HomeMy WebLinkAboutMIN 09.13.2016 CC-RMinutes of a Meeting of the
Governing Body of the
City of Georgetown, Texas
Tuesday, September 13, 2016
The Georgetown City Council will meet on Tuesday, September 13, 2016 at 6:00 PM at the Council Chambers at 101
E. Th St., Georgetown, Texas
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require
assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance,
adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least
four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 811 Street for additional
information; TTY users route through Relay Texas at 711.
Mayor Ross called the meeting to order at 6:00 PM. All Councilmembers were in attendance, with the exception of Ty
Gipson, Councilmember District 5.
Mayor Ross announced that Item H had been pulled from the agenda
Regular Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by
the Open Meetings Act, Texas Government Code 551.)
A. Call to Order
Invocation
Pledge of Allegiance
Comments from the Mayor
- Emergency Preparedness Month Proclamation
- Recognition of the Participants of the Georgetown Police Department Summer Camp
- 911 Memorial Stair Climb
City Council Regional Board Reports
- Mayor Ross said that he had attended the CAMPO meeting the previous night. Ross said an update on the
Williams Drive Project would be provided at the next CAMPO meeting.
Announcements
- Animal Shelter Garage Sale
- Vote for Best of Georgetown
- National Night Out
Action from Executive Session
Motion from Fought, second from Hesser to approve the Settlement Agreement and Release between the City of
Georgetown and Frontier Southwest Incorporated, doing business as Frontier Communications of Texas, and to
authorize the Mayor to sign the Settlement Agreement on behalf of the City.
Approved: 6-1 (Gipson absent).
Motion by Fought, second by Hesser to authorize the General Manager of Utilities to enter into a Letter of Intent
to procure a Purchased Power Agreement with Sustainable Holdings, Inc. on terms discussed in Executive
Session.
Approved: 6-1 (Gipson absent)
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single
vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as
part of the Regular Agenda.
B. Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on
Tuesday, August 23, 2016 and the Special Meeting held on Friday, September 9, 2016 -- Shelley Nowling,
City Secretary
C. Consideration and possible action to approve the appointment of Taylor Kidd, the Chair of the Main Street
Advisory Board, to the Downtown Georgetown Tax Increment Reimbursement Zone (TIRZ) to fill a
vacancy — Mayor Dale Ross
D. Consideration and possible action to approve the appointment of Tom Crawford, President of the
Georgetown Transportation Enhancement Corporation (GTEC), to the South Georgetown Tax Increment
Reimbursement Zone (TIRZ) -- Mayor Dale Ross
E. Consideration and possible action to approve the appointment of Mark Allen to the Georgetown
Transportation Advisory Board (GTAB) to fill a vacancy -- Mayor Dale Ross
F. Consideration and possible action to renew the existing School Resource Officer agreement between the
Georgetown Independent School District and the City of Georgetown, Texas to include an amendment
to Article Il, A. and Attachment A (annual cost for program) of the agreement and signatures of current
officials — Wayne Nero, Chief of Police
G. Consideration and possible action to award the blanket agreement for office supplies to V -Quest of
Georgetown, Texas in the estimated amount of $60,000.00 — Trina Bickford, Purchasing Manager
H. Consideration and possible action to award the blanket agreement for paper products and janitorial
supplies to Gulf Coast Supply in the estimated amount of $72,000.00 -- Trina Bickford, Purchasing
Manager
Item H was pulled from the agenda. Mayor Ross announced that the Item had been pulled at the beginning
of the meeting.
I. Consideration and possible action to approve vacating and abandoning a portion of a 15 -foot Public
Utility Easement out of the Ruidosa Irrigation Company Survey, Abstract No. 715 as described in Volume
1243, Page 603 of the Official Public Records of Williamson County, Texas, and to authorize the Mayor to
execute a quitclaim deed—Travis Baird, Real Estate Service Coordinator
J. Consideration and possible action to approve a Resolution to abandon 0.27 acres in Shell Addition, known
as undeveloped Pine Street and offer the property for sale to the abutting property owners
in proportion to abutting ownership for fair market value - Travis Baird, Real Estate Coordinator and Charlie
McNabb, City Attorney
K. Consideration and possible action to approve an Amendment to Permanent Easement Agreement,
amending that easement granted by the City of Georgetown to Enterprise Crude Pipeline LLC in
instrument no. 2016006069 of the Official Public Records of Williamson County, and to authorize the Mayor
to execute said Amendment to Permanent Easement Agreement — Travis Baird, Real Estate Service
Coordinator
L. Forwarded from the Georgetown Utility Systems Advisory Board (GUS):
Discussion and possible action to amend 2015-16 agreement and pay additional costs; related to Sun
Edison assignment, estoppels and amendment legal work, and Mercuria novations; to Neil McAndrews and
Associates, for Resource Price Risk Management — Christopher Foster, Manager of Resource Planning &
Integration
M. Forwarded from the General Government & Finance Advisory Board (GGAF):
Consideration and possible action to approve moving dental funding structure to a self-insured model,
selecting Ameritas for Group Dental Benefits and authorizing the Mayor to sign an agreement with
Ameritas -- Tadd Philips, Human Resources Director
N. Forwarded from General Government & Finance Advisory Board (GGAF):
Consideration and possible action to approve agreements with PerfectMIND Inc. for the implementation,
training, set up and initial licensing of a Parks and Recreation Management Software in the amount of
approximately $105,458.00 — Kimberly Garrett, Parks and Recreation Director
0. Forwarded from General Government & Finance Advisory Board (GGAF):
Consideration and possible action to approve the contract renewal for irrigation system services for City
owned facilities to American Irrigation of Georgetown, Texas for a period of one year not to exceed the
amount of $70,000.00 -- Eric Nuner, Assistant Director of Parks & Recreation
P. Forwarded from General Government & Finance Advisory Board (GGAF):
Consideration and possible action to approve the contract renewal for City of Georgetown janitorial and
floor cleaning services to Pruitt Building Services of Fort Worth, pending City Council appropriation in
the FY2017 budget, for an estimated annual amount of $700,000.00 — Eric Nuner, Assistant Director of
Parks & Recreation
Motion by Brainard, second by Gonzalez to approve the Statutory Consent Agenda in its entirety, with the
exception of Item H, which had been pulled from the agenda.
Approved: 6-0 (Gipson absent)
Legislative Regular Agenda
Q. Public Hearing concerning the proposed levy of assessment for the Georgetown Village Public
Improvement District No. 1 (GVPID) in accordance with Chapter 372 of the Texas Local Government
Code, for the purpose of providing supplemental public services to be funded by assessments on property in
the GVPID -- Andreina Davila -Quintero, Project Coordinator
Andreina Davila -Quintero, the City's Project Coordinator described the proposed levy of assessment for the
Georgetown Village Public Improvement District No. 1. Davila -Quintero noted that Items Q and R were
related and the discussion would apply to both items. She explained that the assessment provides
supplemental public services for Georgetown Village Public Improvement District 1 property.
Davila -Quintero discusses the GVPID Assessment
• August 23, 2016 — City Council approved the GVPID Budget and associated service plan for
FY2017
• Service Plan: Supplemental services and improvements to be provided for the GVPID. The total
estimated cost for the next 5 years is $1,701,258.00, with an average annual cost of $340,252.00
• Levy of Assessment will be $0.14 per $100 valuation, based on the real property value as
determined by the Williamson County Appraisal District. This represents a $0.06 reduction of the
current $0.20 rate
• Public Hearing notices were mailed to all property owners within the Georgetown Village Public
Improvement District and posted in the newspaper
• Item R, at this meeting, will be the First Reading of an ordinance approving the final Service Plan,
Assessment Roll, Method of Assessment and Levy of Assessment for 2017
Davilla read the caption.
Mayor Ross opened the Public Hearing at 6:30 PM.
Persons signed up to speak on the item included: Tommy Horner, Dylan Baez, Deborah Allen and Elizabeth
Pinkerton.
Comments and Concerns Voiced included:
Concerned about taxes
City likes to spend money
Spends by raising taxes
Do not continue this practice
Spoke on notification of assessment
Spoke on appraisals
Asked for explanation of the PID tax
Confused by notification
Common areas in Village have not been mowed
How do you find out who is responsible
Questions on landscaping
Asked for additional waste receptacles
Jim Briggs, the City's General Manager of Utilities, addressed the concerns and questions. Briggs provided
his contact information and explained that anyone with concerns may contact him. He noted that the
Georgetown Village PID Advisory Board meets the second Monday of each month in a public, open meeting
and all are welcome to attend. Briggs said the City is working with the developer to get resolution on certain
matters, including the landscaping concerns. He said that capital improvements will be discussed at said
meetings.
Briggs explained that the Georgetown Village PID was a special district created for putting public
improvements into the neighborhood. The assessment is a tax that generates revenue to fund the
maintenance of trees, pocket parks, landscaping, etc., but is not a Homeowners Association.
Briggs explained that the GVPID assessment was actually a tax decrease. He said the amount of revenue
collected is less than the previous tax rate. GVPID residents will experience lower out of pocket cost than
the previous year. Briggs explained that the confusion is likely linked to the notifications of assessment sent
to property owners this year, even though they have been paying assessments each and every year. The
notifications sent to residents made the assessment seem more prevalent.
Mayor Ross closed the Public Hearing at 6.45 PM.
R. First Reading of an Ordinance approving and adopting the final 2017 Service Plan, 2016 Assessment
Roll, establishing classifications for the apportionment of costs and the methods of assessing
special assessments for the services and improvements to property in the Georgetown Village
Public Improvement District No. 1 (GVPID), closing the hearing and levying assessments for the cost of
certain services and improvements to be provided in the GVPID during 2017, fixing charges and liens
against the property in the GVPID and against the owners thereof, and providing for the collection of the
assessments — Andreina Davila -Quintero, Project Coordinator (action required)
Andreina Davila -Quintero, the City's Project Coordinator, described the final 2017 Service Plan and the 2016
Assessment Roll. She discussed the classifications for appointment of costs and the methods used to
assess special assessments for the services and improvements to the property.
The ordinance had not been published, so Davilla-Quintero read the full ordinance.
Motion by Jonrowe, second by Gonzalez to approve Item R.
Approved: 6-0 (Gipson absent).
S. Public Hearing and First Reading of an Ordinance rezoning approximately 73 acres in the John Berry
and Antonio Flores Surveys from the Agriculture (AG) District to 55.99 acres of Residential Single-family
(RS) District, 11.65 acres of High Density Multifamily (MF -2) District, and 3.65 acres of the Local
Commercial (C-1) District, located at the southwest corner of the intersection of the Georgetown
Railroad with Northeast Inner Loop -- Sofia Nelson, CNU-A, Planning Director (action required)
Sofia Nelson, the City's Planning Director, described the rezoning request. She provided a location map, an
aerial map, a zoning map and a future land use map. Nelson displayed an aerial view and described the
location. Nelson went on to describe the request and provided slides depicting Residential Single Family,
Local Commercial and High Density Multifamily requirements.
Nelson displayed the criteria used in review of the request. She explained that staff reviewed the request for
consistency and determined that it does meet the UDC criteria. Nelson said that the Planning & Zoning
Commission recommends approval.
Nelson read the caption.
Mayor Ross opened the Public Hearing at 6.55 PM. No persons had signed up to speak. Mayor Ross
closed the Public Hearing at 6.55 PM.
Motion by Gonzalez, second by Jonrowe to approve Item S.
Approved: 6-0 (Gipson absent).
T. Public Hearing and First Reading of an Ordinance rezoning 11.5029 acres in the Barney Low Survey
from the Agriculture District (AG) to the Local Commercial District (C-1), located at 1070 Westinghouse
Road -- Sofia Nelson, CNU-A, Planning Director (action required)
Sofia Nelson, Planning Director, described the rezoning request. She provided a location map, an aerial
map, a zoning map and a future land use map. Nelson described the surrounding districts and spoke on the
mixed use neighborhood center.
Nelson said that staff had reviewed the request and found that it meets the UDC criteria. Nelson said that
the Planning and Zoning Commission recommends approval.
Nelson read the caption.
Mayor Ross opened the Public Hearing at 6.57 PM. No persons had signed up to speak on the item.
Mayor Ross closed the Public Hearing at 6.57 PM.
Motion by Jonrowe, second by Brainard to approve Item T.
Approved: 6-0 (Gipson absent).
U. Public Hearing and First Reading of an Ordinance rezoning approximately 54.537 acres of the W.
Addison Survey from the Agriculture (AG) District to the Planned Unit Development (PUD) District, located at
1951 FM 1460 -- Sofia Nelson, CNU-A, Planning Director (action required)
Sofia Nelson, Planning Director, described the rezoning request. She noted that it is a PUD request for
zoning. Nelson provided the location map, an aerial map, a zoning map and a future land use map. She
described the surrounding properties and noted that the area has an intended TOD site. Nelson explained
that the Comprehensive Plan did plan for a mixture in this area, as well as a mixed use future land
designation. Nelson said that staff worked with the applicant to present the plan. She showed the land use
concept plan and a park that is proposed in the development. Nelson provided a map of parkland and open
space. She explained that a roadside trail would be developed and maintained by the HOA.
velson Drowoeo a comoanson in
N/A
235
Single Family Residential
Single familydetached. Singlefamily
attached and detached
attached units are not permitted
5,500 square feet
5,040squarefeet
45 feet
Typical: 42 feet
Comer Lot: 50 feet
Maximum 70% of total lots may be
less than 45 ft. wide. Minimum of
30% of total lots shall be 45 feet
wide or larger.
Front: 20 feet
Front: 20 feet;
Side: 6 feet; 30 feet
Minimum for covered patios,
adjacent to street, 20 feet
porches, side entry or swing garages:
for side entry garage
15 feet
Rear: 10 feet
Side:6 feet; 15 feet adjacent to
street; 20 feetfor garage accessed
from street
and the PUD Standard
35 feet 35 feet
N/A (no minimum The front and street corner
requirement for masonry elevations of all homes shall
on single family homes( consist of 100% masonry
exclusive of non -load bearing
areas not supported by masonry
below, doors, windows, trim and
accent features for variation of
front elevations. Masonryshall
be defined as stone, brick, two -
stop hard coat stucco and shake -
style siding as accent features
N/A (there are similarity Front elevation shall contain at least
restrictions but no 2:
individual facade •
2+ wall planes offset 18+ inches
requirements) •
Covered front porch/patio 60
square feet
•
Side -entry or swing -in garage
•
Garage recessed from the
primary front facade a minimum
offourfeet
•
Front door recessed from the
primary garage door maximum
of five feet)
•
Enhanced garage door materials
•
shed roof/trellis above garage
door
•
Combination of Z+ roof
types/planes
•
2+ masonryfinishes
•
1+ dormers
Nelson described 100% masonry along the front and street corners. She explained that staff worked with
the applicant to develop home designs. Nelson noted that, currently, the UDC does not have masonry or
design standards required. She showed model home images.
Nelson next displayed charts on driveway standards, parkland and trails, pedestrian connectivity and traffic
impact timing. She explained that a Traffic Impact Analysis is a PUD requirement and would be handled
through that application.
'111111.,: >: ,:
• On local streets, no
drivewayclosertoa
comer than 50 feet
• Driveways allowed on
residential collectorwhen
spaced 125 feet apart
• Corner lots: a minimum of 45
feet from the Residential
Collector
• Comer lots: a minimum of 35
feetfrom the adjoining
Residential Local Street
• Residential driveways are not
allowed on the Residential
Collector
• Residential drives will not
exceed 18 feet in width as
measured from edge of
concrete to edge of concrete.
�4S%of the overall property 45% of the overall property,
excluding Residential Collector,
30% of overall IC assigned to the
dedicated Public Parkland
• Land dedication u
Parks Board approval:
requirement: 1 acre of
• Land dedication: 4.3 acres of
parkland dedication
public parkland
required for each 50
• 10-footwide off-road trail system
units: 235 units=
• 5400,OOOof improvements in lieu
minimum of 4.7 acre
of the 0.4 acre land dedication
• Park improvement
shortfall
requirement:The UDC
does not have a park
improvement
requirement; however,
improvements can be
approved by the parks
board to meet overall
parkland dedication
requirement
N/A
9.0 acres of private open space
both • Community trail system
• Pedestrian linkage between this
development and existing La
Conterre to the south
• 10 foot trail along W. Ridge Line
• All Heritage Trees shall
be prosemod except as
otharwiso approved by
the Urban Forester or
Clty Council
• Mitigation for removed
Heritage Trees shall be
3:1 fortotal inches
removed
• Tree Survey is required
with a PUD
Tree survoyto be submitted with
Preliminary Plat; proportycontains
fewtroos
no is required with a PUD TlA to be submitted! with preliminary plat
e 65 feet of ROW
a 65 feet of ROW
a 37 feet of pavement
• 33 feet of pavement
e 2 lanes with no median
• Parkingrestricted
e On -street parking and
• S foot sidewalk both sides
residentialdriveways
a Residential driveways prohibited
allowed
s (1). a' street tree planted every aD' on
• S foot sidewalks both
center
sides
a SO feet of ROW, a 50 feet of ROW
• 28 feet of pavement; a 30 feet of Pavement
• parking allowed on one a Parking allowed on both sides
side, with signage at • S foot sidewalks both sides
entrance to the • R.11 -over curbs
subdivision a (1). V shade tree in the
• S foot sidewalks on front yard of each residential let within the
both sides Property. The shade tree will be planted two
feet (2') to five reel (5') back from the edge of
right of way to avoid Potential conflicts
with City utilities.
Nelson spoke on collector streets and explained that staff has looked at how to get cars in and out of
development. Nelson showed the local street and collector street standard map. She spoke on
requirements for street trees, street parking and solutions.
Nelson provided a chart of Street Connectivity comparison standards and signage standards and provided a
1 sign 5 signs total -
2 Primary Subdivision
Entry Signs and
3 Neighborhood
Subdivision Signs
Maximum height:6 fact Maximum height:8 feat
Maximum sign face: 40
square fact
Maximum height:6 feet
Maximum sign taco: 120
squarefeet
50 square feet, or six feet
(6') in height and the sign
face shall not exceed 25
squarefeet
s
• ' * �xortra•rneawuooua.�rxx
Nelson explained that staff reviewed criteria and found some things to be inconsistent, while others were
Nelson explained that the staging of the development is found to be neutral because the phasing has not yet
been decided.
Nelson said staff and the Planning & Zoning Commission recommend approval.
Nelson read caption
Mayor Ross opened the Public Hearing at 7.10 PM.
Peter Verdicchio, of the SEC Planning Company, spoke on behalf of applicant. He explained how the
design standards are working together. He complimented staff on their hard work and dedication.
Mayor Ross closed the Public Hearing at 7:11 PM.
Motion by Gonzalez, second by Jonrowe to approve Item U.
Brainard told Nelson staff that this report was very well done. He then asked about street parking. Nelson
said residential streets will have roll over curbs and parking will be allowed on both sides. She explained tht
the streets will have 50 feet of right of way with 30 feet of pavement. Brainard asked if there would be room
for an emergency vehicle and if there was room for two cars to pass. Nelson answered that there was room
for an emergency vehicle and two cars passing would be a yield situation. Brainard said this was sub
optimal and that this intersection is way behind. Nelson said the property will be developed and a TIAA will
be required. She explained that the developer will have a proportional share of the street or intersection
improvements.
Eby asked nelson if a TIA is required for all PUDs. Nelson confirmed and explained that this developer is
delaying the TIA until the preliminary plat phase. She said staff is fine with this, knowing it would be required
later. Nelson added that staff has a condition for elevations for approval. Staff wants to insure the standard
of this development.
Approved: 6-0 (Gipson absent).
V. Consideration and possible action to approve a Resolution finding public convenience and necessity and
authorizing eminent domain proceedings, if necessary, for acquisition of real property to effectuate certain
public road improvements in connection with Mays Street Extension Project -- Travis Baird, Real Estate
Service Coordinator
Travis Baird, the Real Estate Service Coordinator for the City, spoke on the item. He explained the location
at the northeast corner of Rabbit Hill and Westinghouse. Baird noted that an offer has been made and
negotiations are currently ongoing.
Motion by Fought, second Hesser by to authorize the use of the power of eminent domain to acquire in fee
simple the 0.731 -acre tract of land, and easement rights to the 0.535 -acre tract of land, both being situated
in the J. S. Patterson Survey, Abstract Number 502 and the Francis A. Hudson Survey, Abstract 295, as
described in Agenda Item V, for the public purpose of constructing and improving a public roadway and
public utility infrastructure.
Approved: 6-0 (Gipson absent).
W. Consideration and possible action to approve a Resolution for a petition for the Voluntary Annexation of
14.459 acres in the W. Roberts Survey -- Sofia Nelson, CNU-A, Planning Director
Sofia Nelson spoke on the resolution for a petition for voluntary annexation and described the property. She
spoke on the purpose of closing donut holes. Nelson showed a map of the proposed Hidden Oaks project.
Nelson displayed the Annexation Resolution of Hidden Oaks at Berry Creek
• Total Acreage —14.459 Acres
• Anticipated Schedule: Resolution, September 13, 2016; First Reading, October 25, 2016, Second
Reading, November 8, 2016
Nelson Read the caption.
Motion by Brainard, second by Hesser to approve Item W.
Approved: 6-0 (Gipson absent).
Mayor Ross called for a ten minute break at 7:26 PM.
Mayor Ross resumed the meeting was resumed at 7.36 PM
X. Consideration and possible action to approve a Resolution authorizing a funding agreement between the
City of Georgetown and the Williamson County and Cities Health District for this agency to continue to
provide services for the City of Georgetown -- David Morgan, City Manager
Shirley Rinn, the Executive Assistant to the City Manager, spoke regarding a resolution authorizing a
funding agreement with the Williamson County and Cities Health District. She explained that this agency
provides services to the citizens of Georgetown. She explained the monies per capita required and how the
formula determined the amount required..
Rinn read the caption.
Motion by Fought, second by Eby to approve Item X
Jonrowe asked if the per capita rate had changed this year. Rinn answered that it has been the same for at
least 3 years. Rinn said the audits for assessment come through in October.
Approved: 6-0 (Gipson absent).
Y. Consideration and possible action to approve a Resolution authorizing Strategic Partnerships for
Community Services Funding Agreements between the City of Georgetown and the Boys and Girls Club
of Georgetown, Brookwood in Georgetown Vocational (BIG), CASA of Williamson County, Texas, Faith In
Action Georgetown, Girls Empowerment Network (GEN), Georgetown Caring Place dba The Caring Place,
Georgetown Project, Habitat for Humanity of Williamson County, Lone Star Circle of Care, Ride on Center
for Kids (R.O.C.K.), Senior Center at Stonehaven, The Locker, Williamson -Burnet Opportunities, Inc.
(WBCO), Williamson County Crisis Center dba Hope Alliance, and Williamson County Master Gardeners
Association, and for these agencies and organizations to continue to provide services for the citizens of
Georgetown — David Morgan, City Manager
Shirley Rinn, the Executive Assistant to the City Manager, spoke regarding a resolution authorizing the
funding agreements previously approved by the City Council. She explained that these agencies provide
services to the citizens of Georgetown.
Rinn read the caption
Motion by Fought, second by Eby, to approve Item Y.
Approved: 6-0 (Gipson absent).
Z. Consideration and possible action to authorize the Mayor to execute a contract for the installation of solar
panels at the Westside Service Center in the amount of $271,452.00 with Performance Contracting, Inc.
(PCI) Solar Energy as the award for RFP Number 201642 -- Christopher Foster, Resource Planning and
Integration Manager
Chris Foster, the City's Resource Planning and Integration Manager, spoke on a contract with Performance
Contracting for the installation of solar panels at the Westside Service Center. He explained that the item
was presented to the Georgetown Utility Systems Advisory Board in June and previously to the City Council
in July. Foster explained that the contract is the same as previously discussed and staff is requesting the
authorization for the Mayor to sign the contract and begin the project.
Motion by Jonrowe, second by Eby to approve Item Y.
Approved: 6-0 (Gipson absent).
AA. Consideration and possible action to approve the Transit Development Plan -- Nat Waggoner, AICP, PMP,
Transportation Services Analyst
Nat Waggoner, the City's Transportation Services Analyst, spoke on the Transit Development Plan. Mayor
Ross noted that the Council had been provided this information in depth at the earlier Workshop meeting.
Waggoner read the caption
Motion by Fought, second by Jonrowe to approve Item AA.
Approved: 4-2 (Hesser and Gonzalez opposed, Gipson absent).
AB. Consideration and possible action to approve an agreement with the Georgetown Health Foundation and
to authorize the Mayor to sign such agreement -- Nat Waggoner, AICP, PMP, Transportation Services
Analyst
Nat Waggoner, the City's Transportation Services Analyst, spoke on the agreement with the Georgetown
Health Foundation regarding transportation. Waggoner had described the agreement in the presentation of
the Transit Development Plan at the earlier workshop meeting.
Waggoner read the caption.
Motion by Jonrowe, second by Eby to approve Item AB.
Approved: 6-0 (Gipson absent).
AC. Consideration and possible action to approve an interlocal agreement (IIA) with Capital Metro for
Transportation Services and to authorize the Mayor to sign such agreement — Nat Waggoner, AICP, PMP,
Transportation Services Analyst
Nat Waggoner, the City's Transportation Services Analyst, spoke on the Interlocal agreement with Capital
Metro regarding transportation. Waggoner had described the agreement in the presentation of the Transit
Development Plan at the earlier workshop meeting.
Waggoner read the caption
Motion by Jonrowe, second by Eby to approve Item AC.
Approved: 4-2 (Hesser and Gonzalez opposed, Gipson absent).
AD. Forwarded from the General Government & Finance Advisory Board (GGAF):
Consideration and possible action to approve Emergicon as the Emergency Medical Transport Billing
vendor for the City of Georgetown -- John Sullivan, Fire Chief
John Sullivan, Fire Chief, spoke on Emergicon. He described emergency medical transport billing. Sullivan
said the City is trying to improve both internal and external billing services.
Sullivan began the presentation with the Statement of Need
• Improved Collection & Remuneration of Service
Improved Customer Service
• Elimination of redundant billing workflow processes
Sullivan explained the Request for Proposal (RFP) Process:
Request for Proposal (RFP)
R"P P..-' Rr. RFP
Sollcitatbn � Ceetlllne � Rev'e:v � Flrcl3
GGt: G^oncll Slat Ome
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He said he would be asking for approval and a start date of October 1st. Sullivan named the panel of staff
who reviewed the RFP Criteria, including Leigh Wallace, Finance Director; Nathan Parras, Finance Analyst;
Hank Jones, EMS Chief; Bill Sherek, Logistics Captain; John Sullivan, Fire Chief and Trina Bickford,
Purchasing Manager.
Sullivan displayed the RFP Review Criteria and described the scoring process
RFP Review Criteria
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data and provided a chart of rankings
Sullivan then described how Emergicon was a clear first candidate.
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• Abi,gWopovdeseamlesstronsitbnby Oct I
• Slrongreforences
• Awstoncewilh texas Ambobnce Sapplenvr)tuIl MPPI
EMERGICON�A>
Eme+eoricr M�YfalM cc�a:larn y
• Estimotes$22M-$2.SM in collections [assumes 5000 Tx/year)
• Blllablerote ;S 6% of net collections
• Contractual costs are estimated tci $132.000 - $150.000
• Costs= $26 - $30 per transport OR $21 /billable Incident
• Blllingofpria A/Rwlllyleldopprox.$100X
• Prior A/R billed at 6% for Medicoreand 18% fa non -Medicare
Sullivan next provided a Comparative Analysis — Current Rates and said there would be a $500,000.00
improvement in billing efficiencies.
Comparative Analysis - Current Rates
X intermedix
• FYI Rever 61: 51.7M -$1.9M
• Fn 7 CPT Ea: 53x0 -SW
• 11b role B5.5Sof rel c.TI
• CW Est h FY 17:$93.500-$10-.500
• Cost/ 1. Est: $1 &70.$20.90
• 0e 1 Ca Foe: 23%
• COG Nal Rovoouo: S1.46M. 51.W
Sullivan read the caption.
EM ERG ICON,.'
v
• FYI Revo,+s BI: $2.PM-$25M
• FYI7CPTbt:$440451*
• Rbtle rale35Sot nel<cbRcliora
• Cw E51 h FYI 7: 5132000- S 150.(MI
• Cost 11. Est: $2"-$X.00
• C•edt Cmd Fen:M
• COG Not RovenYe:$2.U7M 52.351A
Jonrowe asked about customer service internal and external. Sullivan explained that the company will cater
to us as their customer. Jonrowe asked about the tens referral and which customers it referenced. Sullivan
said it is important for a company to have customers as references. He said, in this case, the references
came from other municipal systems in the State. Sullivan said it is important for the City to have positive
established relationships, not ruined by carelessness in billing. Jonrowe asked about patient transport
insurance collection. Sullivan said the City will collect from the hospital itself. Jonrowe asked if there was
anything in contract that would allow the City to terminate the agreement if they do not hit projections.
Sullivan explained it is tied to the submittal and the City can transition out in 30 days, if not happy.
Christopher Turner, the owner of Emergicon, spoke. He explained that the process is slow and deliberate.
He noted that Emergicon is a unique animal because they do manual review. Hesser asked about audits.
Turner described several internal and external audits that Emergicon is subject to.
Motion by Jonrowe, second by Brainard to approve Item AD.
Approved: 6-0 (Gipson absent).
AE. Forwarded from General Government & Finance Advisory Board (GGAF):
Consideration and possible action to approve the purchase of a 3000 Gallon Water Tender and a Wildland
Interface Fire Engine from Siddons-Martian Emergency Group through the BuyBoard Contract #491-15
for a cost not to exceed $750,000.00 — John Sullivan, Fire Chief
John Sullivan, Fire Chief, spoke on the City's need for the Fire Engine. He described the engine and its
function. Sullivan provided an informational chart and pictures of the proposed Fire Engine
Purchase of Water Tender & Brush Engine
• Forwarded from GGAF
• Request funding of up to $750K via Buy Board
Contract k 491-15
• Purchase will be mode through Siddons-Marlin
• Replace 1994 Brush Engine &1995 Water Tender
• Improve wildland interface capabilities
• Regionalized specs and assets
• GL Account # 520-5-0351-52-705
Water Tender
Frelghtllner ChOss15
3000 gal Water Tank
1000 gpm Pump
Aapror. 53555 - Equ'.ament
Type 6 Interface
Dodge 55oo 40 Diesel
400 gal W Ater Tonk
CIOSS A -foam system
Pump - 270 GPIA
Aaarox. $YOLK - Equipment
Mayor Ross asked Sullivan to read the caption.
Motion by Jonrowe, second by Eby to approve Item AE.
Approved: 6-0 (Gipson absent).
AF. Forwarded from the Georgetown Transportation Advisory Board (GTAB):
Consideration and possible recommendation to award a Construction Contract to Smith Contracting Co.
Inc. of Austin , Texas, for curb and gutter installation at various locations in the City, in the amount of
$1,057,387.75 -- Edward G. Polasek, AICP, Transportation Services Director
Nat Waggoner, Transportation Services Director, described the curb and gutter installation and locations.
Motion by Jonrowe, second by Gonzalez to approve Item AF.
Brainard asked Waggoner about the bids and if staff saw what they expected. Waggoner answered that the
competitiveness of the 3 bids were as expected.
Approved: 6-0 (Gipson absent).
AG.Second Reading of an Ordinance adopting the City of Georgetown Annual Budget for the fiscal year
beginning October 1, 2016, and ending September 30, 2017 -- Leigh Wallace, Finance Director (action
required) RECORD VOTE
Mayor Ross noted that this is the second reading of an ordinance adopting the City's Operating Budget for
Fiscal Year 2017. He explained that staff will present updates to the budget proposed on July 26, 2016
Leigh Wallace, the City's Finance Director, described the updates. She spoke on the Water Fund increase
of $264,912 to match a corresponding transfer into the General Fund. Wallace explained that the
Stormwater Fund would have an increase of $527 to match the corresponding transfer into the General
Fund. Wallace spoke next on the Convention & Visitor's Bureau Fund which would have an increase in
expenditures of $21,158 for existing part time salaries which were not captured in the proposed budget.
Wallace read the caption.
Motion by Fought, second by Hesser to approve the ordinance adopting the fiscal year 2017 annual budget.
Mayor Ross asked the City Secretary to conduct the required Record Vote for item AG. The vote was
recorded as follows:
Councilmember Anna Eby, District 1:
YES
Councilmember Keith Brainard, District 2:
YES
Councilmember John Hesser, District 3:
YES
Councilmember Steve Fought, District 4:
YES
Councilmember Ty Gipson, District 5:
ABSENT
Councilmember Rachael Jonrowe, District 6:
YES
Councilmember Tommy Gonzalez, District 7:
YES
Approved: 6-0 (Gipson absent)
AH.Second Reading of an Ordinance amending § 2.08.010 "Administrative Divisions and Departments" of
the Georgetown Code of Ordinances -- Leigh Wallace, Finance Director (action required)
Leigh Wallace, Finance Director, spoke on the item and read the caption.
Motion by Jonrowe, second by Eby to approve Item AH.
Approved: 6-0 (Gipson absent).
Al. Second Reading of an Ordinance amending the classifications and number of positions (Strength of
Force) for all the City of Georgetown Fire Fighters and Police Officers pursuant to Chapter 143 of the Texas
Local Government Code pertaining to Civil Service —Tadd Phillips, Human Resource Director (action
required)
Tadd Phillips, Human Resource Director, spoke on the ordinance to amend the classification and number of
positions of the Georgetown Fire Fights and Police Officers. Phillips read the caption.
Motion by Jonrowe, second by Brainard to approve Item Al.
Approved: 6-0 (Gipson absent).
AJ. Second Reading of an Ordinance levying a tax rate for the City of Georgetown for the tax year 2016 --
Leigh Wallace, Finance Director (action required) RECORD VOTE
Mayor Ross noted that this item would be the second reading of the ordinance to adopt the property tax rate
of 42.4 cents per $100 of assessed valuation.
Motion by Mayor Pro Tem Fought, second by Hesser, to approve the property tax rate be increased by the
adoption of a tax rate of 42.4 cents which is effectively a 7.58 percent increase in the tax rate.
Mayor Ross asked the City Secretary to conduct the required Record Vote for item AG. The vote was
recorded as follows:
Councilmember Anna Eby, District 1:
YES
Councilmember Keith Brainard, District 2:
YES
Councilmember John Hesser, District 3:
YES
Councilmember Steve Fought, District 4:
YES
Councilmember Ty Gipson, District 5:
ABSENT
Councilmember Rachael Jonrowe, District 6:
YES
Councilmember Tommy Gonzalez, District 7:
YES
Approved: 6-0 (Gipson absent).
AK. Second Reading of an Ordinance amending Title 13, Article III, Section 13.04.140 titled "Rates and
Charges — Sewers — Schedule" of the Code of Ordinances of the City of Georgetown, Texas, Repealing
conflicting Ordinances and Resolutions; including a severability clause , and establishing an effective date --
Leticia Zavala, CGFO Customer Care Director (action required)
Leticia Zavala, the City's Director of Customer Care, explained the rate changes. She then read the caption.
Motion by Eby, second by Jonrowe to approve Item AK.
Approved: 6-0 (Gipson absent).
AL. Second Reading of an Ordinance for a Comprehensive Plan Amendment to change approximately 11.65
acres in the Antonio Flores Survey from the Moderate Density Residential Future Land Use category to the
High Density Residential category, located at the southwest corner of the intersection of the
Georgetown Railroad with Northeast Inner Loop -- Sofia Nelson, CNU-A, Planning Director (action
required)
Sofia Nelson, Planning Director, spoke on the proposed Comprehensive Plan Amendment to change 11.65
acres from moderate to high density. Nelson explained the property, located at the southwest corner of the
intersection of Georgetown Railroad with the Northeast Inner Loop. She noted that the Planning & Zoning
Commission recommends approval.
Nelson read the caption.
Motion by Jonrowe, second by Brainard to approve Item AL
Approved: 6-0 (Gipson absent).
Project Updates
AM. Project updates and status reports regarding current and future transportation and traffic project; street,
sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic
development projects; city facility projects; and downtown projects including parking enhancements and
possible direction to city staff — David Morgan, City Manager
Mayor Ross asked David Morgan, City Manager, if he had any project updates to discuss. Morgan had no
updates.
Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the
table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish
to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be
called forward to speak when the Council considers that item.
On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the
City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the
topic they would like to address and their name. The City Secretary can be reached at 512/930-3651.
AN. At the time of posting, no persons had signed up to address the City Council
Adjourn
Motion by Eby, second by Fought, to adjourn the meeting. Mayor Ross adjourned the meeting at 8.11 PM.
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the
items listed below will be discussed in closed session and are subject to action in the regular session.
AO. Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to
advise the City Council, including agenda items
- Frontier Communications of Texas Settlement
- Status Report Pedernales Electric Cooperative
- Settlement Agreement with KDR Equities, LLC
Sec. 551.072: Deliberation about Real Property
- City lease agreements
Sec. 551.074: Personnel Matters
- City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment,
evaluation, reassignment, duties, discipline, or dismissal
Sec. 551.086: Competitive Matters
- Power Supply
- Letter of Intent to purchase from Sustainable Holdings, Inc.
Sec. 551.087: Deliberation Regarding Economic Development
- Project Hop
Approved by the Georgetown City Council on 9 I c i a -o �D
Date
Dale oss, Mayor
J
Attest: City Seer Bary