HomeMy WebLinkAboutMinutes_PAREB_01.12.2017Minutes of the Meeting of the
Parks and Recreation Advisory Board
City of Georgetown, Texas
January 12, 2017
The Parks and Recreation Advisory Board met Thursday, January 12, 2017 at 6:00 pm at 1101 N.
College Street, Georgetown, TX 78626.
Regular Session - To begin no earlier than 6:00 pm.
Parks and Recreation Board may, at any time, recess the Regular Session to convene an
Executive Session at the request of the Keith Fruge for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551.)
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
Keith Fruge called the meeting to order at 6:00 pm.
B Roll Call
Keith Fruge, Jim Hougnon, Scott Macmurdo, Katherine Kainer, Glenn Holzer, Danielle
Houck
Absent: Robert Palko
Staff present: Eric Nuner, Jill Kellum
C Project Update: Garey Park, San Gabriel Park, VFW Park, Village Park and Pool,
McMasters Park, Parks Admin Building, Booty's Road Park and Founders Park
Eric Nuner reviewed the project update with the board. The VFW project will be completed
prior to the end of of March and a tentative date for the grand opening will be the end of March.
Garey Park is out to bid for the phase 1 construction and plan to open the bid February P5 . The
house bid came back and was a considerable savings. There will be 2 contracts for this phase.
The cabins are not funded at this time and potentially a future phase would be to bring those
back. The house was rebid separately and there was a savings of approximately $600,000 based
on the original bid. Then the bids were repackaged to include the active recreation and civil
construction and this is what is going to bid currently. There has been interest from the general
contractors that bid originally. Staff would like to get the project going in April. The ADA
projects; Village, McMaster's, and Parks Admin, the contractor is finishing up Village and the
McMaster facility will be next and then the Parks Admin Building. Contractors are on schedule.
Founders Park will start after the Red Poppy Festival. Booty's Road Park with ADA is almost
complete. Glenn Holzer asked if the ADA project included the Country Club Bridge. Eric
Nuner stated it was not and will be in future years mostly likely 2018/2019 FY. Scott Macmurdo
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asked about the Bark Park. Eric Nuner stated the work there is complete. The temporary
fencing has been left up for revegetation and reseeding and will open back up in early February.
D Update from the Friends of Georgetown Parks and Recreation
Danielle Houck stated their next meeting is February 6th at 7 pm at the Parks and
Recreation Administration Office. They will have a water stop at Cupid's Chase, and they are
continuing to work on their membership drive and working on designing a new brochure.
Legislative Regular Agenda
E Consideration and possible action to approve a request by the Sun City Hiking Club
to utilize parkland adjacent to Westside Park for a hiking trail connection.
The Sun City Hiking Club is requesting access onto undeveloped parkland in order to connect
hiking trails in the existing Sun City to hiking trails in the new Queens Tract. The City of
Georgetown owns a piece of parkland that is adjacent to Sun City and the Queens Tract. This
parkland is also adjacent to the future Westside Park. There are no immediate plans for this
parkland and the area they are requesting is also not easily accessible from the future Westside
Park due to Berry Creek. The area to be used is approximately 1,200 feet and follows the
existing waste water line easement for almost half of the distance through the property. The
trails are nature trails with no improvements, other than some flat natural stone mile markers.
At the time Westside Park is developed and the area would essentially open up to residents,
Sun City would be responsible for managing access into their development for non -Sun City
residents. A schematic map is attached which shows the location of the connector trails.
Staff has been working with Sun City Hiking Club and the Sun City Community Association on
this request for several months. The Sun City Hiking Club has 420 members and just celebrated
the 16 year anniversary of the club. Staff is supportive of this request and will work with the
Legal Department on the necessary documents in order to grant this request.
Eric Nuner showed the area of the trail. Kimberly Garrett has been on site to see the
accommodation that needs to happen and has been in contact with the city's legal department
and there doesn't seem to be a need for any legal work. The Sun City Hiking Club would be
responsible for securing the endsibeginnings of the trail. Keith Fruge asked if the club will be
constructing the trail. Steve Bratton, with the club, stated the club will construct the trail. The
board asked if there were any creek crossings. The club stated there would not be any
constructed crossings, it would be considered impassable in flood conditions. Scott Macmurdo
asked if there is any transfer of land. Eric Nuner stated there will not be a transfer of land and
would still be City of Georgetown property. It would be a 6 - 8 foot wide trail using natural
materials. The club asked if the sewer line area would be flattened to make more attractive or
need for the Westside Park. Eric Nuner stated he would have to check with system engineering
department.
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Motion made by Scott Macmurdo, second by Glenn Holzer to approve a request by the Sun
City Hiking Club to utilize parkland adjacent to Westside Park for a hiking trail connection.
Approved 6- 0
F Consideration and possible recommendation to Council to approve a construction
contract with Westar Construction of Georgetown, TX in the amount of $2,492,226.10 for
renovations of phase one of San Gabriel Park.
San Gabriel Park is the signature park for Georgetown and was included in the 2008 voter
approved bonds for renovation. A master plan for the park renovations was presented to City
Council on June, 23, 2015. City Council then approved a task order with RVI on September 22,
2015 that included schematic design for phases 1 and 2 and full design services for phase 1
including design development, construction documents, and construction observation.
Staff received five (5) sealed bids for the construction contract on December 20, 2016 at 2:00pm.
In addition to the base bid staff included a total of seven (7) alternate bids for consideration:
• Alternate 1- Morrow Street Overlay
o Recommended for approval due to need of roadway improvements because of road and
parking additions.
• Alternate 2 - One (1) Medium Pavilion
o Recommended for approval to replace existing pavilion that requires removal.
• Alternate 3 - Three (3) small pavilions
o Recommended for approval to replace existing picnic shelters that require removal.
• Alternate 4 - Restroom at trailhead
o Recommended for approval to replace the existing restroom that requires -removal. -
• Alternate 5 - Trail benches and Kinetic Sculpture
o NOT recommended due to possible partnerships for future art display.
• Alternate 6 - Entry monument
o Recommended due to aesthetics and need for welcoming feature to the park.
• Alternate 7 -Spring Restoration
o Recommended for approval due to need for habitat restoration of the occupied Georgetown
Salamander site.
Westar Construction is located in Georgetown and has successfully completed multiple projects
for both public and private entities. Construction is estimated to take ten (10) months.
STAFF RECOMMENDATION
RVI and staff recommend awarding the base bid including alternates 1, 2, 3, 4, 6, and 7 to
Westar Construction for renovations to San Gabriel Park in the amount of $2,492,226.10.
Eric Nuner stated the bid opening was December 201" and there were 5 bidders and 3 bidders
were very competitive. Staff will meet with the street department and utility department on the
Morrow Street Overlay. Westar is a local company and RVI has worked with them before.
They have done work with the city. Glenn Holzer asked about bike racks and Eric Nuner stated
there are bike racks in the plan. Keith Fruge asked when we will be breaking ground. Eric
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Nuner stated we will tentatively break ground in March. Scott Macmurdo asked about long
term plans for the park. Eric Nuner stated it is planned to utilize some of the FY 17 bonds that
were sold to accomplish this and these are items that need to be done any way. They will still
be able to do the construction planning and will revise as they go. It does change the scope for
phase 2 a little bit; we are staying along the river where we thought we would go toward the
Community Center, but there are conflicts there due to the show barn. Eric Nuner does not see
it having an effect for the overall project and phase 4 is unfunded anyway. With phase 1- 3
there have been preliminary talks with RVI and phase 2 is online, based on the construction
numbers,
Motion made by Glenn Holzer, second by Katherine Kainer for Council to approve a
construction contract with Westar Construction of Georgetown, TX in the amount of
$2,492,226.10 for renovations of phase one of San Gabriel Park.
Approved 6 -0
G Consideration and possible action to recommend approval to City Council for a Buy
Board purchase of playground equipment from GameTime of Fort Payne, AL for San Gabriel
Park in the amount of $60,891.90.
Phase one of San Gabriel Park renovations include replacement of non -accessible and non-
compliant play equipment. The Parks and Recreation Department purchases play equipment
directly from GameTime through a cooperative purchase agreement to take advantage of
reduced pricing. The City will purchase the equipment to be installed by the general contractor
for phase one renovations. Pricing is based on BuyBoard cooperative pricing which has been
competitively bid.
Eric Nuner explained we will bid out the amenities separately from the construction. This is a
cooperative purchasing agreement. This playground does not have a lot of vertical structures.
It will be located between the gazebo and Area G in the oak grove area. The contractor will do
the install and the surfacing.
Motion made by Scott Macmurdo, second by Danielle Houck to recommend approval to City
Council for a Buy Board purchase of playground equipment from GameTime of Fort Payne,
AL for San Gabriel Park in the amount of $60,891.90.
Approved 6 - 0
H Consideration and possible action to appoint a Parkland Dedication Committee to
review and make recommendations regarding Chapter 13.05 Parkland in the Unified
Development Code.
Section 13.05 of the Unified Development Code details out how parkland dedication is handled
for residential development. Several years ago, there was preliminary work done on proposed
changes that were needed. A Parkland Dedication Committee comprised of three Parks Board
members is needed to help review the proposed changes and look at any other changes that are
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necessary in regards to parkland dedication. The goal is to have these changes adopted by City
Council in August 2017. In addition to the Parks Board, the UDC Advisory Committee and the
Planning and Zoning Commission will also be reviewing the changes before taking the final
recommendations to City Council. This committee will meet at least once a month, maybe
every three weeks to review the changes.
Eric Nuner explained the purpose of review of the parkland dedication. There is a lot of
ambiguity in our code which needs to be more clearly identified. First meeting would be the 301h
or 3Pt of January and then meet monthly to have a recommendation for council on August 17th.
Scott Macmurdo, Katherine Kainer and Jim Hougnon have volunteered to be on the committee.
Motion made by Keith Fruge, second by Jim Hougnon to appoint Scott Macmurdo as the
chair of the Parkland Dedication Committee.
Motion made by Scott Macmurdo, second by Glenn Holzer action to appoint a Parkland
Dedication Committee to review and make recommendations regarding Chapter 13.05
Parkland in the Unified Development Code.
Approved 6 - 0
I Recommendation and approval for Danelle Houck to be appointed as the Parks and
Recreation Advisory Board liaison to the Friends of Georgetown Parks and Recreation.
Motion made by Katherine Kainer, second by Jim Hougnon for Danelle Houck to be
appointed as the Parks and Recreation Advisory Board liaison to the Friends of Georgetown
Parks and Recreation.
Approved 6 — 0
Approve minutes from the September 8, 2016 meeting.
Motion made by Keith Fruge, second by Scott Macmurdo to approve minutes from the
September 8, 2016 meeting.
Approved 6 - 0
K Approve minutes from the November 10, 2016 meeting.
Motion made by Keith Fruge, second by Scott Macmurdo to approve minutes from the
November 10, 2016 meeting and will strike letter I from the approval.
Approved 6 - 0
Adjournment
Adjourn
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Motion made by Keith Fruge, second by Jim Hougnon to adjourn the meeting.
Approved 6 — 0
The meeting adjourned at 6:54 pm.
Kith Fruge, Board Chair
Id/0-
Scott Macmurdo, Secretary
lt
Jill Keffurn, Board Liaison
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