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HomeMy WebLinkAboutMinutes_GTAB_09.10.2015Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas September 10, 2015 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512)930-3652 or City Hall at 113 East 8th Street for additional information: TTY users route through Relay Texas at 711. Board Members Truman Hunt - Chair, John Pettitt - Vice Chair, Ray Armour - Secretary, John Hesser, Rachel Jonrowe, H'Luz, Steve Johnston, Scott Rankin - arrived at 10:27 am Board Members Absent: Donna Courtney Staff Present: Chapman, Wilkins, Dryden, Babin, Waggoner, Volk Others Present: ACC MEMBERS: (Carl Norris, John Milford, Richard Ballentine, Nancy Zenner), Ken Mabe - Tx Aviation Partners, Jim Wimberley - Tx Aviation Partners, Tom Crawford - GTEC Board Member, Keith Peshak - citizen Regular Session A. Call to Order - Mr. Truman Hunt Called the Special Meeting to order on Thursday, September 10, 2015 at 10:00 AM Georgetown Transportation Advisory Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Board Member, The City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors C. Industry/CAMPO/TxDOT Updates Waggoner gave CAMPO updates. TAP - Alternative Transportation Projects (Federal Project) - Georgetown asking for $1.15 mil for pedestrian projects. Trying to reduce number of members of the technical committee (to about 18) this will be good for us. Williams Drive Corridor Study - comprehensive study - proposal. American Planning Association giving award to City on the 16th- Bastrop. SH 29 Corridor Study Open House held by TxDOT on 9/1/15. Hesser - timing on CAMPO Williams Drive Study - answered by Waggoner - plans available October 1. D. Discussion regarding the Project Progress Reports and Time Lines - Bill Dryden, P. E., Transportation Engineer, Mark Miller, Transportation Services Manager and Edward G. Polasek, AICD, Transportation Services Director. Presented by Dryden. Added Jim Hogg/Williams Drive Intersection related to Westside Service Center. Bond program - moving along. Turn dirt first quarter of 2016. Jonrowe - timeline for MLK 3rd Street Sidewalk Project? Dryden - not yet. Armour - Austin Avenue Bridges - timeline? Dryden - have not heard back from either of those sources. E. Discussion regarding the Airport Project Progress Report and Time Lines. - Russ Volk, Airport Manager and Edward G. Polasek, AICP, Transportation Services Director. Citizens Wishing to Speak to the Board registered. Mr. John Milford, ACC and Mr. Carl Norris, ACC (Mr. Norris donated his 3 minutes to Mr. Milford). Mr. Milford's statement is at the end of these minutes. Airport Update presented by Volk. Question - what is the turnaround on grant checks? Answered by Volk as soon as two weeks. So far we have received around $30,000 reimbursed. Question from Hesser - If we get a grant - on participation piece how do we pay for the participation piece do we set aside the funds immediately or go through a process to accumulate the funds? Answered by Volk - will check into that with Finance. Various discussion. Legislative Regular Agenda The Board will individually consider and possibly take action on any or all of the following items: F. Review and possible action to approve the minutes from the Regular GTAB Board meeting held on August 14, 2015 - Jana Kern MOTION by Jonrowe, 2nd by Pettitt to approve as prepared. APPROVED 7-0-2 (Courtney and Rankin absent) Rankin arrived at 10:27 am G. Consideration and possible recommendation to renew the current contact with Avfuel Corporation to supply aviation fuel (Jet -A and 100LL/Avgas) and services to the Georgetown Municipal Airport, City of Georgetown, in the amount estimated annual amount of $2,300,000.00. - Russ Volk, C.M., Airport Manager and Edward G. Polasek, AICP, Transportation Services Director. Item presented by Volk. This is the last option year so exercise this last option year. Working with purchasing now to prepare new bid packets for March/April time frame next year in tie to meet the schedule for next year. Hesser - Will changing vendors make a difference? Volk - not from what we see. There were a few shortages this year -but that was across the board with multiple vendors. Hesser - where are we on the pumps? Public hearing next month and 30 day public comment period then we go from there. Various discussion and questions. MOTION by fortrowe to recommend renewal of the contract with AvFfuel Corporation in the amount of $2.6 Million. 2nd by Hesser APPROVED 8-0-1 (Courtney absent) GTAB STATEMENT SEPTEMBER 10, 2015 AGENDA AIRPORT PROJECT PROGRESS REPORT AND TIME LINES Good morning Mr. Chairman, members of the GTAB, city staff and ladies and gentlemen. My name is John Milford I am a member of the Airport Concerned Citizens This is the 47 th presentation by members of ACC to the city council and/or the GTAB since January 14, 2014. These actions have been in pursuit of the public participation rights of our citizens regarding use of our federal tax funds for the Georgetown Municipal Airport (GTU) as provided by the National Environmental Policy Act (NEPA). The GTAB is charged to advise and assist the City Council on transportation issues including the Georgetown Airport (GTU). This responsibility includes being the information gateway between the city government and the general public concerning Nineteen months ago, the ACC began its requests for a hold on all federal funds for GTU improvements pending public participation, and compliance from the city, TxDOT and FAA, with NEPA. GTAB and city staff, should recall that on multiple occasions, in various public statements, ACC has requested open GTAB workshops following regular monthly meetings. These meetings would be for the purpose of open and free discussions between the GTAB, city staff and the general public focused on city plans and grants for airport improvements. Recent events, regarding such improvements, have again made the need for these workshops absolutely essential for public information and parpation. I focus this morning on the need for such workshops on the latest three issues that demand full and complete public vetting not only for the public, but also for this board. These issues,;are: 1. The GTU 2015 Capital Improvement Plan(CIP), 2. The proposed $500,000, 20 year (2025-2045) Airport Master Plan, and 3. The recent city request for federal finding assistance for $3.475 Million for repair of the two GTU runways and upgrade of RW 18/36 to accommodate a whole new fleet of larger, heavier and noisier aircraft. I will focus this morning on the GTU 2015 CIP. The GTU 2015 CIP., is another of the several construction improvements programs that originated out of the current Airport Master Plan by GRW-Willis, Inc.. The initial request for federal funding consisted of eleven components, including the new fuel farm. As described in the Airport Financial Study by CH2MHill, Inc. and TxDOT's Airport Development Worksheet dated October 10, 2012 all these project components together had an estimated cost of $5,738,000. With time, this program has expanded to the most recent description shown on TxDOT,s May 12, 2015 Aviation CIP. It now has 25 components, including the new fuel farm and it's cost has expanded to an estimated cost of $8,252,640. That sum, does not include construction management and other potential eligible federal costs which could easily increase the total, by 20%, to approximately $10 Million. The city has committed to pay 10% of the total cost, or about $1 Million. This obligation will be in addition to the current airport financial deficit and is not the only such added cost which the city is obligated to pay for current and proposed federal grants. We have repeatedly requested a full vetting of this program by staff. This board has repeatedly ignored our requests. As local, state and federal taxpayers, we have the right to know and understand the justification of why this program has been expanded in size (number of components) and cost. Who approved such an expansion without a GTAB review? With exception of the fuel farm, on what basis or rationale is this program being granted a Categorical Exclusion (CATEX) for its other 24 components? Why have our city leaders and the general public not been officially informed of this categorical exclusion tactic and intent to evade a full NEPA review of the program? Mr. Chairman we request a focused workshop chaired, board represented, with a time length determined by you. Mr. Chairman, we request a workshop for a free and open discussion by staff and the general public in this conference room. A workshop that wil follow Roberts Rules of Order to properly vet this program and provide the described information to the public and members of this board. We request that this first workshop be approved by a board action that would immediately follow adjournment this meeting. I I am happy to take any questions and or comments the board may have. Thank you all for your attention. H. Consideration and possible recommendation to approve application for Texas Aviation Partners to operate as a General Fixed Base Operator (GFBO) at the Georgetown Municipal Airport. — Russ Volk, C.M., Airport Manager and Edward G. Polasek, AICP, Transportation Services Director. Citizens Wishing to Speak to the Board registered - Mr. Jim Wimberley, Texas Aviation Partners. Happy to answer any questions that anyone may have. Item presented by Volk — various questions and discussion. MOTION by Pettitt, 2nd by Rankin to approve without exception for Texas Aviation partners to operate General Fixed Base Operator (GFBO) at Georgetown Airport. APPROVED 8-0-1 (Courtney absent) I. Consideration and possible recommendation on a Texas Water Development Board Flood Protection Planning contract to study the North and South Forks of the San Gabriel River — Wesley Wright, P.E., Systems Engineering Director and Edward G. Polasek, AICP, Transportation Services Director. Item presented by Dryden. Hesser asked what do you get out of a flood study besides when it rains hard what happens. Dryden — any development that comes in will not raise the flood level. We get study maps to show the flood stages — then when developments come in we can determine where and how they can be structured to not raise the flood level and require development to develop so as not to raise flood level. Various discussion. Hesser would rather clean up the creeks to make certain they run clean and don't add to the flooding problem with junk and trash. MOTION by Jonrowe, 2nd by Johnston to recommend approval of the Texas Water Development Board Flood Protection Planning contract. APPROVED 7-1-1 (Armour opposed, Courtney absent) J. Consideration and possible action on Task Order CPE -15-002 for professional engineering services with Chan and Partners, LLC of Austin, Texas in the amount of $685,000 for flood protection planning - - Wesley Wright, P.E. Systems Engineering Director and Ed Polasek, AICP, Transportation Services Director. Item presented by Dryden. MOTION by Jonrowe, 2nd by Pettitt to recommend approval of Task Order CPE -15-002 with Chan and partners, LLP of Austin, Texas for flood protection planning in the amount of $685,000. APPROVED 7-1-1 (Armour opposed, Courtney absent) Adjournment MOTION TO ADJOURN by Pettitt, second by Johnston. APPROVED 8-0-1 (Courtney absent) Meeting Adjourned at 11:18 am ved: \,-uman Hunt - Chair Attested: A) Ray mour - Secretary Jana R. Kern - GTAB Board Liaison Citizen Comment Form MAW GEORGETOWN For Posted Agenda Items TEXAS To address the /�� /--a Board/Commission on a posted agenda lm, complete this form and submit it to the Staff Liaison prior to the discussion of the item at the meeting. Meeting Date: cc Agenda Item: M ,14 RA esidence ddress: "Y - , If speaking for an organization, Name of Organization: Speaker's Official Capacity: keOKC 2.,;PA7Z— Disclaimer: By submitting this request to address the Board/Commission, I agree that I will keep my comments to the subject listed. I will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow this procedure, my speaking time may be terminated and I may be requested to sit down or be removed from the building. I understand that the BoardlCommission meeting is recorded and my comments will become part of the official record. BoardlCommission Procedure far Citizen Comment on an Agenda Item: L Fill out form completely and turn in to the Staff Liaison prior to discussion of the item 2. Wait for the Chairman to call your name to approach the podium 3. State your name and address clearly into the podium microphone 4. You will have three minutes to address Board/Commission; six minutes if another citizen has signed over their time W W WATWUS Citizen Comment For For Posted Agenda Items I [14To address the -,'7- Board/Commission on a posted agenda item, eomplete this form and submit it to the Staff Liaison prior to the discussion of the item at the meeting. Meeting Date. - Agenda to Name: /I LA Residence Address: If speaking for an organization, Name of Organization: XE= Disclaimer: By submitting this request to address the Board/Commission, I agree that I will keep my comments to the subject listed. I will refrain from the use o any obscene, vulgar, or profane language. I understand that if )f I do not follow this procedure, my speaking time may be terminated and -1 may be requested to sit down or be removed from the building. I understand that the Board/Commission meeting is recorded and my comments will become part of the official record. BoardlCommission Procedure for Citizen Comment on an Agenda Item: 1. Fill out form completely and turn in to the Staff Liaison prior to discussion of the item 2. Wait for the Chairman to call your name to approach the podium 3. State your name and address clearly into the podium microphone 4. You will have three minutes to address BoardlCommission; six minutes if another citizen has signed over their time