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HomeMy WebLinkAboutMinutes_GUS_12.10.2015Minutes of the Meeting of the Georgetown Utility Systems Advisory Bayard and the Governing Body of the City of Georgetown, Teets December 10, 265 at 2:00 PM at Georgetown Municipal Complex, 300-1- industrial Avenue, Georget€ wn, `rx The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512)930-3652 or City Hall at 113 East 8th Street for additional information: TTY users route through Relay Texas at 711. Board Members Present: Bill Stump - Chair, Ed Pastor - Vice Chair, Mike Cunningham - Secretary, Robert Kostka, John Hesser Board Members Absent: Steve Fought, Joyce Mapes Staff Members Present: Mike Babin, Glenn Dishong, Wes Wright, Chris Foster, Mike Westbrook, Nicole Abrego, Leticia Zavala, Sheila Mitchell Others Present: None Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order -- Called to order by Chair at 2:OOPM. The Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors Employee Recognition — Dishong introduced new employee, Mike Westbrook. Westbrook is new Electric Operations Manager, taking the position previously held by jimmy Sikes, who has taken the position of Electric Engineering Manager, vacated by Paul Elkins upon his resignation from the City. Westbrook was previously with PG&E on the electric side. He worked with distribution and transmission, general and local construction, emergency response, earthquake preparedness. Board welcomed him to city. C. Discussion regarding the Project Progress Report, timelines including projects and Council Actions. — Michael Hallmark, Project Manager Wright stated updated reports included in packets; Hallmark on vacation. He noted the 2nd Street project is moving along with paving scheduled for January. He gave brief overview of projects beginning, some underway and several upcoming. Everything gone through Board has been approved by Council to date. D. Industry Updates: Babin provided update on PUC hearing regarding CCN transfer of Chisholm Trail, which Briggs and Dishong will attend on December 17th. He also handed out an article passed along from Jim Briggs, regarding future of solar industry. Hesser asked about electric rates and possibility of changing service, per inquiries from customers. He also asked if the city does a market comparison and Foster responded a comparison is done and reviewed a few times a year. Foster provided additional information on that process. Babin and Foster noted city's green rates are not higher. Legislative Regular Agenda The Board will individually consider and possibly take action on any or all of the following items: E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on November 13, 2015. — Sheila K. Mitchell, GUS Board Liaison Motion by Kostka, seconded by Cunningham to approve the minutes as presented. Approved unanimously 5-2 (Fought and Mapes absent) F. Consideration and possible recommendation to approve Task Order CDM -16-003 with CDM Smith, Inc. of Austin, Texas, for professional services related to the Daniels Mountain GST/EST (Ground Storage Tank/Elevated Storage Tank) in the amount of $253,090.00. — Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Wright gave background of project to be constructed as well as details on two current tanks on site. He spoke about additional plants, relief for peak demand and preparations for next summer. By building this tank we will have additional water and immediate relief for next summer. Daniels Mountain ground storage tank can be built in 24 weeks. This item is for CDM design contract to build the tank. Timeline is bidding out and returning bid award item to board in January with Council to follow and notice to proceed February and tank operations in July/August. Cunningham asked and Wright explained water will come from the Lake Plant, with long term potential of a provider from the north. Pastor asked various pumping and capacity questions as well as concerns for growth in the western district which Wright responded to. Wright noted Daniels Mountain location is best solution. Pastor asked and Wright noted there are future planned updates to Pastor Pump Station. Cunningham commented on costs and Wright noted alternate will bid for a larger tank to compare costs. Hesser asked about source of funds and Wright noted from water fund balance; water CIP funds. Stump inquired about the conservation department and their direction as he understands there is a retirement announcement. Babin confirmed the retirement of Kathy Ragsdale, Conservation Director, who has been with the city for 30 years. Her last day with the city is December 31, 2015. Zavala noted there will be a retirement party on January 13th. Babin noted the department has been working closely on their future plans. Further discussion continued about shaving peak demand, behavioral modifications, etc. Stump inquired about conservation plans and Babin noted there will be a presentation to the Board in January. Cunningham returned to the item presented and inquired about tank size and Wright noted bid is for both sizes and will come back to board in January for consideration. Some discussion continued on tank construction process. Land owner has been very cooperative. No further discussion on item. Motion by Kostka seconded by Pastor to approve Task Order CDM -16-003 with CDM Smith, Inc. of Austin, Texas, for professional services related to the Daniels Mountain GST/EST (Ground Storage Tank/Elevated Storage Tank) in the amount of $253,090.00. Approved unanimously 5-2 (Fought and Mapes absent) Cunningham inquired about transition of staff for water treatment plant operations. Dishong noted project kickoff was December 9th and will be complete Oct 1, 2016. Hesser asked and Dishong noted GUS Board does not review new fire flow code or building codes. No further discussions. Adjournment Motion by Hesser seconded by Kostka to adjourn meeting. Approved unanimously 5-2 (Fought and Mapes absent). Meeting adjourned at 2:40PM- J /&- / � Bill Stump — Board Chair 4S�hila4Milhelf,\GUS Board Liaison