HomeMy WebLinkAboutMinutes_GUS_12.10.2015Minutes of the Meeting of the
Georgetown Utility Systems Advisory Bayard and the
Governing Body of the City of Georgetown, Teets
December 10, 265 at 2:00 PM
at Georgetown Municipal Complex, 300-1- industrial Avenue, Georget€ wn, `rx
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Board Members Present: Bill Stump - Chair, Ed Pastor - Vice Chair, Mike Cunningham -
Secretary, Robert Kostka, John Hesser
Board Members Absent: Steve Fought, Joyce Mapes
Staff Members Present: Mike Babin, Glenn Dishong, Wes Wright, Chris Foster, Mike
Westbrook, Nicole Abrego, Leticia Zavala, Sheila Mitchell
Others Present: None
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order -- Called to order by Chair at 2:OOPM.
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors
Employee Recognition — Dishong introduced new employee, Mike Westbrook. Westbrook is new
Electric Operations Manager, taking the position previously held by jimmy Sikes, who has taken the
position of Electric Engineering Manager, vacated by Paul Elkins upon his resignation from the City.
Westbrook was previously with PG&E on the electric side. He worked with distribution and
transmission, general and local construction, emergency response, earthquake preparedness. Board
welcomed him to city.
C. Discussion regarding the Project Progress Report, timelines including projects and Council Actions. —
Michael Hallmark, Project Manager
Wright stated updated reports included in packets; Hallmark on vacation. He noted the 2nd Street
project is moving along with paving scheduled for January. He gave brief overview of projects
beginning, some underway and several upcoming. Everything gone through Board has been
approved by Council to date.
D. Industry Updates: Babin provided update on PUC hearing regarding CCN transfer of Chisholm Trail,
which Briggs and Dishong will attend on December 17th. He also handed out an article passed along
from Jim Briggs, regarding future of solar industry. Hesser asked about electric rates and possibility
of changing service, per inquiries from customers. He also asked if the city does a market comparison
and Foster responded a comparison is done and reviewed a few times a year. Foster provided
additional information on that process. Babin and Foster noted city's green rates are not higher.
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
November 13, 2015. — Sheila K. Mitchell, GUS Board Liaison
Motion by Kostka, seconded by Cunningham to approve the minutes as presented. Approved
unanimously 5-2 (Fought and Mapes absent)
F. Consideration and possible recommendation to approve Task Order CDM -16-003 with CDM Smith,
Inc. of Austin, Texas, for professional services related to the Daniels Mountain GST/EST (Ground
Storage Tank/Elevated Storage Tank) in the amount of $253,090.00. — Wesley Wright, P.E., Systems
Engineering Director/Michael Hallmark, CIP Manager
Wright gave background of project to be constructed as well as details on two current tanks on
site. He spoke about additional plants, relief for peak demand and preparations for next summer.
By building this tank we will have additional water and immediate relief for next summer.
Daniels Mountain ground storage tank can be built in 24 weeks. This item is for CDM design
contract to build the tank. Timeline is bidding out and returning bid award item to board in
January with Council to follow and notice to proceed February and tank operations in
July/August. Cunningham asked and Wright explained water will come from the Lake Plant,
with long term potential of a provider from the north. Pastor asked various pumping and
capacity questions as well as concerns for growth in the western district which Wright responded
to. Wright noted Daniels Mountain location is best solution. Pastor asked and Wright noted there
are future planned updates to Pastor Pump Station. Cunningham commented on costs and
Wright noted alternate will bid for a larger tank to compare costs. Hesser asked about source of
funds and Wright noted from water fund balance; water CIP funds.
Stump inquired about the conservation department and their direction as he understands there is
a retirement announcement. Babin confirmed the retirement of Kathy Ragsdale, Conservation
Director, who has been with the city for 30 years. Her last day with the city is December 31, 2015.
Zavala noted there will be a retirement party on January 13th. Babin noted the department has
been working closely on their future plans. Further discussion continued about shaving peak
demand, behavioral modifications, etc. Stump inquired about conservation plans and Babin
noted there will be a presentation to the Board in January.
Cunningham returned to the item presented and inquired about tank size and Wright noted bid
is for both sizes and will come back to board in January for consideration. Some discussion
continued on tank construction process. Land owner has been very cooperative. No further
discussion on item. Motion by Kostka seconded by Pastor to approve Task Order CDM -16-003
with CDM Smith, Inc. of Austin, Texas, for professional services related to the Daniels Mountain
GST/EST (Ground Storage Tank/Elevated Storage Tank) in the amount of $253,090.00. Approved
unanimously 5-2 (Fought and Mapes absent)
Cunningham inquired about transition of staff for water treatment plant operations. Dishong noted
project kickoff was December 9th and will be complete Oct 1, 2016. Hesser asked and Dishong noted GUS
Board does not review new fire flow code or building codes. No further discussions.
Adjournment
Motion by Hesser seconded by Kostka to adjourn meeting. Approved unanimously 5-2 (Fought and
Mapes absent). Meeting adjourned at 2:40PM-
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Bill Stump — Board Chair
4S�hila4Milhelf,\GUS Board Liaison