HomeMy WebLinkAboutMinutes_GUS_11.13.2015Minutes of the Meeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the Cite of Georgetown, Texas
November 13, 2015 at 2:00 P1
at Georgetown Municipal Complex., 300-1 Industrial Avenue, Georgetown, T
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Board. Members Present: Bill Stump — Chair, Robert Kostka, Steve Fought, Joyce Mapes
Board Members Absent: Ed Pastor — Vice Chair, Mike Cunningham — Secretary, John Hesser
Staff Members Present: Jim Briggs, Mike Babin, Glenn Dishong (joined at 2:03), Wes Wright,
Michael Hallmark, Chris Foster, Leticia Zavala, Chris Bryce, Cindy Pospisil, Trina Bickford,
Skye Masson, David Morgan, Sheila Mitchell
Others Present: Stacey Aukamp/Westin Engineering, Mike Peters/IT Consultant, Darrell
Hayslip/Narrow Gate Energy
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order -- Called to order by Chair at 2:02PM.
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors
-- City Manager, David Morgan — Fought introduced City Manager and gave details on hiring
process and some background. Morgan addressed the board, spoke on Georgetown and thanked
board members for their service. Stump welcomed Morgan and stated Georgetown Utility is the best
in Texas.
-- Employee Recognition — none submitted at time of posting. None at meeting.
C. Discussion regarding the Project Progress Report, timelines including projects and Council Actions. —
Michael Hallmark, Project Manager
Hallmark noted reports are in packets. Gave an update on customers regarding 2nd Street project.
Weather has slowed work down. No further questions.
D. Industry Updates
Briggs gave legislative update on possible items to be covered in next legislative session, per
charges given by Lt. Governor and Speaker of House. He gave update on consohdation/CCN
regarding Judges ruling, PUC actions, etc. PUC rules are being evaluated for case clarification. Judge
ruled on all points in our favor. Should have more details by December 17th and near wrapping up
lawsuit.
NOTE: Due to the presence of a minimum four member quorum and one member needing to depart
early for a medical appointment, Chair chose to shove forward to Item H to allow for voting on those
items while quorum present. Returned to Item E as next item.
MOVED TO ITEM H AS NEXT ITEM OF BUSINESS; RETURNED TO ITEM E AFTER
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
October 9, 2015. — Sheila K. Mitchell, GUS Board Liaison
Motion by Kostka second by Mapes to approve the minutes as presented, with typo corrections
submitted by Kostka to Mitchell at today's meeting. Mitchell will correct typos. No content
affected. Approved unanimously 4-3 (Pastor, Cunningham, Hesser absent)
F. Consideration and possible action to hold a Special GUS Board meeting on Monday, November 30,
2015. — Wesley Wright, P.E., System Engineering Director
Wright asked for consideration of special board meeting for bid award on an elevated storage
tank. Bids open on November 191h. Staff wants to submit to Council for the December meeting.
Following discussion of schedules for members present, board recommended to meet on
Tuesday, December 1, 2015 and 2:OOPM. Remainder of board will be notified. Motion by Fought
second by Kostka to approve special GUS Board meeting at 2:OOPM on Tuesday, December 1,
2015. Approved unanimously 4-3 (Pastor, Cunningham, Hesser absent)
G. Consideration and possible recommendation to approve Task Order CDM 16-001 with CDM Smith,
Inc. of Austin, Texas, for professional services related to the Domel Pump Station Improvements in
the amount of $322,814.00. -- Wesley Wright, P.E., System Engineering Director/Michael Hallmark,
CIP Manager
Wright provided information on item, providing facility location and noting it is a Chisholm
asset. Facility will be repurposed and service Sun City pressure plain, which will be a better use
of the asset. This is a design build contract. Motion by Kostka, second by Fought to approve
Task Order CDM -16-001. Approved unanimously 4-3 (Pastor, Cunningham, Hesser absent)
CONTINUED TO ITEMS I AND J
H. Discussion and possible recommendation to begin contract negotiations for the purchase and
installation of a Customer Information Software (CIS) system with Itineris NA, Inc. — Leticia Zavala,
Customer Care Director/Mike Babin, Deputy General Manager, Utilities (considered as first item on
agenda; returned to item E as next item)
Zavala gave presentation on CIS contract negotiations and selection team and process. Covered
highlights of top two vendors, Itineris and Cayenta, outlined in Executive Summary included in
packet. Goal is to have a contract and full cost estimate to GUS for consideration in
January/February and then forward to Council. Mapes commented she attended presentation by
Itineris and they were very professional and have an outstanding product. Fought is in full
support of process and selection. Stump spoke about Itineris not having an operating system in
the US yet; some concerns. However, usually most recent software is the best. Consultant
Aukamp, spoke about benefits of product (Microsoft -based product), their international customer
base, etc. Stated this is a tier one product at a tier two price. It will be better integration since
newest architecture and infrastructure. Babin commented on Aukamp's statements about
software program. No further discussion, Motion by Fought second by Kostka to begin contract
negotiations for the purchase and installation of a Customer Information Software (CIS) system
with Itineris NA, Inc. and if necessary, authorization to begin negotiations with Cayenta, a
division of Harris. — Leticia Zavala, Customer Care Director Approved unanimously 4-3 (Pastor,
Cunningham, Hesser absent)
MOVED TO ITEM E AS NEXT ITEM CONTINUING IN ORDER ON FOLLOWING ITEMS.
Motion by Kostka second by Mapes to enter into Executive Session. Approved unanimously 4-3 (Pastor,
Cunningham, Hesser absent) Staff and guests departed; other than Board, Foster, Wright, Zavala, Briggs,
Babin, Dishong, Masson and Mitchell
I. Executive Session: Called to order and approximately 2:37PM
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernons Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session.
Sec. 551.086 Competitive Matters and Sec. 551.071 Consultation with Attorney
--Discussion and possible recommendation to approve an Interconnection Agreement with ESS
Rabbit Hill Project, LLC. — Chris Foster, MPA, CGFO, Manager of Resource Planning and Integration
--Discussion and possible recommendation to approve a Site Lease Agreement with ESS Rabbit Hill
Project, LLC. — Chris Foster, MPA, CGFO, Manager of Resource Planning and Integration
Motion by Kostka second by Fought to return to Regular Session. Approved unanimously 4-3 (Pastor,
Cunningham, Hesser absent)
J. Action from Executive Session:
--Interconnection Agreement
Motion by Mapes second by Kostka to approve an Interconnection Agreement with ESS Rabbit Hill
Project, LLC. Approved unanimously 4-3 (Pastor, Cunningham, Hesser absent)
--Site Lease Agreement
Motion by Mapes second by Kostka to approve Site Lease Agreement with ESS Rabbit Hill Project, LLC.
Approved unanimously 4-3 (Pastor, Cunningham, Hesser absent)
Adjournment
Fought departed meeting at 2:50PM; no quorum present. Adjourned at 2:50PM
/ao /;
Bill Stump - Board Chair
Mike Cu i am - Secretary
Sheila K. Mitchell, GUS Board Liaison