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HomeMy WebLinkAboutMIN 08.08.2017 CC-RMinutes of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, August 8, 2017 The Georgetown City Council will meet on Tuesday, August 8, 2017 at 6:00 PM at the Council Chambers at 101 E. Th St., Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8`n Street for additional information; TTY users route through Relay Texas at 711. Mayor Ross called the meeting to order at 6:00 PM. All Councilmembers were in attendance, with the exception of Anna Eby, District 1. Mayor Dale Ross, Valerie Nicholson, District 2, John Hesser, District 3, Steve Fought, District 4, Ty Gipson, District 5, Rachael Jonrowe, District 6, and Tommy Gonzalez, District 7 were in attendance. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Invocation Pledge of Allegiance Comments from the Mayor - TMUA Award Presentation — Glenn Dishong - American Heart Association Plaque Presentation — Sarah Duzinski, Quality and Systems Improvement Director - Presentation of awards to Animal Shelter Staff —Chief Nero City Council Regional Board Reports Mayor Ross noted that there would be a CAMPO meeting on Monday, August 14tH Announcements - GoGeo Launch Date August 215' and 12:00 PM Ribbon Cutting at the Georgetown Library - New Registration System at Parks & Rec - Senior Dance - Sunset Movies Action from Executive Session No motions were made from Executive Session Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on Tuesday, July 25, 2017 -- Shelley Nowling, City Secretary C. Consideration and possible action to approve a Construction Staging License Agreement for the continued use of the surface parking lot, located on or about 815 South Main Street -- Eric Johnson, CIP Manager and Laurie Brewer, Assistant City Manager D. Consideration and possible action to renew the existing School Resource Officer agreement between the Georgetown Independent School District and the City of Georgetown, Texas to include an amendment to Article II, A. and Attachment A (annual cost for program) of the agreement and signatures of current officials -- Wayne Nero, Chief of Police E. Consideration and possible action to approve a one year renewal to the Bank Depository Services Agreement between the City of Georgetown and J.P. Morgan Chase Bank, N.A, the first renewal authorized in the agreement and will be effective Sept. 1, 2017 through August 31, 2018 -- Leigh Wallace, Finance Director Motion by Gonzalez, second by Gipson, to approve the Statutory Consent Agenda in its entirety. Approved: 6-0 (Eby absent) Legislative Regular Agenda F. Consideration and possible action to hear and grant a Petition for the Voluntary Annexation of 120.53 acres in the Lewis P. Dyches Survey located approximately west of the intersection of Ronald Reagan Boulevard and County Road 245 to be known as Highland Village and for the Voluntary Annexation of the adjacent right-of- way known as Ronald Reagan Blvd -- Chris Yanez, ANU-A, Assistant Planning Director Chris Yanez, the City's Assistant Planning Director, spoke on a petition for voluntary annexation of 120.53 acres to be known as Highland Village. He explained the similarity of items F through K and how it would be a petition and a public hearing for each voluntary annexation. He provided a location map showing all 4 properties. Yanez provided a location map and Item Summary for Highland Village. Item Summary: In order to complete the annexation, the following process will be followed August—September Annexation Cycle August 8, 2017 Grant petition for annexation August 8, 2017. 1 st Public Hearing held at City Council Meeting. August 22, 2017 2nd Public Hearing at City Council Meeting Sept 12, 2017 1 st Reading of Ordinance at City Council Meeting Sept. 26. 2017. 2nd Reading of Ordinance (Second Reading can be held up to 90 days from 1st reading, the last scheduled Council Meeting in the 90 days is November 28, 2017) Recommended Motion: City Council grants the petition for voluntary 04 annexation. vtirr�::r.i tuiati �r�r5 Item Summary: In order to complete the annexation, the following process will be followed August — September Annexation Cycle August 8, 2017 Resolution accepting petition August 8, 2017 1 st Public Hearing held at City Council Meeting. August 22, 2017 2nd Public Heanng at City Council Meeting Sept 12, 2017 1 st Reading of Ordinance at City Council Meeting. Sept. 26.2017.2nd Reading of Ordinance (Second Reading can be held up to 90 days from 1st reading, the last scheduled Council Meeting in the 90 days is November 28, 2017) Recommended Motion: No action is required for the public hearing of this item. 6iORGE 16;A J IFYa, Yanez read the caption Mayor Ross opened the Public Hearing at 6.25 PM. No persons wished to speak. Mayor Ross closed the Public Hearing at 6.25 PM. H. Consideration and possible action to approve a Resolution accepting a petition and setting public hearing dates for the Voluntary Annexation of 244.86 acres in the Fredrick Foy Survey located approximately along and between the intersections of Ronald Reagan Boulevard at County Road 245 and Ronald Reagan Boulevard and Sun City Boulevard to be known as Somerset Hills -1 and for the Voluntary Annexation of the adjacent right-of-way known as Ronald Reagan Boulevard and County Road 245 -- Chris Yanez, CNU-A, Assistant Planning Director Chris Yanez, the City's Assistant Planning Director, spoke on a petition for voluntary annexation of 244.86 acres to be known as Somerset Hills -1. He provided a location map and an Item Summary. Yanez read the caption. Motion by Fought, second by Hesser, to approve Item H Approved: 6-0 (Eby absent) I Public Hearing for the Voluntary Annexation of 244.86 acres in the Fredrick Foy Survey located approximately along and between the intersections of Ronald Reagan Boulevard at County Road 245 and Ronald Reagan Boulevard and Sun City Boulevard to be known as Somerset Hills -1 and for the Voluntary Annexation of the adjacent right-of-way known as Ronald Reagan Boulevard and County Road 245 -- Chris Yanez, CNU-A, Assistant Planning Director Chris Yanez, Assistant Planning Director, spoke on the Public Hearing portion of the annexation request for Somerset Hills -1. He provided an Item Summary and read the caption. Mayor Ross opened the Public Hearing at 6.28 PM. No persons wished to speak. Mayor Ross closed the Public Hearing at 6.28 PM. J. Consideration and possible action to approve a Resolution accepting a petition and setting public hearing dates for the Voluntary Annexation of 133.1 acres in the Fredrick Foy Survey located approximately along and between the intersections of Ronald Reagan Boulevard at County Road 245 and Ronald Reagan Boulevard and Sun City Boulevard to be known as Somerset Hills -2 and for the Voluntary Annexation of the adjacent right-of-way known as Ronald Reagan Boulevard -- Chris Yanez, CNU-A, Assistant Planning Director Chris Yanez, the City's Assistant Planning Director, spoke on a petition for voluntary annexation of 133.1 acres to be known as Somerset Hills -2. He provided a location map and Item Summary. Yanez read the caption. Motion by Fought, second by Hesser, to approve Item J Approved: 6-0 (Eby absent) K. Public Hearing for the Voluntary Annexation of 133.1 acres in the Fredrick Foy Survey located approximately along and between the intersections of Ronald Reagan Boulevard at County Road 245 and Ronald Reagan Boulevard and Sun City Boulevard to be known as Somerset Hills -2 and for the Voluntary Annexation of the adjacent right-of-way known as Ronald Reagan Boulevard -- Chris Yanez, CNU-A, Assistant Planning Director Chris Yanez, Assistant Planning Director, spoke on the Public Hearing portion of the annexation request for Somerset Hills -2 and provided an Item Summary. Yanez read the caption. Mayor Ross opened the Public Hearing at 6.30 PM. No persons wished to speak. Mayor Ross closed the Public Hearing at 6.30 PM. L. Public Hearing and First Reading of an Ordinance for a Special Use Permit to allow an automotive sales facility located at 6801 South IH -35 within the General Commercial (C-3) District, to be known as Echo Park -- Sofia Nelson, Planning Director (action required) Sofia Nelson, Planning Director, spoke on a request for a special use permit to allow automotive sales at 6801 South IH35, an area to be known as Echo Park. She provided a location map and said the property was recently rezoned and annexed. Nelson provided an aerial view of property and described the property and surrounding properties. Nelson provided a zoning map, a future land use map and described densities in the area. Nelson said an analysis looked at other areas open along 135 and identified 4 different areas with larger acreages that might be suitable for the applicant's request. She provided a conceptual plan proposed by the applicant. Nelson discussed Special Use Permit Approval Criteria and offered the Planning and Zoning Commission Recommendation. She noted that the Planning & Zoning Commission had recommended approval and staff is recommending denial, because of the 2030 Comprehensive Plan. Special Use Permit Approval Criteria n addit onto the critzria .or 7onrr..p cnarp�;, In, the Ci*.y i,oundl.n, ep a proved ar: app liyaticn !cr a speclaf Use ?ermrt reascna:;l•/ dctrrrninc; "nut there ,gill be no sig.n&cant neFai:ue� npa4f upon re: idents of ;vrrourding props:^,r or upon the general pubkc. Thp r•:v counts: shall con -der the fullowing crltena un it' reviev:: A. The application is complete and the information contained within the application is sufficient and correct enough to allow adequate review and final action; B The zoning change is consistent with the Comprehensive Plan, C. The zoning change promotes the health, safety or general welfare of the City and the safe orderly, and healthful development of the City; D. The zoning change is compatible with the present zoning and conforming uses of nearby property and with the character of the neighborhood; and E. The property to be rezoned is suitable for uses permitted by the district that would be applied by the proposed amendment 7c, k1l "_" AV "I Special Use Permit Approval Criteria 3.07.030 Approval Criteria C In addition to the cntena for zoning changes in Section 3 06 030, the City Council may approve an application for a Special Use Permit where it reasonably determines that there will be no significant negative impact upon residents of surrounding property or upon the general public The City Council shall consider the following criteria in its review 1 The proposed special use is not detnmental to the health, welfare, and safety of the surrounding neighborhood or its occupants 2 The proposed conceptual site layout, circulation plan, and design are harmonious with the character of the surrounding area Special Use Permit Approval Criteria 3.07.030 Approval Criteria Continued... 3 The proposed use does not negatively impact existing uses in the area and in the City through impacts on public infrastructure such as roads. parking facilities, and water and sewer systems, and on public services such as police and fire protection and solid waste collection and the ability of existing infrastructure and services to adequately provide services 4. The proposed use does not negatively impact existing uses in the area and in the City through the creation of noise. glare, fumes. dust, smoke, vibration. fire hazard or other injurious or noxious impact <) Lr EofIGfTOW N TEXAS Georgetown's 2030 Comprehensive Plan. She noted that the use meets the SUP approval criteria specified in the Unified Development Code. She provided slides showing the consistency that she believes the project meets. Future Land Use Map SUP Request 2.58 acres (22%) of tract proposed for Communiri Commercial uses described as-. Retail Professional office Service-oriented business activities Serve more than one residential neighborhood • Auto sales is a segment of retail. • Use also provides service- oriented business activities. • Site not conducive for office given existing land use pattern. • Saturation of a use is determined by the market not zoning. • Fits within an existing industry cluster that creates a regional draw for shoppers and visitors. Future Land Use Map SUP Request 9.55 acres (78%) of tract proposed for Employment Center uses intended for: — large, undeveloped tracts located at strategic positions — well planned, larger scale employment and Nslness activities — transition between commercial uses and residential neighborhoods — encouraged to develop in a campus - like setting with generous open space that encourages pedestrian activity • 12.23 acre tract does not seem large enough to compete with the existing land use pattern established to the south and east. Although it developed organically, the area works as a planned employment and activity area with an estimated 500 employees and thousands of visitors. • Site plan utilizes a unique, L-shaped tract to create an integrated terminus of existing commercial uses before transitioning to undeveloped land to the north. • Open space provided courtesy of Rabbit Hill and sPdevraiks e4istalong IH 35, Gateway, and Kelley. • Sales tax on $6 million in revenue from parts and services • Attracts 5,100 customers per year that may also eat, shop, and visit local retail establishments (Downtown square, Wolf Ranch) • Employs 30 or more associates ($48,000 — $90,000+) • $13,000,000 investment results in $551,200 ad valorem taxes collected for City of Georgetown • Utility revenues for water, sewer, and electric • Lending partnerships with local banks and credit unions • Tradition by EchoPark of community involvement w/ local non -profits and schools. Larry Kokel spoke on the project next. He said that he represents the W.D. Kelley Foundation, which has a 25 year history. Kokel noted that Texas Crushed Stone was across the way from the property and the demographics lead to an auto business in this spot. Kokel said he believes it would be a positive use of the misshaped property and the City would benefit from sales tax on the services provided. He explained that half of the site would be behind the Mac Haik dealership property. Kokel said this auto sales use is the natural use to what is currently there. He noted that the owner of the property, Dale Illig, was present if the Council had any questions. Mayor Ross asked if this project is a used car lot. Kokel said yes, but that it is an upper end used auto sales business and sells pre -owned cars that are more like new cars. Ross asked what would be typical cars sold here. John Russ, Vice President of Echo Park, said Echo Park is part of the much larger Sonic Automotive. He noted that the average vehicle would be in the $25,000 range, and 2 to 3 years old. The dealership will specialize in late model pre -owned vehicles. Russ said there are currently 6 stores in the Denver market. Mayor Ross closed the Public hearing at 6.50 PM. Councilmember Jonrowe asked if all car dealerships need to get a Special Use Permit. Nelson said yes, because of the industrial designation. Jonrowe asked why staff believes this usage does not fit with the Comprehensive Plan. She asked if there was a number of criteria missed. Nelson said this is not set, and it had been reviewed as a team with the Economic Development Department, the City Manager and the Planning Department. Jonrowe asked where car dealerships should be. Nelson said, ideally, they would be closer to the southern area already developed as car dealerships. She said it is hard to expand out of that area. Jonrowe asked for clarification. Nelson showed on the map, where current dealerships exist. Nelson said there are dealerships to the north and the south of this property. She explained that the Comprehensive Plan identifies the area now being used for dealerships. Jonrowe asked if the City's marketing study identified any leakage in cars. City Manager, David Morgan, said a leakage in the auto industry was not identified, but he will bring confirmation and specifics back to the Council. Mayor Ross said the presentation identified the unusual shape of the property that might not get a better use and noted that the Planning and Zoning Commission had recommended approval unanimously. Ross suggested that the criteria might be in need of adjustment and staffs hand could be forced because of current rules. Councilmember Nicholson asked Nelson for an explanation of Slide 5 as seen in the Agenda Packet. Nelson went to the agenda and clarified. Councilmember Gonzalez said that this is a good use for this property. He said the policy should be updated instead of the fighting ourselves. City Manager, Morgan, said the Comprehensive Plan is just a guide and Council has the decision to make. Motion by Hesser, second by Gonzalez, to approve Item L. Approved: 6-0 (Eby absent) M. Public Hearing and First Reading of an Ordinance Rezoning approximately 1.69 acres in the C. Stubblefield and J.P Pulsifer Survey, located at 1301 West University from Residential Single -Family (RS), Agriculture (Ag), and Multi -family District (MF -2) to a Planned Unit Development with a General Commercial (C-3) base zoning, to be known as Natural Grocers -- Sofia Nelson, Planning Director (action required) Sofia Nelson, Planning Director, spoke on a rezoning request for 1.69 acres to be known as Natural Grocers. She provided a location map, future land use map and zoning map. She noted that the developer would be seeking a Planned Unit Development with C3 zoning. Nelson provided the Proposed PUD and the Site Plan. is _ �Y� :.flC• � M�lrtr'rpl.ts�.k Ga�wi�/n. c Z. �W+ � itN .. . .._.. ...-8 .. ....'tel.•' Site Plan Reduction of a parking setback on the west side of the site - The applicant is requesting a reduction in the parking setback from 15' to 5 OC'. North and South Elevations Improved Architectural Standards -the dp i., , rne?* a„ c om r,, e., ci ) I d c, ;L g ri re c; i i r v r.-•� (., I t , ' ( One UL)(: a r; d h'13 1 Curr`.- : t t the -' eS I j,.n regc>,e r. ", Ot j,% M.' P arch nc k j n e m a! e ri a firil"ne" Jer,! %vltli The Landscape Plan for the project was shown. Nelson said the Planning and Zoning Commission made a recommendation of approval for the project with the following exception: • Signage shall meet the requirements of the UDC Nelson read the caption. Mayor Ross opened the Public Hearing at 7.04 PM. Dave Meyer, the Developer for Natural Grocers, asked to speak. He noted that Natural Grocers will celebrate their 67'h anniversary this year. He said they have been working on this location for some time and had purchased the property from Simon. Meyer said they had submitted their pre -app in November of 2014 and have been working closely with Hillwood, the City and Wolf Ranch. He said that the company has purchased an additional 1/2 acre. He described the access easement. He then described Natural Grocers, in general, and what they are about. He spoke on their 100% organic produce, vitamin supplements, their concept and the philosophy. Meyer said the architecture will be tied to the Wolf Ranch structure, with C-3 setback variance. He explained that Natural Grocers has added restrictions and is planting 17 new trees. Meyer said they are still working on the signage with staff. Mayor Ross closed the Public Hearing at 7.10 PM. Motion by Jonrowe, second by Nicholson to approve Item M. Hesser said he does not understand 1.3 versus 1.0 when discussing signage. Meyer said it pertains to 187 square feet for a wall sign on the east and 141 square feet for a sign on the north side. He said there is less than 50 square feet of difference. He said the sign that they want would be a little taller and a little wider, which is similar to Wolf Ranch signage. Meyer said the east elevation is the most important. Councilmember Gipson asked if this allowance has been done. Nelson said it was utilized in Wolf Ranch but not with visibility from Hwy29. She said shifting square footage has been used in the past. Hesser asked which side this pertains to. Nelson said they would make the signage facing the feed store smaller to grant the exception. Approved: 6-0 (Eby absent) N. Consideration and possible action to amend the GoGeo Fare Policy to allow free service during an introductory period -- Edward G. Polasek, AICP, Transportation Planning Coordinator Ed Polasek, Transportation Planning Coordinator, spoke on waiving fees in the introductory period of the City's new transit system, GoGeo. He noted that Round Rock will be offering free ridership for the first week of their bus system and it would be good marketing and a good way to provide introduction and education for the program. He said the revenue would amount to $1400 and staff recommends this. Councilmember Jonrowe asked if any other cities did more than one week of free ridership. Polasek said that San Marcos did offer 2 free weeks with their system. Mayor Ross suggested offering 2 free weeks. Councilmember Gonzalez said he is in favor of offering 2 free weeks but staff should not use those figures when determining ridership. Polasek read the caption. Motion by Jonrowe, second by Nicholson, to approve Item N, with the direction to allow 2 free weeks of ridership for the introductory period for GoGeo. Approved: 6-0 (Eby absent) O. Consideration and possible action to adopt the Title VI Plan and Annual Report for GoGeo and TxDOT funded transportation programs authorizing the Mayor to sign the USDOT Standard Title VI General Assurances -- Edward G. Polasek, AICP, Transportation Planning Coordinator Ed Polasek described the Title VI Plan and requirements for TXDOT funded transportation programs. He explained that federally funded programs must have a Title VI Plan and commit to general assurances. He described the provisions. Polasek read the caption. Motion by Jonrowe, second by Gipson, to approve Item O Approved: 6-0 (Eby absent) P. Consideration and possible action to conduct a public hearing on the proposed 2017 Property Tax Rate used for the FY2018 Annual Budget -- Leigh Wallace, Finance Director Leigh Wallace spoke on the Public Hearing for the proposed 2017 Property Tax Rate to be used for the FY2018 Annual Budget and provided a brief presentation. She began the presentation with the Budget Background at the Process to Date �fle k�:i.I 10l N Budget Background/Process to Date • The City Council completed budget workshops on July 11t1, and 121h providing important feedback and direction to staff for developing the proposed budget. • Following these workshops, city staff evaluated final revenue estimates and expenditure projections for FY2017/18 and included the City Council's feedback • The proposed budget was filed with the City Secretary on July 21 in compliance with the City Charter. • Proposed Budget presented to Council July 2S • Council set max tax rate at 42 cents on July 25 Wallace spoke on the Property Tax Revenue for FY2018 Property Tax Revenue — FY2018 • General Fund — $13.4M in 2018 Debt Service Fund — $13.5M in 2018 — Includes early defeasance of debt to provide future capacity for voter approved bond projects for transportation — 5500K payment of principal reduction — Refunding savings of 6.6% or over 5200K over life of bonds — Refunds 2009 6Us and CUs issued at 3.5%-5% — Early fall timing Wallace provided Expenditure Highlights of the General Fund. �iI�1Rtll�»tit General Fund — Expenditure Highlights • Parks • Garey Park operations — partial year • 5 full time 1.5 part time positions, equipment • Aquatics Support • landscaping increase for additional areas and standards • Police • Three new police positions— 2 patrol, l SRO • Equipment replacement • Fire Department • Promotional Assessment centers to improve promotion processes SCBA and protective equipment replacement 00R61 TOWN General Fund — Expenditure Highlights • Public Works • Increase in solid waste contracted expense • Rate Impact will be determined before final budget • Full year of transit operations • Partially offset by Georgetown Health Foundation grant • Voucher study • Bike Master Plan • Traffic Analysis contract support when needed • landscaping increase for right of way maintenance • $1.2M in General fund maintenance for streets and sidewalks General Fund — Expenditure Highlights • Library and Arts • Part time Arts and Culture coordinator • Additional funding for staffing coverage • Administrative • Open Records position to support growth demands and improve responsiveness • Historic records preservation —final phase • Contract inspections and planning review during peak times Wallace provided figures for the Spring 2018 Preliminary Debt Issue. Spring 2018 Preliminary Debt Issue • General Obligation $26.4M Cert of Obligation $8.6M • Self Supporting Debt $1.OM • Utility Debt .5M • Total $42.5M Wallace provided definition of Effective Tax Rate and Rollback Rate. • Effective Tax Rate = tax rate needed to raise the same amount of property tax revenue from the same properties in both 2016 and 2017 tax years • Rollback Rate = highest tax rate that the City can adopt before voters can petition for an election to limit the tax rate Wallace spoke on Property Valuations and the Proposed Tax Rate. til;�kc,I i;rr.n Property Valuations • Total assessed valuation is certified at $7.3 billion, which is an overall increase of 8.8% increase over last year New and annexed value represents $201M • Existing property increased 5.9% over last year • Frozen and Disabled exemptions values increased 8.2% to $2.63 billion, which represents 35% of our tax base • The average taxable homestead value increased $13,351 (5.35%) over the past year to $266,598 Proposed Tax Rate • The proposed tax rate is $0.4200 per $100 valuation, which is a decrease of $.004 from the 2016 (FY17) Tax Rate. • The effective tax rate is $.404790, which represents the rate that would be needed to produce the exact same revenue as the previous year • The rollback rate is $0.433335 • The estimated tax increase for the average homeowner (on a $266,598 taxable value) would be $46.71 annually or a 4.35% increase • This tax rate includes necessary funding for proposed operations and payment of debt • The proposed tax rate also includes the sale of $22.4M of voter approved debt for the Road Bond and $3.5M of voter approved debt for San Gabriel Park Wallace provided Fiscal Year Tax Comparisons. �(II,!ft(,I i��tti'. Fiscal Year Tax Comparisons Fiscal Year 2018 Fiscal Year 2017 Op&Maint Rate $0.19266 Op&Maint Rate $0.19666 Debt Service $0.22734 Debt Service 0.22734 Total Rate $0.42000 Total Rate $0.42400 Average Taxable Home Value Average Taxable Home Value $266,598 $253,067 CityTax Paid City Tax Paid $1,119.71 $1,073.00 Difference: $46.71 Wallace spoke on the Budget Schedule. • August 8 — I" Public Hearing on Tax Rate • August 15 — 2nd Public Hearing on Tax Rate and Public Hearing on the Budget • August 22 — 1 st Reading of the Budget Ordinance and a Resolution for Early Debt Pay Off • September 12 — 2nd Reading of the Budget Ordinance Wallace provided information on Public Outreach and Education. Public Outreach and Education • Proposed Budget (7/25) posted — City website and eBook at library; Facebook — Budget Video—summaryof proposed budget will be released this week — Press release on proposed budget • Public Hearings on 8/8 and 8/1S • Ordinance readings at public meetings 8/22 and 9/12 • Adopted Budget in Brief published/on website • Adopted Budget (full book) published/on website/library • Budget Video on Adopted Budget on website/social media Mayor Ross opened the Public Hearing at 7.30 PM. No persons had signed up to speak. Mayor Ross closed the Public Hearing at 7.30 PM. Mayor Ross announced that he would now close the first public hearing on the proposed property tax rate. He noted that the second public hearing would be held at 6 PM on Tuesday, August 15, 2017 at the City Council Chambers at 101 E. 7'h Street, Georgetown, Texas. Ross said the City Council will vote to adopt the tax rate on First Reading at 6 PM on Tuesday, August 22, 2017 at the City Council Chambers at 101 E. 7th St., Georgetown, Texas and on the Second Reading at 6 PM on Tuesday, September 12, 2017 at the City Council Chambers at 101 E. 7th St., Georgetown, Texas. Motion by Hesser, second by Fought, to close the public hearing. Approved: 6-0 (Eby absent) Q. Public Hearing and First Reading of an Ordinance approving and adopting the final 2018 Service Plan, 2017 Assessment Roll, establishing classifications for the apportionment of costs and the methods of assessing special assessments for the services and improvements to property in the Georgetown Village Public Improvement District No. 1 (GVPID), closing the hearing and levying assessments for the cost of certain services and improvements to be provided in the GVPID during 2018, fixing charges and liens against the property in the GVPID and against the owners thereof, and providing for the collection of the assessments -- Andreina Davila -Quintero, Current Planning Manager and Leigh Wallace, Finance Director Andreina Davila, the Current Planning Manager, spoke on the 2018 Service Plan, Assessment Roll, costs and methods of assessing special assessments for the Georgetown Village Public Improvement District No. 1. She said this is a Public Hearing for the proposed assessment for the Georgetown Village Public Improvement District No. 1 and the First Reading to approve the final 2018 Service Plan, Levy of Assessment and 2017 Assessment Roll. Davilla provided the Service Plan and what it includes. �11►ni@•la' o�ttr{ i. ��,v+�+ted D+�'.'ut�9 Service Plan ❖ Supplemental services and improvements tO be provided for the GVPID including: ■ Pocket parks ■ Landscape areas Street trees (maintenance, removal and prep) • Sidewalks and trails • Alleyways • Distinctive lighting and signage ■ Recreational facilities Water quality facilities • Administrative Costs ❖ Total estimated cost for the next 5 years is $1,872,532, with an average annual cost of $374,506.41 Davila described the Levy of Assessment as $0.14 cents per $100 valuation. She said that this is based on the real property value as determined by the WCAD. Davila noted that there is no change from the current assessment and the assessment would be effective on January 1 si Davila provided the GVPID Assessment. w �IIOR(:,C I-( n" GVPID Assessment ❖ Public Hearing Public hearing notices were mailed to all property owners within the district and published in the newspaper on July 26"' • As of today, no written comments have been received •*o Ordinance First Reading approving the final 2018 Service Plan, Levy of Assessment, and 2017 Assessment Roll GVPID Advisory Board recommended approval of the final Service Plan on May 8"' (5 -0) Davila said that staff has not received any written comments regarding the assessment and read the caption. Mayor Ross opened the Public Hearing at 7.35 PM. Those who had signed up to speak on Item Q included Timothy Fleming, Thomas & Sara Schwab, who donated their speaking time to Mr. Fleming, and Tom Pulse. One person came to speak who had not submitted a form. Her name is thought to be Tadem Lazure. Comments and concerns voiced included: Contest equal assessment of all homes because of the disparity of properties Only 2 named parks in Section 9 14 named parks on the West side of Shell Rd. West side has many more amenities than the East side There is a visible disparity in landscaping from the West to the East side Fencing is inconsistent East side is unattractive Wants East side to be 12 cents instead of 14 cents like West PID Board should improve East side Safety is a problem Weeds taller than the 6 foot privacy fence HOA should handle the landscaping and mowing Infestation of rodents Property behind homes is unsafe Valuation of east side goes up 30% 14 cents will generate a lot of money Over $450 dollars Estimates of revenue is low Residents own sidewalks and trees — own responsibility Street lights work well No alleys on the East side of Shell Road Pay HOA Fee, but not sure for what Where does the money go from the PID? Residents have not received any accounting of monies Want more accountability of money West side trees are maintained by the PID East side owned by homeowners Got run around from the City regarding a dead tree Karen Frost got someone to cut tree down Tree limb fell on a child City needs to remove the trees Will pay tax but right thing needs to happen Councilmember Gipson asked City Manager Morgan when the GVPID tax rate had been lowered from 20 cents to 14 cents. He asked if it is possible to declare different rates for the West and East sides and said he understand these concerns. Charlie McNabb, the City Attorney, said different assessments cannot be charged, but Council has control over the service plan. McNabb said it would be possible to equalize the improvements through the work that the City does. Morgan said the service plan can be made to improve the east side. He explained that the City is getting better at knowing what they are managing regarding the GVPID. He noted that there is better clarification now and the City apologizes for the poor treatment in the past. Morgan said that the PID and City responsibilities have been made clearer. Councilmember Gipson said the people in Georgetown Village need to get involved with their advisory board meetings. Ross asked about the financial information for the residents and if it is readily available. Morgan said the City will be sending an annual report to all residents. He explained that the PID is now in a better financial position because of City involvement. Councilmember Gonzalez said the Advisory Board could allocate more money to the east side projects and proportionately treat both sides more fairly. Morgan said certain areas are eligible as part of the PID Improvement plan. Councilmember Hesser said he wants a contact list to be sent to the residents also Mayor Ross closed the Public Hearing at 7.55 PM. Motion by Jonrowe, second by Fought, to approve Item Q. Approved: 6-0 (Eby absent) R. Discussion and possible action regarding the approval of recommendations of the Strategic Partnerships for Community Services (SPCS) Advisory Board for the allocation of grants for FY 2017-18 -- Suzy Pukys, SPCS Advisory Board Chair Shirley Rinn, the Executive Assistant to the City Manager, spoke to the Council regarding processes for the grant funding applications to the City, the meetings involved, the policies and guidelines provided to the applicants and the defined timelines and deadlines throughout the application process. She spoke of the professionalism of the Advisory Board and thanked them for their hard work. Rinn then introduced Suzy Pukys, the Chair of the Strategic Partnerships for Community Services Advisory Board, who provided the presentation and recommendations of the Board for FY2017-18 grant funding. Suzy Pukys thanked Rinn for her support and hard work throughout the application process. Pukys began the presentation by listing the priority areas within the City. • Public Safety • Transportation • Housing • Parks & Recreation • Veteran Services • Safety Net Pukys explained that the Strategic Partnerships for Community Services Advisory Board start with a funding level from the City of $400,049. She noted that the minimum grant funding level would be $10,000 and the maximum grant funding level would be $50,000. Pukys provided a summary of the grant funding requests for FY2017-18 SPCS FUNDING REQUESTS SUMMARY FY 2017-18 • 21 Non -Profit Agencies Requested Grants for FY 2017-18 • Total Amount Requested • $656,625 14 of theApplic<xils Receivrd SPG% I-unding in I Y 701 fi 11 • 4oftheApplicardsare new reque%t5 • 1 of the Applicants requested, but did not rec:elve'SKS f unding inIY20161/ • Utility Assistance • 1 Non -Profit Agency requested In -Kind Utilities • 526,0W (Separate t unding Source than SPCti (:irants) • 1 Applicant received In Kirxi lltilities in F Y 7016- l / ti1owi114I%v• SPCS FUNDING REQUESTS SUMMARY FY 2017-18 • Criterion for Consideration • Completion of Grant Applications • Incomplete applications were disqualified • Application included clear instructions of requirements • Incomplete applicationswouidnotbeconsrcicred; • Incomplete applications were disquaified in FY JUIb 1) • Request for I unding meets SPC'S Policies and Guidelines • Number of Georgetown citizens served; • Impact of the dollars contributed vs. the overall impact to the community; • Financial stability of each agency; GIORIiF rl)1YN� \.. SPCS FUNDING REQUESTS SUMMARY FY 2017-18 • Criterion for Consideration • Local Leadership on Agency/Organization's Board of Directors; • Clarity of goals and outcomes presented in the grant application; and • Whether or not any of the agencies were currently receiving any other i n -kind assistance from the City such as facility rental/utility assistance. SPCS FUNDING REQUESTS SUMMARY FY 2017-18 • 3 Non -Profit Agencies Were Disqualified • Sacred Heart Community Clinic • Incomplete Application • MissingForm990 • Opportunities for Williamson & Burnet Counties, Inc. (OWBC) • IncornpleteApplication • Missing IRSSol(cX3) Deten.& ion Letter • Boys and Girls Club of Georgetown • Incomplete Application M IssW% City of Georgetown Program Addendum �- SPCS FUNDING REQUESTS SUMMARY FY 2017-18 • In -Kind Utility Request • Op[x)muni(K,1 for Williamum k Burnet counovs, Inc. (()W1K') • Advisory Hoard (Jixaualifi(d OW[W as outllrNxl in In(vxrn slidc • ()W H(. rtxW%t(xl }t i,(O() lox Meats on WN els f'toganming tot I Y )01 / 18 ' OWlK r1Y1tNKtl'Itl(ItligltNY1Ut11Ryatisilt.rrxrlorMatyl4atk•yHcxititartl.xd�y.xul Madvila I lilliiard N6gWxh(xxf (.enter for t Y )O1) 18 ( Ity OWrx't) lam dllit-, Utility a.w%lilrx:e is f undc(l %cmratefy trexr(Slt(.S grant% Por lerm%of I eaM•Apr(vment for Ma(it4la Milliard Neightxxhex)d(:ent(,r thr- 1 ease autonnatx ally remmN only d lurxlirtti for uhliti(N aW JPW(rAd t hroxagh t hc• SIK:S Grant I undine; prcx ecs • OWK mu%t r(xttx•st IN, utility assis ame annually. •OWHChashist(xxally requesledthat the City provide utility asshtarxefor Marry Bailey I lead Start f ar ility along with the utilities for Madella f filliaird. Councilmember Jonrowe asked when these applications are looked at. Pukys said the deadline for submission is May 15th and the Board met on May 18th to examine application completeness. Jonrowe asked if an application is eliminated with one strike out and how many had been eliminated or disqualified last year. Pukys said there had been 2 applications disqualified last year and 3 applications disqualified this year. Jonrowe said it is a stringent application process if one is not able to addend. Pukys said all applicants must have the same criteria to assure fairness to all. She explained that all applicants have a check list and directives in the application and every applicant is given the same opportunity in the application process. Councilmember Fought asked if there were any new requirements this year. Pukys said there were none. Fought said many of the applicants have submitted applications before. Fought said the Board has a hard job. Fought said if the rules haven't changed, all applicants have been treated fairly. Jonrowe asked about the revamped process. Pukys said this is the third year with the same process. She said it does not feel good to disqualify an applicant. Jonrowe said, to her, it feels like a got you moment, maybe trying to save the Board from making harder decisions. Pukys said, philosophically, you must examine where to stop with exceptions. Jonrowe said there are real consequences and perhaps exceptions should be made for the common good. Jonrowe said that drawing the line in the stand is still new and the City could take a more human approach. She said more flexibility is needed. Mayor Ross said this is all about accountability. He noted that Rinn had followed up with the applicants with incomplete applications and they still did not complete them to the directives. Rinn said she made phone calls to WBCO, because of a missing financial piece and 501c3 form and a phone call to the Boys & Girls Club because of a missing required addendum. Jonrowe asked if the Board would have denied these applications anyway. Morgan said the applicants had been made aware of their incomplete application prior to the May 151h deadline Councilmember Gonzalez said Rinn had made a courtesy call. Jonrowe said there needs to be an initial review by staff for everyone. Morgan said the question is in the accountability and it would not be fair to place that type of responsibility on staff. He said the accountability should be with the applicant and the deadline. Jonrowe said her questions may be a Council thing and how much humanity should be offered. Mayor Ross said an exception for one needs to be an exception for all. He said Rinn went well above the call of duty and the applicant organizations need to have a due level of care. Pukys went on to the presentation. She said that 3 years ago WBCO was getting their in kind contributions with the City through a different program in the City. She explained that utility assistance became part of the social funding process last year and the Board does not handle these dollars. Motion by Fought, second by Hesser to approve the funds as recommended. Fought thanked the Board and Shirley Rinn. He explained that the funding process is a competition and there will always be more requests than money to be given. He said the right thing has been done. He noted the funding will grow with the growth of the City and there will need to be discipline. Jonrowe asked for the rest of the presentation. Pukys went on with the presentation providing information on the organizations and requested amounts. �/lt)K(il 11114\� STRATEGIC PARTNERSHIPS FOR COMMUNITY SERVICES 2017-18 GRANT APPLICATIONS �x5r T l,l(1Kli111114 I STRATEGIC PARTNERSHIPS FOR COMMUNITY SERVICES FY 2017-18 GRANT APPLICATIONS Amount Organization Requested_ A Gift of Time $20,000 Backpack Buddies $17,500 BIG (Brookwood in Georgetown) $40,000 Boys & Girls Club of Georgetown - Disqualified $50,000 Boy Scouts of America, Capital Area, San Gabriel $12,000 District, Pack 2935 $50,000 Caring Place $50,000 CASA of Williamson County $12,500 �x5r T l,l(1Kli111114 I STRATEGIC PARTNERSHIPS FOR COMMUNITY SERVICES FY 2017-18 GRANT APPLICATIONS Amount Organization Requested Faith in Action $45,000 Girls Empowerment Network (GEN) $10,000 Georgetown Project $50,000 Goodwill of Williamson County $10,000 Habitat for Humanity $50,000 Hope Alliance $50,000 Literacy Council of Williamson County $25,000 Lone Star Circle of Care $50,000 STRATEGIC PARTNERSHIPS FOR COMMUNITY SERVICES FY 2017-18 GRANT APPLICATIONS �{ JORGr r0wnilllll11111` STRATEGIC PARTNERSHIPS FOR COMMUNITY SERVICES 2017-18 GRANT APPLICATIONS Amount Requested TOTAL REQUESTED $656,625 TOTAL DISQUALIFIED 113 000 TOTALCONSIDERED FOR FUNDING $543,625 AMOUNTAVAILABLE FOR FUNDING 400,049 SHORTFALL ($143,576) Pukys provided a graph of grant allocation recommendations. Amount 0 anization Requested R.O.C.K. (Ride on Center for Kids) $49,625 Sacred Heart Community Clinic - Disqualified $50,000 Stonehaven Senior Center $12,000 Samaritan Center for Counseling and Pastoral $ 20,000 Care The Locker $20,000 Opportunities for Williamson& Burnet Counties, $13,000 Inc. (OWBC)- Disqualified �{ JORGr r0wnilllll11111` STRATEGIC PARTNERSHIPS FOR COMMUNITY SERVICES 2017-18 GRANT APPLICATIONS Amount Requested TOTAL REQUESTED $656,625 TOTAL DISQUALIFIED 113 000 TOTALCONSIDERED FOR FUNDING $543,625 AMOUNTAVAILABLE FOR FUNDING 400,049 SHORTFALL ($143,576) Pukys provided a graph of grant allocation recommendations. -41ILo 5 Y.'--' _ l 11OK(Ar Iliwn� STRATEGIC PARTNERSHIPS FOR COMMUNITY SERVICES FY 2017-18 GRANT ALLOCATION RECOMMENDATIONS 141 ASNId" forfY RECOMMENDED GRANT AWARDS 2017-18 pel(rnlax., 5 24% 4 19% 4 1910 1 5% 4 19% $17,000' 14% 21 100% (FURCA I111YN� STRATEGIC PARTNERSHIPS FOR COMMUNITY SERVICES RECOMMENDED GRANT AWARDS FOR FY 2017-18 FY 2017-18 Awarded in Grant Organization FY 2016-17 Recommendation A Gift of I irrle' (New) $17,000' Backpack Buddies $20,0001 BIG (Brookwood in Georgetown) $25,000 $30,000 Boys & Girls Club of Georgetown (Disqualified) $50,000 Boy Scouts of America (Nvw) Caring Place $',0,000 $50,000 CASA of Williamson county $15,000 $20,(x10 • Start Up Agerxy, Grant Funding Rec:ornrmnuJition is to distribute % of grant funds upfront with a six (6) month revicwv kw distributk-)n for balarwe, STRATEGIC PARTNERSHIPS FOR COMMUNITY SERVICES RECOMMENDED GRANT AWARDS FOR FY 2017-18 [.I[ORGffO%VN� STRATEGIC PARTNERSHIPS FOR COMMUNITY SERVICES RECOMMENDED GRANT AWARDS FOR FY 2017-18 FY 2017-18 Grant Organization Opportunities for Williamson& Burnet Counties, Inc. (OWBC) R.O.C.K. (Ride on Center for Kith) Sacred Heart Community Clinic (Disqualrfiecf) Samaritan Center for Counseling & Pastordl Care (New) Stonehaven Senior Center I he Locker 10IAI GRAN TRFCOM MU. NDAfION FY 2016-17 Recommendation 531,000 $36,000 $15,800 $12,00() $12,000 $10,000 $10,000 $.399,800 Councilmember Nicholson noted that there is a number of great organizations and she would suggest possibly having Council receive a presentation from the organizations for the funding requests. Pukys explained that this had been done in the past and it was the desire of the Council to become as neutral as possible, without bias to one presentation over another. The desire was to eliminate the performance aspect in the goal for objectivity. Pukys spoke on future plans of the Board and how to improve accountability and strengthen their capacities. FY 2017-18 Awarded in Grant Organization FY 2016-17 Recommendation Faith in Action $37,0(X) 535,000 GirisFmpowermentNetm)rk $10,000 $10,000 Georgetown Project $42,(W $37,000 Goodwill of Williamson County Habitat for Flumanity" $36,000 $23,000:s Hope Alliance $40,000 $40,000 t i teracy Cou nc i I of Williamson County(New) $15,000 toneStar Circle01Cdre••s $35,000 $34,000•'• " (if 4r1t FUndif g Rtr.omrtrrtttdtm is restricted to Hmr. Repair to Geoff town citvem "'Grant F undir% Retorrurrrxlatrxn is restriele d to Adult I7eotd Care for GeOf"OWn c ititrr►s [.I[ORGffO%VN� STRATEGIC PARTNERSHIPS FOR COMMUNITY SERVICES RECOMMENDED GRANT AWARDS FOR FY 2017-18 FY 2017-18 Grant Organization Opportunities for Williamson& Burnet Counties, Inc. (OWBC) R.O.C.K. (Ride on Center for Kith) Sacred Heart Community Clinic (Disqualrfiecf) Samaritan Center for Counseling & Pastordl Care (New) Stonehaven Senior Center I he Locker 10IAI GRAN TRFCOM MU. NDAfION FY 2016-17 Recommendation 531,000 $36,000 $15,800 $12,00() $12,000 $10,000 $10,000 $.399,800 Councilmember Nicholson noted that there is a number of great organizations and she would suggest possibly having Council receive a presentation from the organizations for the funding requests. Pukys explained that this had been done in the past and it was the desire of the Council to become as neutral as possible, without bias to one presentation over another. The desire was to eliminate the performance aspect in the goal for objectivity. Pukys spoke on future plans of the Board and how to improve accountability and strengthen their capacities. STRATEGIC PARTNERSHIPS FOR COMMUNITY SERVICES FUTURE PLANS • Continue to Review Grant Application Form Annually to Ensure Parameters are Clearly Defined for: • IinaflotilClalily • Georpetown Residency • GOdISafKIOUICUmeS • Ongoing Collaboration with Regional Funders Continua(ohavaWork5liol)%withnon profits • ove(viewol Comrwn(ir.nd ApjAicatio n • 1 Ungar ew—T.irKvn Prnvirlr- 1•vAKwk to Non Prrllit !1M r -r • ()vc'rview0f lndlvi(fual I ucNirr MItArcrnr11115 • OverviewufdcM'loprngClVXV,("tidodrne•nur.JbIU xrlCom..S • Prrrvir((� µuict.un r .xxl rncxnpk,•; rn TJgn !'tofu l�•rx>rY. • Standardize Reporting Format For Annual Audit Reports Pukys provided a list of the Strategic Partnerships for Community Services Advisory Board. ■ Suzy Pukys — Chair • Jaquita Wilson — Vice -Chair • George Porter — Secretary • Michael Douglas • Alexia Griffin Councilmember Gonzalez thanked Pukys and the Board for all the great work they have done. Gonzalez said there are always good organizations that do not get funded. Jonrowe asked for a reminder of the funding math and when it resets. She explained that she thought there was a dollar amount per head. Rinn said Council had set a goal of $5 per capita. At that time, the City had been spending $10 per capita. Rinn explained that the gap from the time of that decision has not fully closed yet and is currently at about $6.40 per capita. Morgan clarified and said the gap would be fully closed shortly. Jonrowe asked if the per capita formula applies to citizens in the City Limits or also in the ETJ. Rinn said it counts only for those in the City Limits. Rinn discussed former practices of funding and changes made overtime. Councilmember Jonrowe asked for a future Council workshop on the policies and financing for the program. Speakers signed up to speak on Item R included Gordon Pierce and Lauren McAndrews Comments and concerns voiced included: Mary Bailey and Hilliard Center in kind utilities Made a mistake in applications Have leases on these properties Replaced the roof for $12k This is a Learning process Thanked Shirley Rinn for her great help Had asked for additional monies Apology for taking in kind for granted Wants Council to know it is greatly appreciated Great services going on at each site City needs acknowledgement for their in kind gifts Ross thanked the Board and acknowledged the great work they have done. Approved: 6-0 (Eby absent) S. Consideration and possible action to approve a three-year contract for sponsorship of The Daytripper with Chet Garner, a Texas Travel Show and Georgetown based business, in the amount of $183,000.00 -- Cari Miller, Tourism Manager Cari Miller, the City's Tourism Manager, spoke on a contract for sponsorship with the Daytripper with Chet Garner, a Texas Travel Show. She announced that Chet Garner was present at the meeting. Miller provided the agenda for the presentation. • Current CVB Marketing Campaign • Benefits of the Daytripper Sponsorship ■ 2016-17 Daytripper Sponsorship Metrics • Seeking Council Approval Miller described the current Marketing Campaign and showed examples of the billboards featuring the Daytripper. • News Outlets ■ On-line Based Advertising ■ Print Ads in Various Texas Publications • Billboard • Pandora • Georgetown Promotional Materials • The Daytripper Miller described the Daytripper Reach and provided comparison information for Season 7 and Season 8 of the show. The Daytripper Reach The Daytripper airs on all Airing on 266 channels in 12 PBS stations in Texas 156 markets in 47 states reaching 95% of homes 113% increase over 2015 Season 7 Viewing Statistics vs. Season 8 Viewing Statistics Seasons begin October of each Year 22 47 113% 3,264 18,061 453% 76,391 93,158 22% Miller provided figures for viewership on social media and online. Social Media Online 91 Over 93,000 online streams 112,290 + Facebook fans per year PBS 10,100+ twitter followers Over 84,000 pageviews per month on Daytripper.com 642,390+ You Tube views L9,600+ Instagram followers Miller spoke on the benefits of Sponsoring the Daytripper. She provided video from the show and a special Georgetown, Texas Featured Video. Benefits of Sponsoring The Daytripper Broadcast - Two 10 -second spots built-in to all 13 episodes which will air and rerun multiple times. During 2016"The Daytripper"aired a total of 18,061 times A 453% increase over 2015 TM DAYTmrrot • On-line & PBS App Spots - Two 10 second spots in all 13 episodes with unlimited on -demand viewing. During 2016"The Daytripper" was streamed 93,158 times. A 22% increase over 2015 The Daytripper Website — Georgetown Logo and Hyperlink to VisitGeorgetown.com on every page of The Daytripper website. During 2016, '?he Daytripper com"received 877,132 unique pageviews The Daytripper Newsletter- Georgetown Logo and Hyperlink to VisitGeorgetown.com in The Daytripper Monthly Newsletter. 12,300+ subscribers On-line Promotion - Opportunities to promote visiting Georgetown on Daytripper blog, website, and social media. Up to Three Appearances and Hosting by Chet Garner. 2016-17 Sponsorship Metrics 11 Visitors Center Survey - The Daytripper is the third leading driver of how visitors discover Georgetown. (Only ranking below Word of Mouth and Friends and Family.) • TheDaytripper.com is the third leading website referral to VisitGeorgetown.com. (Only ranking below Georgetown.org and RedPoppyFestival, com. Prior to sponsorship TheDoytripper.com was the 18"' source.) Miller said that staff is recommending a 3 year contract, paying $60,000 for years one and two and $66,000 in the third year. Councilmember Jonrowe asked Chet Garner if there is a contract for the show to be viewed on all 47 states that it runs in. Garner said there is not a contract, but he has a long term relationship with PBS. He noted that he is in year 11 with them and would certainly expect the relationship to continue for the next 3 years and after. Garner said there would be no requirement of the City if the show stopped and proration would be permitted. Jonrowe asked if the City Attorney had reviewed the contract. City Attorney, Charlie McNabb, confirmed that he had. Councilmember Nicholson thanked Garner. Garner said he loves partnering with Georgetown. Miller read the caption. Motion by Jonrowe, second by Gonzalez to approve Item S Approved: 6-0 (Eby absent) T. Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to recommend contracting with DecorIQ of Fate, Texas, pending City Council appropriation in the FY2018 budget, in the amount not to exceed $87,400.00 for the leasing, installation, maintenance, and removal of the 2017 holiday lights, the installation and maintenance of the building cornice lights, and the installation and removal of the holiday wreaths and tree -- Jack Daly, Assistant to the City Manager and Trish Long, Facilities Superintendent Daly spoke on the holiday lights for the Downtown Square. He explained that even though it is only August, the Christmas light vendor is building the schedule for the 2017 holiday. He explained that the proposed contract with DecorlQ would be a straight renewal and be exactly the same as last year's contract. He noted that it is the same contract as 2015 and 2016, in the amount of $87,400. Daly explained that $60,000 is sponsored by the Utility Department and described which portions are covered by the Utility Department, the Facilities Department and the Convention and Visitors Bureau. Daly said the General Government and Finance Advisory Board (GGAF) had recommended approval. Daly read the caption. Councilmember Jonrowe asked why the wreaths are parallel on the poles instead of where people can see them. Jamie Beran from the Parks Department explained that they are positioned that way so that they do not get hit by vehicles. He said it is done this way for safety. Motion by Jonrowe, second by Hesser, to approve Item T. Approved: 6-0 (Eby absent) U. Public Hearing and First Reading of an Ordinance renaming the 800 Block through the 1500 Block of FM 1460 to Davy Crockett Drive -- Edward G. Polasek, AICP, Transportation Planning Coordinator (action required) Ed Polasek, Transportation Planning Coordinator, spoke on a name change for a portion of FM1460 to be called Davy Crockett Drive and provided a map of the area. Polasek explained that, currently, state regulations require any road titled TM" to be renamed, unless maintained by the state. He said that neighbors affected by this name change were mailed a list of possible names and asked to let the City know their choice. Polasek said the proposed street name receiving the most picks, and meeting all of the criteria, had been "Davy Crocket". Polasek said that TXDOT is about to open the new section and the existing roadway needs to be renamed. Polasek read the caption. Persons signed up to speak on Item U included Gene Stabeno, Holly Coe, Cindy Smith and Robert Smith Comments and concerns included: Lived on FM 1460 for over 50 years and want the new name to sound similar Suggestion of Old FM 1460 or FM1460 Spur More familiar to people looking for the location Better for EMS and Fire Do not want new address Please consider keeping similar to what it is Polasek offered a reminder that the term "FM" could not be used in the new name. He suggested that Old 1460 or 1460 Spur could be used but the "FM" cannot be included. Councilmember Gonzalez asked if there is time to reconsider. Polasek confirmed and said it can be brought to Council again on a future agenda. Comments and Concerns Voiced continued: Does not like Davy Crocket Lane Suggested Pickett Lane — Pickett was a long time administrator with GISD Asked for second consideration Likes Georgetown Valley Lane Against Davy Crockett road Wants old 1460 or 1460 spur Wants the familiarity Trouble would come with the post office Familiarity would get the mail there When will this happen - Polasek said after second reading of the ordinance Does not want this portion of road to be forgotten, wants it maintained David Crockett was never in Georgetown 11 people have expressed dislike of the name Letter in April 2016 for names 2 months ago received the same letter Send in 6 names Trying for the historic element Tonight 1 sc time that we heard can't use FM Is it possible that 4 votes achieves the winning name? Voting rating criteria does not work Suggested 1460 Loop or 1460 Extension Could keep the same addresses — Polasek confirmed Councilmember Gonzalez suggested sending out a letter asking about 1460. Councilmember Nicholson asked if anything could be done tonight. Polasek said staff will continue working with the neighbors and bring it back to Council on a future agenda. Motion by Hesser, second by Gonzalez that the proposed name Davy Crockett Lane be rejected. Approved: 6-0 (Eby absent) Council directed staff to bring the Item back to the Council as a first reading ordinance on a future agenda, naming the section of road FM 1460 or Old 1460 instead of Davy Crockett Lane. V. First Reading of an Ordinance amending Chapter 10.12 entitled "Speed Limits" of the Code of Ordinances of the City of Georgetown relating to school speed zones; repealing conflicting ordinances and resolutions; providing a severability clause; providing for publication and setting an effective date -- Mark Miller, Transportation Services Director Miller read the caption Mark Miller, Transportation Services Director, spoke on an amendment to speed limits in school zones. He said he has been working with the GISD Executive Director of Facilities and Construction. Miller explained that there have been changes in the times that the schools are in operation and therefore the times in school speed zones need to be adjusted accordingly. He explained that, since all of the schools are being adjusted this year, all school speed zones can be set to 30 minutes before school starts to 10 minutes after in the mornings, and 5 minutes prior to dismissal to 30 minutes after dismissal in the afternoons. Councilmember Jonrowe asked if there are times specific to each school. Miller confirmed. Jonrowe asked if this will require new signage. Miller said it will require new signage. Jonrowe asked if the school district is participating in these costs. Miller said the signage has been traditionally handled in house by the City for the past 26 years. Motion by Jonrowe, second by Gipson, to approve Item V Approved: 6-0 (Eby absent) Project Updates W. Project updates and status reports regarding current and future transportation and traffic project; street, sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic development projects; city facility projects; and downtown projects including parking enhancements and possible direction to city staff -- David Morgan, City Manager Mayor Ross asked City Manager, David Morgan, if he had any project updates to share. Morgan said he did not at this time, but would be happy to answer any questions. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. X. At the time of posting, no persons had signed up to address the City Council Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. Y. Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items Sec. 551.072: Deliberation Regarding Real Property - Fire Station 7 Site Consideration Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal Sec. 551.087: Deliberation Regarding Economic Development Negotiations Downtown Infrastructure Improvements TLCC Update Adjourn Motion by Fought, second by Gipson, to adjourn the meeting. Mayor Ross adjourned the meeting at 9:10 PM. Approved by the Georgetown City Council on &VL 6?tWV0V/ Dale Ross, Mayor Bate S L &4 4 "J"� - Attest: City Se ry