HomeMy WebLinkAboutMinutes_PAREB_04.13.2017Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
April 13, 2017
The Parks and Recreation Advisory Board met Thursday, April 13, 2017 at 6:00 pm at 1101 N.
College Street, Georgetown, TX 78626.
Regular Session — To begin no earlier than 6:00 pm.
Parks and Recreation Board may, at any time, recess the Regular Session to convene an
Executive Session at the request of the Jim Hougnon for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551.)
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
The meeting was called to order by Jim Hougnon at 6:00 pm.
B Roll Call
Jim Hougnon, Katherine Kamer, Scott Macmurdo, Danelle Houck, Michael Simpson, Larry
Gambone
Absent: Wayne Beyer
Staff Present: Eric Nuner, Jill Kellum
C Update from the Friends of Georgetown Parks and Recreation
Danelle Houck gave an update on the Friends of Georgetown Parks and Recreation. They had
an April meeting. Their swim lessons are going well. They began another session the
beginning of April with the Boys and Girls Club and they will be able to do the same swim
lessons with Exceptional Georgetown Alliance in July at River Ridge. They are focusing their
attention on recreation memberships, sports teams and swim lessons and getting away from
summer camps. The Friends of Georgetown Parks and Recreation is a membership based
organization that is not sustainable because they don't have very many members. That is not
where their fund raising comes from so they are working toward a volunteer based for different
activities and they will continue with the activities they are doing now. The Boots and Bling,
Daddy Daughter Dance, is Friday June 23'd 7 pm — 9 pm at the Community Center. They are
looking for volunteers. The Friends of Georgetown Parks and Recreation will be raising funds
for a rock climbing wall in the River Ridge Pool. Scott Macmurdo asked if this was a new trend
for pools. Eric Nuner stated yes and most of the ones are in a plexi glass and are see through
and they are typically in 4 — 8 foot sections. Eric Nuner stated last year an arch swing was
installed at McMaster's and was paid for and donated by the Friends and the year prior there
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was an accessible sand table at the Creative Playscape that was installed by the Friends
donations.
D Project Update: Garey Park, San Gabriel Park, VFW Park, Village Park and Pool,
McMasters Park, Parks Admin Building, and Founders Park
Eric Nuner gave information on the project updates. He stated VFW Park project is complete
and the park is open and the grand opening was a good event. The Garey Park construction
has started and there is a lot of work being done on the house. Eric Nuner stated the San
Gabriel construction has begun. The McMaster and Village playgrounds have been installed.
The ADA projects are about 80% complete. There are some building renovations that need to
be made at McMaster's and the Parks Admin Building.
E Update on the Parkland Dedication process and schedule.
Eric Nuner gave an update on the Parkland Dedication process. He explained that the planning
department has undergone some staffing changes and the project is behind schedule and is
currently at a standstill. Kimberly Garrett is planning to have another committee meeting and
update by May 10�. Jim Hougnon asked if this will delay the overall schedule. Eric Nuner
stated that it probably would. Eric Nuner stated they have hired a contractor to help with the
writing of the UDC to try to keep things on track.
Legislative Regular Agenda
F Discussion and possible action on the proposed Parks Capital Improvement Plan.
Eric Nuner presented information on the Parks Capital Improvement Plan. Eric Nuner stated
staff met with the executive team i.e., city manager and assistant city manager to go over city
wide general capital projects and made a few adjustments based on that meeting. There are a
few modifications from the original handout. He stated the primary items are for San Gabriel
Park, and the trail from San Gabriel Park to Katy Crossing. The 3.5 million for San Gabriel Park
is for construction of phase 2 and construction documents for phase 3. In FY 19 for 5.5 million is
the construction of phase 3.
Motion made by Scott Macmurdo second by Michael Simpson to recommend approval of the
proposed Parks Capital Improvement Plan.
Approved: 6-0
G Consideration and possible action to recommend approval of a Task Order with RVi
for professional design services for San Gabriel Park Phase II improvements and hike and
bike trail extension in the amount of $508,235.
Eric Nuner explained that RVi is our current consultant working on the master plan for San
Gabriel phase 1. We are looking for them to go into phase 2. He stated they look to bring RVi
back to do phase 2 because of their history with the current project. He stated part of that is the
trail extension and many of the same kind of improvements in phase 1. Eric Nuner showed the
different proposed phasings of the project. There are several shelters, playgrounds,
infrastructure and road improvements, the trail head from San Gabriel to Katy Crossing, and
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lighted volleyball courts and basketball court. The schematic designs will come back as they
make progress and those will focus on the vertical construction piece; the restrooms and
structures like that. Jim Hougnon asked if the shift was in funding or phasing. Eric Nuner
stated in phase 1 there were 7 alternates and those were in pieces of the way phase 2 worked
and those were picked up in phase 1. It did shift a little more into phase 3 which is shown in
the CIP. Timing works out well based on the Showbarn and Rodeo Arena being taken out of
the park. Eric Nuner stated they moved the Showbam and Rodeo Arena area to phase 3 due to
the lease and agreements on the property and to reduce the interference. Eric Nuner stated they
are working with RVi to reduce the scope. They found a survey they are able to use to reduce
the scope on some of the surveying that they had originally planned for. Scott Macmurdo
asked if we are required to put out a competitive process for this. Eric Nuner explained that
with professional services and task orders; there is an approved list of companies that can be
utilized. He stated those are not based off of price, it is based off their ability and expertise.
Motion made by Jim Hougnon second by Larry Gambone to recommend approval of a Task
Order with RVi for professional design services for San Gabriel Park Phase II improvements
and hike and bike trail extension in the amount of $505,235.
Approved: 6-0
H Discussion and possible action to recommend approval of the updated Community
Center rental rates and rental policies.
Jill Kellum reviewed the current and proposed policies and rental rates for the Community
Center. Michael Simpson asked if we were losing money on the building. Eric Nuner stated we
are. Michael Simpson asked what costs are not being covered. Eric Nuner stated this is a
rentable facility and we liken it to private facilities that we are competing against to provide a
service. He states it is a different service than comparing to utility rates or a membership fee.
Jill Kellum showed comparisons to other facilities in the area; showing capacity, kitchen, and
size of the building. Danelle Houck asked if there is a requirement besides the damage deposit
for insurance if you are using the full kitchen. Jill Kellum stated there is not. Eric Nuner stated
the rental rates do not cover the costs for utilities, janitorial, and general maintenance.
Katherine Kainer stated the rental rates have not gone up with the costs of utilities and
maintenance. Eric Nuner stated Parks and Recreation does have a cost recovery requirement.
We are required by City Council to have a 50 — 60% cost recovery. Eric Nuner stated it is a
pyramid; there are general base services with parks at the bottom and those are free, and as you
start specializing you move up the pyramid to the top. If you were to compare a rentable
community center, that is not something that everybody needs. That is a highly specialized
facility that you don't have to have for quality of life. Scott Macmurdo asked what percent of
hard costs would be covered by the increased. Staff stated they did not have the percentage.
Scott Macmurdo would like to see the costs involved to run the facility. Eric Nuner stated we
can bring those numbers back and that is not the primary factor in the decision. He stated we
have comparisons from other organizations that we need to get more in line with. We do need
to ensure that we are recovering those costs with renting it. Scott Macmurdo stated we are
competing with privately run facilities and they are businesses to turn profits looking for cost
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recovery and a margin. Since this is a public facility he feels it should be treated differently.
Scott Macmurdo would like to see the data at a later time but feels they can vote on it. Michael
Simpson would like to see the additional information as well. Eric Nuner stated for the ISF for
the Community Center facility maintenance for FY18 there is $104,000 going into the facility.
He stated $45,000 of that is going to re -staining the floor. So if you take that out, since it is only
done approximately every 8 years, $60,000 is spent yearly in Community Center facility
maintenance. This does not include utilities or staff costs. Eric Nuner stated he will come back
with the costs associated with the Community Center.
Motion made by Katherine Kainer second by Danelle Houck to recommend approval of the
updated Community Center rental rates and rental policies.
Approved: 6-0
I Consideration and possible action to approve minutes from the March 09, 2017
meeting.
Motion made by Larry Gambone second by Scott Macmurdo to approve minutes from the
March 09, 2017 meeting.
Approved: 6-0
Adjournment
Motion made by Mike Simpson second by Scott Macmurdo to adjourn the meeting.
Approved: 6-0
The meeting was adjourned at 7:20.
Adiourn
Katherine Kainer, Secretary
Jill "lum, oard Liaison