HomeMy WebLinkAboutMinutes_ARTAB_12.15.2015Minutes of the meeting of the
Arts and Culture Board
City of Georgetown, Texas
December 15, 2015
The Arts and Culture Board met on Tuesday, December 15, 2015 at 4:30 p.m. in Classroom 211 of
Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Gary Anderson, Steve Harris, Shana Nichols, Betty Ann Sensabaugh,
Amanda Still and Melissa Waggoner
STAFF PRESENT: Eric Lashley- Library Director, Dana Hendrix- Fine Arts Librarian, Lawren Weiss -
Administrative Assistant
Chair Sensabaugh called the meeting to order at 4:30 p.m.
Regular Session
A. Citizens who wish to address the board. — None were present.
B. Announcements of upcoming arts and culture events. — Tickets are now on sale for the
Funding the Arts Event Series.- David Chapman Lindsay event. The event takes place on
Saturday, January 16, 2016 from 6:30- 9:00 pm at the Georgetown Art Center. Tickets are $30
each. David Chapman Lindsay's art is on display at the Art Center from December 11- January
24, 2016.
C. Review of correspondence to the Arts & Culture Board. — Eric Lashley. Lashley explained that
moving forward, board members will review any letters or correspondence directed to the
Board under a specific item, instead of under the announcements item. Weiss passed out a
thank you note (attached to these minutes) from Margie Fuhr President of Georgetown
Symphony Society, regarding grant funds the Board awarded the organization for their 2015-
2016 season. The Board also reviewed a donor newsletter (attached to these minutes) from
Georgetown Art Works Fundraising Chair Amanda Still, explaining all of the wonderful things
the Georgetown Art Center has provided to the community through contributions of donors.
D. Consideration and approval of the minutes of the November 17, 2015 Arts & Culture Board
meeting. Board members reviewed the minutes from the previous month. Steve Harris moved
to approve the minutes as distributed. Amanda Still seconded the motion, which passed
unanimously.
E. Report on the potential red poppy public art project with Richland College. — Eric Lashley.
Lashley reported that he spoke with Jen Rose & Clive Siegle to see if they would be interested
in displaying their ceramic poppies in the City of Georgetown (the Red Poppy Capitol of
Texas). Rose and Siegle expressed an interest in the project and explained that they have
3,000 poppies to display. Lashley explained that he, Cari Miller with the Convention and
Visitor's Bureau and Mickie Ross with the Williamson Museum would meet with Rose and
Siegle in January to discuss the possibility of bringing the art to Georgetown. Due to the high
volume of poppies involved in this project, volunteers may be recruited to help install the
poppies. Costs associated with bringing this public art display to Georgetown would include
shipping for the poppies and travel for the artists.
F. Report from Georgetown Art Works regarding the operation of the Georgetown Art Center
during the month of November. — Eric Lashley. Board members reviewed the monthly report
provided by Georgetown Art Works (attached to these minutes). Amanda Still reported that
Georgetown Art Works will focus on strategic planning in the coming year, as she takes on the
role of President in the organization.
G. Report concerning the Texans for the Arts Foundation's Arts Funding & Leadership
Development Workshop on February 24, 2016 in Waco, Texas. — Eric Lashley. Lashley
reminded the Board that they are invited and encouraged to attend the Texans for the Arts
Foundation's Arts Funding & Leadership Development Workshop on February 24, 2016 in
Waco, Texas. Members interested in attending should let Lashley know as soon as possible,
so we can register for the event. Cost of attendance for the event is $38.92 and will come from
the Arts and Culture -Travel & Training part of the budget for those who attend.
H. Report on City Council's goals and obiectives. — Eric Lashley. Lashley reviewed a draft of City
Council's Strategic Plan Summary (attached to these minutes) with the Board and mentioned
that arts & culture is included in the plan.
Report on the new Sheraton Hotel and civic Center as it relates to local art. —Eric Lashley.
Lashley reported that he spoke with developer Jeff Novak and a Sheraton Hotel representative
to explore the possibility of bringing local art to the civic center. Still reported that she is in
contact with the interior designer of the Sheraton, who is looking to purchase four pieces of art
(3D wood, metal and ceramic) for the hotel.
J. Report on the Texas commission on the Arts cultural district grant allocations. — Eric Lashley.
Lashley reported that the Palace Theatre did not receive grant funds from Texas Commission
on the Arts for the children's education center and performance space. They will likely apply in
the second round. Lashley gave the Board a copy of the TCA Cultural District Projects
Recommended Awards for Fiscal Year 2016 (attached to these minutes). Lashley discussed
the pros and cons of the TCA grant process and qualifications with the board.
K. Report regarding the expenditure of funds from the Arts & Culture budget. —Lawren Weiss, Eric
Lashley. Weiss reviewed the expenses from the beginning of the fiscal year to December
2015. $20,078 in grant funds to selected arts organizations; $5,000 to Austin Monthly for the
Georgetown Arts & Culture Guide, and $150 to Americans for the Arts for the Board's
membership fee.
L. Consideration of dates of future meetings. — The next meeting will be January 19, 2015.
Chair Sensabaugh adjourned the meeting at 5:45 p.m.
Respectfully submitted,
Liz Stewart, Secretary
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Bevy ACe�s Baugh, Chair
cecr.�e�ar.'+ ART .�
CENTER
Nov 15 2015
Donor Newsletter — Edition 1
Art education and active art participation provide many benefits to both children and
adults including creative problem solving, leadership skills, enhanced critical thinking, and
relationship building.
Unfortunately, we could soon be dealing with an entire generation of audience
members who had limited access to the arts in school and their local communities.
Dear Arts and Culture Board Members,
As we approach the busy holiday season, and as 2015 is coming to a close, I want to take
the opportunity to let you know about the wonderful work that the Georgetown Art Center is
doing in your community this year. The Georgetown Art Center provides innovative exhibits
and educational programs that address concerns regarding access to art education and artistic
programming in our communities and schools. Because of the generous contributions of our
donors, volunteers, and patrons, our Art Center will continue to offer these educational
programs in our community.
Because of donors like you, this past year saw record attendance in our summer
workshops for children, as well as the Art Center being able to offer $3,000 in scholarships to
underserved children and at -risk teens. In addition, we offered a series of blockbuster art
exhibitions and artist lectures that were free and open to the public ... again because of donors
like you! These 2015 blockbuster programs at the Georgetown Art Center, which included Art
Quilts and Women Painting Women, averaged 3,200 visitors - 30% above our average monthly
visitor count. These exhibits garnered regional and national media coverage and brought out-
of-towners in droves to the Art Center. Our successful 2015 fundraising events included a
visiting artist lecture and a dinner with exhibiting artists that stimulated cultural exchange and
artistic enrichment between artists and patrons. The Gallery Georgetown 50's, which were
created by community members and local artists, were also a successful fundraiser that
celebrated active arts participation in the community.
We thank you for your support in helping us offer our programs to the community.
The Georgetown Art Center is an all -volunteer, non-profit arts organization, and we are
dedicated to building strong community relationships, supporting our working artists,
collaborating with our local schools, and educating our next generation of creatives through the
arts in Georgetown. With your help we have made this happen in 2015, and we will do it again
in 2016. By becoming a part of our community of givers and patrons, you have become a part
of our future ... a founding partner in our arts community. We look forward to sharing another
year of artistic programming with you!
7Si cerely, 9
manda Still, Fundraising Chair
816 South Main Street Georgetown, TX 78626 512-930-2583
Georgetown Art Works, Inc. a Texas non-profit.
GeorgetownArtCenterTX.org
Handcrafts Unlimited
"Lawren, this is fantastic news! We thank you so much for this kindness and anticipate that it will help
us very much. Hope your Thanksgiving holiday was terrific. Just took our last guest to the airport today
so that is the reason for my tardy reply. Simply wonderful! Thank you again. Kathy Sweeney"
GISD Frost & Williams Elementary
"THANK YOU! The news about the grants for Frost and Williams gives me yet another reason to be
thankful! Hundreds of students will benefit from the generosity of the Georgetown Arts & Culture
Board. Wishing you joy this holiday season."
Williamson Museum
"Thanks so much for the notification - we are thrilled to receive the grant! I truly appreciate the funding
for our new program."
Palace Theatre
"That is simply wonderful, Lawren!!! Thank you!"
Witco Symphony Orchestra
"Dear Lawren That is wonderful news. Thank you so much. We look forward to providing an exciting
concert to Georgetown's citizens next March."
Heritage Society
"Thank you Lawren! What great news!"
�r
Gc4RGErC}" ART
CENTER
ProgramsExhibits — Events — Education
Exhibit: Small Works until December 6th
Exhibit: Peter Magnan until March 31, 2016
Exhibit: David Chapman Lindsay -12/11/15 to 1/26/2016
Member Open Studio: December 3, 2015
Weekly Classes for Kids & Adults: Monday Evening, Tuesday &
Wednesday
Artist Reception: David Chapman Lindsay, Saturday December
12th, 215
The Art Center will be closed December 24 & 25 for the
holidays
Notes About December
December is a very light month for events and activities. The
Christmas Stroll takes over the square and we offer a free art
open studio for families on Saturday of the stroll. The artist
reception for the David Chapman Lindsay and an Jewelry Trunk
show by visiting artist Armande are the only events for the
month.
Happy Holidays
NOVEMBER 2015
Moo ntNy Report
Prepared by Georgetown flirt Works
Note about financial data: unfortunately I was not able to
receive the financial report in time to include in this report.
The December and Year -End report {you will receive in
January] will include the November numbers.
Exhibits
MEMMU-_
Emommm M M 0 M M U111
MIS,
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November was another consistent month of traffic. The Small Works
exhibit drew visitors and art buyers. We sold a good number of pieces
from the exhibit. More details will be provided in December and Year
end Report. Our visitor traffic is up 30% over November 2014.
J
a g�.
loll
-
Exhibits
MEMMU-_
Emommm M M 0 M M U111
MIS,
11 M 13 MMM M__MW
November was another consistent month of traffic. The Small Works
exhibit drew visitors and art buyers. We sold a good number of pieces
from the exhibit. More details will be provided in December and Year
end Report. Our visitor traffic is up 30% over November 2014.
J
Strategic Plan Summary
Role of Council — As a representative democracy, we provide a voice for each district so that
the Council can make decisions f hat serve the best interests of the City of Georgetown as a whole.
To establish a common vision and goals that will protect the past and innovate for f he future of our
City, and based on that vision, to:
Keep the City physically safe and fiscally sound
Establish appropriate policies
Approve effective budgets
Exercise fiduciary and financial responsibility
Provide guidance, support, and oversight to the Council's direct reports
Hold key staff accountable for effectively running the City
Vision -
Georgetown is a safe, healthy, happy, connected, and truly diverse community where people
can live, learn, work, retire, and play in an environment where we have ready access,
throughout our lives, to arts, culture, essential services, and the natural environment.
Our educated and skilled population, fiscally responsible governance, excellent infrastructure,
and the beauty of our natural and man-made environments,'attract new residents and
businesses and enable us to create balanced and diverse employment centers and economic
levels. Our strong sense of community connects us regardless of our cultural, age, ethnic, or
economic differences.
Rules of Engagement — Goals —
• To treat everyone with respect, Culture
courtesy, and civility . Georgetown is a truly diverse, vibrant, inclusive, and
• To act in a way that promotes and socially dynamic city where everyone has the
solicits an open, honest, transparent, opportunity to participate in, and benefit from, our
and professional dialogue with each economic, political, and social activities
Employee
o , fh , er, our citizens, city staff, and Our outstanding and innovative City Employees work
other interested parties diligently to bring the Vision of Council to life and
• To be collaborative and actively deliver exceptional services to our customers while
listen to all points of view with open- exemplifying our Core Values
mindedness and respect Internal Process
• To keep our commitments Our policies and procedures are easy to understand,
and consistently and professionally applied. our
• To actively advocate for our point of internal processes are effective, efficient, fair,
view, but also to recognize and inventive, and transparent, and make us a desired
respect the decisions of Council, destination for residents and businesses
even though we might not agree Customer
with that decision (we will not Anyone interacting with the City will have such a
sabotage the decisions of Council) positive expe rience that they will tell everyone about it
Financial
To maintain a fiscal environment conducive to
attaining the goals of the City
Tier One Strategies
Potential Tactics from Council Sessions. To be considered
and evaluated by Staff.
Attract, hire, develop, and retain the best
0
people, and compensate them for the value
they create
Create a customer service mindset
0 Establish a regular review of policies, procedures, and forms withlinput from the
users
0 Regular, institutionalized customer and employee satisfaction sur,,veys
Improve, document, and communicate internal processes
Update the bid and procurement policies and procedures to sup' port local
businesses
implement the special event and destination
strategy
Build and maintain an entertainment
plafform/venues
Expand and diversify the tax base (increase
commercial percentage)
Accumulate funds to account for unfunded
and unanticipated liabilities
Create a strategy to increase mobility
0 Increase access/fransportafion options into and within the City
0 Increase ease of use/access to destination points and events
Attain and maintain superior public safety
0
and the nhance the perception of safety
Attract younger workers/young,profes ionals
Tier Two Strategies
Potential Tactics
Improve communications and advertising
Create and maintain outstanding aesthetics, and a
welcoming appearance and spirit
Create an asset maintenance and revitalization plan
Create a "Donut Hole" strategy
Monitor, promote, and communicate a long-term water
and utilities plan and strategy
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Scom, 077 Award:
To support a, CuluralDrWt A.drr1Ini5.%rAtCr fat tho San Angela Cullural DisifId Who Y0111 llulp voith d1wrici
q:-i-:rahons by coordinalling calervdv-s z -.rid events, mainlaining and up-illing the dimMel vor_.bf.jtj-.., goll1fnt,
econamin data, � nd serving as -S 0=01 -at LVveen Ute various public ;arc!j
Hmj!Mom
H011*10n
A
140,nnn SCOM, 077
I r1 .uppr rt Min
kwqurel mmporlf�jj(-(" j t'qf�
Irl
wariou.,; ve.nuum Mf I q,-, re'?* a I tf I rj
P. t�Av in r'j01kxM.-;0C#f,, and cmifi,)y I 1UL4;fOP'G I;jrqeSt UjVtural d;Gtrictt.
Ab4le no Cultural Affafts Council
Ai�,kvto Culiur..Il J)lt..,, jrl
Ap.!d'ir,atk,fj .30770 Reclilust sZcPj,rOO Score: an Award: $0
Tosupport,enhancmeets lo the Abilene Cultural Disirictbyfurfnaji-,rrxj its idp
11111 :rllarl )I a 116hy qtbt`}bofyktlr"'w"Muld park
500uly for tilt, POrl'OrMIJIg Ada
Vlowbn Thoater Dimrict
Application 4: 38&5B Reque=st: F2-f).00u Serve.- H)Pg Aw[rd: so
TO Sup-g;wtjhe south-weNt gjernjer� of tljA
Ififilm I:t-m with Guhl rata Ottrut.,:1, vfi�Airu to lho 1101mcf)(I DInIfia
CI)MtOfnP(lfaq'Art for Shift Akitonlwajuo300 Art Spav,
l(iful'ArfUn.-art C Ajlharllf OiMew(
r"t13Plk*,-,'IjiwI A 24-R-121,2 z:r$15.^_, ZKO Store: 857 Aj,;;3rd-- $D
Tia 11UPF1491 crifumcoamrit.-; la lha Kit)jp 'OVilllAln f-.I-IllIAr;Jl Ohilfict by T-N-mriling thq interior aW omwrior of 1ho
Rjun Crallf Impofmy Af ( bj(jRKIHO6-tv,114 mok4x? it 0 MOM IMMCWD and invibno
visitnrs. _ daglinatom for
Hunivyl.110 CuPtur41 olgrioi
Huntsvi!k) CUIlLIQ11 C7u: riot
Sf/"
-j,00i) Score: 8.3'j Awardi so
913 thil flumlwilln Cultunol !Diql;Ik3 (11"mifiPINIq OW oft ov-witky forIV4',on Crook
W11101 tali fizult irl a plon rur ;g v.rt cAly
art Fq R,;e. hcwt �uf if I e- aIi,; I rici. c�n s1voll, bike, enjoy charging pum,,cc.
805que- Arta Conter
(71ifton Qjllurnl.;est !t
Allplii>nljatj jY: I. 5126,5�4 Scow B17 Award:
To mapp-dri tg) (Illelan Cultural Arts J., -y t1c qt
.Aq,111n! 1 11,111 d j"ll
g
Ge -Mer mto mi audilu-niurn tar conmE& nwpj2r(
ve, ,.jfjp.j,-l.- j It,, -t
"rid I'Kkp�
Texas Nonprofit Jhqatrq!�
FrA Vo :ell Cullurol
P-qUeM' 3,25 16 Scoro: 7416 Award- $0
fu -support thr- tv"It Wovr R'll Wdrih FruxY, gamorimLivillwo prObilrilma ;511!; f1fralp.-I !rt
lhe'-Omf, dance- Puppetry, and mu&e tfoal ncf rJR& Ltjt� &-I.)l f 'I' -IL
In O.w port 'Morlit cu-jun)i ..if hitc-M, Mirk zind vi;.�--.itt),.,t
Asia Society Texas Center
Apq*,atinn All .11 , t) -1!11
� -170 TMkOrio $r -Oe*: 7,10 Awa td
Tij SLli,.ir)urt A,-; vt ru::Uvai dr-k;,mvJ to hunur tho ti-Ile.rds and tradiboi-is of Asia's
6cff 1�j-xd wri'mull wllElC*. "Offid,
Mif all
t trau 4�3il4rs to Urie tolidtv4n Ffq-)LJ3tCqT-3 Guttural OiSkInct.
31
q AA
nTA' pp
city AAP ID ADO -. _
1�f�l�d
Abifen r
S%/7$' Ab4*aC-.M.Uratrilt-mims €x4mril
Ci llurul Gi:Ad Frrijc t
p
Tula FF��n�:
�o .
Clifton
M-12 Vu:�ixjw Atter Cartt« r
cultuml Dwrl't prt )prx
Total Fund,
Dalla's
30011 ATe-TC(11-110r [Or Ifir.. Parkluning Arts (.d erg
� :ulturat Ofstaict
10
3M14 t1'tllas Arta Disto l:
�ul�rs�t Qjatrfc# Pft
t�
:1,9785 ,L7afles Mmseuryt oC', ri
d tlltur:�l ()iutriGt Pt uct
M#5 Daifa s Th eri rnl et
Cultural DistrictFraject
51�ri7up
Tutt Fusids
5110,000
187177 C,"itnun ArIn Coutv;il
cultural OiRrict Project
r,3n# j
Tlytal Ftrrld8:
El Paste
30788 f_I Faro Dovintvrrrn G dural )t9tnct
t:uit�tr�i C7i Irr�l ��� a � t
$94,960
�.... �..
Total Fun4s:
Fort Worth
' i i 1 nl� 11 �$+�11 r,r.tnrlali�rri
Cu Lural Disirict Pm4ect
gip.
Jai[109 Ta.m N Ne,%IFwp11t Ttiri;,trct;,
Crat drill l iWica rr a ct
f1
2 [rantf s)
$e'
cit[ Frid
30791 Galvesbact Arts Cenber
38703 Grand 1:,11,S+i Opera t o
# ciltt al MMWO project
SIOO,GOO
Total Fund:
$134,376.a
Georgetown
M02 GDOMOTOM Pa1aci3 lit•.t€ lr t
Cullkind Dloiriei. Frr, cif
$0
i PPl Apoldont'Oil
RW -
ter
—
_
TOW Frnrtr(:(j
Hott5to"
38M Ail,',y Thaafte
cufural OirMa i'rcfect
,
3tiT Q-444 lociety+ Taxiis t,eninr
Cultural District Project
w0 `
U7133Cc rL1ulrl� }T.kt} J+t123 M4 iR"iLrulAr h1
Cultural Mlrick Rrc. act
i .Det C; r a cif Iiou lour
Cultural District Profect,
3tITOb Eriru rnhira Thoml;ro
Oultura[Dis rict pf4e0t
I% w`o
Cultural lslrlrt twpm
$M00 _
15 [te(Mor Easy ffw d,.3tur:)1 flistria.
Cultural District Pficject
430,0M
5311 �f hi4r l i rry Dr A,ut c t far titian
t; ultuml Ditrfrirt tWC jqct
3,51x5 Houston Metropolitm Dargce cornray
t ulturzal District Fac r�ct
1 hlc it Ic7eu lh t t t i�rlriol
Cultural District F`refect
:�1=4 Midwrrll .hinnager5ie t 01sirict CUItlral i AA Wstriol
Cult *11 �fs�fi�`1 l x:jr- t
VU
:O -WS M,lusaurn of Fine Arts, Hmmton
Cuit i,.a! t3isjriti Ftc l.
M.000,
Ut''08 S06oty for Vtq Portex ning o1w,>
C Ltlti r;�l i lrn f >P' (.c:l.
p
Huntsvillcs
Mc9.15 Huu7Lq�hI tats Ccm, mias€c��
cuitlrratDistrixProject
(11117 Huntsville Outturct District
Cultural Matrirt Project
Fluids:
$0
38118 t Orwd wny Fot3tivolrt
Guiluml Diiit ra Projoct
32 .6,60
38013 GPut Oma d,, n,i; .Iu(Iia PfIOjetj
Cultuural Distmd Project
326,000
0� 1[k ra rl I,af k+r� t 11ni l 3r`tia elxitt<r fii5r the Arts
Cultural DistTkt Project
$100,000
: 5t t,uhbock. Art_ A.11innt4
Comm 01�wt pr�jr��
�5t�.ilfifi
35 t7 t t,uMack Cultural Distdd
Cultural Distri.EProjrtt
y[,
3OW3 faubback, Symphony Oradstra
CWtural Qi -tit Prcjow
$15,000
Grant(s)
Total IFta4,l!��.
aAf torn
3�r r Cr ir3tri�lkiullrli M,1llti: r�rrrl sit Wit. « r x 5r,r
Cultural, Dista Project
$Q
r � �
Total Nnds-
so
ait=;�ttt��l�
38BOG' San Angelo Hiduric C�.jt [',nrrqr' C;u1Wiifal 0i¢:l.(It:t
t ollurof Oistst t Projet
1 rant(s)
T01,61 Fond34
ir'rtrt�xrr, Fa,*��ti�rntrar h �?If7 fi
f 2 4f 3
CRY a Ambot Nam11
Awa rd
San Antonia
Q?� CaMem{ r-giry Art fQr $:m AntexjvBluo q1>trArC �Spar,
C4ilturixI MV4k P rpjpi;4
i TF:: Wid :
a" Ekfi i
.3t17nElizatila I fimcitiArt C7stt
Culttrrat Distrit f9t
Total Furtds_
Wim ber[Gy
M,810 Wimbellfy
Cultural District Fl ect
$20,4 00
Totzal R11105n
Total Cities. 1 Total Au.._._.
Vte
i,,17
176—x, N!.Y wr.km r:N% %,1?9:i