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HomeMy WebLinkAboutMinutes_GTAB_05.08.2015Notice of :Meeting of the Georgetown Transportation Advisory Board and the Governing oily of the City of Georgetown, Texas May 8,2015 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512)930-3652 or City Hall at 113 East 8th Street for additional information: TTY users route through Relay Texas at 711. Board Members: John Pettitt — Vice Chair, Ray Armour - Secretary, John Hesser, Rachel Jonrowe, Chris H'Luz, Scott Rankin, Donna Courtney Board Members Absent: Truman Hunt, Steve Johnston Staff Present: Jim Briggs, Ed Polasek, Jana Kern, Wes Wright, Bill Dryden, Mark Miller, Nat Waggoner, Micki Rundell, Russ Volk, Bridget Chapman, Skye Masson, Trina Bickford, Paul Diaz, Mike Babin, Lisa Haines Others Present: John Milford, Hugh Norris, Fran Dressler, Richard Ballantine Ron Bindas, Tom Garrett, Terry Reed, Dennis H. - ACC, Ty Gibson - Citizen, Tom Crawford — 2015 Road Bond & GTEC Board Member, Brenton Burney — KPA, Erin Gonzales — BGE, Doug Brown — Georgetown Mortgage, Jim Wimberly — Texas Aviation Partners, Kevin Stanford - Weaver A. Call to Order: Mr. John Pettitt called the regular GTAB Board to order on Friday, May 08, 2015 at 10:00 AM Georgetown Transportation Advisory Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Board Member, The City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors C. Industry/CAMPO/TxDOT Updates: Terry McCoy with TxDOT will be retiring at the end of May. Terry will be greatly missed. He helped us get funding into the FM 1460 Project. He will be greatly missed. TxDOT has released two planning projects in our area - FM 2243 (Leander Road to 183A) and SH 29 (Haven Lane to SH 95 in Granger) - Design and Schematics. Georgetown has projects on both of these segments. Staff has set up a meeting with TxDOT to discuss projects and what needs to get shovel ready. D. Discussion regarding the Project Progress Reports and Time Lines - Bill Dryden, P. E., Transportation Engineer, Mark Miller, Transportation Services Manager and Edward G. Polasek, AICP, Transportation Services Director. E. Discussion regarding the Airport Project Progress Report and Time Lines. - Russ Volk, Airport Manager and Edward G. Polasek, AICP, Transportation Services Director. Persons signed up to speak on this item: John Milford - See presentation at the end of these minutes. Legislative Regular Agenda 1-1 0 The Board will individually consider and possibly take action on any or all of the following items: F. Review and possible action to approve the minutes from the Regular GTAB Board meeting held on April 10, 2015 - Jana Kern Motion by Jonrowe second by Armour to approve the minutes as presented. Approved Unanimous 7-0 (Hunt & Johnston absent) G. Consideration and possible recommendation to award a contract to Cholla Pavement Maintenance, of Apache Junction, Arizona, for single and two course surface treatment on streets identified in the Pavement Management Program for $867,824.00 - Mark Miller, Transportation Services Manager and Edward G. Polasek, AICP, Transportation Services Director Miller explained the item and what streets this process will be put on. Motion by Hesser second by Rankin to approved contract with Cholla Pavement in the amount of $867,824.00. Approved Unanimous 7-0 (Hunt & Johnston absent) H. Consideration and possible recommendation to award a bid to Cutler Repaving of Lawrence, KS in the amount of $849,904.50 for pavement maintenance (hot in place recycling)—Edward G. Polasek, AICP, Transportation Services Director and Mark Miller, Transportation Services Manager. Miller explained the item and what streets this process will be put on. Motion by Jonrowe second by Hesser to approved bid to Cutler Repaving ion the amount of $849,904.50. Approved Unanimous 7-0 (Hunt & Johnston absent) Mr. Armour Left the meeting at 10:58 AM I. Consideration and possible action to recommend to City Council to establish rate of 30 cents per square foot for leasing city owned storage locations on the airport. - Russ Volk, C.M., Airport Manager and Edward G. Polasek, AICP, Transportation Services Director Volk gave a brief overview of this item and explained what types of items can be stored in these storage units. Motion by Jonrowe second by Hesser to approve the 30 cent per square foot for leasing city owned storage location at the airport. Approved Unanimous 6- 0 (Hunt, Johnston & Armour absent) Presentation and Possible Action on the City's annual year-end external audit on the Airport Fund for the fiscal year ended September 30, 2014 and Financial Analysis and Process Review Report for the Georgetown Municipal Airport. - Micki Rundell, CFO and Edward G. Polasek, AICP, Transportation Services Director. Rundell gave the Board a brief overview then turned it over to representatives of Weaver who gave a presentation on the audit report. The Board and Staff decided that a separate workshop item would be best. K. Presentation, discussion, and possible recommendation on the proposed Streets, Drainage, and Airport Capital Improvement Plan for Fiscal Year 2016 -- Wesley Wright, P.E., Systems Engineering Director Wright presented to the Board the annual Capital Improvement Plan for FY 2016. Motion by Jonrowe, second by Hesser to approve the CIP for Streets, Drainage and Airport. Approved Unanimous 6-0 (Hunt, Johnston & Armour absent) Adjournment Motion by Jonrowe, second by Rankin to adjourn meeting. Approved Unanimous 6-0 (Hunt, Johnston, & Armour absent) Meeting adjourned at 12:30 PM Approved: Attested: John Pettitt - Vice Chair Ray Afmour — Secretary Jana R. Kern — GTAB Board Liaison GTAB STATEMENT MAY 08, 2015 AGENDA ITEM "E" AIRPORT PROJECT PROGRESS REPORT AND TIME LINES Good morning Mr. Chairman, members of the GTAB, city staff and ladies and gentlemen. For the record, my name is John Milford. This is the 39 TH presentation by members of ACC to the city council and to the GTAB since January 14, 2014. My statement today, on behalf of the ACC, is an extension of our comments made at the GTAB October 10, 2014 meeting and City Council October 28, 2014 meeting. At those meetings we raised objections to a resolution documenting the city's acceptance of its $50,000 portion of a 90% federal grant for a new $500,000, 20 year, Master Plan Update, as inappropriate due to a variety of issues that demanded full public vetting by the GTAB. The five (5) recommendations we requested, of the city council, are included in the minutes of those meetings. Those recommendations included: ® GTAB public vetting of the study's scope of work, ® inclusion of an alternate airport site feasibility study, ® requirements for public participation in the plan, ® use of the sidewalk master plan as a process model 0 detailed public notices in local TV and news media outlets. Since those October 2014 meetings, more concerns have evolved about the new 20 year master plan study. These include: On what basis has TxDOT determined 90% of the funding should come from a federal grant for this Master Plan Update? TxDOT has a funding allocation ranking for its state block grant funding. That priority ranking is described in the Texas Airport System Plan capital improvement objectives. Safety is listed No. 1— Capacity is listed No.5. Mr. Polasek has repeatedly stated that the city is not expanding anything at the airport and all scheduled airport capital improvements are for safety, reliability, maintenance and to meet FAA standards. Even though such language is not included as part of the purpose and objectives of the 2005 Master Plan Update. To date the city has produced no records of FAA mandates or failed safety inspections requiring such improvements. • These improvements, derived from that master plan, are approximately $13.8M and is expected to increase before completion. How much "Safety" funding is needed for an existing based air fleet since there are no plans to increase the mission or expand airport operations? The 2013 CH2MHi11 airport financial report included recommendations for extending runways, development of an estimated 150 additional acres for general aviation/ industrial lease tenants and "describing proposed improvements "as "Safety" in order to secure maximum federal grant funding (90%). Mr. Polasek was quoted in a Beth Wade interview for the IMPACT new sparer "we have to re-evaluate and make a decision as far as the length of the runway for jets in the future as well," This was in reference to the cost of extending the runway from 5,000 to 6,000 feet." At the October 28, 2014 city council meeting Mr. Polasek advised that the new Airport Manager would be hired by year's end. He said the master plan resolution agreement, pending that evening, had to be approved so TxDOT could approve the plan at its November meeting. He said if city council did not approve the city could lose its funding. On that recommendation council approved the resolution. The grant for this master plan remains pending with no specified date for TxDOT approval. Our new Airport Manager, Mr. Volk, has been hired and is on board. Since, GTAB is the gateway to the public for all airport issues recommended to the city council. We ask this board to direct Mr. Volk to present at the board's June meeting, a full presentation on the proposed scope of work for this new $500,000 Airport Master Plan and its justification for a 90% federal grant. Thank you, I welcome comments and questions from the board.