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HomeMy WebLinkAboutMinutes_PAREB_11.10.2016Minutes of the Meeting of the Parks and Recreation Advisory Board City of Georgetown, Texas November 10, 2016 The Parks and Recreation Advisory Board met Thursday, November 10, 2016 at 6:00 pm at 1101 N. College Street, Georgetown, TX 78626. Regular Session — To begin no earlier than 6:00 pm. Parks and Recreation Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Keith Fruge for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order The meeting was called to order by Keith Fruge at 6:00 pm. B Roll Call Present: Keith Fruge, Katherine Kamer, Scott Macmurdo, Danielle Houck, Jim Hougnon, Robert Palko, Glenn Holzer Staff: Kimberly Garrett, Eric Nuner, Jill Kellum C Update on the bids received for Carey Park Construction Kimberly Garrett and Eric Nuner presented the information on the Gamy Park Construction bids. There were 3 bidders on the project. The focus going forward is to hold off on items that were high cost with a low return on investment. The proposed revised project scope would be to consider holding off on the following items: Cabin and Camping Areas, Amphitheater and associated improvements, Caretaker house, Equestrian Arena Roof, and reduced site work that supports above items. There will be consideration for a park host like at state parks that would have an RV site. By taking out these items it would reduce the cost to approximately 11 million. Looking at the business plan model with the revised scope it would not cost more to operate the park, it will more likely cost less to operate the park. The next step is to repackage the remaining pieces into 3 distinct projects; site/civil package, Carey House Renovation and the active recreation. The project is not being redesign, it will continue as planned with only the areas mentioned above. Kimberly Garrett explained that some date in the future, when the population is there and there is a demand and they want to do more there will be opportunities in the future to go for additional bonds for the city as we grow to finish out the park or do something different. The hiking and equestrian trail will remain in the project. The Garey Park construction contract would come back to the board on February 9, 2017 and then go to council on February 1411,. Construction to start March 2017 and construction complete early 2018 and open early 2018. Kimberly Garrett stated city council and Mr. Garey were all on board with the new plan. D Project Update: VFW Park, Garey Park, San Gabriel Park, Village Park and Pool, McMasters Park, Parks and Recreation Administration, Founders Park, and Booty's Park. Kimberly Garrett and Eric Nuner briefly went over the project updates. Eric Nuner stated VFW should be complete in January which is ahead of schedule. Since it is not a good time for grass to establish they are looking at different options for that. Kimberly Garrett stated the construction plans for San Gabriel Park are in review with the city. Some of the estimates for construction are being considered since receiving the bids for Garey Park. Kimberly Garrett and Eric Nuner stated they are working on construction plans for Founder's Park and they will plan to start after Poppy Fest. There is no way to complete the project by then. E Update from the Friends of Georgetown Parks and Recreation Kimberly Garrett stated they had a meeting Tuesday night. Kimberly Garrett stated Danelle Houck has been serving as the liaison from the board. The next board meeting we will have an action item to officially appoint Danelle Houck as the liaison to the Friends of Georgetown Parks and Recreation. Danelle Houck stated the Friends took part in the Trick or Treat Village and they had great conversations and they handed out about 600 informational flyers. The Georgetown Swim had a busy Fall and a majority of their kids have passed out of level 2 in swim lessons which means they can swim. The Friends group is in the planning stage creating a new brochure, increasing their social media presence, they have a Facebook group and they are working on a membership campaign for corporate, individual, and also volunteers. The Friends group does a water stop for the Turkey Trot that the Georgetown Running Club puts on and they are looking for volunteers. Legislative Regular Agenda F Discussion and possible action on the parkland dedication for Hidden Oaks at Berry Creek. Kimberly Garrett explained the project and Jamie Shelton with the project was present for the meeting. Hidden Oaks at Berry Creek is a proposed new neighborhood that will be part of the Berry Creek Country Club. This development has received zoning approval and submitted a preliminary plat. There are 226 lots proposed for this subdivision. They are requesting to pay a fee in lieu of land dedication since there is a 2.7 acre park that is 1/3 mile away from their subdivision. The Parks Master Plan says the service area for a neighborhood park is a 1/2 mile. Fees would be collected at $250 per lot for a total amount of $56,500. The fees collected would be put into zone 17 for future park development. The 2.7 acre park that is 1/3 mile from this subdivision is in zone 10 which is a secondary zone to zone 17 allowing for City staff to utilize the funds to develop the park. In addition, this development is proposing three areas of green space. Area 1 is 3.89 acres and will have a sidewalk all the way around which could serve as a walking path. In addition, the residents will have access to the Berry Creek amenities. Staff is supportive of this request being that there already is a neighborhood park less than 1/2 mile away from the subdivision. This item was brought to the board for discussion and feedback at the August 11, 2016, meeting. At that meeting, there was support for fees in lieu of land dedication. Motion made by Robert Palko, second by Keith Fruge to recommend approval on the parkland dedication for Hidden Oaks at Berry Creek. Approved 6-0-1 absent (Holzer) G Consideration and possible action to approve the parkland dedication for Carlson Place Subdivision. Kimberly Garrett explained this item. Carlson Place is a single family residential development located off of S.E. Inner Loop near Churchill Farms. It is also near Meadows of Georgetown which has a 2.12 acre neighborhood park. The proposed development has 273 lots. The parkland dedication requirement is 5.46 acres. The developer is proposing to dedicate a total of 9.44 acres of parkland, of which 2.26 acres are outside the floodplain and 7.18 acres are in the floodplain. Land in the floodplain can count as half credit for the parkland requirement. The total amount of land required outside the floodplain is 2.73 acres. In lieu of the .47 acres short outside the floodplain, the developer is proposing to add a minimum of $30,000 worth of park improvement to the area. Park improvements in the in play area could include swings, picnic tables, benches and trash receptacles. There is also an opportunity to connect the new proposed park with the park at Meadows of Georgetown via a trail/path. Staff is supportive of this parkland dedication proposal. Glenn Holzer entered the meeting at 6:55 pm. Motion made by Robert Palko, second by Jim Hougnon to approve the parkland dedication for Carlson Place Subdivision. Approved 7 - 0 H Consideration and possible action to recommend approval of a construction contract for ADA compliance renovations at McMasters Park, Village Park and the Parks and Recreation Administration Building to Choice Builders, LLC of Temple, Texas in the amount of $258,393.50. Eric Nuner explained this item. In 2015, The City of Georgetown implemented an ADA Transition Plan. In that same year, the City also conducted self -assessments of parks, facilities and public pedestrian rights-of-way to identify physical barriers to accessibility. The Transition Plan provides a rank for each location and a schedule that indicates a projected time for resolution. McMaster's, Village and the Parks and Recreation Administration Building were all highly ranked due to their volume of public visitations. Additionally, these locations have significant limitation in providing accessible routes therefore disallowing access to amenities for persons with disabilities. The City received sealed bids from four bidders on Thursday, November 1, 2016. Choice Builders was the low bidder and has previously completed related parks projects for the City. Additionally, KPA has used them with satisfactory results and is recommending contract approval. Estimated Completion of the project is spring of 2017. Motion made by Jim Hougnon, second by Glenn Holzer to recommend approval of a construction contract for ADA compliance renovations at McMasters Park, Village Park and the Parks and Recreation Administration Building to Choice Builders, LLC of Temple, Texas in the amount of $258,393.50. Approved 7 - 0 I Approve minutes from the August 11, 2016 meeting Motion made by Robert Palko, second by Keith Fruge to approve minutes from the August 11, 2016 meeting. Approved 7 - 0 Adjournment Adj ourn Motion made by Robert Palko, second by Keith Fruge to adjourn the meeting. Approved 7 - The meeting adjourned at 7:14 pm. Kei& Fruge, Board Chair J - Scott Macmurdo, Secretary Jill _ llum, Board Liaison