HomeMy WebLinkAboutMinutes_GUS_10.09.2015Minutes of the fleeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the City- of Georgetown, Texas
October 09, 2015 at 2:00 PM
at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, T
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Board Members Present: Bill Stump - Chair, Ed Pastor - Vice Chair, Mike Cunningham -
Secretary, Robert Kostka, Steve Fought, Joyce Mapes
Board Members Absent: Ty Gibson
Staff Members Present: Jim Briggs, Mike Babin, Glenn Dishong, David Thomison, Jana Kern,
Jimmy Sikes, Wes Wright, Michael Hallmark, Chris Foster, Trina Bickford, Casey Lane, Bridget
Chapman, Vanessa Conde
Others Present: Trae Sutton, Michael Newman - KPA, Rex Wood - McCord Engineering, Kirby
Chaney & Duyen Tran - CH2M Hill, Curtis Steger - Steger Bizzell
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order -- Called to order by Chair at 2:OOPM.
The Board may, at any time, recess the Regular Session to convene an Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager
of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors
Employee Recognition — Mike Babin recognized Vanessa Conde. Staff received a very nice note from
a customer stating that Vanessa went above and beyond to help her.
C. Discussion regarding the Project Progress Report, timelines including projects and Council Actions. —
Michael Hallmark, Project Manager
Hallmark stated updated reports included in packets.
-- CIS Update — Mike Babin, Deputy General Manager Utilities: Babin stated that staff has had
product demos from the two finalist vendors. Did a site visit to a sister utility and will be going
on another site visit next week, then have a couple of conference calls. Planning on making the
final decision and will bring a recommendation to the November GUS Board meeting.
D. Industry Updates: Briggs stated that the Lieutenant Governor has now issued his charge to the Chair
of the Senate Committees on what they want to take up on the next legislative session. Some of the
charge to those committees is regulated industries and business and commerce. They have to do with
the electric utility industry, the market and some issues there related to transmission and other
operations within the electric utility business. Staff will be following this but at this point there has
not been a charge or any question issued to the committee.
Brazos Region "G" Water Planning Group met this week. The planning group will formalize its plans
and make final vote to send the draft plan to the Water Development Board and the Executive
Director, at the State Level in November 2015.
Legislative regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
September 11, 2015. — Sheila K. Mitchell, GUS Board Liaison
Motion by Pastor, seconded by Kostka to approve the minutes as presented. Approved
Unanimously 6-1 (Gibson Absent)
F. Consideration and possible recommendation to approve task orders for professional engineering
services: Task Order MEI -16-001 for Electric System & Planned Capital Improvement Projects in the
amount of $750,000.00, Task Order MEI -16-002 for Electric System Engineering Planning and
Engineering in the amount of $400,000.00, and Task order MEI -16-003 for New Development
Engineering and Design in the amount of $550,000.00 with McCord Engineering, Inc., of College
Station, Texas. — Jimmy Sikes, Electric Engineering Manager/Wesley Wright, P.E., Systems
Engineering Director
Wright gave a brief overview of the three task orders since they were presented at the September
11, 2015 Board meeting. Motion by Cunningham second by Pastor to approve the task orders
with McCord Engineering. Approved Unanimously 6-1 (Gibson Absent)
G. Consideration and possible recommendation to amend the contract with CH2M HILL for the
management, operation and maintenance of the City's water and wastewater treatment facilities for
the period starting October 1, 2015 through September 30, 2016 for a total combined operating budget
of $3,377,222.69. -- David W. Thomison, Water Services Manager/Glenn W. Dishong, Utility Director
Dishong/Thomison stated that the City's contract with CH2M HILL is for the management,
operations, and maintenance of the City's water and wastewater plants. This contract is for a
period of five years beginning on October 1, 2013 and ending on September 30, 2018. The terms of
the contract provide for annual amendment to adjust the total fee based upon standard cost
escalators, changes in production volume, and other factors. The contract also provides for the
transition of management, operations, and maintenance from CH2M HILL to the City during the
term of the agreement. The annual cost of service is comprised of a base fee, volumetric fee, a
repairs budget and additional items that are not expected to apply throughout the term of the
contract. Motion by Kostka, second by Mapes to approve the amended contract with CH2M Hill
in the amount of $3,377,222.69. Amended by Fought accepted by Kostka and Mapes that this
amendment will be for a period of one year, October 1, 2015 through September 30, 2016, after
that operation will be done in house. Approved Unanimously 6-1 (Gibson Absent)
Ed Pastor left meeting at 2:42PM - Returned at 2:45PM
H. Consideration and possible recommendation on a Wastewater Services Agreement with Parmer
Ranch Partners, L.P. -- Wesley Wright, P.E., Systems Engineering Director.
Wright stated that Parmer Ranch is a proposed commercial and residential development. They
are seeking MUD status from Planning and Zoning and City Council. There is one major issue for
this development, the provision of wastewater. Wright went on to discuss all of the scenarios for
this development. There was also discussion on ensuring that Pulte/Sun City has seen and
understands this agreement. Motion by Cunningham second by Pastor to approve the
Wastewater Service Agreement with the stipulation that a discussion with Pulte/Summerset
representatives. Approved Unanimously 6-1 (Gibson Absent)
Cunningham left meeting at 2:57PM — Returned at 3:01PM
I. Consideration and possible recommendation of a Utility Relocation and Joint Use Agreement
between Williamson County and the City of Georgetown for the relocation of a waterline on County
Road 258. — Wesley Wright, P.E., Director of Engineering/Michael Hallmark, CIP Manager.
Wright stated that County Road 258 is a proposed county project. It is about one mile long. It
connects HWY 183 to Reagan Blvd. and about one mile north of SH 29. The Western District has a
water line that goes in and out of our easement in this area. There are portions of the water line
that are in the county right of way. We were informed that the water line needs to be moved.
Additionally this water line had experience numerous breaks and is at the end of its useful life. In
exchange for releasing our waterline easement rights, the County will grant an assignment with
the right of way, as well as reconstruct and upsize the water line along the entire length of the
project at no cost to the city. The County will be responsible and liable for all design and
construction costs. The City will review and approve the design as well as inspect the
construction. Motion by Kostka second by Mapes to approve the Utility Relocation and Joint Use
Agreement between Williamson County and the City of Georgetown. Approved Unanimously
5-2 (Gibson & Cunningham Absent)
Consideration and possible recommendation to approve the contract for the Edwards Aquifer
Recharge Zone (EARZ) — 2014-2015, Wastewater Rehabilitation to T Construction, LLC of Houston,
Texas, for the amount of $959,176. 00 — Wesley Wright, P.E., Systems Engineering Director/Michael
Hallmark, CIP Manager
Wright explained that this contract is for 1,900 LF of mechanical root cleaning of existing
wastewater lines varying from 6 to 18 -inches in diameter, 2,500 LF of cured -in-place line repair,
approximately 4,000 LF of pipe bursting expansion and repair, as well as 340 vertical feet of
epoxy coating existing manholes, rehabilitation of the existing Indian Creek lift Station.
Motion by Kostka second by Mapes to approve the contact with T construction, LLC in the
amount of $959,176.00. Approved Unanimously 6-1 (Gibson Absent)
K. Consideration and possible recommendation to approve Task Order KPA-16-001 with Kasberg,
Patrick & Associates, LP of Georgetown, Texas, for professional services related County Road 255
Waterline Improvements in the amount of $909,380.00 — Wesley Wright, P.E., Systems Engineering
Director/Michael Hallmark, CIP Manager
Wright explained that the Task Order is for professional engineering services to prepare plans
and specifications for the construction of approximately 44,500 LF of 16 -inch water line. The
proposed 16 -inch water line will replace an existing 15 -inch water line that has reached the end of
its service life and is experiencing a significant amount of leaks. Motion by Cunningham second
by Kostka to approve Task Order KPA 16-001 in the amount of $909,380.00. Approved
Unanimously 6-1 (Gibson Absent)
Adjournment
Motion by Kostka second by Mapes to adjourn meeting. Approved Unanimously 6-1 (Gibson Absent).
Meeting adjourned at 3:13PM.
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Bill Stump - Board Chair
Mike Cu*, ingham - Secretary
Sbaila K. Mit 6ll,`GUS Board Liaison