. Confidentiality — creates challenges
• City desires fiscal transparency
• Vendor rewires confidential treatment �
— Uncertainty of Legality for Cost of Service under Texas Law
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Update — 5 Year Extension
• 5 Year Extension of existing contract moving forward
— Pricing
• Residential 12% Commercial 20% vmt] modified indcn
-- Timing
• September
— Modifications
• New, modified Inflation Index
• Add Commercial Recycling (optional. but exclusively provided by City)
• Fvaluating pricing options for Brushy Waste drop-off
+nsldered making Roll -offs exclusive but declined _
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Babin noted that negotiations for commercial costs were, at times, uncomfortable. He spoke on cost of service
instead of fixed price and the concerns involved —longer terms and cost of service based. Babin said if taking on
more risk, one would expect a better price. He explained that this was not happening and therefore there is no
benefit. Babin spoke on the business benefit from a new transfer station and why it is not possible to make this
part of the negotiations at this time. He noted that long term could still work, but not at this time. He explained
that it will be better to do this with the transfer station.
Babin provided a slide showing the New Price Index.
He named alternatives to the 5 Year Extension
• 5 Year Extension for Residential Only
o With Commercial Open to Competition
Full RFP for Competitive Pricing
Babin spoke on options for removing brushy waste costs. He explained that currently TDS collects the revenue
and keeps it all and that the revenue collected is subsidizing rates to residents. Babin said an option would be for
the City to pay TDS instead.
Mayor Ross asked about tree limbs on the curb. He noted that it would be a cost to TDS to pick them up, but if he
were to drive them to the station, it would save TDS money and the customer also pays a fee at the transfer
station. Babin said that some customers still prefer to do it this way. Mayor Ross asked why the cost savings
were not passed onto the City of Georgetown. Babin said it is in the contract. Ross asked if the said options will
cost the citizens more money. Babin said it would be no more than they are paying today.
Councilmember Gipson explained that there had been a challenge with paying at the station related to local
contractors. Gipson said there are other challenges also. Ross asked if TDS sells mulch. Babin said mulch is
free to citizens of Georgetown, but TDS also sells mulch to others. Babin said this was part of the motivation of
charging a rate in the last contract.
Councilmember Jonrowe asked what percentage of people dropping off at the station are citizens. Babin said the
use of the transfer station dropped when the fees were changed. General Manager of Utilities, Jim Briggs,
explained that when the collection station drop off was free for citizens, commercial vendors borrowed utility bills
from local citizens to drop their things for free. Briggs noted that the City ended up with mountains of brush and
grind, which would have triggered a fine from TCEQ. He said it cost the City $100K to grind the brush and that
cost had to be passed to the citizens. Briggs explained that the last contract tried to mitigate the provision. He
said that there is a tremendous cost to manage material. Briggs noted that there is a relatively small percentage
of citizens dropping off — about 7 to 12 % - with the balance coming from commercial.
Mayor Ross asked where tree limbs picked up from a curb side go. Briggs said they go into the landfill. Mayor
Ross asked if the City wants to divert this from the landfill. Briggs said this has not been part of the discussions
to date.
Councilmember Jonrowe asked about the master plan. Babin said it would begin in the 1 st quarter of next fiscal
year and then take approximately 6 months. Councilmember Fought said he is comfortable with the 5 year
extension plan, but does not want to drop the ball with the transfer station. Fought told staff to continue working
on this and there are more options than the overall master plan and he would like to eventually get to the 10+10
plan. Councilmember Hesser said he likes this direction. He said adding services, adds to the costs. Hesser
asked about fuel costs dropping over the past 4 years and if this has an effect. He asked how this scenario would
perform with the new cost structure. Babin said it was 121/2% of the index last time, but lower now. Hesser said
the chances are costs will go up. Babin agreed and said it would probably be half the impact as before. Mayor
Ross asked if TDS would pick up the fluctuations of costs. Babin said yes - once per year.
Ross reiterated the direction he said he heard from Council. Ross said to proceed with the 5 Year Renewal
Contract, create a master plan and transfer station and continue working toward a 10+10 year plan. City
Manager, David Morgan, agreed. Morgan said it is important to know where the City is at with the transfer station.
He said staff will be active on all points and will be done as soon as practical. Babin asked the Council if the
resident bills should increase with the implementation in October, or if the City sould take time to communicate fee
changes. He said it would take one or two months for commercial customers to adapt.
Ross thanked Babin. He said these type of negotiations are very complicated and said he had done a good job.
D. Update and direction regarding the implementation plans and timelines developed around the City Council's
Strategies -- David Morgan, City Manager and Jack Daly, Assistant to the City Manager.
Jack Daly, Assistant to the City Manager, provided a presentation regarding City Council strategies and goals
He began the presentation with a review of the background.
Daly described the Council vision.
Georgetown is a safe, healthy, happy, connected, and truly diverse community where people can live, learn,
work, retire and play in an environment where we have ready access, throughout our lives, to arts, culture,
essential services and the natural environment
Our educated and skilled population, fiscally responsible governance, excellent infrastructure, and the
beauty of our natural and man-made environments, attract new residents and businesses and enable us to
create balanced and diverse employment centers and economic levels. Our strong sense of community
connects us regardless of our cultural, age, ethnic or economic differences.
Goals
Culture
Georgetown is a truly diverse, vibrant. inclusive, and socially dynamic city
where everyone has the opportunity to participate in, and benefit from, our
economic, political, and social activities
Our outstanding and innovative City Employees work diligently to bring the
Vision of Council to life and deliver exceptional services to our customers while
exemplifying our Core Values
Internal Process
Our policies and procedures are easy to understand and consistently and
professionally applied Our internal processes are effective efficient. fair,
inventive, and transparent and make us a desired destination for residents and
businesses
Customer
Anyone interacting with the City will have such a positive experience that they
will tell everyone about it
Financial
To maintain a fiscal environment conducive to attaining the goals of the City
Strategies
1 _ Attract, hire. develop and retain the best people, and compensate them for
the value they create
2 Create a Customer Service Mindset
3. Implement the special event and destination strategy
4. Build and maintain an entertainment platformrvenues
5 Expand and diversity the tax base (increase commercial percentage)
6 Accumulate funds to account for unfunded and unanticipated liabilities
7 Create a strategy to increase mobility
8 Attain and maintain supenor public safety and enhance the perception of
safety
9 Attract younger workers,'young professionals to the Community
10 Improve communications and advertising
11 Create and maintain outstanding aesthetics, and a welcoming appearance
and sprit
12 Create an asset maintenance and revitalization plan
13 Create Comprehensive Annexation Strategy
14 Mondor, promote, and communicate a long-term water and utilities plan and
strategy
Process
• 14 teams developed "tactics" to achieve each strategy
- Cross functional groups
- 5-7 team members
• Tactics presented in priority order by strategy
Reviewed with Council on March 22 and June 28
'Sub -tactics' identified in packet
• Teams Developed implementation plans
- Identified high-pnority tactics (to accomplish or initiate within 12 -months)
- Identified tactics to be completed in 1-2 years and beyond 2 years
- Details and owner associated with implementation plans in packet
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Tactics
Complete Initiated In FY2017 Initiated after FY2017
OGEOR?iN
Completed Since January
1 Provided total paycheck statement to employees
2 Rollout of customer service mission statement
3. Adopted UDC amendments related to transportation
4. Transportation project updates on SW Bypass, Fixed -Route, and
Sidewalks
5 Enhanced ROW maintenance through consolidated mowing
contracts and improved deliverables
6 Update on long-term water and utilities plan
7 Updates on Garey Park, San Gabriel Park, and Downtown West
Initiated in FY2017
1. Reviewing special event ordinance and policies
2. Update on business retention program
3. Select firm and substantially complete development of
fiscal impact model
4. Review street maintenance strategy
5. Branding guidelines/Visioning Statement
Initiated in FY2017
6. Select firm to assist in updating City's comprehensive
plan
7. Continue to address maintenance of existing street
infrastructure
8. Public Safety Accreditations
9. Austin Young Chamber Summit Sponsorship
10. Asset management discussions
11. Annexation plan alignment contingent upon completion
of fiscal impact model
FY2018 Budget
Attract. hire_ develop and retain the best people. and compensate them for
the value they create
- Compensation (step market and 3% merit)
- No increases in health insurance premiums (self insurance fund)
- Continuation of tuition reimbursement program
- Update of employee survey in 2018
- Continued emphasis on training and development
2 Create a Cu, mer Sere
- Branding, performance metncs
- Expansion of hours for Customer Care
3 Implement the special event and destination strategy
- Marketing and opening of Garey Park
- Increased conference transportation incentives
in Convention and Visitors Bureau
FY2018 Budget
4 Build and maintain an entertainment platform/venues
- Garey Park operations -April 2018 opening
5 Expand and diversify the tax base (increase commercial
percentage)
- Contract planning services for mayor projects
- Funding for analysis of economic development proposals
- Fiscal Impact Model completion in September 2017
- South Georgetown TIRZ analysis complete in August 2017
- Airport facility improvements
6 Accumulate funds to account for unfunded and unanticipated
liabilities
- Increase in funding to Council SRF
FY2018 Budget
7. Create a strategy to increase mobility
— Continued funding of major transportation CIP
— Transit voucher pilot program funding
— Increase in traffic analysis funding in Public Works
— Williams Drive study implementation
— Full year implementation of fixed -route transit
— Bike Master Plan
— CIP improvements Airport Road, NW
Blvd/Rivery, FM 971
FY2018 Budget
8 Attain and maintain superior public safety and enhance the
perception of safety
- 3 Police officers (SRO/Patrol)
- Fire Station 6 design/construction and Station 7 preparation
- Mayor equipment
6UBA and other ealety equipmenl replacement
• Radio equipment (4 year plan)
• Fleetfunding
9 Attract younger workers/young professionals to the
Community
- Austin Young Chamber- onetime sponsorship
- Workplace culture initiatives
FY2018 Budget
10. Improve communications and advertising
— Communications team
— Implementation from community branding vision
process
11. Create and maintain outstanding aesthetics, and a
welcoming appearance and spirit
— Increased ROW maintenance
FY2018 Budget
12 Create an asset maintenance and revitalization plan
- Increased funding for Right of Way maintenance
- Implement strategies from Street Maintenance working group
- Begin SRF and ISF funding to set aside capital replacement for
Garey Park assets
- Funded Enterprise Resource Planning software for
Finance & Human Resources
- Continued implementation of Customer Information System
- Continued funding of Internal Service Fund replacements
for IT. Facilitiesand Fleet
- Increased aquatics maintenance staff person to respond to
new facilities
- Human resources- staffing, training, compensation.
equipment, safety
FY2018 Budget
12 Create an asset maintenance and revitalization plan
- Increased funding for Right of Way maintenance
- Implement strategies from Street Maintenance working group
- Begin SRF and ISF funding to set aside capital replacement for
Garey Park assets
- Funded Enterprise Resource Planning software for
Finance & Human Resources
- Continued implementation of Customer Information System
- Continued funding of Internal Service Fund replacements
for IT, Facilities and Fleet
- Increased aquatics maintenance staff person to respond to
new facilities
- Human resources- staffing, training, compensation,
equipment, safety
He provided the history of the Service Line Policy in the City.
Service Line Policy History
• Developed in 1970s
— TCEQ Rules for public server system
— EPA grant conditions
• Updated Design Standards in 1990s
— Double Service Lines where possible
— Single Service Lines upsiaed in the ROW
• Single service repairs in the ROW
— Inconsistent with other City's policies
— High cost to homeowners due to street/curb cut
• Total of 175 "sewer chokes" a year
— Most cleaned ivithout physical repair
— Very few repairs required in ROW
— Repairs are completed by City staff
Dishong described double service lines and single service lines and their relationship to the Main Sewer line.
Current Service Line Policy
• Double Service Line
— Responsibility of
Customer
— "House to Cleanout"
— Each customer has a
cleanout near the
property line
• Single Service Line
— Responsibility of
Customer
— "House to Main"
C-1-
L..ty
Dishong spoke on the Recommended Policy. He noted that, currently, with single service lines, the home owner
is responsible for the line all the way from the house to the Main. With double service lines, the homeowner is
responsible for the line from the house to the property line.
Recommended Policy
• All Service Lines
— Responsibility of
Customer
— "f louse to Property
Line"
— Lack of "cleanout" on
single service line may
require customer to
troubleshoot prior to
City repair in ROW
-V
.MO.
Councilmember Fought asked how you would know where the problem is without a clean out. Dishong said the
home owner would need to call plumber in order to find out. He noted the great expense to the home owner.
Councilmember Gipson asked how often these costly repairs happen to customers. Dishong said the City
generally sees this 1 or 2 times per year. Councilmember Jonrowe asked if customers could do the repair
themselves. Dishong said they would typically hire a plumber and sometimes it involves having to tear up the
street. Jonrowe asked if street repairs were necessary, would the home owner be able to do that themselves.
Dishong said this has never happened, but technically, the answer would be yes.
City Manager, David Morgan said this is an equity issue and older homes can be a huge surprise to the
homeowner. Morgan said he wants policies to be consistent with how this is treated in other cities.
Mayor Ross recessed the meeting to Executive Session under Section 551.071, Section 551.072, Section
551.074 and Section 551.087 at 4.29 PM. He said Executive Session would start in 5 minutes.
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the
items listed below will be discussed in closed session and are subject to action in the regular session.
F. Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the
City Council, including agenda items
Sec. 551.072: Deliberation Regarding Real Property
- Fire Station 7 Site Consideration
Sec. 551.074: Personnel Matters
- City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal
Sec. 551.087: Deliberation Regarding Economic Development Negotiations
- Downtown Infrastructure Improvements
- TLCC Update
Adjournment
Mayor Ross adjourned the meeting to begin the Regular Council meeting at 6:00 PM.
Approved by the Georgetown City Council on I a ac) 17
ate
Dale Ross, Mayor
J
Attest: City Secrdtary