HomeMy WebLinkAboutMinutes_GTAB_05.08.2015Notice of :Meeting of the
Georgetown Transportation Advisory Board and the
Governing oily of the City of Georgetown, Texas
May 8,2015
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Board Members: John Pettitt — Vice Chair, Ray Armour - Secretary, John Hesser, Rachel Jonrowe, Chris
H'Luz, Scott Rankin, Donna Courtney
Board Members Absent: Truman Hunt, Steve Johnston
Staff Present: Jim Briggs, Ed Polasek, Jana Kern, Wes Wright, Bill Dryden, Mark Miller, Nat Waggoner,
Micki Rundell, Russ Volk, Bridget Chapman, Skye Masson, Trina Bickford, Paul Diaz, Mike Babin, Lisa
Haines
Others Present: John Milford, Hugh Norris, Fran Dressler, Richard Ballantine Ron Bindas, Tom Garrett,
Terry Reed, Dennis H. - ACC, Ty Gibson - Citizen, Tom Crawford — 2015 Road Bond & GTEC Board
Member, Brenton Burney — KPA, Erin Gonzales — BGE, Doug Brown — Georgetown Mortgage, Jim
Wimberly — Texas Aviation Partners, Kevin Stanford - Weaver
A. Call to Order: Mr. John Pettitt called the regular GTAB Board to order on Friday, May
08, 2015 at 10:00 AM
Georgetown Transportation Advisory Board may, at any time, recess the Regular
Session to convene an Executive Session at the request of the Chair, a Board Member,
The City Manager, Assistant City Manager, General Manager of Utilities, City Council
Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas
Government Code Chapter 551, and are subject to action in the Regular Session that
follows.
B. Introduction of Visitors
C. Industry/CAMPO/TxDOT Updates: Terry McCoy with TxDOT will be retiring at the end
of May. Terry will be greatly missed. He helped us get funding into the FM 1460 Project.
He will be greatly missed.
TxDOT has released two planning projects in our area - FM 2243 (Leander Road to
183A) and SH 29 (Haven Lane to SH 95 in Granger) - Design and Schematics.
Georgetown has projects on both of these segments. Staff has set up a meeting with
TxDOT to discuss projects and what needs to get shovel ready.
D. Discussion regarding the Project Progress Reports and Time Lines - Bill Dryden, P. E.,
Transportation Engineer, Mark Miller, Transportation Services Manager and Edward G.
Polasek, AICP, Transportation Services Director.
E. Discussion regarding the Airport Project Progress Report and Time Lines. - Russ Volk,
Airport Manager and Edward G. Polasek, AICP, Transportation Services Director.
Persons signed up to speak on this item: John Milford - See presentation at the end of these
minutes.
Legislative Regular Agenda
1-1 0
The Board will individually consider and possibly take action on any or all of the following
items:
F. Review and possible action to approve the minutes from the Regular GTAB Board
meeting held on April 10, 2015 - Jana Kern
Motion by Jonrowe second by Armour to approve the minutes as presented. Approved
Unanimous 7-0 (Hunt & Johnston absent)
G. Consideration and possible recommendation to award a contract to Cholla Pavement
Maintenance, of Apache Junction, Arizona, for single and two course surface treatment
on streets identified in the Pavement Management Program for $867,824.00 - Mark
Miller, Transportation Services Manager and Edward G. Polasek, AICP, Transportation
Services Director
Miller explained the item and what streets this process will be put on. Motion by Hesser
second by Rankin to approved contract with Cholla Pavement in the amount of
$867,824.00. Approved Unanimous 7-0 (Hunt & Johnston absent)
H. Consideration and possible recommendation to award a bid to Cutler Repaving of
Lawrence, KS in the amount of $849,904.50 for pavement maintenance (hot in place
recycling)—Edward G. Polasek, AICP, Transportation Services Director and Mark
Miller, Transportation Services Manager.
Miller explained the item and what streets this process will be put on. Motion by
Jonrowe second by Hesser to approved bid to Cutler Repaving ion the amount of
$849,904.50. Approved Unanimous 7-0 (Hunt & Johnston absent)
Mr. Armour Left the meeting at 10:58 AM
I. Consideration and possible action to recommend to City Council to establish rate of 30
cents per square foot for leasing city owned storage locations on the airport. - Russ
Volk, C.M., Airport Manager and Edward G. Polasek, AICP, Transportation Services
Director
Volk gave a brief overview of this item and explained what types of items can be stored
in these storage units. Motion by Jonrowe second by Hesser to approve the 30 cent per
square foot for leasing city owned storage location at the airport. Approved Unanimous 6-
0 (Hunt, Johnston & Armour absent)
Presentation and Possible Action on the City's annual year-end external audit on the
Airport Fund for the fiscal year ended September 30, 2014 and Financial Analysis and
Process Review Report for the Georgetown Municipal Airport. - Micki Rundell, CFO
and Edward G. Polasek, AICP, Transportation Services Director.
Rundell gave the Board a brief overview then turned it over to representatives of
Weaver who gave a presentation on the audit report.
The Board and Staff decided that a separate workshop item would be best.
K. Presentation, discussion, and possible recommendation on the proposed Streets,
Drainage, and Airport Capital Improvement Plan for Fiscal Year 2016 -- Wesley Wright,
P.E., Systems Engineering Director
Wright presented to the Board the annual Capital Improvement Plan for FY 2016.
Motion by Jonrowe, second by Hesser to approve the CIP for Streets, Drainage and
Airport. Approved Unanimous 6-0 (Hunt, Johnston & Armour absent)
Adjournment
Motion by Jonrowe, second by Rankin to adjourn meeting. Approved Unanimous 6-0
(Hunt, Johnston, & Armour absent) Meeting adjourned at 12:30 PM
Approved: Attested:
John Pettitt - Vice Chair Ray Afmour — Secretary
Jana R. Kern — GTAB Board Liaison
GTAB STATEMENT
MAY 08, 2015
AGENDA ITEM "E"
AIRPORT PROJECT PROGRESS REPORT AND TIME LINES
Good morning Mr. Chairman, members of the GTAB, city staff and ladies and gentlemen. For
the record, my name is John Milford.
This is the 39 TH presentation by members of ACC to the city council and to the GTAB since
January 14, 2014.
My statement today, on behalf of the ACC, is an extension of our comments made at the GTAB
October 10, 2014 meeting and City Council October 28, 2014 meeting. At those meetings we
raised objections to a resolution documenting the city's acceptance of its $50,000 portion of a
90% federal grant for a new $500,000, 20 year, Master Plan Update, as inappropriate due to a
variety of issues that demanded full public vetting by the GTAB.
The five (5) recommendations we requested, of the city council, are included in the minutes of
those meetings. Those recommendations included:
® GTAB public vetting of the study's scope of work,
® inclusion of an alternate airport site feasibility study,
® requirements for public participation in the plan,
® use of the sidewalk master plan as a process model
0 detailed public notices in local TV and news media outlets.
Since those October 2014 meetings, more concerns have evolved about the new 20 year master
plan study. These include:
On what basis has TxDOT determined 90% of the funding should come from a federal
grant for this Master Plan Update?
TxDOT has a funding allocation ranking for its state block grant funding. That priority
ranking is described in the Texas Airport System Plan capital improvement objectives.
Safety is listed No. 1— Capacity is listed No.5.
Mr. Polasek has repeatedly stated that the city is not expanding anything at the airport
and all scheduled airport capital improvements are for safety, reliability, maintenance
and to meet FAA standards. Even though such language is not included as part of the
purpose and objectives of the 2005 Master Plan Update. To date the city has produced
no records of FAA mandates or failed safety inspections requiring such improvements.
• These improvements, derived from that master plan, are approximately $13.8M and is
expected to increase before completion. How much "Safety" funding is needed for an
existing based air fleet since there are no plans to increase the mission or expand airport
operations?
The 2013 CH2MHi11 airport financial report included recommendations for extending
runways, development of an estimated 150 additional acres for general aviation/
industrial lease tenants and "describing proposed improvements "as "Safety" in order
to secure maximum federal grant funding (90%).
Mr. Polasek was quoted in a Beth Wade interview for the IMPACT new sparer "we have
to re-evaluate and make a decision as far as the length of the runway for jets in the
future as well," This was in reference to the cost of extending the runway from 5,000 to
6,000 feet."
At the October 28, 2014 city council meeting Mr. Polasek advised that the new Airport Manager
would be hired by year's end. He said the master plan resolution agreement, pending that
evening, had to be approved so TxDOT could approve the plan at its November meeting. He
said if city council did not approve the city could lose its funding. On that recommendation
council approved the resolution.
The grant for this master plan remains pending with no specified date for TxDOT approval.
Our new Airport Manager, Mr. Volk, has been hired and is on board.
Since, GTAB is the gateway to the public for all airport issues recommended to the city council.
We ask this board to direct Mr. Volk to present at the board's June meeting, a full presentation
on the proposed scope of work for this new $500,000 Airport Master Plan and its justification for
a 90% federal grant.
Thank you, I welcome comments and questions from the board.