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HomeMy WebLinkAboutMinutes_GTAB_12.10.2015The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512)930-3652 or City Hall at 113 East 8ffi Street for additional information: TTY users route through Relay Texas at 711. - Board Members: Truman Hunt - Chair, John Pettitt - Vice Chair, Ray Armour - Secretary, Rachel Jonrowe, John Hesser, Chris H"Luz, Donna Courtney Board Members Absent: Steve Johnston, Scott Rankin Staff Present: Jim Briggs, Mike Babin, Ed Polasek, Jana Kern, Mark Miller Bill Dryden, Nat Waggoner, Russ Volk, Andreina Davila, Lisa Haines, Trina Bickford, Wes Wright Others Present: Tom Crawford, GTEC Board Member, Joel Meyer & Clint Jumper - Alliance Transportation Group, Ken Mabe - Texas Aviation Partners, John Milford, Hugh Norris, Wendy Dew, Colin O'Donnell, Ron Bindas - ACC, John Mutchler & Dave Lubitz - Aguirre & Fields Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas government Code 551.) A. Call to Order - Mr. Truman Hunt called the Regular GTAB Board Meeting &w. order on Thursday, December 10, 2015 at 10:00 AM The Board may, at any time recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, The City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows B. Introduction of Visitors C. Industry/CAMPO/TXDOT Updates - Polasek informed the Board of the recent retirements and movements at TxDOT- D. Discussion regarding the Project Progress Reports and Time Lines. - Bill Dryden, P.E., Transportation Engineer, Mark Miller, Transportation Services Manager, Nat Waggoner, PMP, Transportation Analyst and Edward G. Polasek, AICD, Transportation Services Director. E. Discussion regarding the Airport Project Progress Reports and Time Lines. - Russ Volk, C.M., Airport Manager and Edward G. Polasek, AICD, Transportation Services Director. Person1s signed up to speak: Mr. Carl Norris - see his presentation at the end of these minutes. F. Review and possible action to approve the minutes from the Regular GTAB Board meeting held October 9, 2015. - Jana Kern - GTAB Board Liaison Motion by Jonrowe second by Armour to approve the minutes as presented. Approved unanimously 7-0-2 (Johnston & Rankin Absent) G. Consideration and possible recommendation to award the annual Street Striping bid to DIJ Construction Company, of Bertram, Texas. Services to be provided on an as needed basis in the estimated amount of $125,220.00 annually. - Mark Miller, Transportation Services Manager and Edward G. Polasek, AICP, Transportation Services Director. Miller explained the contract to the Board. There will be an option for two one year renewals. Motion by Jonrowe second by Courtney to approve the annual Street Striping contract to DIJ Construction in the amount of $125,220.00 annually. Approved unanimously 7-0-2 (Johnston & Rankin Absent) H. Consideration and possible recommendation to approve Task Order A&F 16 -003 - with Aguirre & Fields, LP, of Austin Texas, for professional services to provide engineering and support services required to develop prelary design alternatives, conduct public involvement, initiate environmental services and the prepare 30% plans, specifications and estimates (PS&E) packa• ge •for replacing the Austin Avenue bridges and roadway improvements from Morrow Street to 3rd Street in the amount of $662,546.00. - Bill Dryden, P.E., Transportation Engineer and Edward G. Polasek, AICP, Transportation Services Director. Polasek gave the Board some of the history of the bridges and also explained what this task order will entail. Motion by Jonrowe second by Pettitt to approve Task Order A&F 16-003 with Aguirre & Fields of Austin, TX in the amount of $662,546.00. Approved unanimously 7-0-2 (Johnston & Rankin Absent) I. Consideration and possible recommendation to award a Construction Contract to Joe Bland Construction, L.P., of Austin, Texas, for the Jim Hogg at Williams Drive Intersection Improvements Project, in the amount of $724,241.00. - Bill Dryden, P.E., Transportation Engineer and Edward G. Polasek, AICD, Transportation Services Director. Dryden explained with the construction of the Westside Service Center, which is being built near this intersection, we had a warrant study performed and this intersection does warrant a light. This contract is for the construction of this traffic light. Motion by Jonrowe second by Pettitt to approve construction contract with Joe Bland Construction, L.P. of Austin, TX for the improvements at the Williams Drive intersection, in the amount of $724,241.00. Approved unanimously 7-0-2 (Johnston & Rankin Absent) J. Discussion and possible recommendation of approval of a Scope of Work for the Williams Drive Study with the Capital Area Metropolitan Planning Organization (CAMPO) - Nat Waggoner, Transportation Analyst, Transportation Services, Andreina Davila, project Coordinator, City Manager -s Office, and Edward G. Polasek, AICP, Transportation Services Director Waggoner gave a presentation to the Board Motion by Jonrowe second by Hesser to approve the Scope of Work for the Williams Drive Study with the Capital Area Metropolitan Planning Organization (CAMPO). Approved unanimously 7-0-2 (Johnston & Rankin Absent) Adjournment Motion by Hesser second by Courtney to adjourn meeting. Approved unanimously 7- 0-2 (Johnston & Rankin Absent). Meeting adjourned at 11:30 AM. A : ovedAttested: a' ruman Hunt - Chair Ray lkrmour — Secretary Jana R. Kern - GTAB Board Liaison GTABSTATEMENT DECEMBER 10, 2015 AGENDA ITEM "Ell AIRPORT PROJECT PROGRESS REPORT AND TIME LINES Good morning Mr. Chairman, members of the GTAB board, city staff and ladies and gentlemen. My name is Hugh C. Norris, Jr. I am a member of the Airport Concerned Citizens (ACC). This is the 48t" presentation by ACC members to the city council and/or the GTAB since January 14, 2014. These actions are in pursuit of the public participation rights of our citizens regarding use of our federal tax funds for the Georgetown Municipal Airport (GTU) as provided by the National Environmental Policy Act (NEPA). This morning our attention is focused on the 7th item, of the Airport Manager's presentation packet, AIP Grant Funding. This item shows the financial sources from which the cost of the city's share of four of the most recent GTU federal grants are to be paid. It also shows the financial source from which the current pending grant, 1514GRGTN is to be paid. We commend Councilman Hesser for his September GTAB request for answers to financial arrangements made for the city's share of GTU grant payments. Mr. Volks's discussion item is enlightening, though we've had to wait three months for staff's partial response. I say partial because the response does not provide a positive policy, but instead provides a variety of fiscal pockets for these payments for only a few of past and proposed transactions. The listed grants are: 1. 1114GRGTN-$1,248,664 -GTU construction components for expansion of aviation operations 2.1214GRGTN-$1 Million -12.8 Ac. Land acquisition- Not completed for audit 3.1314GRGTN-$0.6 Million -Garver Engr. (GTU 2014-2015 CIP)- Not completed for audit 4.1414GRGTN-$1.4 Million-GTU 2014 CIP (GTU Electric Imp.) -Not completed for audit 5. 1514GRGTN-$10 Million -GTU 2015 CIP) — Grant pending Of the list of the most recent four executed grants, two are shown to be paid by the Airport fund, one is paid by bond issuance, and one is paid by cash from the city's general fund. The fifth and final project shown remains pending for execution and it is designated for payment by bond issuance. That proposed fifth grant is 1514GTGTN, the 25 component, $10 Million Program of which the Fuel Farm of recent past Environmental Assessment preparation is one of the Program components. There remains another pending grant that, like the 1514GRGTN, is a GTU 2015 CIP Project. This project has been on the TxDOT AVN Annual Capital Improvements Program for the same time duration and is the $ 0.5 Million, 20 year (2024-2045) GTU Master Plan Update. One must wonder, is this pending $0.5 Million grant also to be paid for by a bond issuance? These identified fiscal pockets generate questions that include:What prior documented city council direction and authority are the grant share payments, from the described Airport Fund, bond issuance, and city general fund provided? 2. If such city council documentation is available, when did it originate? (date of project placement on TxDOT AVN Airport Development Worksheet, date of placement by TxDOT AVN on its Annual CIP, date of city grant acceptance, etc.)? 3. Does the recent Airport Fund fiscal audit describe and take into account the Airport Fund cash payment for 1114GRGTN? 4. Did the recent Airport Fund fiscal audit describe the pending payment for 1214GRGTN? 5. What specific bonds that have been issued will be tapped for the city's grant share payments? 6. Does each bond use language that describes all the projects to be paid for by the bond? 7. Are any of the airport projects described in the each bond issuance. 8. Have any of the bonds, to fund the airport development project, been placed on a ballot for vote from the general public. 9. When was a bond issued for 1514GRGTN ? Or is it now being funded from the recently voted on and passed road and school bonds? 10. Does the Airport Fund account for reimbursement of the general fund and the bond accounts identified for the respective grants? Thanks to Councilman Hesser, the GTAB and the general public are becoming more enlightened on the fiscal issues associated with GTU federal grants. This is a substantial step forward in our efforts to attain open and free discussions on the GTU. Let's continue the process by the GTAB mandating answers from the staff on the above questions. Mr. Chairman, I am open to questions and or comments from the board or staff.